Backup Documents 12/14/2010 Item #16D 2ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI16D2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's si ature, draw aline throu h routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1. Jennifer B. White, Assistant
County Attorney
CAO
�O
Applicable)
2.
December 14, 2010
Agenda Item Number
16132
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Amendment Agreement
Number of Original
1
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
,Q
l 2
Z 1 f o
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
aDDrODriate .
(Initial)
Applicable)
Agenda Date Item was
December 14, 2010
Agenda Item Number
16132
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendment Agreement
Number of Original
1
Attached I
resolutions, etc. signed by the County Attorney's Office and signature pages from
I Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
aDDrODriate .
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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si nature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
SM
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 12 -14 -10 (enter date) and all
SM
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Date:
To:
From:
Re:
MEMORANDUM
December 28, 2010
Sandra Marrero, Grants Coordinator
Human Services Department
Teresa Polaski, Deputy Clerk
Minutes and Records Department
16D2'
Contract Amendment #1
"Florida Non - Profit Services, Inc. HOME CHDO Set -
Aside"
Attached is a copy, referenced above (Agenda Item #16D2) approved by
the Board of County Commissioners on December 14, 2010.
The Minutes and Records Department has kept the original as part of
the Board's Official Records.
If you should have any questions, you may contact me at 252 -8411.
Thank you.
Attachment (1)
EXHIBIT A -1 Contract Amendment #1 1602
"Florida Non - Profit Services, Inc.
HOME CHDO Set - Aside"
This amendment, dated Dezeon l)rur /Y , 2010 to the referenced agreement shall be by and
between the parties to the original Agreement, Florida Non -Profit Services, Inc., (to be referred to as
Developer /Sponser /Owner) and Collier County, Florida, (to be referred to as "Owner ").
Statement of Understanding
RE: Contract # M- 09 -UC -12 -0217 #14.239 "Florida Non -Profit Services, Inc.,
HOME- CHDO Set - Aside"
In order to continue the services provided for in the original Contract document referenced above, the Sub -
Recipient agrees to amend the Contract as follows:
Words Struek T-hr l} are deleted; Words Underlined are added
M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #1 Page 1 of 8
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M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #1 Page 1 of 8
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M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #1 Page 1 of 8
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EXHIBIT "A"
SCOPE OF SERVICES
HOME — CHDO SET -ASIDE
FLORIDA NON - PROFIT SERVICES, INC. (FNPS)
A. PROJECT SCOPE:
On April 28th, 2009, the Board of County Commissioners approved the HUD Action Plan
allocating funding for this initiative. Home Investment Partnerships Program (HOME) funding
will be used for the purchase and rehabilitation of foreclosed homes within Collier County.
In the Action Plan it is stated that the County, as a participating jurisdiction (PA must invest
15% or set aside at least 15 percent (15 %) of its total HOME allocation to projects that are
owned, developed or sponsored by Community Housing Development Organizations
(CHDOs), and which result in the development of homeownership or rental units 15% of the
amount of HOME funds received for 2009 -2010 is $113,123.00
Florida Non - Profit Services, Inc. as a CHDO will use these funds to acquire and rehabilitate a
minimum of one (1) property within Collier County. Rehabilitation activities /items may
include but not be limited to: repair and/or replacement of the following: roofs floors ceiling
walls, kitchens, bathrooms, structural items doors windows insulation HVAC electrical
plumbing systems fixtures appliances landscaping irrigation systems painting driveway
pest control, termite treatment permitting labor, materials supplies and other related items
M- 09 -UC -12 -0217# 14.239
Florida Non -Profit Services Inc.
Contract Amendment #1 Page 2 of 8
B.
1602
The detailed project scope will be contained in the schedule of values of the vendor. The
contract will include details sufficient to document the number, amount and costs associated
with all activities.
Any unexpended funds that may be available after a minimum of one (1) home is purchased,
rehabilitated, and occupied, may be used toward the purchase and rehabilitation of one (1)
additional home. Reimbursement for the purchase of an additional home will not exceed
$65,000.00, and rehabilitation for the same additional home will not exceed $20,000.00.
The project activities will meet the U.S. Department and Housing and Urban Development's
national objective to provide decent housing
BUDGET
Collier County Department of Housing, Human and Veteran Services is funding
HUNDRED THIRTEEN THOUSAND ONE HUNDRED TWENTY THREE DOLLARS
($113,123.00) in HOME funds for the CHDO Set -Aside project scope described above. The
required matching funds of $28,281.00 are being provided by Florida Non - Profit Services, Inc.
Line Item: HOME Funds Match info
Acquisition and
Rehabilitation Work $113,123.00 $28,281.00
Total HOME Funding $113,123.00
Any modifications to this contract shall be in compliance with the County Purchasing Policy
and Administrative Procedures in effect at the time such modifications are authorized.
C. PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only
and, as such, is not intended to be used as a payment schedule.
Date Start
Date End
Work Plan
7/1/2010
1/31/2011
Locate Property
7/1/2010
1/31/2011
Award contract
7/1/2010
5/31/2011
Complete Rehab
7/1/2010
6/30/2011
Project Close -out
D. PAYMENT SCHEDULE
The following table details the project deliverables and payment schedule
Deliverable
Payment Schedule
Purchase of property and signed contract
Upon payment request for reimbursement will
including schedule of values for the
reimburse 75% of allowable expenses
rehabilitation such that the total does not
M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #I
Page 3 of 8
16D2
exceed the grant amount and/or there is
information explaining how the shortfall
will be handled by the subreci ient.
Rehabilitation work
Per submission of periodic invoices for interim
payments and final inspection/C.O. or
certificate of completion for final 12U request
will reimburse 75% of allowable ex enses.
Receipt of Certificate of Occupancy
Final 10% of the total cost of the purchase and
(C.O.) and occupancy of each home.
rehabilitation of any one home will be released
upon receipt of C.O. and occupancy of that
home. C.O. and occupancy of final unit.
All other terms and conditions of the agreement shall remain in force.
M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #1 Page 4 of 8
16D2
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1w M"B.Mm .
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on a monthly basis
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and as sueh, ofw used by HUD and other gmwor - geneml tat" goals rath
M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #I
Page 5 of 8
> and aeeepfed-,
as �wrk progresses
on a monthly basis
aft-d does sma.Zpequipe the eontpke&n of aM agreemen
M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #I
Page 5 of 8
EXHIBIT "C"
ADDITIONAL CDBG GRANT REQUIREMENTS
16D2
1. HUD defines the term `low- and moderate income persons' as families and individuals
whose incomes are no more than 80 percent of the median income of the area involved.
2. Your proiect must serve LMI clients.
3. Unit must remain affordable for a period of 20 Years.
4. Rent must be adjusted accordinal-y per program -year.
5. Annual Income certification of occupants must be performed every year, proiect files
must be kept in a locked, safe location, and proof of occupant qualification must be
submitted annually to HHVS. HHVS will monitor this proiect until end of affordability
period.
6. The Department of Housing and Urban Development's (HUD) National Objective: Decent
Housing.
7. Match Funds are required, and are reflected in Exhibit A for this agreement as 25% is
required per 24CFR 92.218. The actual amount for this agreement is reflected in
EXHIBIT "A" part B- Budget.
8. Agency has been qualified as a CHDO.
9. Acquisition items listed on HUD Settlement Statement attached.
10. There are no changes to the sample settlement statement attached to Exhibit C in the
original Subrecipient Agreement.
PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE /TASK
START DATE
END DATE
Locating_ potential property to be
July 1, 2010
January 31, 2011
ac wired.
Close on acquisition and commence
July 1, 2010
January 31, 2011
renovations.
Work on income qualifying potential
July 1, 2010
May 31, 2011
occupants.
Final inspection by HHVS staff.
June 1, 2010
Ma 31 2011
NOTE: Performance milestones are in effect for program monitoring requirements only,
and as such, are used by HUD and other grantor agencies as general target goals rather
than strict performance requirements.
This agreement shall allow reimbursement of expenses for articles and/or services furnished
delivered, and accepted, upon receipt and approval of invoices submitted on or after the date
of services for all eligible costs associated with the agreement. Reimbursement shall be made
as work progresses on a monthly basis and does not require the completion of all agreement
milestones for reimbursement to be paid. However, this does not relieve the subrecipient of
responsibility for adherence to the proiect schedule.
M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #I
Page 6 of 8
160Z
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHYS.
M- 09 -UC -12 -0217# 14.239
Florida Non - Profit Services Inc.
Contract Amendment #I Page 7 of 8
1602
IN WITNESS WHEREOF, the DEVELOPER/SPONSOR and the County, have each, respectively,
by an authorized person or agent, hereunder set their hands and seals on this day of
r m % r—✓- , 20 l D
ATTEST:
Dwi t E. Brock, Clerk��opQf��Co��urts
""At
�to Cha, s row
�yy _3
rst Witness
Type /print witness name
Se and Witnessj� t
Type /print witness name
Approved as to form and
legal sufficiency:
Jennifer B. White %
Assistant Count Attorney
Y
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Y:
FRED W. COYLE, Chairman
SGf'V icW
FLORIDA NON- PROFIT44 �, INC.
Carl , Chairman
(Print Name)
M- 09 -UC -12 -0217# 14.239
Florida Housing & Family Services Inc.
Contract Amendment #1 Page 8 of 8