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Backup Documents 10/26/2010 Item #16I161 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE October 26, 2010 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. Minutes: 1) Animal Services Advisory Board: Minutes of May 18, 2010; June 15, 2010; July 20, 2010. 2) County Government Productivity Committee: Minutes of April 21, 2010; May 19, 2010. 3) Hispanic Affairs Advisory Board: Minutes of May 27, 2010. 4) Immokalee Enterprise Zone Development Agency: Agenda of September 15, 2010. Minutes of August 18, 2010. 5) Immokalee Local Redevelopment Advisory Board: Agenda of September 15, 2010. Minutes of August 18, 2010. 6) Ochovee Fire Control District Advisory Committee: Minutes of May 17, 2010. 7) Pelican Bay Services Division Board: Approved Budget FY2011. Agenda of October 6, 2010. Minutes of September 1, 2010; September 2, 2010 special session. RECEIVED SEP 2 7 2010 Board of County Commissioners Fiala Halas � Henning Coyle Colette 161 im May 18, 2010 MINUTES OF THE MEETING OF COLLIER COUNTY DOMESTIC ANIMAL SERVICES ADVISORY COMMITTEE Naples, Florida, May 18, 2010 LET IT BE REMEMBERED, that the Collier County Domestic Animal Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 6:30 PM in REGULAR SESSION at Domestic Animal Services Training Room, Davis Blvd., East Naples, Florida with the following members present: CHAIRMAN: Michele Antonia VICE CHAIRMAN: Marcia Breithaupt Dr. Ruth Eisele Sergeant David Estes (absent) Tom Kepp, Jr. Dan Martin Jim Rich (excused) ALSO PRESENT: Amanda Townsend, Director of DAS Nan Gerhardt, Shelter Operations Manager, DAS Kathlene Drew, Volunteer Coordinator, DAS Camden Smith, Collier County Public Services Hailey Alonso, Administrative Assistant, DAS Misc. Comes: Date: a �o 1 Item # 1.61 May 18, 2010 I. Call to Order Chairman Michele Antonia called the meting to order at 6:31 P. M. II. Attendance A quorum was established. III. Approval of Agenda Dr. Ruth Eisele moved to approve the agenda. Second by Tom Kepp. Carried unanimously, 4 -0. IV. Approval of Minutes: April 20, 2010 Marcia Breithaupt moved to approve the minutes of April 20, 2010, as presented Second by Tom Kepp. Carried unanimously, 4 -0. V. Old Business A. Director's Report Amanda Townsend reported on the following: 1. Parking increase at DAS, questioned at the last meeting, was checked with Facilities Management. Due to limited space and budget issues, expansion was not an option at this time. 2. Budget discussion meeting will be attended by Amanda on Friday morning. DAS met the minus 5% budget guidance. She briefly reviewed some of the cost cutting items. 3. BCC Workshop will be held June 24 & 25. The millage rate will be set in July and final budget approval will come in August or September. She will report back to DASAB as budget workings progress. 4. She noted the best option for input and information would be at the Workshops. Dan Martin arrived at 6:36pm. 5. A meeting was held with the Boys and Girls Club regarding partnering and some educational opportunities. 6. She will be speaking at the City Council meeting regarding the proposed Dog Park, which DAS favors. She will address County licensing processes and DAS services; as well as their intention to be proactive there. 7. She spoke on the Brainstorming exercise and finding other venues to conduct similar exercises with various groups, such as homeowner associations and other civic groups as well as county departments supervisors such as Parks Dept., for input from different aspects of the community. The goal will be to utilize that input when looking at strategic planning for future years. 8. Significant progress was reported on the 10 Priority Projects for 2010. 161 May 18, 2010 Anti- chaining law was in operation with few negative responses. Animal Control Officers had been working on anti- chaining education since the first of the year. Nan Gerhardt noted Operations was at work on policy projects and post - disaster training. Kathlene Drew noted 37 registrations for the pet - friendly shelter had already been received (42 dogs and 28 cats. She stated the shelter could accommodate 75. It would be used only for mandatory evacuations. VI. New Business A. DAS Marketing (handout) Camden Smith, Public Services Division Director provided an informative presentation which was projected on an overhead screen and covered the following topics: Marketing Summary: • Division marketing plan included 27 goals, 8 of which DAS must meet. Continuing Customer Service Training for staff Secret shopping staff to identify any further improvement areas. • Cross - Marketing Division Departments meet monthly to exchange ideas, work together on special events and assist with outreach as needed. DAS participates at those meetings. Examples were: 1. Advertising assistance provided by Parks to promote Howl -A- Day Jubilee 2. Invitation to present animals by Library with its Pups -N -Books program 3. DAS is invited to large Division events- Senior Expo and Ice Cream Social. • Promotion of Adoptable Pets -Pets of the Week are submitted weekly to 6 print publications and 2 web sites; also Collier County TV, Comcast Channe197. • Other Promotions of Adoptable Pets 1. Adoptable pets viewed more than 700,000 times online during 2009 on the DAS and other web sites, i.e. (Petfinder.com and Adoptapet.com) 2. D'Latinos TV Pet Appearances monthly 3. More than 20 annual off site DAS adoption appearances showcase more than 100 adoptable pets. 4. Happy Tails TV program airs on Channel 97 and Comcast 14. 5. Public Information Office pitches stories for pets of special interest. • Public Education Campaign Initiative focused on educating the public about licensing, spaying/neutering and knowing the law. Brochures on each of these topics will be widely distributed. • Public Education Campaign Initiative Ads Advertising to support the print ads will appear in English and Spanish newspapers, Radio and Television Network stations. 161 1ki May 18, 2010 Amanda Townsend noted the concept of the ads and brochure campaign was to portray people with their pets, sending the message that emphasizes the human/animal bond. She will also be working on billboards and features for Collier TV at Emergency Management when that system is up and running. Dr. Ruth Eisele suggested having success stories with actual owners and their pets on Happy Tails. Chairman Michele Antonia expressed the need for ads on the Creole radio station and print brochures in all three languages. She asked staff to research Creole publications as another place to advertise. She mentioned the Immokalee Interagency meetings, held monthly, where many agencies are represented and the Rotary in Immokalee as places to speak. B. Medical Foster Program Amanda Townsend stated Kathy Drew, with her past fostering, experience, had written a policy statement which had been run through risk management and the attorney. DAS was still working with them to come to a consensus on the final form. Approvals along the way will still be needed. The aim was to start a small manageable program with a selective process and established volunteers. The possibility of involving the Boys and Girls Club students who need service credits was a consideration. Dr. Brown was keeping records of the length of stay, and how many animals convalesce at the clinic on a regular basis. Tom Kepp remarked the public would like to see how Donation Trust Fund money was spent; what has been done and the amount going to each project. Dan Martin suggested having a data base started for a match -up program of animal to volunteer or mentor to use for the Medical Foster Program. C. Disaster Preparedness. Amanda Townsend reported attending an intensive training at Emergency Management on May 10. Real time emergency situations were part of the exercises where participants from many services worked together to determine solutions to deal with the situations given. From this experience, she derived three major projects DAS needed to address: 1 Additional pet friendly shelter locations (no public schools to be used) 2 Evacuation plan for Davis Blvd shelter population 3 Pet sheltering for displaced persons after the storm, who may have nowhere to go, in order to free up DART teams for search and rescue. DAS would work with Housing and Human Services. Amanda noted any organization falling under Emergency Management and signing a Memorandum of Understanding whereby FEMA would be involved, could see reimbursement to those who provide certain services She asked for any input from the public and the DASAB. 161 "'1�l. May 18, 2010 VII. Public Comment Terri Licastro distributed and spoke about the Lee County Foster Program Application. She stated they have a Foster Care Program in place and the handout showed how they do it. She noted Lee County's program could be used as a guide for Collier to initiate such a program in the future. VIII. Advisory Board Member Comments Dr. Ruth Eisele brought up the summer schedule /vacation period and there was a brief discussion. Dr. Ruth Eisele moved to skip the DASAB August meeting and resume meeting in September, with June and July meetings remaining as scheduled Second by Marcia Breithaupt. Carried unanimously, 5-0. Marcia Breithaupt expressed approval of the Medical Fostering program and an itemized list of Trust Fund expenditures. Dan Martin suggested partnering with the various rescue groups for Medical Fostering program. A brief discussion on rabies control followed. The concern was that rabies was seldom mentioned in the news, but it was definitely present in the County. Amanda responded the Health Department, a State Agency, handles humans and DAS handles the animals. Kathlene Drew noted the recent oil spill and the call for volunteers. She pointed out that training would be needed in any clean-up or animal rescue situation. The Conservancy was the organization to call for information. The neat regular meeting of the Domestic Animal Services Advisory Board is scheduled for June 15, 2010. There being no further business for the good of the County, the meeting was adjourned by the order of the Chair at 7:52 P.M. COLLIER COUNTY DOMESTIC ANIMAL SERVICES Chittrman Michelb'Antonia These minutes approved by the Board/Committee on as presented 1/ or as amended, RECEIVED SEP 2 7 2010 Board of County Comon S4onens 161 Fiala Halas June 15, 2010 Henning Coyle Coletta MINUTES OF THE MEETING OF COLLIER COUNTY DOMESTIC ANIMAL SERVICES ADVISORY COMMITTEE Naples, Florida, June 15, 2010 LET IT BE REMEMBERED, that the Collier County Domestic Animal Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 6:30 PM in REGULAR SESSION at Domestic Animal Services Training Room, Davis Blvd., East Naples, Florida, with the following members present: CHAIRMAN: Michele Antonia Marcia Breithaupt Dr. Ruth Eisele Sergeant David Estes (excused) Tom Kepp, Jr. Dan Martin Jim Rich ALSO PRESENT: Amanda Townsend, Director DAS Nan Gerhardt, Shelter Operations Manager Geri Lynn Waterbury, Operations Coordinator Hailey Alonso, Administrative Assistant Misc. Corres: Date: Item N: ccPies fo: 1 A4 June 15, 2010 1. Call to Order Chairman Michele Antonia called the meeting to order at 6:32 PM. II. Attendance Attendance was taken and a quorum established. Hailey Alonso presided over the power point presentation of the meeting packet projected on a large screen for the benefit of all present. III. Approval of Agenda Dan Martin moved to approve the agenda. Second by Jim Rich Carried unanimously, 6-0. IV. Approval of Minutes of May 18, 2010 Dr. Ruth Eisele moved to approve the minutes of May 18, 2010. Second by Tom Kepp. Carried unanimously, 6-0. V. Old Business A. Director's Report Amanda Townsend reported: • Budget preparation, annual evaluations and establishing goals for next year was the focus during the past month • EOC training for hurricane preparedness Nan Gerhardt spoke about: • Monthly safety training which included activation of emergency radio station and a scenario of events should cessation of government services occur. • The adoption of "Gracie ", a horse that DAS had in its care for 8 months. • More challenges with homeless horses foreseen in the future. Amanda Townsend addressed the following: 1. Donation Trust Fund Expenditures and other special medical cases (handout) A detailed listing of the 2010 DAS Trust Fund Usage and Recipients charted the various medical cases and outcomes for which expenditures from the Donation Trust Fund were utilized. Several items were discussed and it was pointed out that: • a total of $3,421.88 in Trust Funds was utilized. • 25 special medical cases were treated in the clinic for a total of 225 days (average stay was 10 days) • 18 additional medical cases were treated in the DAS clinic at no cost to the DonationTrust Fund (costs assumed by DAS operational expenses) • 4 animals were returned to owners who re- imbursed DAS for care expenses. 2. Licensing Process Improvement (handout) Detailed graphs showing the licenses sold by type and by revenue from fiscal year 2005 through 2009 and another depicting the same information month by month from fiscal year 2009 through May 2010 were distributed 161` June 15, 2010 and projected onscreen. Process improvements listed from November 2009 to March 2010 were: 1. Attendance at all low -cost shot clinics (23 clinics attended; 384 licenses sold; $5,190 in revenue) 2. Fee policy revised to create incentive to licensure. 3. Officers issuing 7 -day notice to all non - compliant pet owners 4. Receipt of all vaccination certificates from all veterinarians; follow -up with 7 -day notice if no license purchased. 5. Direct mail renewal campaign; 1,841 postcards sent monthly, 4% direct return Amanda gave credit to Geri Lynn Waterbury for the extra efforts in this regard, as licensing increases were significant. 3. Citation Collection Process Improvements (handout) • A draft copy of DAS policy on citation collection was provided. • Communications ongoing with appropriate personnel initiating efforts to return enforcement back to DAS from Code Enforcement • Communications ongoing with appropriate personnel regarding possibilities of enforcing collection through attachment to driver license and/or vehicle registration renewals as done in some Florida Counties. Discussion followed. VI. New Business A. DAS FY 2011 Budget Presentation (handout) Amanda Townsend reviewed with the DASAB the proposed 2011 budget which will be considered at the BCC Budget meetings, June 25 and 26. A budget reduction request of 5% was met. The nine frozen positions were eliminated and will not be renewed. Total proposed budget - $2,873,700. Each Fund Group was noted and each line item and their expenses were listed and some were discussed. The services provided under the inmate labor program were noted as totally necessary to DAS operations. She made note of items cut or reduced from the prior year. Also included was the current DAS organizational chart (32 employees. Jim Rich spoke about his participation and cost saving ideas to the budgeting process. Dan Martin suggested adding a line to the license renewal form for donations to the Donation Trust Fund, making it a tax deduction. Amanda will check with the County Attorneys for the tax status of the Fund and if that action would be feasible. VII. Public Comment Janet Rossano spoke on the following concerns: • The increasing amount of euthanasias and decrease in adoptions. • Ending most off -site adoption locations; less opportunity for adoptions. • Need for low -kill shelter • Proposed a local food bank; willing to provide racks if DAS provides space. • Mention of shelter needs on Happy Tails and web site 16! 1p June 15, 2010 Frustration with lack of coordination among the Advisory Board, DAS and Animal Groups Community Groups all willing to help; need direction as to what they can do. Bibi Barrett: • Inquired about bidding procedure and areas where money could be saved. • Favored Dan Martin's idea for additional donations • Noted the community was willing to fund more things; set up a new fund for that purpose. Amanda responded that line by line each item goes out to the lowest bid. She stated the Spay & Neuter Fund and the Donation Trust Fund had healthy reserves. Community input on spending funds, future projects and/or building up a fund for a specific purpose could be explored in future meetings. Projects from the community wit DASAB support were welcomed. Michele Antonia suggested a home visit program for the elderly, ill or disabled to assist with care for animals would help to prevent giving them up to the shelter. Amanda noted the Donation Trust Fund may be able to help if a joint effort between groups serving the needy, DAS and the core volunteer groups got together for those services. Teri Licastro expressed concerns about: • Enforcement- when Animal Control officers do not cite -what happens to the animal. • Educational efforts of the Animal Control Officer. • DAS efforts to finding reputable rescuers. • Volunteers needed for Dogs Deserve Better Kelly Fox distributed photos of pets saved from euthanasia at DAS by out -of- town rescuers, and since adopted and healthy. She stressed education regarding pets in hot cars and that offenders be cited for cruelty. Stephen Wright brought up the following • Parasite treatment of pets when adopted. • Combining DAS attendance at shot clinics with adoption opportunity • Medical Foster Program, no -kill shelter, TNR and spay & neuter, adoptions all need sustained concentrated focus He urged DAS and the Advisory Board to keep up their efforts in each area. A lengthy followed on the many ways the community and the groups could work together to address the issues brought forth. VIII. Advisory Board Comments Dr. Ruth Eisele provided some information on animal parasites and treatments. She also favored revisiting issues surrounding the foster care program. 161 1 o June 15, 2010 Tom Kepp stated a need for a serious spay and neuter effort to stop the number of births. He suggested targeting areas for a spay and neuter push with a follow -up with citations and enforcement. Marcia Breithaupt mentioned using the Spay and Neuter fund for one or two free clinics or a community fundraiser for the same purpose. She also suggested a Pet Pantry at DAS. Amanda responded the Spay and Neuter Fund may be specific for shelter animals only; but she will look into it for the future. Dan Martin asked about the correlation between the number of citations and the ability to collect fines and if the any Fund reserves could be taken and used by other Departments. Answers were: Officers duty was to write the citation; collections were up to a different entity. Funds are safeguarded for the direct purpose of that particular Fund. He encouraged the community to put questions out on table in open forum for discussion. Jim Rich shared other means to save lives which he was involved in: • He would welcome volunteers at Petsmart and train them in promoting adoptions of cats and by helping them in matching cats with potential owners. • He asked DAS to provide a list of places accepting food donations and resources from the interested groups of where to find food. • He spoke about an applied for Grant award to be used for abandoned cats; to help people keep their pets and get them fixed, which will help limit the number of cats coming to shelters. Janet Rossano stated Lee County has a Food Pantry. She had a form used by them and will make a copy for Jim. Amanda Townsend will contact all who proposed or offered resources or assistance with a food pantry and prepare a list. She had three announcements to share: 1. The County was still in possession of the van used for door to door (with an Officer present.) DAS was still committed to its use when enough officers are available. 2. Spay and Neuter clinic's "Litter Patrol" outreach program goes through the newspapers "free ads "; then connects with and educates advertisers on spay and neuter. 3. Open discussion was needed with the community. She suggested: • an item be put on every agenda focusing on a particular topic, with a time limit for discussion • separately scheduled workshop • topics put in a hat and drawn at each meeting. Following discussion, the third suggestion prevailed. Chairman Michele Antonia asked each person to bring a topic to the next meeting to" put in the hat" as a General Discussion item, in addition to the Public Comment agenda item. Next Advisory Board Meeting is scheduled for July 20, 2010 at the Domestic Animal Training Room, Davis Blvd., Naples, Florida 1671 ' June 15, 2010 1 At There being no further business for the good of the County, the meeting was adjourned by the order of the Chair at 8:40 PM. COLLIER COUNTY DOMESTIC ANIMAL SERVICES These minutes approved by Board/Committee on ,! / /_ 1 //U as presented or as amended ✓ i �� RECEIVED SEP 2 7 2010 t3oard of County Commissioner Fiala July 20, 2010 6 I A I Halas Coyle Coletta MINUTES OF THE MEETING OF COLLIER COUNTY DOMESTIC ANIMAL SERVICES ADVISORY COMMITTEE Naples, Florida, July 20, 2010 LET IT BE REMEMBERED, that the Collier County Domestic Animal Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 6:30 PM in REGULAR SESSION at Domestic Animal Services Training Room, Davis Blvd., East Naples, Florida, with the following members present: CHAIRMAN: Michele Antonia (excused) Marcia Breithaupt Dr. Ruth Eisele Sergeant David Estes Tom Kepp, Jr. Dan Martin Jim Rich ALSO PRESENT: Amanda Townsend, Director. DAS Nan Gerhardt, Shelter Operations Mgr. Kathlene Drew, Volunteer Coordinator, DAS Hailey Alonso, Administrative Assistant, DAS Misc. Corres: Date: Item #: �-c ^ies to: 161 July 20, 2010 I. Call to Order Vice - Chairman Marcia Breithaupt called the meeting to order at 6:31 PM. II. Attendance Attendance was taken and a quorum established. III. Approval of Agenda Change: New Business Item VI. B. Bordatella Vaccine was tabled until the next DASAB meeting when Dr. Brown will be available to make this presentation. Sgt David Estes moved to approve the agenda, as amended Second by Dr. Ruth Eisele. Carried unanimously, 6 -0. IV. Approval of Minutes of June 15, 2010 Changes: VII. Page 4- Public Comment — 1. Michele's comment is to read: Michele Antonia reiterated Amanda's suggestion for a home visit program... 2. Stephen Wright's comment, the sixth line is to read - A lengthy discussion followed... VIII. Advisory Board Comments Page S, underAmanda Townsend, item L is to read: The Collier Spay and Neuter Clinic is still in possession of the van used for transport DAS was still committed to door to doors when enough officers are available. Jim Rich moved to approve the minutes of June IS, 2010, as amended Secondly Dan Martin. Carried unanimously, 6-0. V. Old Business A. Directors Report Amanda Townsend provided an update on DAS activity for the past month. • Employee evaluations were completed • Investigative intense case work regarding a number of horses in the Estates took up much of the month. After a Hearing is scheduled, DAS may be given control of the animals, if the Judge so rules. • June 25 was "Take Your Dog to Work Day." With Department Directors permission, several departments participated. Facilities Management asked to take shelter dogs to work, resulting in three being adopted. It was a good way to feature adoptable dogs and demonstrate our pet - friendly community. • Larry Kenner, having completed training, was now on the ACO staff. Nan Gerhardt reported the shelter had acquired a billy goat; and new cat towers had arrived and were in the process of being assembled. Kathlene Drew reported a growth in volunteers and hours donated. She also mentioned the Holiday Jubilee in November, with a call out for sponsors, vendors and volunteers. VIP services will be offered for sponsors and vendors. Marcia Breithaupt asked about a source for donated cat trees. It was suggested to contact some of the rescue groups. 161 � 1. Third Quarter Statistical Report (handout) July 20, 2010 Hailey Alonso presided over the presentation of the quarterly statistics on the overhead projector. Discussion of items on the various charts followed. 2. Update of Work Plan (handout) Kelly Fox had provided a list of requested items to be discussed or put on a future agenda. Amanda Townsend was able to provide answers or comments on these items; copies of which were distributed to the board members. She then gave an update on the ten project priorities created in the five year plan instituted last year. She reported most of the items had been completed or were in various stages of operation. She asked the DASAB to consider new objectives for introduction at the September meeting, to be part of next year's projected work plan. B. Review of Roberts Rules (handout) Amanda Townsend distributed copies of a Summery Version of Roberts Rules of Order to provide a brief refresher on the conducting of public meetings for the benefit of the visiting public as well as for the DASAB. She noted the DASBA agenda now includes a Topic for discussion item; providing an opportunity for open dialogue and discussion not provided under Roberts Rules. C. Review of DASAB Procedures (handout) Amanda Townsend distributed copies of the Procedures for Domestic Animal Advisory Committee which sets out how the meetings are to be conducted and basically follows Roberts Rules. They were briefly reviewed. VI. New Business A. Food Bank Amanda Townsend stated DAS accepts any unopened food donated. Though not used at the shelter due to consistency in dietary needs, food is donated to various donation centers such as RCMA, Guadalupe Center, Abused Women & Children, St. Vincent DePaul, Catholic Charities and other charities who get food to the neediest people. Concerns were: • Distribution to only those who properly care for animals • Aiding those struggling to feed, care for and keep their pets • Not to enable hoarders • Serve as a conduit and information source for food distribution for needy families. B. Bordatella Vaccine (tabled until September 21, 2010 meeting) VII. Public Comment A. Topic TBA (open discussion) Slips were passed out to the visiting public on which they were to write a topic for discussion. The topic chosen by the majority was — Enforcement. Items discussed were: • Reporting procedures (who can initiate; what happens from there) • Investigations (how long) and monitoring (when) • Numbers & amounts collected on citations • Enforce licensing and spay & neuter • Education and follow -up with enforcement • Enforceable laws • Being more proactive to prevent large litters • Explanations of civil & criminal instances • Animal hoarders July 2o,ZO161 141 B. Individual Comments Stephen Wright praised the various out -reach efforts by DAS, citing small steps may be the way to go. He questioned an item in the DAS Procedures handout regarding "reconsideration of items before the board." Clarification was provided. VIII. Advisory Board Member Comments Sgt. David Estes commented on the horse situation being addressed. He encouraged those present to look at each situation individually when making decisions on reported cases. He noted recent studies looking into hoarding as a mental illness were beginning; but no findings or conclusions have been defined. Support for this type of research would be one way to show concerned for the wellbeing of animals. Jim Rich gave an update on the $10,000 grant he received. Targeted areas for measure success will be three East Naples area codes. Those who meet certain criteria could qualify for free spay and neuter. He will distribute information to DASAB and DAS staff once all paperwork is finalized. Next Advisory Board Meeting is scheduled for September 21, 2010 at the Domestic Animal Training Room, Davis Blvd., Naples, Florida. There being no further business for the good of the County, the meeting was adjourned by the order of the Chair at 7:39 PM. COLLIER COUNTY DOMESTIC ANIMAL SERVICES n Vice- Chairman Marcia Breithaup These minutes approved by Board/Committee on qh 1/0 as presented or as amended l� �v Uj��t�F�IIM�� j� 0( I) j 1 It OLLIER COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE BY :....................... Minutes — April 21, 2 p.m. Fiala Halas Henning Coyle CID Members Present: Brad Boaz, John Barlow, Doug Fee, Jim Gibson, Steve Harrison, Jim Hoppensteadt, Vladimir Ryziew, Janet Vasey and Michael Wu. Members Excused: Joe Swaja was excused. BCC Liaison: Commissioner Halas was in attendance. Staff Present: Carol Golightly, Sheriff's Office; Crystal Kinzel and Derek Johnssen, Clerk's Finance Office; Amy Patterson, Impact Fee Manager; Norman Feder and Nick Casalanguida, Growth Management; Michael Sheffield, Assistant to the County Manager; Barbetta Hutchinson, Office of Management and Budget. Others Present: INTRODUCTION: Call to Order: Steve Harrison called the meeting to order at 2:00 p.m. Approval of the March 17, 2010 Productivity Committee Meeting Minutes: There were two minor corrections in the minutes from the last meeting. Vlad Ryziew motioned to approve the minutes with those corrections, Janet Vasey seconded and the group unanimously approved. UNFINISHED BUSINESS: Review Debt Structure — Jim Gibson was asked by Mark Isackson to give the group a recap of the work and recommendations of the Finance Committee. Jim gave an overview of the debt situation and the necessity to refinance $47M in commercial paper borrowings from the Florida Local Government Finance Commission prior to December, 2012. Our representatives from Public Financial Management, along with the members of the Finance Committee started looking for alternatives a few months ago. After much exploration and discussion, the group has decided to take an executive summary to the BCC that suggests a traditional general bond issue. This decision will take the uncertainty out of the situation and better position the county for the future. Commissioner Halas said that he appreciates the hard work and time that the committee spent on this project. Jim Hoppensteadt motioned to support the recommendation of the committee, Brad Boaz seconded and the group unanimously approved. Misc. Comes: Date: I -C) Item #: IL Steve Harrison suggested that the Commissioner write a letter to the School Board asking for a representative to attend the impact fee discussions. The Commissioner will work with Mike Sheffield to make this happen. Proposed Organizational Restructuring and General Collier County Information — Leo Ochs addressed the group regarding the county's reorganization plan. He said that ten departments have been condensed to seven and 35 positions have been eliminated which will net a reduction of $2.5 million dollars per year. He also noted that the changes have been positively received. Kim Grant is working with all departments looking at business processes and finding areas were consolidation and reconfiguration can be done. Commissioner Halas asked Leo about the new legislature in Tallahassee regarding Medicare issues. He said there is a new piece that would change the county's portion of nursing home care from $55 to $235 per person. Leo also said that there are other issues which could have an adverse effect on us, such as reducing our pensions and pulling $2 million of state money away from our libraries. He stressed that it was going to be a very challenging budget year in trying to get to where we need to be. John Barlow asked if the county has considered "fee for service" offers to the City of Naples, Bonita and Marco. In other words, can we outsource our services? Nick Casalanguida said that he has plans he review these possibilities after his department has stabilized from the reorganization. Janet asked for a high level budget strategy overview, for both county and constitutionals. Leo said it will be made available at the next meeting of the committee, since the constitutional budgets are due by May 1. She also asked about the transportation engineering staff and Nick explained what has happened with those positions. Brad Boaz applauded Nick and Norman for their "Ritz Carlton" approach Jackson Labs — Leo explained the Jackson labs scenario and how much money the state, the county and Jackson itself would have to contribute to build their new facility by Ave Maria. Michael Wu said that a similar situation happened in Orlando and we must look at the future. We have to invest now and reap the benefits later on. Jim Hoppensteadt told the group he attended a meeting last night and saw the genetic mapping program. He said the model is fascinating and there is an enormous potential for growth. Individual pharmaceutical companies will want to build private labs around this site to help push out the results. John Barlow told the group that the economy has come to a point where some out of the box thinking is necessary. We need to make our relocation policy easier for people to move here and bring their business here. He said we need a 2 161 fk2-'- new marketing campaign to motivate people to come to Naples. He also said he feels the banks must change their mindset and be willing to let go of some money before anything turns around. NEW BUSINESS: Change of Use Program — Amy Patterson explained the recommendations that were going to be made to the BCC. She talked about moving tenants into existing buildings and the "fairness" factor in impact fee collection. She passed out information which listed several options for changing the program, along with the recommendations which were made by staff. Janet Vasey motioned to support Amy's recommendations and Jim Hoppensteadt seconded. The group voted 9 to 1 to approve (Doug Fee opposed). Children's Trust Analysis — There was discussion regarding the possibility of conducting an analysis on this bill. The committee agreed that it is too early in the process to conduct an analysis, but they may reconsider at a future date. Recommendation for New Committee Member — The group reviewed the application that was received for membership on the Committee. They asked Mike Sheffield to ask the BCC to re- advertise and specifically state IT, Financial and Management Experience as preferred criteria. Doug Fee motioned to re- advertise, Jim Hoppensteadt seconded and the group unanimously approved. General Discussion: Public Comment: Adjournment: Jim Hoppensteadt motioned to adjourn the meeting, Jim Gibson seconded and the group unanimously approved. The meeting was adjourned at 4:32 p.m. Next Meeting: The next regular meeting of the Productivity Committee Meeting will be held at 2:00 p.m, on Wed. May 19, 2010. This meeting will be held in the County Managers Conf. Room in Bldg F, 2nd floor at 3301 Tamiami Trail East. Approved by Productivity Chair, Steve a rison 161 �. Fiala Halas Henn ng II �% Coyle LLIER COUNTY GOVERNMENT Coletta O(� G 2010 PRODUCTIVITY COMMITTEE Minutes — May 19, 2010 2 p.m. Members Present: Brad Boaz, Jim Gibson, Steve Harrison, Vladimir Ryziew, Joe Swaja and Janet Vasey. Members Excused: Doug Fee and Jim Hoppensteadt were excused. Resignations: John Barlow and Michael Wu. BCC Liaison: Commissioner Halas was in attendance. Staff Present: Carol Golightly, Sheriff's Office; Crystal Kinzel, Clerk's Finance Office; Michael Sheffield, Assistant to the County Manager; Leo Ochs, County Manager; Mark Isackson, Financial Management; Barbetta Hutchinson, Office of Management and Budget. Others Present: Joyce Fletcher, League of Women Voters and Harold Hall. INTRODUCTION: Call to Order: Steve Harrison confirmed a quorum and called the meeting to order at 2:00 p.m. Approval of the Agenda for May 19, 2010: Steve Harrison wanted to add a new item regarding new projects and another regarding discussion about new members. Vlad Ryziew motioned to approve with the additions, Joe Swaja seconded and the group unanimously agreed to approve the agenda. Approval of the April 21, 2010 Productivity Committee Meeting Minutes: There were two corrections in the minutes from the last meeting. Joe Swaja motioned to approve the minutes with those corrections, Janet Vasey seconded and the group unanimously approved. Mike Sheffield told the group that the recording device was not working properly. He also said that Michael Wu resigned his position on the committee. With the resignation of John Barlow and Larry Magel, that leaves three positions to be filled. UNFINISHED BUSINESS: School Board Participation on the Committee: Steve told the group that he attended the BCC meeting and asked that a letter be sent to the School Board regarding synergy opportunities and having a representative attend the meetings of the Productivity Committee. The Commissioners approved his request and agreed to write the letter. Misc. Date Item: 161 lq FY11 Budget Strategy — Mark Isackson recapped the current budget strategy with the group. Because the BCC recognizes that the taxable values will drop this coming year (an assumed 10 %), they asked for 5% be taken off the operating budget and another 5% from capital. Although the capital funds will not be used for building any new roads or structures right now, they recognize that existing roads and buildings need to kept up in order to protect our investments. The Board agreed that the County should be working towards a millage neutral budget. The assessed value will likely increase around 2.7 %, homestead market value is likely to decline, therefore the homesteaded property owner will have increased taxes again this year. Reserves are around 2'/2% which is concerning if there is a wind event and we need the funds. Commissioner Halas has concerns about the European market. Tourist tax dollars are on target and the gas tax dollars are holding flat. Steve Harrison asked if the employees will be asked to take a pay cut to share the pain in the budget reduction process. The Commissioner said that the employees have already made sacrifices by getting no raises or cost of living adjustments for the past 3 years while their workloads have continued to grow due to the hiring freeze. Jackson Labs Update: The group brainstormed and came up with some suggestions where the county might get some of the funds necessary to attract their move to Collier County. Franchise fees, TIFF funds, Collier enterprises donating land — would all mean an investment in our future. The increase of property taxes, sales taxes and the sale of enterprise bonds were also discussed. Joe Swaja said that in order to put a sales tax in place it would have to go to a vote and the citizens will not vote for higher taxes. Mark said that $3.77M would be generated with a I% franchise fee, which would equal $22.3M if the fees went up to the maximum rate of 5.9 %. Steve Harrison said we need to decide who benefits from this project and go after them for funds. We should meet with potential vendors, drug companies, medical school alliances, universities and health insurance companies to follow the money. Commissioner Halas asked Mike Sheffield to invite Commissioner Coyle and Tammie Nemecek to give an update on Jackson Labs at the next meeting. Mike will make sure to advertise that 2 commissioners will be in attendance so as not to violate Sunshine Law. Janet asked Mark to develop a spreadsheet to show how much cash is needed and a timeline showing the dates of that needed cash availability. NEW BUSINESS: Discussion on Participation in the AUIR: Since there is no money in the capital funds, Joe Swaja motioned that the committee should not participate in the AUIR this year, but would welcome the opportunity to resume their participation when funds return. Brad Boaz seconded and the group unanimously approved. Janet will prepare the letter for the signature of the chairman and send it to Mike Sheffield. 161 1�-z Out - sourced Functions: Mike asked the committee to table the discussion until next month so that he may more time to put together an organized presentation. Steve asked that any jobs that cost less than $10,000 be left off of the list. Recommendation for New Committee Members — The group discussed the need of someone in the medical field with the upcoming Jackson Labs issue be asked to join the committee. Committee members agreed to make some phone calls to health and educational related positions to apply for membership. The positions will be advertised and as soon as applications are received, Mike will forward them to the group for review. General Discussion: Beach Renourishment: The Commissioner was asked about the decision to spend $1.5M on beach renourishment. He said that because there is public access to the gulf, the Commission felt it was necessary to provide the improvements. The reason for the high cost is that the sand has to be trucked in from somewhere near Orlando because of governmental specifications of the quality and texture of the sand. Bond Documents: Crystal Kinzel said that the documents are in their second draft and everything is progressing nicely. Adjournment: Joe Swaja motioned to adjourn the meeting, Brad Boaz seconded and the group unanimously approved. The meeting was adjourned by the Chairman at 4:22 p. M. Next Meeting: The next regular meeting of the Productivity Committee Meeting will be held at 2:00 p.m. on Wed. June 16, 2010. This meeting will be held in the County Manager's Conf. Room in Bldg F, 2nd floor at 3301 Tamiami Trail East. nA .:,ti(Vv� Approved by Productivity Chair, Steve Harriso Fiala r ?i\r`�� 16 1 I -Halas Henning 30' i 2010 May 27, 2010 Coyle Coleita 6f Count, ConImisstoner, MINUTES OF THE MEETING OF THE COLLIER COUNTY HISPANIC AFFAIRS ADVISORY BOARD Naples, Florida, May 27, 2010 LET IT BE REMEMBERED that the Collier County Hispanic Affairs Advisory Board, in and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in REGULAR SESSION in Building "F," 3`d floor, of the Government Complex, Naples, Florida, with the following Members present: Chairman: Manuel Gonzalez Vice - Chair: Mario Ortiz Alex Balan (Excused) David Correa Renato F. Fernandez Bill Forbes Valaree D. Maxwell (Excused) Ileana Ramos Zetty Rivera ALSO PRESENT: Tatiana K. Gust, Staff Liaison Misc. Corres: DadeLOaL 16 ! 1 �3 May 27, 2010 L Call to Order The meeting was called to order by Vice - Chair Mario Ortiz at 6:01 PM and a Quorum was established. II. Approval Meeting Agenda Mario Ortiz made a motion to approve the Meeting Agenda. Second by Bill Forbes. Motion carried 5 -0. III. Approval of Minutes from March 25, 2010 Meeting: Renato Fernandez made a motion to approve the Meeting minutes as amended. Second by Bill Forbes. Motion carried 5 -0. IV. Public Speakers — Patricia McCartney was not present, it will be re- visited Patricia McCartney has a program transmitted by Univision every Saturday called Panorama which provides information to the community of Collier & Lee County and educate as well. Mario: Can you clarify the objectives of Panorama? Panorama is broadcasted in Fort Myers for 4 counties, every Saturday at 8:30, but In a month and a half it will change to 11:30. Manny: who decides what are you going to present and announce. Patricia decides that. Manny: can Bill and Mario work with her to see if is she can provide the information that we need to transmit. Patricia: we would like to provide information to people leaving in different counties. They purpose is to educate the community. They also have a segment about health, sports, events, etc. Her executive marketing director is ..... Manny: Do you broadcast only in TV or radio as well? Patricia: she is working on her web site. Currenity Patricia is the one supporting economically the TV program. NN: is to help and guide the community Renato step out at 7:28 Patricia: People that works with her does it for love, people that works with her does it for free. She wants a better community. Renato came back at 7:30 Patricia/NN: She comes from a family with good values, and she wants to help the families and kids to keep the values. She is concern because she has kids and she wants her kids to grow in a good environment. She wants to help people, she wants to help the community. Sandra Carano — NN. 239- 200 -0531 V. Old Business — a. Education Report by Valaree Maxwell She excused herself from the meeting. b. Law Enforcement report by Manny Gonzalez 161 1A-5 May 27, 2010 i) Human Trafficking On May 13 he attended a meeting at the minority and ethnic bureau for collier county Sheriff Office. The subject was human trafficking and how you as member of the public can be aware, detect it and bring it to the attention of the authority. This should be a subject of concern to everybody. The victims usually don't normally come forward to report the abuses. The victims come under the protection under the 2000 TVPA (trafficking victim protection act) F.S. 787.06. Essentially, it is a violation to force someone to work against their will. This could be in domestic, agriculture, domestic held, prostitution, or any field that forces someone to do something that they don't want to do. This happen frequently; drugs, arms and human traffic are the major crimes of concern for the US government and the Sheriff department of Collier County because this is not isolated, this is continuously. There is a difference between smugglers and trafficking. Smugglers bring people into the country and keep victims against their will. Victims could be sold to a trafficker or forced to work against their will, this could go on forever. Trafficking just help them to get in the country with no help after they are here. Many of the indicators are clearly apparent. Observe people that live and work at the same place, they are not allowed to move freely. They are restricted to the area. They relocate quickly. Another indicator is a large number of people leaving in the same place. This could be a drop off point or a relocation point. This people can be sold numerous times, sometimes even causing death. They are deprived from food and sanitary conditions. There is always a third party that holds the documents and many times there is a translator. The holders keep paycheck and distribute it in very small amounts. Captors convince the victims that if they go to the authorities they will be deported. People don't understand that they are the victims. The victims usually don't have any cash, they use chips or other method of exchange and at the end of the day they get a portion of what they made working. This is exploitation because they cannot quit. When the sheriff department detects these victims, they help them by providing housing, medical, counseling, clothing, food, and immigration services. 161 1 A5 May 27, 2010 If you see that someone is being force to work against their will or without pay, please notify the authorities for help. The act was enacted so people can come forward and be protected. The person in charge of the unit is detective Charlie Ross 793 -9176, his assistant is Marisol Germanic. If you have information please contact them; information is confidential. ii) Office of Professional Responsibility (OPR) Review Board In order for the police to take care of the community you have to have the support from the community by earning their trust. This office (OPR) reviews cases that have been already resolved. Basically they make sure that the actions taken by the sheriff's office personnel are fare to the community. Last time they review an case where an Argentinean fellow pulled a gun to the deputies; three deputies shot at him. He survived with the 9 bullets. As soon as he recovery they asked him why he did it after the deputies ask him several times to drop the gun. One of the deputies asked him, do you wanted to die'? He did not answer directly but he indicated that he had done it once before. This individual gravitated to the police where they had stopped another person, and pull a gun to the deputies. The OPR reviews the deputies' actions such as the incident described above. Ileana: After you review these cases, could be a change in the decision made? Manny: No there is not any change, although there are a lot of many man hours spend in this procedure. This review board is just to assure the community and the public that the sheriff s office is being fare. He asked the sheriff why they go to such extent. There are public image and they want to make sure that the public is happy for the elections. Manny doesn't see justification for the amount of money spent in this type of investigation. Crime is down for the third year, even in the recession. Typically recession increases crime. California, Texas, New York and Florida have the highest number incident, however the FBI shows that the crime rates are lower. Last thing that he wants to bring up is that the sheriffs office can use your help especially if you are bilingual. You can ride with a deputy and there are many areas that you can help with; such as translator, in the office, in traffic, in event, etc. If is something that you would like to do call the sheriffs office. May 16 1 IA" Ball: He would like to make a suggestion. He is a member of the friends of the library and would like to make the library more available for the Hispanic population. He thinks that the library is a good resource, and usually the library is not seen as a cultural resource. They are almost like a social institution. There is a lot of information available and we can have better use of the information available and public library services. He would like to recommend a report for our next meeting so we can expose the library as a resource. Manny supports the suggestion; he also presented some input from his own experience; however he saw lack of interest from the community. Friends of the library provide a lot of services. All the resources that they get, goes back directly to the libraries. Manny: He made a strong recommendation, if you will recommend something to the chair of the friends of the library, you have to do the work and clearly propose in detail what you need. Do not throw any more work at the chairman, when you presented do it in a full sheet, include the issue, and propose the solution. You will do it all, just indicate that you need the facilities. In the defense of the people that use the Golden Gate facility I would like to clarify that they are working people and they don't have the leisure time to go to the library. Mario: He suggested that thru the media they can made people aware of what is available. Manny: Remember we have Mario Valdes thru the media or the Golden Gate community center where you can invite the public, all you have to do is request a room. iii) Volunteers Renee Gonzalez who is the lieutenant in charge for the minority task force, ask Manny to look over the application for volunteers. Currently the application request a lot of information from the volunteer and can come across as cumbersome. What they can cut off of the application that would make it easier for the volunteers, and at the same time to make sure that we have people with clean records. This is the same application that the regular applicant to the sheriff s office goes through, so they want to make it more attractive and less cumbersome for the volunteers. Volunteers are out there to help the community. 161 May 27, 2010 Lieutenant Gonzalez would like the members to see the form and enter suggestions on the document of what can be left be out. Manny would appreciate any comments. c. Department of Housing and Urban Development by 7_etty Rivera Zetty is doing research for the HUD for sustainable housing community in Immokalee. There are grants available to make sustainable communities possible. There are programs available to make housing more energy efficient. She would like to meet several members of the community, specially the government to do a survey and see how she can help the people in Immokalee Renato: why Immokalee? Zetty. She wants to start with Immokalee Renato: There are several places in east Naples that no one helps. In east Naples they don't have anything. His suggestion to her is to please include the East Naples community. Manny. The commissioner for East Naples is Donna Fiala's. Manny suggests to contact Donna Fiala & Jim Coletta. The other office that you may contact is the office of habitat for humanitat, and asks them for a meeting to discuss this initiative. VI. New Business a. Approval of HAAB member applications i) David Correa Mario: David, since you have been a member for a long time, he was wondering what are the advantages or disadvantages that you see as a member. David: the one frustration is that the board is not here to make rules, they are just an advisory board to the county commissioners; and they may or may not act based in the HAAB advise. HAAB used to have more freedom, for example they had meetings with the workers in Immokalee and wrote a letter directly to the governor of Florida for an increase in the rate pay in behalf of the workers. 'The HAAB did this independently from the board of County Commissioners. The board used to be more independent. He has seen the change. Motion to approve David Correa application made by Manny Gonzalez, second by Renato Fernandez. Motion carried 6 -0. 16 May z�, zol� kb b. Zetty Rivera No questions for Zetty. Motion to approve Zetty Rivera application made by Manny Gonzalez, second by David Correa. Motion carried 6 -0. c. Review of Summer Recess Motion to approve summer recess for the months of June, July & August made by Mario Ortiz, second by Renato Fernandez. Motion carried 7 -0. Back to item #IV Public Speakers — Patricia McCartney Patricia McCartney has a program transmitted by Univision every Saturday at 9:00 am called Panorama which provides information to the community of Collier & Lee County. They provide education and information of different programs available for each County. They offer Mario: Can you clarify the objectives of Panorama? Sandra Carano: Panorama is broadcasted in Fort Myers for 4 counties (Lee, Collier, Desoto & Henry) Manny: who decides what are you going to present and announce? Sandra Carano: Patricia decides that. Manny: can Bill and Mario work with Patricia to see if is she can provide the information that we need to transmit to the Hispanic Community? Patricia McCartney. we like to provide information to the people living in the different counties that we reach. They purpose is to educate and help the community. Panorama has segments about health, sports, events. For example, "Panorama Verde" which focuses in sustainability; another is to provide solutions in regards to real state and guidance for people facing bankruptcy problems. Her executive marketing director is Sandra Carano. Manny: Do you provide any services in regards to immigration problems? Patricia McCartney: Currently they don't but they are looking for a professional (attorney, lawyer) that can provide advice in their program for subjects related to immigration. 16 1 143 May 27, 2010 Manny: For that type of help you can contact LULAC, they have attorneys and they will be available for you. Patricia McCartney: Other segments are health, events, etc. Manny: He thinks that this initiative is very helpful for the Hispanic Community. Do you broadcast only in TV or radio as well? Patricia McCartney: At this time TV and she is working on her web site. Currently Patricia is the one supporting economically the TV program. Her executive marketing director in Naples is Sandra Carano. Renato Fernandez stepped out at 7 :28 Patricia McCartney: Panorama is not her, it is her team. The people that work with her does it for love, people that works with her does it for free. She wants a better community. Renato came back at 730 Patricia McCartney: She comes from a family with good values, and she wants to help the families and kids to keep the values. She is concern because she has kids and she wants her kids to grow in a good environment. They want to help people; they want to help the community. Sandra Carano's phone number 239 - 200 -0531 VII. Member and Staff Comments Bill Forbes: Hodges University released a study in regards to the population of the Lee & Collier county, it was created to be considered by the BCC of Collier & Lee County. As an information item it can be sent to the BCC as an action item to the BCC. Bill Forbes is concerned about if the commissioners are aware of this information. Fill out the form that was given a couple of meetings ago to send it to the BCC, as information. Include (5) hard copies for all of them. Send the report. There are approximate 200 pages. David Correa: Recommend to do only one or two pages summary. The commissioners will not be able to read the 200 pages, so highlight items that will be of interest for them. May 27, 2010 1 � / VIII. Public Comments (None) IX. Action Items(s) to the Board of County Commissioners (None) X. Next Meetings: September 30, 2010 David Correa made a motion to adjourn the meeting at 7:45. Second by Renato Fernandez. Motion carried 7 -0. There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 7:45 P.M. COLLIER COUNTY HISPANIC AFFAIRS ADVISORY COMMITTEE 1 Manuel C. onza ez, Char n The Minutes were approved by the Board /Committee on as presented or as amended CRA Governing Board Commissioner Donna Fiala Chair Commissioner Tom Henning Commissioner .lames N. Coletta Commissioner Fred W. Coyle Commissioner Frank Halas State Enterprise Zone Development A2encv Board tEZDA) Richard Rice Chairman Edward "Ski" Olesky JelTrey Randall Michael Facundo Chicf Tom Davis Robert I talman Ex- officio Julio Lstremera Kitchell Snow Floyd Crews Ana Salazar James Wall Eva Deyo Carry Williams CRA Staff Penny Phillippi Executive Director 239.252.2310 Bradley Muckel ['reject Manager 239.252.5549 Christie Betancourl Administrative Assistant 239,252 23 13 Collier County Community Redevelopment Agency - JVE® IMMOKALEE CRA 3 ;+ a 2010 1 The Place to Coll Home! EZONE MEETING AGENDA State Enterprise Zone Development Agency September 15, 2010 - 9:30 to 9:45 AM Career and Service Center of Collier County- Immokalee 750 South 5 °i Street Immokalee, Florida 34142 161 14� Fiala Halas Coyle Coletta A. Call to Order. B. Roll Call and Announcement of Quorum. C. Adoption of Agenda. D. Communications. E. Consent Agenda. a. Approval of Minutes. i. Regular Meeting August 18, 2010 (Enclosure l) F. Old Business. G. New Business. H. Citizen Comments. 1. Next Meeting. October 20, 2010 at 9:30 A.M. J. Adjournment. Misc. corns: Date:-[ b �' Item IMMO GLEE CRA 161 Community Reclevelopment Agency Enclosure 1 I The Place to Call Home! MINUTES State Enterprise Zone Development Agency August 18, 2010 A. Call to Order. The meeting was called to order by Penny Phillippi at 9:55 A.M B. Roll Call and Announcement of a Quorum. Advisory Board/EZDA Members Present: Floyd Crews, Richard Rice, Ana Salazar, Kitchell Snow, Eva Deyo, Julio Estremera, Robert Halman, Mike Facundo, James Wall, Ski Olesky and Carrie Williams. Advisory Board /E%DA Members Absent /Excused: Jeffery Randall and Chief Tom Davis. Action: A quorum was announced as being present. Others Present: Catlin Weber, Nicole Ryan, Daniel Rosario, Pat Utter, Scott Birge, Steve Hart, Jean Paul, Abraham Carter, Estil Null, and Louis "relcy. Staff: Penny Phillippi, Bradley Muckel, Rosemary Dillon, and Christie Betancourt. C. Adoption of Agenda. Action: Mr. Olesky made a motion to adopt the Agenda, Mr. Estremera seconded the motion and it passed by unanimous vote. D. Communications. E. Consent Agenda. a. Approval of the Minutes. i. Regular Meeting July 21, 2010 b. Enterprise Zone Reports i. Enterprise Zone Activities July Report Action: Mr. Wall moved to approve the Consent Agenda, Mr. Olesky seconded and the Consent Agenda was approved by unanimous vote. F. Old Business. G. New Business a. Building Materials Sales Tax Refund Program Revisions. Mr. Muckel provided and overview of the Legislative changes to this program and answered Committee members questions. b. EZDA Board Applicant. Action: Carrie Williams made a motion that Ms. Martinez be recommended to the CRA Board for acceptance on the CRA Advisory Committee and the motion was seconded by James Wall. The vote was 8 in favor and 3 opposed. The motion passed by majority vote. H. Citizen Comments. 1. Next Meeting September 15, 2010 at 9:30 A.M. J. Adjournment. The meeting was adjourned at 10:10 A.M. .Collier County Community Redevelopment Agency IMMQKALEE CRA i The Place to Call Home! Certification of Minutes Approval Form ncy 161 1. AA Approved by: Ri hard "Dick ' Ric , Chairman These Minutes for the August 18, 2010, CRA Advisory Board /EZDA Meeting were approved by the CRA Advisory Board /EZDA on September l5, 2010, as presented. * The next joint Advisory Board /EZDA /1MPVC meeting will be held October 20, 2010 at 8:30A.M. at the Career and Service Center located at 750 South 5th Street in Immokalee. ** There is no scheduled IMPVC meeting at this time. Further meetings will be held at 5:30 P.M. at the Career and Service Center located at 750 South 5th Street in Immokalee and will be appropriately noticed and announced in advance of such meetings. All meetings will be publicly noticed in the W. Harmon Turner Building (Building F), posted at the Immokalee Public Library and provided to the County Public Information Department for distribution. Please call Christie Betancourt, Administrative Assistant, at 239 - 252 -2313 for additional information. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Christie Betancoun, Administrative Assistant, at least 48 hours before the meeting. The public should be advised that members of the Immokalee Master Plan and Visioning Committee and the CRA Advisory Board are also members of the other Boards and Committees, including, but not limited to: EZDA, Immokalee Local Redevelopment Advisory Board, Immokalee Fire Commission, and the Collier County Housing Authority; etc. In this regard, matters coming before the IMPVC and the Advisory Board may come before one or more of the referenced Board and Committees from time to time. Collier County Community Redevelopment Agency IMM©KALEE CRA i The Ploce to Cali Home! 161 1�,6 RECEIVED CRA Governing Board Community Redevelopment Aeency Advisory Committee Agenda SEP 2 2 2010 September 15, 2010 - 8:30 A.M. %ardOf County Commissioners Commissioner Donna Fiala Career and Service Center of Collier County - Immokalee Chair 750 South 5th Street, Immokalee, Florida 34142 Commissioner Fiala Tom Henning A. Call to Order. Halas Commissioner B. Roll Call and Announcement of a Quorum. Henning James N. Coletta C. Announcement. = .+oyle -��- -- Commissioner D. Adoption of Agenda. t'oletta Fred W. Coyle E. Communications. Commissioner a. Public Notices Frank Halas b. MSTU /CRA MOU letter CRA Advisory Board c. Florida Trend October Magazine d. Community Development Award Richard Rice Chairman F. Consent Agenda. °skt" a. Approval of Minutes. Edward Olesky i. CRA Advisory Board Meeting August 18, 2010 (Enclosure 1) Jeffrey Randall 11. RWA, Inc. Michael Facando 1. August Monthly Activity Report (Enclosure 2a) 2. August Invoice (Enclosure 2b) Chiet Foin Dads G. Old Business. Robert Halman a. Immokalee Area Master Plan — update Ex- officio 1. LDC Julio Estremem 1. Department of Community Affairs, ORC Report (Enclosure 3) Kitchell snow b. Stormwater Master Plan — update i. Request to South Florida Water Management District (Enclosure 4) Floyd Crews ii. Land Purchase (Enclosure 5) Ana Salazar iii. Camp Dresser & Mckee, Inc. (CDM) James wall 1. Monthly Activity Report and Invoice (Enclosure 6) c. Immokalee MSTU /CRA — update Eva Deyo d. Status of SR29 PD &E Study --Bill Howell, Florida Department of Transportation Carry Williams e. County Code Enforcement Monthly Highlights —Kitchell Snow H. New Business. a. BCC Approved September 14, 2010 Agenda items CRA staff b. Florida Trend Advertisement (Enclosure 7) Misc, Corres: Penny Phillippi c. Florida Rural Broadband Alliance, Broadband Grant (Enclosure 8) Executive Director 239252.2310 d. Marketing Plan — Steve Hart, Steve Hari Communications, I@ate: 1. Citizen Comments. 2010 8:30 - Bradley Muckel J. Next Meeting Date. Regular Meeting October 20, at AP1�1. Project Manager K. Adjournment. 239.252.5549 Christie Betancourt *The next Advisory Board /EZDA Board meeting will be held October 20, 2010, at 8:30 A.M. at the Career and Administrative Assistant Service Center located at 750 South 5"' Street in Immokalee. All meetings will be publicly noticed in the W. 239.252.2313 Harmon Turner Building (Building F), posted at the Immokalee Public Library and provided to the County Public Information Department for distribution. Please contact Christie Betancourt, Administrative Assistant, at 239.252.2313 for additional information. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Christie Betancourt at least 48 hours before the meeting. The public should be advised that members of the CRA Advisory Board are also members of other Boards and Committees, including, but not limited to: EZDA, Immokalee Fire Commission, and the Collier County Housing Authority; etc. In this regard, matters coming before the Advisory Board may come before one or more of the referenced Board and Committees from time to time. , IMMOK,ALEE CRA V/ Community Redevelopment Agency 161 n-5 iThe Place to Call Home! Enclosure 1 Y� 7 MINUTES Immokalee Local Redevelopment Agency August 18, 2010 A. Call to Order. The meeting was called to order by Penny Phillippi at 8:40 A.M. B. Roll Call and Announcement of a Quorum. Advisory Board /EZDA Members Present: Floyd Crews, Richard Rice, Ana Salazar, Kitchell Snow, Eva Deyo, Julio Estremera, Robert Halman, Mike Facundo, James Wall, Ski Olesky and Carrie Williams. Advisoryy Board /FZDA Members Absent /Excused: Jeffery Randall and Chief Tom Davis. Action: A quorum was announced as being present. Others Present: Catlin Weber, Nicole Ryan, Daniel Rosario, Pat Utter, Scott Birge, Steve Hart, Jean Paul, Abraham Carter, Estil Null, and Louis Telcy. Staff: Penny Phillippi, Bradley Muckel, Rosemary Dillon, and Christie Betancourt. C. Announcements. Dick Rice announced that Ms. Carrie Williams was appointed to the Advisory Committee and welcomed her to the Committee. D. Adoption of Agenda. Action: Mr. Wall made a motion to adopt the Agenda. Mr. Olesky seconded the motion and it was unanimously approved. E. Communications. Public Notices, CDBG Award Letter and Loop Road PowerPoint were passed around in the Communications Folder. F. Consent Agenda. a. Approval of the Minutes. i. CRA Meeting July 21, 2010 b. RWA, Inc. i. July Report and Invoice C. CDM, Inc. i. July Report and Invoice d. Commercial Fapade Improvement Program Report. Action: Mr. Wall made a motion to adopt the Consent Agenda, Mr. Crews seconded the motion and it was unanimously approved. G. Old Business. a. Stormwater Master Plan Update. Mr. Muckel updated the committee on the status of the contract to get the project "shovel ready ". b. Immokalee MSTU /CRA MOU. Staff reviewed the gist of the MOU stating the CRA staff would execute design, etc. and the MSTU would pull permits and implement projects with the contractors. It was agreed that Mr. Muckel will take the MOU to the MSTU at their next monthly meeting. C. Immokalee Loop Road. 161 1 4r2 Nicole Ryan presented the Conservancy findings and recommendations for the Loop Road. Staff was instructed to request that FDOT make a presentation to the Advisory Committee as soon as it can be arrange. d. County Code Enforcement Monthly Highlights. Kitchell Snow announced that a Community Clean up will be held on September 25, 2010 near the Roberts Ranch by the Park. He requested that Advisory Board Members attend, if possible. H. New Business. a. MPO CMS "Box Funds" grant proposal. Mr. Muckel reviewed the grant application for crosswalks with the Advisory Committee. He stated the application was accepted as #10 by the CMS, a Sponsor was needed (i.e., the Seminole Tribe, Collier County or other governmental entity), and a change of product may be needed. Daniel Rosario of the Seminole Casino stated that he would make the request of Tony Sanchez to take it to the Tribal Leaders if needed. It was suggested that Brad continue to work with MSTU, MPO and Transportation Departments to find a resolution. b. CRA Advisory Board Applicants. Ms. Phillippi stated that 2 applications have been received for the vacant position. She reviewed the resumes of Ms. Martinez and Mr. Heers. Action: Carrie Williams made a motion that Ms. Martinez be recommended to the CRA Board for acceptance on the CRA Advisory Committee and the motion was seconded by James Wall. The vote was 8 in favor and 3 opposed. The motion passed by majority vote. t. Citizen Comments. J. Next Meeting September 15, 2010 at 8:30 A.M. K. Adjournment. The meeting was adjourned at 10:00 A.M. 2 Collier County Community Redevelopment Agency IMMOKALEE CRA i The Place to Call Home! Certification of Minutes Approval Form ney 16, 1 A5 Approved by: RA hard "Dick ' Ric , Chairman These Minutes for the August 18, 2010, CRA Advisory Board/EZDA Meeting were approved by the CRA Advisory Board /EZDA on September 15, 2010, as presented. * The next joint Advisory Board/EZDA /IMPVC meeting will be held October 20, 2010 at 8:30A.M. at the Career and Service Center located at 750 South 5th Street in Immokalee. ** There is no scheduled IMPVC meeting at this time. Further meetings will be held at 5:30 P.M. at the Career and Service Center located at 750 South 5th Street in Immokalee and will be appropriately noticed and announced in advance of such meetings. All meetings will be publicly noticed in the W. Harmon Turner Building (Building F), posted at the Immokalee Public Library and provided to the County Public Information Department for distribution. Please call Christie Betancourt, Administrative Assistant, at 239 - 252 -2313 for additional information. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Christie Betancourt, Administrative Assistant, at least 48 hours before the meeting. The public should be advised that members of the Immokalee Master Plan and Visioning Committee and the CRA Advisory Board are also members of the other Boards and Committees, including, but not limited to: EZDA, Immokalee Local Redevelopment Advisory Board, Immokalee Fire Commission, and the Collier County Housing Authority; etc. In this regard, matters coming before the IMPVC and the Advisory Board may come before one or more of the referenced Board and Committees from time to time. CRA Governine Board Commissioner Tom Henning Commissioner Donna Fiala Commissioner .lames N. Coletta Commissioner Fred W- Coyle Commissioner Frank I -Ialas CRA Advisory Board & State Enterprise' Lone Agency Board Richard `Dick" Rice Chairman Ana Salazar Michael Facundo Carrie Williams Edward "Ski" Olesky Jeffrey Randall Eva Dcyo Floyd Crews Kitchell Snow James Wall Julio Estremera Chief Tom Davis Robert Halman (Ex Officio) CRA Staff Penny Phillippi Fxecutive Director Bradley Macke] Project Manager Christie Betancomi Administrative Assistant Collier County Community Redevelopment Agency IMMOKALEE CRA i The Place to Call Home! MEMORANDUM DATE: September 21, 2010 TO: Sam Tucker, Executive Aide, BCC FROM: Christie Betancourt, Administrative Assistant Immokalee Community Redevelopment Agency RE: Agendas, Minutes, and Signed Approval 16 I I �5 RECEIVED SEP 2 2 2010 -)oam at Coonry Commissioners Attached are the Agendas, Minutes, and Signed Approval from August - September for your conveyance. Thank you. Immokalee Community Redevelopment Agency 310 Alachua Street, Immokalee, FL 34142 239.252.2313'" 239.252.6725 (FAX) Fiala - Halas - S CO M � � Henning- Coyle 1 2010 �UJ et Colette _ THE OCHOPEE FIRE CONTROL DISTRICT $Y. ....................... ADVISORY BOARD MEETING HELD ON MAY 17, 2010 In attendance were the following: Alan McLaughlin, Fire chief Mitchell Roberts, Chairman, Copeland James Simmons, Port of the Islands, Advisory Board Member John Pennell, Plantation Island, Advisory Board Member The meeting was called to order at 6:0313M. Approval of Minutes for 2- 16 -10, 3 -8 -10 and 4- 12 -10: A motion was made by James Simmons to approve the March 2010 Minutes with a correction it was seconded by Mitchell Roberts and passed then it was signed by the Chairman. A motion was made by Mitchell Roberts to approve the February 2010 Minutes it was seconded by John Pennell and passed then signed by the Chairman. A motion was made by Mitchell Roberts to approve the April 2010 minutes with a correction on page 6 it was seconded by James Simmons and passed then signed by the Chairman. /11 -1 Application for New Board Member Ronald Gilm&e Gilbert & Approval Letter: Mitchell Roberts — He asked James Simmons if he knew him. John Pennell — He brought up the fact that there is supposed to be a board member from each area of the District. Page 1 I) Misc. Cares: Date: � D �'(o 10 161 1 0 Chief McLaughlin - No, there are five positions on the Ochopee Advisory Board the only one that is selected to be held out of the four is the Everglades City position. We prefer one from each area but they could come from one area. Right now the opening is for Chokoloskee and no one there is interested in taking the position so we are filling it with someone else from Port of the Islands. Mitchell Roberts - It's not a bad idea for them to have two voices at Port of the Islands because there is a good value out there for real estate. James Simmons asked how the process works, Mitchell Roberts explained the procedure to him. James Simmons asked if they could have two board members from Port of the Islands. Chief McLaughlin - He said you could have four if no one else from any of the other areas wanted to be on the board. Mitchell Roberts asked if the new candidate was a full time resident. Chief McLaughlin said yes. James Simmons said he doesn't know him. G-��mrrX' John Pennell made a motion to approve Rona IJG-ifiner-e Gilbert to become a member of the Ochopee Fire Control District Advisory Board it was seconded by Mitchell Roberts then the motions was passed and the approval letter was signed by the Chairman. 0---- The application and the signed Approval Letter for Ronald Hmer-e Gilbert are attached to these minutes. EM 161 1 w Old Business: Mitchell Roberts — He sent an e -mail to Commissioner Coletta and received a reply. His office suggested that he set up an appointment. So he has a tentative block of phone time with Commissioner Coletta next Monday at 4:30PM. He wants to bring up some issues such as the petition, Pilt Funds, and bring up some other issues to get some direction from him. He asked the rest of the Board Members if there were any other items that they wanted him to address during his phone call to Commissioner Coletta. James Simmons — He asked what he has to take off in the petition. Chief McLaughlin — He said that you can't do anything with the petition until it is approved by the County Commissioners. James Simmons — We can't even bring it into the Fire Station? Chief McLaughlin — We can't have anything to do with it. James Simmons — Then I will have to update it then. Chief McLaughlin — This has to be done by the citizens not the Advisory Board or the Fire Department. Mitchell Roberts — He stated that the new board member works at the Real Estate office where the petitions will be sent. Chief McLaughlin — Yes, but the manager Jean Kungle is the person who is heading this up riot the new board member so it shouldn't be a problem. They have to make sure the new board member keeps himself separate from this project he can't be part of the process. Em 161 1*� Chief McLaughlin — We did not get the tanker grant or the station grant. The review requirements have changed one of the items that has became important in their reviews is population served obviously we are way down in the pecking order when it comes to that 3500 to 4000 people. The money is getting tight so population was added as a qualifier in order to get the maximum amount of people served for the money that is out there. We have some vehicles that are going to be paid off in about two years so we are going to re- adjust the budget and purchase another tanker on a seven year loan this will probably be in the 2012 budget. The SCBA has been put up for auction if it happens it happens if not then that is another project we are going to have to look into funding maybe also in two years. We are back to square one with the power pole issue at the boat dock. LCEC came back with a price of $9,000 to bore 125 feet the original cost was $3500 so he told them he was not going to do that so we dropped the waivers we already had the approvals from the Rod and Gun Club to do it everything was signed and done then this happened. They said there has been a significant increase in the price for underground boring. So he went down to the County Facilities Maintenance Department and they want a copy of the original application from last October. The County is going to pursue this. Chief McLaughlin went to City Hall today to get a copy of the original application. Terry Smallwood thought that it already had been done he informed him that no we were never informed and the last time he spoke to the City Clerk as of January it was sitting on the Mayor's desk. He told him the County is going to pursue it since we are not getting any forward motion. We received the new VHF radios purchase through the grant. We finally found a company that will fix the Repeater that we bought last October. The headsets have been installed on the boat. The Rescue Boat was taken to the canoe races to help with rescue and they transported several patients during this event. Our budget for 2011 has been tentatively approved by the County Manager. We are waiting for the Advalorem actuals that are coming out 6 -1 -10 then we will see where we actually fall. We kept our current budget the same as last year and took our loss out of Reserves. However, we won't know until June if it will actually be 10% or 4% or 6 %. If it is lower than 10% then we will get some money back. I think our Advalorem dropped $167,800 out of Reserves we would actually get that back. We will know in September what we will have for October 1 2010. EM 161 10 Chief McLaughlin — He got a call from Dan Summers office to forward all the relevant 1 -75 statistics to John Norman apparently there is some movement at the State again for this 1 -75 Station. They just let five million dollars go to the Marco Airport Taxiway Project. So there are some monies out there for Collier County something is going on with that with a State Representative and it is filtering down they want the information again. He provided the information to John Norman's Office who works for the State Representative so it is timely for the petition to show up. That station has a bigger umbrella than just us there is an EMS component for the helicopter. Mitchell Roberts —That could be a question I could ask Commissioner Coletta. Chief McLaughlin — In reference to the Pilt funds Budget Director Mark Isackson said that he is currently working on it. He wants to wait until the budget process is done. Chief McLaughlin doesn't know how far they are going to get but it has been submitted and it will probably go to the County Manager. He has asked the question for the Board and is trying to get an answer. New Business: Chief McLaughlin — There is as State Statute that was passed last year. Basically the Bill states that every multi family dwelling of three units or more and every commercial occupancy has to have a symbol on the building where it is readily visible with a sign size eight by eight R or a F or a R & F on it to indicate light weight floor trusses, light weight roof trusses, or light weight floor and roof trusses. The reason for this is when the two Firefighters in Orange County were killed several years ago due to the collapse of a light weight roof. We have known for over 25 years that light weight roof and floor trusses have been the cause of multiple Firefighter deaths. The Chief responded to an incident in Golden Gate when a light weight floor truss collapsed in a two story house in Golden Gate and almost killed six firefighters. So the purpose of this bill is when you come up to the building either the front or back you will be able to see this symbol which will tell the incident cornmander immediately what kind of tactical action they have to take depending on the amount of fire that is currently in the building. Page 5 161 10 Chief McLaughlin — These signs are not cheap they are $4 or $5 a piece there are several manufacturers that make these for the State. We've gone through our whole District and identified all the buildings that qualify for these signs so far we are at 72 that including the Port that is not a final total because we are still inspecting buildings. He proposed through the local union in conjunction with the Fire District that we will buy them 50/50 and do a little story on it. We will install them for the businesses and home owners or condo associations. It is currently required by law but most people don't even know this law exists. The budget is going to be real tight we have cut out all our spending except for the essentials. We look at it every week. We've had multiple repairs regarding the vehicle which has put us over our budget this year. We have added several volunteers we are up to eight now which is the most we've had in years. It cost money to put them in uniforms and bunker gear. We are out of bunker gear I don't have any more to put them in. He just purchased five sets of bunker gear to replace and he has budgeted for next year nine more sets so all the paid personnel will have new gear. The old nine sets of gear can be used for the volunteers because right now he can't put anyone in gear he doesn't have any. We are also over $1,000 in the budget regarding boat repairs we had some motor issues this year they needed some extra work. If we have to go into Reserves it would be for $5,000, or $6,000 or $7,000 hopefully no more than that. We are looking pretty good regarding the over time budget right now it looks like we are going to land dead on with the payroll. The County had a buyout program of 80 hours that you could participate in twice a year but it has been discontinued. So now a lot of our personnel have reached their maximum cap and there time will convert to sick time if they don't take it. He now has guys taking time off just so they don't lose their vacation time. Now he has to pay a job banker to cover it he would be better off to do the payout at their rate and have the actual person here. I am paying for a job banker and for him as well to take off. He has at least four that are taking a day off once a month. We had a couple of events happen that caused some over time that we didn't foresee. We're hoping we don't have any storms this year because that will tax us. If we do we will declare it so that we can get some money back from FEMA that is kind of where we are at with the budget. We are going to come in pretty close this year it is the first time we have. It is just the kind of year we've had a lot of unforeseen expenditure. We stopped several projects because we knew we would need the money. EM 161 10 Mitchell Roberts— He commented that the cost of repairs for Chief 60 was $8000. 1 could be way off but isn't that about 1/5 of what it would cost to replace that vehicle for five of those repair bills you could buy a new one. He was questioning that the labor was $4200 and that they had inspected the kingpins. He stated that he didn't think Ford uses kingpins anymore. You wonder about the money making of Fleet Management. Chief McLaughlin — We have been through this over a multiple of years going back to when he was at Isles of Capri over these costs. My Tanker has been there for six weeks I don't know what it is going to cost when it comes out probably ten thousand. It probable gets driven if I'm lucky 200 miles a year. It is supposed to go in periodically but we don't send it in because is cost too much especially when the vehicle doesn't go anywhere. Mitchell Roberts — If another repair bill comes up like this in the next eight or ten thousand miles can we just tell them to keep the vehicle and budget another one. He said you should be able to lease that truck for $8,000 a year and probably get a maintenance agreement with somebody. He asked if you can refuse to pay the bill. Chief McLaughlin — He can go in and dispute the cost. We actually looked to go outside the current system a few years ago with a privatized firm. Mitchell Roberts — He asked for ideas when he talks to Jim Coletta next week. He is going to bring up the Fire Station on 1 -75; stimulus funds how that becomes a reality and Pilt Funds. He is going to ask the commissioner how involved the Advisory Board can get in regards to obtaining funds for the Station on 1 -75 and the petition regarding this matter. Do we need to do that through DOT letters or what permission we can get from the Board of County Commissioners to pursue that? James Simmons asked him if he was meeting with the Commissioner next week. Mitchell Roberts said no it is a phone call conference just to see if he is going to assist with this or direct him to someone who can or if it's all a dead end EM 161 1.� Mitchell Roberts — He has conversed with Commissioner Coletta in the past when has visited Everglades City he usually answers all of his questions or lets him know what it going on in the County. James Simmons — You could give us an e -mail of the results of the phone call. Mitchell Roberts — He will probably share the results with James Simmons and then have him e -mail various people. Then at that point depending on what transpires if he gives them something really good to go by then we will call an emergency meeting. But if it is just a little general information then he will just type up something then have it forwarded. James Simmons — If you have a fire here are these volunteers called in. Chief McLaughlin — No, because none of them live in the District they actually come in and put in ride time. James Simmons — He asked if they can fill in if someone is on vacation. Chief McLaughlin — He can't do that the union doesn't like that and technically I can't use them to fill in the slot. We had an issue with it the union didn't like it because of overtime. In their contract under management rights it is very clear it is my job to fill those slots whether with a paid person, part time person or volunteer person as long as they are qualified. It is my job to make that decision. Mitchell Roberts — You are helping them keep their certification up so you require them to volunteer 8 to 10 hours a month or every two months. Chief McLaughlin — They have to put in 24 hours a month to preserve their certificate and they have to attend ten hours of training so half of that they can work. Mitchell Roberts — So you have roughly 14 hours you can work them. zm- 16 I 1 6� James Simmons — They don't get paid for their 24 hours. Chief McLaughlin — No, but this keeps them on the State Certification list. Mitchell Roberts — But if a job opens up they would be available for it. John Pennell made a motion to make this the last Ochopee Fire Control District Advisory Board Meeting until September 2010 it was seconded and passed. Mitchell Roberts — September will be our next meeting unless something important comes from his phone conversation with Commissioner Coletta then they can call an emergency meeting. A motion was made to dismiss the meeting it was seconded and passed the meeting adjourned. Ochopee Fire Control District Advisory Board F L C r �I r 161 ' _ Fiala 1 40 Halas RECEIVED Henning OCT 0 8 2010 _ Coyle Coietta Board of County Commissioners PEUCAN BAY BERIncEs D sIoN APPROVED Bu FY 2011 i ii i. $.t I , tf / _; l.. € r.f:/''V s i A / /t/ : ..-.' J.- Misc.Corres: Date: Item#: Conies to: Table of Contents — FY 2011 Section Title 1 Summaries of all Budgeted Funds Summary of Reserves Comparison of Fund Balances General Fund(s) 2 Water Management Fund 3 Community Beautification Fund 4 Street Lighting Fund Capital Projects Fund(s) 5 Clam Bay Restoration Fund 6 Irrigation System and Community Landscaping Improvements 7 Schedule of Personal Services Organizational Chart 1611 1�n Page Numbers 1 Table A Table B 2 -14 15 -29 30-42 43 -51 52 -56 57 58 Collier County Pelican Bay Services Division Fiscal Year 2011 Operating Budget Funds 161 tiilt LAC Revenue Carryforward $188,831 $495,070 $86244 14,if $209,458 5284,400 $1,264,003 lncumbered Capital Carryfonverd $0 SO $0 t. $0 $2,080,626 $2,080,626 Interest income $3,200 $8,500 $1,200 $1,300 $7,700 $21,900 Plan Review Fee Income $1,500 $0 $0 $0 $0 $1,500 fnterfund Transfers (Fund 111) $0 $0 so $35,000 $0 $35,000 Assessment or Advalomm Tax Levy $728,400 $1,938,600 $273200 $35,000 $121,600 $3,096,800 Total Revenue $921 931 $2 442 170 $360,644 ah�' $280 758 $2,494,326 $6,494829 Appropriations Projections $175,500 $870,100 $104,100 $1,149,700 Personal Services Administration: Indirect Cost Reimbursements $108,200 $0 $6,300 $114,500 Other Contractual Services $21,300 $28,000 $20,800 1 $70,100 Telephone - Service Contracts $600 $400 $600 $1,600 Telephone - DirectLine $3,500 $3,500 $3,500 $10,500 Postage, Freight & Ups $3,000 $3,000 $2,000 $8,000 Rent - Buildings $11,100 $11,400 $11,100 $33,600 Rent - Equipment $2,500 $2,600 S21500 $7,600 Insurance - General $1,300 5500 $400 52,200 Mine_ Site Ins. & Assessment Fees $14,600 $0 $0 $14,600 Information Tech Automation Allocation $8,200 $7,000 $0 $15,200 Printing or Binding - Outside Vendors $2,300 $2,600 $0 $4,900 Legal Advertising $2,000 $2,000 $0 5 54,000 Clerks Recording Fees, Etc. $4,000 $4,000 $0 $8,000 Office Supplies - General $2,500 $3000 $800 $6,300 Other Training& Educational Exp. 51,100 $1,500 $0 $2,600 Other Operating Supplies $0 $0 $1000 SI000 White Goods - Additional $18,300 $16,900 $0 $35,200 Field Services: Engineering $12,000 $0 $0 $62,100 $74,100 Plan Review Fees $1,500 $0 $0 $1,500 Electrical Contractors $0 $0 $7300 57,300 Other Contractual Services $1,000 $29,500 $800 $83,500 $114,800 Pest Control so $5000 $0 r3i $5 000 Tree Trimming 530,000 535,900 $0 $65,900 Temporary Labor $42,400 $204,500 $0 $246,900 Berm & Swale Maintenance $14,000 $0 $0 S14,000 Water Use Charges $0 $83,800 $0 $83800 Replanting Program S8,500 $53,100 $0 $61,600 Celluar Telephones/Radios $500 $3,200 $500 I $4,200 Trash & Dumpster Fees $8,300 $24,900 $0 $33 200 Water Quality Testing $22,600 so $0 $0 $22,600 Insurance- Vehicles 5900 $9,900 $900 $11,700 Insurance - General 52,400 $9,000 $900 $12,200 Electricity $0 $3,400 $44,200 $47,600 Fertilizers, Herbicides, Chem $98,400 $62,000 $0 $160,400 Sprinkler System Maint so $30,000 $0 1 1 $30000 Mulch Requirements 50 $60200 $0 $60,200 Equipment Rental $0 $5,500 so $5,500 Licenses and Permits $0 $800 so $800 Repairs & Maintenance & Fuel $9,400 $66,100 $1,700 j $500 $77,700 Minor Operating Supplies $0 $3000 $0 p, $2,400 $5,400 Employee Uniforms $1,100 $4400 $0 $10,500 Other Operating Supplies 52,500 $11,500 $0 5500 $14,500 Light, Bulb and Ballast $0 $0 $12,400 1 $12,400 Personal Safety Equipment $500 $3,000 5500 $4,000 Paint supplies $0 5800 $0 ij y $800 Traffic Signs so $3,000 $0 $3,000 WhiteGoods - Additional $0 $3,300 $9600 ;�'. $12,900 Capital Outlay $14,200 $58,600 $14,200 $0 $401,000 $488,000 Rolled Capital ProjeclsBescrves g,l Ilardscape Imp. Project $2,057,850 $2,057,850 Lake Bank Imp. Project S22,776 $22,776 Reserves (2 /12 ran. for Operations) $156,106 $398,920 $58,744 $128,158 $741,928 Equipment Reserve 532,725 $92,150 527,500 $152,375 Other Cha rges /Fees Tax Collector $22,500 $60,000 $8,400 I�...i $1,100 $3,800 $95,800 Properly Appraiser $22,100 $53200 $5,600.�'I $700 $2,500 $84,100 Revenue Reserve $38,300 $102000 $14,400 $19 $1,800 $6,400 $162,900 Total Appropriations $921 931 92 442 170 $360 644 S S280,758 $2,494,326 $6,499,829 Equivalent Residential Unit's: 7618.29 7618.29 7618.29 7618.29 7618.29 Projected Rate. ERE or Millage $95.612 5254.467 0.0531 $4.594 $15.962 Projected Total Rate: ERIC or Millage 5350.079 20531 20.556 $370.63 Actual Rate (FY 2010) $349.86 0.0531 $20.78 $370.64 Actual Dollar /Millage Change $0.22 11.0000 ($0.22) (%1).01) 206% 10200% -1.08% .0.00% 1v� Q N 9 �i .�'. voo b r N b o�000 Hi N 69 N �n000vl r 0 H3 O r M O 161 y C d o V3 O � Q� Vr N b �J T arr O O M M A e E -- � � m� o ^i � o •7 N � o F W y � c+i M c.i �' Pl 69 V3 69 to N v Q A » sv es ss fA V3 EA 69 69 Wi Vi b9 r r O O1 tbn -R N M O ti C � Y] � 4A � 4A � f/j 69 69 fA Eff fl3 Vi y M H3 f3 6A y Q W � R a � R J CJ o R V OM EOH 609 toil 609 W O b C O V ti M M Ri r v 9 06 b V 6n cNn `i' vj s�Vn �? .r y" vs � vl zs bs til a vl � to ti L C � C � W •^ G � � 00 'T V 00 M � r Vl Vl N b a N N W W 9 obo b w Vii IIi11 ^4 Q L iTy y 9 d �y W 69 N r O FH O r O O Uj W R O� O. ,- ry N N O W O O a0 Or N C W W is R � C l� 69 Vl ,^ � Vi W fA N Vl 69 b9 Y3 to E!3 5A b 69 N bV � O y e a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IT "O M It m V 00 1p O V N 00 C tfi V' N b N � M Vi 69 69 69 C � V N- O .ter b O O O b �/1 O O O V1 �•+ O N U O M O tll O to O N Vj 69 � N M O N t h b 0 00 O ti r l � 00 O y In � 00 N M M 00 00 y V o0 � c'] r. r � Gn R f9 if 6N9 � V3 3 R O R L R N U a A Q •C O V N '�' ty 4�J cC 'O V Cy m 0 O E 0 0 VJ i' O 0 0 L V Qa �wro zc" w w' zHw w w' H 1v� Q N 9 0 0 0 0 o n co co 0 o co a 161 d ry d 69 O O O O of W M O N r O 0 O O O V co M O M V N L6 Ld r 0 N LL'I r M A r LL7 O O 0 0 V (O N O N U O O O O M M N c0 O cD N d d O O O O r N M N O N W 0 N (D N r N 0 0 Z 07 is C y O O O O O W O O N N O O 7 Q r N 6 M (NO N N M (NO O uxi N M N N N N M N M M N � fPr 69 69 fA EPr 64 69 64 HY 69 fR O C C 7 y O O O O O M co O O V' m M •O O O O O O W c0 O N N O O O r 6D cD M O V O M o co f m M O LL c0 0 c0 LL] r N N (O r c0 O 0 F_ c0 M w N N N N N O ON M Q M V M M co M 7 N M Co N cA fR 69 69 to VJ 69 69 fA M VJ (00 O O tO0 t0 cO0 't N 69 64 d f C6 0� Y V m ci O N w W m O V m •y C O co I�r Q R Z a O O O O O O O O O O O O O m to LL Q y O M a a , o rn ov O m O o v v O fR fA fA ER ER lfl m •� I1 N t 7 Q rn o o w» Q ea i» v> ua vs m y U 0 0 0 0 0 0 o v o oo u7 m F- r- CF) (a O m O O O O O O O c0 O N M N O M c0 N N c0 r r r a9 OD O) r m N E co O M r Ld M M N W N O •� _N N d' O M a' N O M W (O 0 N R {0 U fR �' NfA 69 69 V O. = E 4% O O O O O O O (O O O N O M d' O M M M N O N W ep of r aR R c0 N co a' 6 N r N c0 6 r c0 O a O V r 0 � c0 M r N 01 c0 F- Q. a W c0 N O M c0 W 0 M M U U3 fA 69 69 U> fA 64 69 EA d3 69 O O O O O O O O O O O O O c- 0 O M 0 O 64 cR cA cA 69 N - - C6 Lo (0 O M -- - 609 7 fA � ff3 HJ cH � fH C O O O O O O O O O t0 W 7 Z O •- O O N O r M M N N 7 O L r N N 0 O M Ol c0 V' O c0 c N N N N 0 OfA (� J 69 fA 69 69 fA 64 69 Hi 69 HT fR Z N r w M O c0 M M c0 r- r N O O w E« a m o n of m r v r` v r o Cd IL E m v m r m v rn m rn N rn o rn O n m m mno o r cv r u� v y 69 ea yr 69 69 (» F» 69 69 69 U m i» v3 isr a W y O O O O O O O M M 0 M U W Q) O r O M O O 0 M O y R N co c0 O (MO 7 N Opp M O 0060 O 69 69 64 V3 69 fPr 69 69 cA 69 64 69 69 O 0 O O O O O O O O O O N Revenue Projections Carryforward Interest Income Plan Review Fee Revenue Assessment Levy Appropriation Projections Administration: Personal Services Regular Salaries ER 457 Contribution - Reserve For Salary Adjustment Social Security Matching Retirement Health Insurance Life Insurance Worker's Compensation Insurance Indirect Cost Reimbursements Other Contractual Services Telephone - Service Contracts Telephone - Direct Line Postage, Freight & Ups Rent - Buildings Rent - Equipment Insurance - General Mute. Site Insurance and Assessment Fees Direct Client Services - I.T. Printing & /or Binding - Outside Vendors Legal Advertising Clerks Recording Fees, Etc. Office Supplies - General Other Training & Educational Expenses Additional- Public Relations Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2031 Water Management Operating Department Department Summary 161"110 $0 $3,200 $1,500 $728,400_ Total Funds Available: $733,100 $28,000 $0 $0 $2,200 $3,300 $7,500 $100 $100 Total Personal Services: $41,200 $108,200 $21,300 $600 $3,500 $3,000 $11,100 $2,500 $1,300 $14,600 $8,200 $2,300 $2,000 $4,000 $2,500 $1,100 $18,300 Total Operating Expenses: $204,500 Total Administration Expenses: $245,700 2 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Department Summary Field Services: Personal Services Regular Salaries ER 457 Contribution Reserve For Salary Adjustment Overtime Salaries Social Security Matching Retirement Health Insurance Life Insurance Worker's Compensation Insurance Engineering Plan Review Fees, Other Contractual Services Tree Trimming Temporary Labor Flood Control - Berm & Swale Maintenance Water Quality Testing Cellular Phones/Radios Dumpster & Trash Removal Insurance - General Insurance - Vehicles Repairs & Maintenance Employee Uniforms Fertilizers, Herbicides & Chemicals Replanting Program Other Operating Supplies Personal Safety Equipment Capital Outlay Other Fees & Charges: Tax Collector Property Appraiser Revenue Reserve 161 1. $79,400 $700 $0 $15,500 $7,300 $11,200 $17,400 $300 $2,500 Total Personal Services: $134,300 $12,000 $1,500 $1,000 $30,000 $42,400 $14,000 $22,600 $500 $8,300 $2,400 $900 $9,400 $1,100 $98,400 $8,500 $2,500 $500 Total Field Operating Expenditures: $256,000 $14,200 Total Capital Outlay: $14,200 Total Field Expenditures: $404,500 $22,500 $22,100 $38,300 Total Other Fees & Charges: $82,900 Total Water Management Expenditures: $733,100 1�J 3 161 "10 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30, 2010 & Fiscal Year 2009 Budget to Actual Expenditures Revenue Assessments Interest Income Developer Plan Reviews Miscellaneous Income Prior Year Expenditures Carryforward Total Revenue: -- Appropriations: Administration Regular Salaries ER 457 Contributions Other Salaries and Wages Termination Pay Reserve For Salary Adj. _ Social Security Matching Retirement Health Insurance Life Insurance Worker's Compensation Sub - total: Indirect Cost Reimbursement - Other Contractual Services Telephone - Service Contract Telephone - Direct Line Postage, Freight, UPS Rent - Building Information Tech Automation r1 Insurance - General -- Mme. Site Ins. & Assessment F Rent Equipment Printing (Outside) Legal Advertising -- Interdept. Payments Clerk Recording Fees Office Supplies Other Educational Sub- total: Additional - Public Relations Sub - total: Total Administrative: 4 Received Anticipated Total Proposed FY 2009 FY 2009 FY 2010 Expended Mar. /Sept. Received FY 2011 Budget Actual Budget Year -To -Date 2010 Expended Budget $661,400 $638,159 $742,500 $629,614 $80,000 $709,614 $728,400 $14,600 $16,208 $11,800 $340 $3,200 $3,540 $3,200 $1,500 $0 $1,500 $0 $0 $0 $1,500 $0 $7,532 $0 $81 $0 $81 $0 $0 $0 $0 $0 $0 $0 $0 $131,000 $0 $0 $0 $0 $0 1 $0 $808,500 $661,899 $755,800 $630,035 $83,200 $713,235 $733,100 $38,900 $21,690 $28,000 $9,692 $18,308 $28,000 $28,000 $200 $0 $200 $0 $200 $200 $0 $13,013 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,435 $0 $0 $0 $0 $0 $0 $3,100 $1,555 $2,200 $713 $1,487 $2,200 $2,200 $4,065 $2,136 $3,200 $955 $2,245 $3,200 $3,300 $8,700 $8,700 $10,600 $0 $10,600 $10,600 $7,500 $300 $300 $100 $0 $100 $100 $100 $200 $19 $200 $0 $200 $200 $100 $59,900 $47,413 $44,500 $11,360 $33,140 $44,500 $41,200 $108,600 $108,600 $117,600 $58,800 $58,800 $117,600 $108,200 $37,100 $20,789 $21,300 $4,700 $16,600 $21,300 $21,300 $600 $336 $600 $0 $350 $350 $600 $5,000 $2,343 $3,500 $930 $1,500 $2,430 $3,500 $5,700 $2,690 $3,000 $41 $2,700 $2,741 $3,000 $11,100 $11,343 $11,100 $6,245 $5,000 $11,245 $11,100 $4,100 $0 $4,100 $2,050 $2,050 $4,100 $8,200 $1,300 $980 $17,900 $0 $17,900 $17,900 $1,300 $0 $0 $0 $0 $0 $0 $14,600 $2,300 $2,072 $2,300 $0 $2,300 $2,300 $2,500 $2,300 $1,056 $2,300 $250 $800 $1,050 $2300 $3,000 $1,153 $2,000 $0 $1,200 $1,200 $2,000 $20,600 $20,600 $0 $0 $0 $0 $0 $2,000 $0 $2,000 $0 $3,000 $3,000 $4,000 $2,500 $664 $2,500 $2,067 $1,200 $3,267 $2,500 $1,100 $1,374 $1,100 $103 $500 $603 1 1,100 $207,300 $174,000 $191,300 $75,186 $113,900 $189,086 $186,200 $0 $0 1 18,300 $0 $0 $0 1 18,300 $207,300 $174,000 $209,600 $75,186 $113,900 $189,086 1 $204,500 $267,200 $221,413 $254,100 $86,546 $147,040 $233,586 $245,700 4 161 r41�1 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30, 2010 & Fiscal Year 2009 Budget to Actual Expenditures 5 Received Anticipated Total Proposed FY 2009 FY 2009 FY 2010 Expended Mar. /Sept Received FY 2011 Budget Actual Budget Year- To-Date 2010 Expended Budget Field Services: Regular Salaries ER 457 Contributions $76,200 $700 $80,670 $165 $79,400 $700 $27,467 $19 $51,933 $681 $79,400 $700 $79,400 $700 -- Reserve For Salary Adjustment $11,646 $0 $0 $0 $0 $0 $0 Overtime $16,400 $16,500 $15,400 $6,157 $9,243 $15,400 $15,500 Social Security Matching $7,400 $7,041 $7,300 $2,442 $4,858 $7,300 $7,300 Regular Retirement $10,054 $9,571 $11,000 $7,032 $3,968 $11,000 $11,200 Health Insurance $26,200 $26,200 $31,700 $0 $31,700 $31,700 $17,400 Life Insurance $500 $500 $200 $0 $200 $200 $300 Worker's Compensation $3,500 $1,133 1 $2,900 $0 $2,900 $2,900 $2,500 $148,600. $43,117 $105,483 $148,600 $134,300 ... Sub - total: $152,600 $141,780 Engineering Fees $12,000 $10,270 $12,000 $0 $12,000 $12,000 $12,000 Plan Review Fees $1,500 $750 $1,500 $0 $0 $0 $1,500 -° Other Contractual Services $51,800 $28,959 $1,000 $272 $500 $772 $1,000 Tree Trimming $0 $0 $27,600 $2,496 $27,000 $29,496 $30,000 Temporary Labor $42,400 $42,000 $42,400 $14,287 $28,000 $42,287 $42,400 Swale Maintenance $14,000 $13,500 $14,000 $0 $14,000 $14,000 $14,000 Water Quality Testing(Ind Pay) $14,700 $18,087 $21,100 $1,974 $19,500 $21,474 $22,600 Telephones (Includes Cellular) $1,000 $678 $500 $144 $300 $444 $500 Trash & Garbage Disposal $12,300 $9,790 $8,300 $3,331 $5,500 $8,831 $8,300 _.. Insurance - General $2,500 $2,500 $2,600 $0 $2,600 $2,600 $2,400 Insurance - Auto $4,600 $4,600 $3,600 $0 $3,600 $3,600 $900 Autos Trucks RM $500 $0 - $0 $0 - $0 $0 $900 Motor Pool $0 $0 $0 $0 $0 $0 $200 Labor - Fleet Maint. (ISF) $1,000 $996 $0 $0 $0 $0 $1,000 Fleet Maint. Parts $3,000 $637 $4,500 $1,834 $2,500 $4,334 $600 Fleet Non. Maint. ISF Parts $200 $662 $0 $0 $0 $0 $1,500 Boat R &M $500 $0 $0 $0 $0 $0 $500 Other Equip. R&M $1,500 $0 $1,500 $0 $1,000 $1,000 $1,500 Uniform Purchase & Rental $1,900 $1,869 $1,900 $1,765 $500 $2,265 $1,100 Fertilizer, Herbicides, Chem $111,100 $79,009 $98,400 $32,602 $64,000 $96,602 $98,400 -. Replanting Program $0 $0 $8,500 $0 $8,500 $8,500 $8,500 Fuel & Lubricants - Outside $0 $0 $0 $0 $0 $0 $0 Fuel & Lubricants - Inside $3,300 $1,736 $2,000 $713 $1,500 $2,213 $3,200 Other Operating Supplies $13,500 $20,966 $2,500 $1,530 $1,000 $2,530 $2,500 Personal Safety Equipment $0 $0 $500 $0 $500 $500 $500 Sub - total: $293,300 $237,009 $254,400 $60,948 $192,500 $253,448 1 $256,000 5 161 10� Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30, 2010 & Fiscal Year 2009 Budget to Actual Expenditures Capital Outlay Building Improvements Improvements General (Mot. Fa - Other /Off. Mach. & Equip./Trw Sub - total: Total Field Services: Other Fees & Charges Tax Collector _. Property Appraiser Revenue Reserve Total Other Fees & Charges: Total Appropriations: Net Income from Operations $41,522 _. Fund Balance October 1, 2009 (Actual) Received Anticipated I Total Proposed FY 2009 FY 2009 FY 2010 Expended Mar. /Sept. Received FY 2011 Budget Actual Budget Year -To -Date 2010 Expended Budget $13,200 $2,100 $0 $0 $0 $0 $32,725 $20,445 $13,125 $13,200 $8,232 $3,000 $11,232 $13,200 $34,200 $34,100 $1,000 $0 $0 $0 $1,000 $67,845 $49,325 $14,200 $8,232 $3,000 $11,232 $14,200 $513,745 $428,114 $417,200 $112,297 $300,983 $413,280 $404,500 $20,500 $12,654 $23,000 $12,655 $1,007 $13,662 $22,500 $20,700 $11,663 $22,400 $11,185 $0 $11,185 $22,100 $34,800 $0 $39,100 $0 $0 $0 $38,300 $76,000 $24,317 $84,500 $23,840 $1,007 $24,847 $82,900 $856,945 $673,844 $755,800 $222,683 $449,030 $671,713 F $733,100 Net Income from Operations $41,522 _. Fund Balance October 1, 2009 (Actual) $516,000 Current Year Transfer from Fund 133 $0 Current Year Transfer to Fund 322 $283,691 Fund Balance September 30, 2010 (Projected) $273,831 Fund Balance Allocations - Fiscal Year 2011 Reserved for Operations Opening Balance (10/01/10) $241,106 Fiscal Year 2011 Transfer from Fund 133 (Uninsured Assets) $0 Fiscal Year 2011 Transfer to Carryforward $0 Fiscal Year 2011 Transfer to Fund 322 (Capital Projects) $85,000 Sub -total Reserved for Operations: $156,106 - Reserved for Capital Outlay Equipment Replacement (Opening Balance 10 /01 /10) Adj, to 25% of Replacement $32,725 Fiscal Year 2011 Additions $0 Fiscal Year 2011 Transfers to Canyforward $0 Sub -total Reserved for Capital Outlay: $32,725 Total Equipment Replacement Cost Total Fund Balance - Sept. 30, 2011 (Projected) $188,831 25% of Replacem Cost A Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Administration 161 4 41 Personal Services $41,200 Regular Salaries (109 - 182601 - 512100) $28,000 ER 457 Contribution $0 Reserve for Salary Adjustment (109- 182601 - 519100) $0 Social Security Matching (109 - 182601 - 521100) $2,200 Retirement (109 - 182601 - 522700) $3,300 Health Insurance (109- 182601 - 523150) $7,500 Life Insurance (109- 182601 - 523160) $100 Worker's Compensation (109- 182601 - 524100) $100 Total Yearly Fee: Total Personal Services: $41,200 (1) Health Insurance for the employees is partially paid for by the County. The Division's contribution for each employee for FY 2011 is $11,370 which represents 80% of the cost. Employees contribute 20 %. (2) Pension is provided through the Florida Retirement System at 11.80% of Rase Salary. Operating Expenditures Indirect Cost Reimbursements (109- 182601- 634970) $108,200 Transfers to County Manager's Agency for Administrative Services provided by Departments such as Human Resources and Purchasing. This fee is based on the Division's share of the services provided by the County General Fund. Other Contractual Services (109- 182601- 634999) $21,300 Management Services: $18,800 The Division retains a Contract Manager to assist in the daily operations of the Division. Total Yearly Fee: $57,000 Water Management Cost Distribution: 33% Public Relations Services: $1,000 These funds are allocated for periodic mailings to the community during the Fiscal Year, including assessment notices. Total Public Relations: $3,000 Water Management Cost Distribution 33% Miscellaneous $1,500 $1,500 This item includes the maintenance associated with the Telephone System and Fax System. 1 Collier County 161 Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Operating Expenditures (Continued) Telephone - Service Contracts (109- 182601- 641150) $600 Covers the costs associated with the answering service. Answering Service Yearly Cost $1,800 .,, Water Management Cost Distribution 33% Telephone -Direct Line (109- 182601- 641400) $3,500 -- Postage, Freight& UPS (109- 182601- 641950) $3,000 Rent- Buildings (109 - 182601 - 644100) $11,100 Sun Bank Building Rent: Square Feet Cost Area Total Rent: $20.78 1,039 $21,590 Maintenance: $11.55 1,039 $12,000 Total: $33,591 Water Management Cost Distribution: 33% - Rent - Equipment (109-182601-644600) $2,500 This covers the Division's share of the cost to rent miscellaneous office equipment throughout the Year. Copier $6,600 Postage Meter $1,000 Total: $7,600 -- Water Management Cost Distribution (33 %) Insurance - General (109 - 182601- 645100) $1,300 This covers the Division's pro-rata share of the overall Collier County property & general liability insurance. Estimated Yearly Cost: $1,300 .._ Site Insurance & Assessment Fees - Indept Py (109- 182601- 634980) $14,600 Info Technology Automation Allocation (109- 182601- 634210 & 634207) $8,200 The Division costs are based on the number of employees for programs provided by the County's General Fund and includes SAP (financial accounting), Electronic Purchasing, Disaster Recovery, Network, Capital Allocatiom and Service Maintenance. Estimated Yearly Cost: $24,900 Water Management Cost Dist: 33% Printing and/or Binding -Outside Vendors (109 - 182601- 647110) $2,300 This covers the cost of mailings which occur during the year where outside vendors are required to assist due to the volume of the work involved. Estimated Yearly Cost: $2,000 '- Copying Charges $300 A 16 1 1 �� Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Operating Expenditures (Continued) Legal Advertising (109 - 182601 - 649110) $2,000 Clerks Recording Fees, Etc. (1.09 - 182601- 649030) $4,000 To reimburse the Clerk of Courts for the costs associated with the recording of all legal documents. Office Supplies - General (109- 182601 - 651110) $2,500 Other Training& Educational Expenses (109 - 182601- 654360) $1,100 Includes reimbursement for transportation, lodging and meal costs associated with travel for courses at seminars related to Division business, as well as college tuition for approved job related courses. .. including certification courses required by regulatory agencies. Additional- Public Relations, Legal Ad - White Goods(109- 182601 - 634115) $18,300 Sub -Total Water Management Administration: $245,700 Field Services: Personal Services $134,300 Regular Salaries (109 - 182602 - 512100) $79,400 ER 457 Contribution $700 Reserve For Salary Adjustments (109- 182602 - 519100) $0 Overtime Salaries- (109- 182602 - 514100) $15,500 Social Security Matching (109- 182602 - 521100) $7,300 Retirement (109 - 182602 - 522100) $11,200 Health Insurance (109 - 182602 - 523150) $17,400 Life Insurance (109 - 182602- 523160) $300 Worker's Compensation Insurance (109- 182602 - 524100) $2,500 Total Personal Services: $134,300 (1) Health Insurance for the employees is partially paid for by the County. The Division's contribution for each employee for FY 2011 is $11,370 which represents 80% of the cost. Employees contribute 20 %. (2) Pension is provided through the Florida Retirement System at 11.80% of Base Salary, except for those employees who chose to remain under the prior PBID Retirement Program. Operating Expenditures: Information Technology Automation Technology (109 - 182602- 634210) Engineering Fees (109-182602-631400) Consists of the Engineer's review and recommendation of the Water Management System facilities as requested from time to time by Staff or the Pelican Bay Services Division Board and the updating of the assessment rolls. $0 $12,000 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Operating Expenditures (Continued) Plan Review Fees (Engineering) (109- 182602- 634300) Consists of the review of plans and specifications by the Division to insure compliance with the Division's Water Management Plan, etc. The funds for this expenditure are paid for by the permitter: and a revenue item is included in the Division's Budget for this purpose. Temporary Labor (109- 182602- 639967 ) For Fiscal Year 2011, it is proposed that the Division utilize the services of temporary day laborers to assist in the maintenance _._. of the water management system. For Budget purposes, it is estimated that 200% of the estimated hours are at overtime rates. Estimated Hours: — Cost per Hour: (Regular Rate) Cost per Hour: (Overtime Rate) Total yearly fee: Other Contractual Services (109- 182602- 634999) Misc. Tree Trimming (109- 182602 - 646319) 3,750 $10.27 $15.41 $42,400 Exotic/Invasive Plant Control Program Monthly Maintenance Spraying Monthly maintenance of exotic and nusiance vegetation on the east side of the berm from the Commons south to the Naples Grande and from the North Tram Station to 300' south of the Sandpiper and Vanderbilt Beach Rd. WM Easement. Visits Each Total 12 $2,500 $30,000 Flood Control - Berm & Swale Maintenance (109 - 182602- 634251) Berm Maintenance: Maintenance of berm swales and spreader swale including control structures and the mechanical maintenance of slopes. Mechanical Maintenance: Slope Maintenance: Swale Maintenance: $2,000 $2,000 Total: $4,000 161 1 P $1,500 $42,400 $1,000 $1,000 $30,000 $30,000 $4,000 $10,000 $14,000 1n Collier County Pelican Bay Services Division 161 Operating Budget 1 Fiscal Year 2011 Water Management Operating Department Operating Expenditures (Continued) Water Quality Testing Program - Indept Py (109 - 182602- 634980) For Fiscal Year 2011, the Division will continue the monitoring of the Water Management System as required by the South Florida Water Management District. This program samples the water quality of eight stations within the Pelican Bay Water Management System and Clam Bay providing an historical record of the water conditions in the community and the analytical information to monitor for sharp changes in results that may indicate the need for corrective action. In addition, this Water Quality Monitoring Program provides the water quality results that are included as a recommendation to the Regulatory Agencies as part of the Clam Bay Restoration and Management Plan. Cellular Telephone (109- 182602- 641700) This covers the fees for Division's cellular phone service and equipment. Dumpster & Trash Fees (109 - 182602- 643300) This covers the fees for the Dumpster that is utilized for trash disposal at the maintenance facility. In addition a horticulture dumpster is utilized for the disposal of landscape and aquatic debris. Description Quantity Unit Cost Yearly Unit $30,000 Parameter Quantity Price Total Cost Temperature 276 in -house $0 pH 276 in -house $0 Conductivity 276 in -house s0 Dissolved Oxygen 276 in -house $0 Salinity 276 in -house $0 Ammonia 276 $8.00 $2,200 Nitrites 108 $7.00 $800 Ortho - Phosphate 276 $6.00 $1,700 Total Dissolved Solids 276 $7.00 $1,900 Total Phosphorus 276 $10.00 $2,800 Silica 276 $6.00 $1,700 Nitrates 108 $14.00 $1,500 TKN 276 $15.00 $4,100 Chlorophyll -a 108 $14.00 $1,500 Total Organic Carbon 108 $12.00 $1,300 Pheophyton 108 $15.00 $1,600 Total $21,100 Sampling Supplies $1,500 Calabration and field sampling supplies for the collection of samples. Cellular Telephone (109- 182602- 641700) This covers the fees for Division's cellular phone service and equipment. Dumpster & Trash Fees (109 - 182602- 643300) This covers the fees for the Dumpster that is utilized for trash disposal at the maintenance facility. In addition a horticulture dumpster is utilized for the disposal of landscape and aquatic debris. Description Quantity Unit Cost Total 45 Yard Trash Container 100 $300.00 $30,000 Trash Dumpster 12 $270.00 $3,200 Total: $33,200 Water Management Cost Distribution: 25% 10 $22,600 $500 $8,300 11 Collier County 16i i� Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Operating Expenditures: (Continued) Insurance -General (109- 182602- 645100) $2,400 This covers the Division's pro -rata share of the overall Collier County -- property & general liability insurance. Estimated Yearly Cost: $2,400 Insurance (Vehicles) (109- 182602- 645260) $900 Description Cost Vehicles 2008 4- Door Utility Vehicle $891 2006 Ford Ranger Ext. 4x4 $0 Sub - total: $900 The vehicle insurance for all Collier County vehicles is handled through the County's Master Insurance Policy. Repairs and Maintenance $9,400 Following are the cost's associated with operating and maintaining the listed vehicles: 2008 4- Door Utility Vehicle 2006 Ford Ranger Ext. 4x4 2005 4WD Tractor - Fleet Maintenance Labor (109 - 182602- 646430) $1,000 Pis (109- 182602 - 646440) $600 Fuel & Lubricants (109- 182602- 652490) $3,200 Outside Vendors -- Pis (109- 182602- 646445) $1,500 Repairs & Maintenance (109- 182602- 646410) $900 Motor Pool (109- 182602- 640410) $200 Boat Repairs (109- 182602- 646810) $500 Other Equipment R&M (109- 182602- 646970) $1,500 This category covers the repairs & maintenance of all miscellaneous equipment such as the spray rig, boat motor, etc. - Sub -Total Repairs & Maintenance $9,400 Collier County 161 1 Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department Operating Expenditures: (Continued) Employee Uniforms (109- 182602- 652130) $1,100 Fertilizers, Herbicides & Chemicals (109- 182602- 652310) $98,400 Includes the necessary spraying to control such plants as cattails, Office Equipment 1 ... water hyacinths, broadleaf weeds and grasses, and other water $3,000 based weeds, including bottom rooted aquatics that are un- $0 sightly and will impede the flow of water. Upgrade Computers 0 -- Other Operating Supplies - Contingencies (109- 182602- 652990) $2,500 Replanting Program (109- 182602- 634254) $8,500 ... Aquascaping Program: $8,500 The Division currently utilizes desirable aquatic plants in the water $0 management system to assist in the maintenance of the system lakes. Total: _,... The program includes plantings for the Division's Water Management Water Management Cost Distribution: System to assist in the maintenance of the system, by providing nutrient up -take. It is proposed that these budgeted materials be utilized along the Tram Road to assist in the nutrient up -take and water quality. Quantity Unit Cost Total _Description Plants (Bare Root) 10,000 $0.85 $8,500 Total: $8,500 Personal Safety Equipment (109 - 182602- 652140) $500 Capital Outlay (109 - 182602- 764990) $14,200 Office Equipment Description Quantity Unit Cost Total Cost Office Equipment 1 $3,000 $3,000 Office Furniture 0 $0 $0 Upgrade Computers 0 $0 $0 Notebook Computer 0 $0 $0 Telephone System 0 $0 $0 Total: $3,000 Water Management Cost Distribution: 33% 1 n Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Water Management Operating Department 161 Operating Expenditures: (Continued) " Other Machinery & Equipment (109 - 182602- 764110) It is proposed the following equipment be acquired for Fiscal Year 2011: Description Quantity Unit Cost Total Cost 0 1 $0 $0 $0 1 $0 $0 Total: $0 Each Year the Division reserves funds for the replacement of certain equipment whose useful life has been reached. Therefore, the Division appropriates the - expenditure for this replacement equipment, and also allocates a portion of the ..... Division's Fund Balance to fund this Capital Outlay. Water Management Allocation: 100% Operating Expenditures: (Continued) Improvements - General (109 - 182602- 763100) It is proposed that the following general improvements be made for Fiscal Year 2011. Description Quantity Unit Cost Total Cost Maintenance Facility 1 $40,000 $40,000 _ Total: $40,000 The Division's Operations Facility periodically requires repair and replacement and it is proposed that these funds be used for the maintenance of the facility as required. Water Management Allocations: 33% of Maintenance Facility Other Fees & Charges: Tax Collector (109-959050-930700) Fees are based on Fiscal Year 2011 assessments to be collected. The Tax Collector charges three (3) percent of the assessments collected. Property Appraiser (109- 959050- 930600) Fees are based on Fiscal Year 2011 assessments levied. The Property Appraiser charges two (2) percent of the amount levied- Revenue Reserve (109 - 919010489900) The Board of County Commissioners policy and State Law requires the Division to appropriate 95% of estimated revenues which will cover discounts and non - payment of assessments. 33% 10 $22,500 $22,100 $38,300 Total Other Fees & Charges $82,900 Total Water Management Expenditures: $733,100 14 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Department Summary Revenue Projections Carryforward Interest Income Interfund Transfers Assessment Levy Appropriation Projections Administration: Personal Services Regular Salaries -- ER 457 Contribution Reserve For Salary Adjustments Social Security Matching Retirement Health Insurance Life Insurance Worker's Compensation Insurance Other Contractual Services Telephone - Service Contracts Telephone - Direct Line Postage, Freight & UPS Rent - Buildings Rent - Equipment Insurance - General Direct Client Services - I.T. Printing & /or Binding - Outside Vendors Legal Advertising Clerks Recording Fees, Etc. Office Supplies - General Other Training & Educational Expenses Additional- Public Relations $4,000 $8,500 $0 $1,938,600 Total Funds Available: $1,951,100 Total Personal Services: Total Operating Expenses: Total Administration Expenses: $28,900 $0 $0 $2,200 $3,400 $7,700 $100 $100 $42,400 $28,000 $400 $3,500 $3,000 $11,400 $2,600 $500 $7,000 $2,600 $2,000 $4,000 $3,000 $1,500 $16,900 $86,400 $128,800 161 1 0 IN Collier County 1 L i Pelican Bay Services Division 1 v 1 /� Operating Budget 11 Fiscal Year 2011 Community Beautification Operating Department Department Summary Field Services: Personal Services Regular Salaries (109- 182901 - 512100) $442,600 ER 457 Contribution $2,200 Overtime Salaries- (109- 182901 - 514100) $103,000 Reserve For Salary Adjustments - (109- 182901 - 519100) $0 Social Security Matching (109- 182901 - 521100) $41,900 Retirement (109- 182901 - 522100) $64,600 Health Insurance (109- 182901 - 523150) $133,500 Life Insurance (109- 182901 - 523160) $1,100 Worker's Compensation Insurance (109- 182901 - 524100) $38,800 Total Personal Services: $827,700 Other Contractual Services $29,500 Tree Trimming $35,900 Pest Control $5,000 _.., Temporary Labor $204,500 Water Use Charges $83,800 Replanting Program $53,100 Cellular Telephones $3,200 Trash & Dumpster Fees $24,900 Insurance - General $9,000 Employee Uniforms . $9,400 Insurance - Vehicles $9,900 Fertilizer, Pesticides and Chemicals $62,000 Sprinkler System Maintenance $30,000 Electricity $3,400 _ Mulch Requirements $60,200 Equipment Rental $5,500 Licenses and Pemtits $800 Repairs & Maintenance $66,100 -- Minor Operating Equipment $3,000 Other Operating Supplies $11,500 Personal Safety Equipment $3,000 Paint Supplies $800 Traffic Signs $3,000 Additional - Mulch Requirements _ $3,300 Total Operating Expenditures: $720,800 Capital Outlay: $58,600 Total Capital Outlay: $58,600 - Total Field Expenditures: $1,607,100 Other Fees & Charges Tax Collector $60,000 Property Appraiser $53,200 Revenue Reserve $102,000 Total Other Fees & Charges: $215,200 Total Community Beautification Expenditures: $1,951,100 18 Collier County 16 Pelican Bay Services Division Operating Budget Fiscal Year 2011 .- Community Beautification Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2010 & Fiscal Year 2009 Budget to Actual Expenditures Revenue Assessments Interest Income Miscellaneous Reimburse P/Y Expend. Carryforward Total Revenue: Appropriations: Administration: Regular Salaries ER 457 Contributions Other Salaries & Wages Termination Pay Reserve For Salary Adjust. Social Security Retirement Health Insurance Life Insurance Worker's Compensation Sub - total: Info Technology Automation All( Other Contractual Serv. Beepers Telephone Postage, Freight, UPS Rent - Buildings Rent - Equipment Insurance - General Data Proc. Eq. R &M Printing & Binding Legal Advertising Reimb. For Prior Year Clerk Recording Fees Office Supplies Copying Charges Minor Office Eqpt. Other Operating Supplies Training & Education Sub - total: Additional- Public Relations, Leg: Sub - total: Total Administrative: i� a1 17 Received Anticipated Total Proposed FY 2009 FY 2009 FY 2010 Expended Mar. /Sept. Received FY 2011 Budget Actual Budget Year- To -Dati 2010 Ex ended Budget $1,600,000 $1,543,941 $1,922,500 $1,630,925 $200,000 $1,830,925 $1,938,600 $33,300 $39,680 $28,700 $871 $7,700 $8,571 $8,500 $o $0 $0 $0 $0 $0 $0 $0 $242 $0 $0 $0 $0 $0 $291,600 $0 $10,000 $0 $0 $0 $4,000 $1,924,900 $1,583,863 $1941200 $1631,796 $207,700 $1,839,496 $1,951,100 $40,200 $18,822 $28,900 $9,986 $18,914 $28,900 $28,900 $200 $0 $200 $0 $200 $200 $0 $0 $13,407 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,553 $0 $0, $0 $0 $0 $0 $3,200 $4,225 $2,200 $735 $1,465 $2,200 $2,200 $1,847 $1,854 $3,300 $984 $2,316 $3,300 $3,400 $8,700 $8,700 $10,600 $0 $10,600 $10,600 $7,700 $300 - $300 $100 $0 $100 $100 $100 $100 -$83 $300 $0 - $300 $300 $100 $59,100 $47,225 $45,600 $11,705 $33,895 $45,600 $42,400 $4,200 $0 $4,200 $2,100 $2,100 $4,200 $7,000 $46,600 $27,742 $28,000 $5,212 $23,000 $28,212 $28,000 $400 $336 $400 $0 $260 $260 $400 $5,000 $2,343 $3,500 $930 $1,700 $2,630 $3,500 $5,500 $384 $3,000 $12 $2,900 $2,912 $3,000 $11,400 $11,686 $11,400 $5,534 $5,700 $11,234 $11,400 $2,400 $2,098 $2,400 $0 $2,000 $2,000 $2,600 $500 $374 $500 $o $500 $500 $500 $0 $0 $0 $0 $0 $0 $0 $2,600 $0 $2,600 $0 $1,000 $1,000 $2,600 $3,000 $752 $2,000 $0 $1,000 $1,000 $2,000 $o $0 $0 $0 $0 $0 $0 $2,000 $0 $2,000 $0 $3,000 $3,000 $4,000 $3,000 $718 $4,774 $2,029 $900 $2,929 $3,000 $0 $1,190 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,500 $265 $1,500 $0 $800 $800 $1,500 $91,100 $47,888 $66,274 $15,817 $44,860 $60,677 $69,500 i $0 $0 $16,900 $0 $0 $0 $16,900 $91,100 $47,888 $83,174 $15,817 $44,860 $60,677 $86,400 $150,200 $952113 $128,774 $27,522 $78,755 $106,27711 $128,800 17 18 Collier County 161 1 �j �+ Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance Year 2009 Budget to Actual Expenditures For the Fiscal Year Ending September 30, 2010 & Fiscal Received Anticipated Total Proposed FY 2009 FY 2009 FY 2010 Expended Mar. /Sept Received FY 2011 Budget Actual Year- To -Dat4 2010 Ex de Budget Field Services: $427,100 $436,891 $444,200 $155,004 $289,196 $444,200 $4 42,600 Regular Salaries r Sala $2,200 $1,170 $2,200 $220 $1,980 $2,200 $2,200 ER45rSalaributions $110,200 $109,180 $102,600 $36,331 $66,269 $102,600 $103,0$00 Overtime Reserve For Salary Adjust. $49,376 $0 $0 $0 $13,860 $0 $28,040 $0 $41,900 $41,900 Social Security $42,500 $57,324 $39,803 $53,788 $41,900 $63,100 $18,846 $44,254 $63,100 $64,600 Retirement - Regular $96,200 $96,200 $116,100 $0 $116,100 $116,100 $1$1,500 Health Insurance $3,400 $3,400 $1,600 $0 $1,600 $1,600 $1,100 - Life Insurance $24,900 - $1,327 $35,000 $0 $35,000 $35,000 $38,800 Worker's Compensation $813,200 $739,105 $806,700 $224,261 $582,439 $806,700 $827,700 Sub - total: $0 $0 $0 $0 $0 $0 $0 Engineering Fees $82,100 $83,722 $83,800 $33,764 $47,500 $81,264 $83,800 Water Use Charges $46,600 $40,989 $46,600 $28,266 $25,000 $53,266 $53,100 Replanting Program Other Contractual Services $31,300 $37,308 $29,500 $14,660 $12,000 $26,660 $29,500 $35,900 - Tree Trimming $25,000 $27,552 $25,000 $31,095 $0 $7,500 $5,000 $38,595 $5,000 $5,000 Pest Control $6,500 $226,000 $6,475 $200,233 $6,500 $211,800 $58,899 $140,000 $198,899 $204,500 Temporary Labor Motor Pool Rental $800 $555 $800 $300 $516 $3,140 $700 $3,2$0 Cellular Telephone $4,000 $3,337 $3,800 ,040 $1,040 $2,100 $0 $0 $0 Postage, Freight & UPS $0 $2,000 $0 $2,456 $0 $3,400 $0 $1,119 $1,900 $3,019 $3,400 Electricity/Utlities $37,000 $16,364 $24,900 $6,324 $16,000 $22,324 $24,900 Trash &Garbage $8,500 $5,169 $8,500 $2,516 $3,000 $5,516 $5,500 Rent - Equipment General $8,400 $6,288 $12,200 $0 $12,200 $12,200 $9,000 Insurance - Insurance - Vehicle $11,300 $11,300 $9,300 $0 $9,300 $9,300 $9,900 $30,000 Sprinkler System Maim $30,000 $32,209 $30,000 $60,200 $5,188 $28,753 $25,000 $32,000 $30,188 $60,753 $60,200 Landscaping Maint. $63,500 $55,424 $0 - $0 $0 $0 $100 Auto & Truck R &M $100 $12,200 $0 $12,204 $0 $0 $0 $0 $8,500 _ Fleet Maint ISF Labor Fleet Maint ISF Parts $11,300 $9,131 $29,400 $11,819 $17,500 $29,319 $9,600 $1,000 Fleet Maint Non4SF Parts $900 $899 $0 $0 $0 $0 $0 $0 $0 Hurricane Wilma Expenditures $0 $0 $0 $0 $0 $0 $0 $2,000 - Other Equip. R &M $2,000 $800 $10,088 $0 $0 $800 $340 $400 $740 $800 Licenses & Permits Uniform Purchases & Rental $12,000 $11,090 $12,000 $2,371 $7,100 $9,471 $9,400 $62,000 Fort. Herbicides & Chem. $48,500 $61,861 $58,500 $28,355 $35,000 $63,355 $0 $100 _ -' Fuel & Lubricants - Outside $100 $52,000 $0 $31,818 $0 $47,100 $0 $10,305 $0 $25,000 $35,305 $44,100 Fuel &Lubricants - ISF $3,000 $1,739 $3,000 $1,155 $1,800 $2,955 $3,000 Minor Operating Equip. Other Operating Supplies $11,500 $33,143 $11,500 $7,630 $7,500 $15,130 $11,500 $3,000 ,,. Personal Safety Equipment $3,000 $94 $3,000 $532 $0 $2,000 $1,500 $2,532 $1,500 $800 Paint Supplies $1,500 $3,000 $878 $3,620 $1,500 $3,000 $530 $2,000 $2,530 $3,0$0 Traffic Signs $0 $0 $0 $0 $0 $o Books & Publications $0 $40 $0 $259 $0 $259 $0 [;;;;;;;$; Other Training/Educational Sub $744,900 5,986 $726,100 $275,136 $438,600 $713,736 17,500 -total: Additional -Mulch Requirements 0 $744,900 ;$$7;0 86 0 $3,300 $729 400 $0 $275 136 $0 $438,600 $0 $713,736 $3,300 20,800 Sub - total: Total Field Services: $1,558,100 $1,445,091 $1,536,100 $499,397 $1,021,039 $1,520,436 $1,548,500 18 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2010 & Fiscal Year 2009 Budget to Actual Expenditures Capital Outlay: Building Improvements Improvements General Autos & Trucks other Mach. & Equip. Total Capital Outlay: Other Fees & Charges Property Appraiser Tax Collector Revenue Reserve Total Other Fees & Charges Total Appropriations 16, IAA FY 2009 Budget FY 2009 Actual FY 2010 Budget Received Expended Year -To -Data Anticipated Mar. /Sept 2010 Total Received Ex ended Proposed FY 2011 Budget $13,600 $13,189 $13,600 $1,618 $11,481 $13,099 $13,600 $0 $0 $0 $0 $0 $0 $0 $22,000 $22,205 $26,000 $25,462 $D $25,462 $28,000 $1,000 $0 $25,000 $16,080 $9,000 $25,080 $17,000 $36 600 $35,394 $64,600 $43 160 $20,481 $63,641 $58,600 $46,300 $25,960 $52,800 $28,764 $0 $28,764 $53,200 $49,500 $30,981 $59,500 $32,543 $4,395 - $36,938 $60,000 $84,200 $0 $101,200 $0 $0 $0 $102,000 $180,000 $56,941 $213,500 $61,307 $4,395 $65,702 - $215,200 $1924900 $1,632,539 $1,942,974 $631,386 $1,124,670 $1,756,056 $1,951,100 Net Income $83,440 Fund Balance October 1, 2009 (Actual) $1,204,100 Current Year Transfer From Fund 133 $0 Current Year Transfer to Fund 322 $618 °270 Fund Balance September 30, 2010 (Projected) $669,270 Distribution of Projected Fund Balance Reserved for Operations Opening Balance (10 /01 /10) $573,120 Transfer from Fund 133 (Uninsured Assets) $0 Fiscal Year 2011 Transfer to Carryforward $0 Fiscal Year 2011 Transfer to Fund 322 (Capital Projects) $174,200 Sub -total Reserved for Operations: $398,920 Reserved for Capital Outlay Equipment Replacement: (Opening Balance 10 /01 /10) $96,150 Fiscal Year 2011 Additions $40,000 Fiscal Year 2011 Transfers to Carryforward $44,000 Sub -total Reserved for Capital Outlay $92,150 Total Fund Balance - September 30, 2011 (Projected) $491,070 iE) Collier County 161 1 �� Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Administration Personal Services $28,900 Regular Salaries (109- 182900 - 512100) $o ER 457 Contributions $0 Reserve For Salary Adjustments (109- 182900 - 519100) $2,200 Social Security Matching (109- 182900- 521100) $3,400 Retirement (109- 182900 - 522700) 00 Health insurance (109- 182900 - 523150) $7,$7700 Life insurance (109- 182900 - 523160 $100 worker's Compensation (109 - 182900 - 524100) Total Personal Services: $42,400 (1) Health Insurance for the employees is partially paid for by the County. The Division's contribution for each employee for FY 2011 is $11,370 which represents 80% of the cost. Employees contribute 20 %. (2) Pension is provided through the Florida Retirement System at 11.80% of Base Salary. Operating Expenditures Other Contractual Services (109 - 182900- 634999) Management Services: $19,400 "- The Division retains a Contract Manager to assist in the daily operations of the Division. Total Yearly Fee: $57,000 34% Public Relations Services: $1,000 These funds are allocated for periodic mailings to the community during the Fiscal Year, including assessment notice. Total Public Relations: $3,000 34% Landscape Architect: The Division retains the services of a Landscape Architect to assist in the review & recommendations for the Landscaping Program. Estimated Hours: 60 Estimated Hourly Rate: $110.00 $6,600 $42,400 $28,000 cl Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Operating Expenditures (Continued) Miscellaneous $1,000 Telephone - Service Contracts (109- 182900 - 641150) Covers the costs associated with the answering service. Answering Service Yearly Cost $1,300 Community Beautification Cost Dist.: 34% Telephone - Direct Line (109- 182900- 641400) Postage, Freight & Ups (109- 182900- 641950) Rent - Buildings (109- 182900 - 644100) Sun Bank Building Rent: Square Feet Cost: Area: Total: Rent: $20.78 1,039 $21,590 Maintenance: $11.55 1,039 $12,000 Total: $33,591 Community Beautification Cost Dist.: 34% Rent- Equipment (109-182900-644600) This covers the Division's share of the cost to rent miscellaneous office equipment throughout the Year. Copier $6,600 Postage Meter $1,000 Total: $7,600 Community Beautification Cost Dist. (34 %) Insurance - General (109- 182900 - 645100) This covers the Division's pro -rata share of the overall Collier County property & general liability insurance. Estimated Yearly Cost: $500 Info Technology Automation Allocation (109 - 182601- 634210) The Division costs are based on the number of employees for programs provided by the County's General Fund, and include SAP (financial accounting), Electronic Purchasing, Disaster Recovery, Network and Service Maintenance. $400 $3,500 $3,000 $11,400 $2,600 $500 $7,000 161 1 �1 21 ..................... Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 -- Community Beautification Operating Department Operating Expenditures (Continued) Estimated Yearly Cost: $24,900 Community Beautification Cost Dist: 34% Printing & /or Binding - Outside Vendors (109-182900-647110) $2,600 This covers the cost of mailings which occur during the year where outside vendors are required to assist due to the volume of the work involved. Estimated Yearly Cost $2,300 Copying Charges $300 Legal Advertising (109 - 182900 - 649100) $2,000 Clerks Recording Fees, Etc. (109- 182900 - 649030) $4,000 To reimburse the Clerk of Courts for the costs associated with the recording of all legal documents. Office Supplies - General (109 - 182900 - 651110) $3,000 Other Training & Educational Expenses (109- 182900 - 654360) $1,500 Includes reimbursement for transportation, lodging and meal costs associated with travel for courses for technical training for the Division's maintenance services. Additional - Public Relations, Legal Ad - White Goods(109- 182900 - 634115) $16,900 Sub -Total Community Beautification Administration: $111,900 22 Collier County 161 Pelican Bay Services Division 10 Operating Budget Fiscal Year 2011 Community Beautification Operating Department Operating Expenditures Field Services $827,700 Personal Services: Regular Salaries (109 - 182901 - 512100) $442,600 _ ER 457 Contributions $2'200 $103,000 Overtime Salaries- (109- 182901 - 514100) Reserve For Salary Adjustments - (109 - 182901- 519100) $0 Social Security Matching (109 - 182901 - 521100) $41,900 Retirement (109- 182901 - 522100) $64,600 Health Insurance (109 - 182901- 523150) $133,500 Life insurance (109- 182901 - 523160) $1,100 Worker's Compensation insurance (109 - 182901- 524100) $38,800 -- Total Personal Services: $827,700 (1) Health Insurance for the employees is partially paid for by the County. The Division's contribution for each employee for FY 2011 is $11,370 which represents 80% of the cost. Employees contribute 20 %. (2) Pension is provided through the Florida Retirement System at 11.80% of Base Salary. Information Technology Automation Allocation (109- 182901- 634210) $0 Other Contractual Services (109- 182901- 634999) $29,500 _ Street Sweeping $21,000 Estimated Weekly Sweepings - Boulevards 52 Estimated Monthly Sweepings - Single Family 12 -- Estimated Monthly Cost - Main Boulevards $360 Estimated Monthly Cost - Single Family $190 The street sweeping encompasses the main Boulevards on a weekly basis and single family communities and side streets on a monthly basis. I oliday Decorations $8,500 _ These funds will be utilized for holiday decorations at the main entrances to the Pelican Bay Community. Tree Trimming (109 - 182901- 646319) $35,900 Tree trimming and vine removal is performed on an annual and bi- annual basis depending on the types of trees and the Division uses the services of an outside contractor for a portion of this work. Days /Qty Cost Each Total ROW Tree Trimming & Removal 5 $1,560 $7,800 Lake Bank Tree Trimming 5 $1,560 $7,800 Dodder Vine 5 $1,560 $7,800 Sable Palms 500 $23 $11,500 Misc. Stumps/Tree Removal $1,000 $35,900 Pest Control (109 - 182901- 639966) $5,000 Racoon and bee removal services are performed on an as needed basis for the control of raccoons and bees, which present a hazard at Pelcian Bay facilities and Right of Way's. 23 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Operating Expenditures (Continued) Temporary Labor (109-182901-639967) For Fiscal Year 2011, it is proposed that the Division continue to utilize the services of temporary day laborers to assist in the maintenance of the Division's landscaping program. Additionally, the Division utilizes these services during the summer growing season, from May through October which provides an additional mowing crew. For Budget purposes, it is estimated that twenty (20) percent of the estimated time is at overtime rates. Estimated Hours: 18,100 -.... Cost per Hour: (Regular Rate) $10.27 Cost per Hour: (Overtime Rate) $15.41 Total yearly fee: $204,500 Water Use Charges (109- 182901 - 634253) Total Acres: 43.66 $204,500 $83,800 Replanting Program (109 - 182901. 634254) Months - Median Landscaping Replacements $21,500 Description on Line Acres Area A 12 14 Estimated Monthly Use: Area B 12 7.16 156,000 gallons/acre. Area C 12 0.53 Bills are based on the Area D 12 0.99 following rate schedule: Area E 12 8.26 Commodity Charge: Area F 12 0.55 $0.75/1,000 gallons Area G 12 0.92 Minimum Monthly Service: Area H 12 0.44 $1,657 per month Area 1 - 12 5.46 Foundation Sites 12 n/a U.S. 41 Berm 12 5.27 Tram Pass 12 _ 0.08 Total Acres: 43.66 $204,500 $83,800 Replanting Program (109 - 182901. 634254) $53,100 - Median Landscaping Replacements $21,500 Each year the Division upgrades and replaces materials throughout the Community, in order to maintain a consistent high quality appearance. -- Annual Flower Program Total Number of Unit Total Plant Quantity Plantings Price Cost Annuals 9,000 3 $0.73 $19,700 Potting Soil 45 3 $25.00 $3,400 Sub - total: $23,100 Sod Replacement: $8,500 116 1 NA 24 Collier County Pelican Bay Services Division ° Operating Budget Fiscal Year 2011 - -- Community Beautification Operating Department Operating Expenditures (Continued) Cellular Telephone (109 - 182901 - 641700) This covers the fees for Division's cellular phone service and equipment. Dumpster & Trash Fees (109- 182901- 643300) - This covers the fees for the dumpster that is utilized for trash disposal at the maintenance facility. In addition, a horticulture dumpster is utilized for the disposal of landscape and aquatic debris. Description Quantity Unit Cost Total 45 Yard Trash Container 100 $300 $30,000 Trash Dumpster 12 $270 $3,200 $33,200 Community Beautification Cost Distribution: 75% Insurance- General (109- 182901- 645100) This covers the Division's pro -rata share of the overall Collier County property & general liability insurance. Employee Uniforms (109- 182901 - 652130) Insurance (Vehicles) (109- 182901- 645260) Description Quantity Each Cost _ Vehicles (2) 2002 Flat Bed Trucks 2 $1,054 $2,108 2007 Ford Ranger Ext. 4x4 1 $966 $966 2008 Ford 150 1/2 Ton P/U Ext. 1 $966 $966 2008 Ford 150 1/2 Ton P/U Ext. 1 $966 $966 2009 3/4 Ton Chev Pick -up 1 $966 $966 Tandem Trailers (2) 2 $50 $100 2010 1/2 Ton Ford Ext. 4x4 1 $966 $966 2011 3/4 Ton Ford Ext. P/U 1 $966 $966 2004 1/2 Ton Util. Vehicle 1 $966 $966 2004 1/2 Ton Util. Vehicle 1 $966 $966 Sub - total: $9,900 Insurance for all County Vehicles is handled through the County's Master Policy. Fertilizer, Pesticides, and Chemicals (109 - 182901- 652310) Fertilizer Pesticides, Herbicides & Fungicides Sprinkler System Maintenance (109- 182901 - 646311) Electricity (109- 182901 - 643100) $45,000 $17,000 Sub - total: $62,000 $3,200 $24,900 $9,000 $9,400 $9,900 $62,000 $30,000 $3,400 161 1� 25 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Operating Expenditures (Continued) Mulch Requirements (109 - 182901- 646314) $60,200 Area Square Feet Price Yearly Appl. Total Section "B" 78,000 $2.80 3 $6,897 Section "C" 5,688 $2.80 3 $503 Section "D" 10,688 $2.80 3 $945 Section "E" 90,000 $2.80 3 $7,958 Section "F" 6,000 $2.80 3 $531 Section "G" 10,000 $2.80 3 $884 Section "H" 4,750 $2.80 3 $420 -- Section "1" 59,500 $2.80 3 $5,261 Foundation 71,938 $2.80 3 $6,361 Tram Berm Road 1,875 $2.80 3 $166 U.S. 41 Berm 284,400 $2.80 2 $16,765 - Sub - total: 775,150 $60,200 With the quantities of mulch required for Pelican Bay, the recommended method of purchase is by bale, and the estimated coverage rate per bale is ninety (95) sq. feet. Equipment Rental (109- 182901- 644600) $5,500 -- Miscellaneous Rentals $2,500 Lift Rental for Saba] Palms $3,000 Sub -Total $5,500 Licenses and Permits (109- 182901- 649010) $800 Beach Cleaning Permits from Collier County $250 Department of Environmental Protection Permits $250 - Employee Pesticide Licenses $300 Total: $800 Repairs and Maintenance $66,100 The following are the cost's associated with operating and maintaining the following vehicles: Vehicles Mowers (2) 2002 Flat Bed Trucks 52" Z.T.R Mower 2007 Ford Ranger Ext. 4x4 0 2009 3/4 Ton Chev Pick -up 52" Mower - -- Tandem Trailers (2) 36" Mower 2010 1/2 Ton Ford Ext. 4x4 72" Z.T.R. Mower 2011 3 /4'ronFord Ext. P/U 2008 Ford 150 1/2 Ton P/U Ext, 2008 Ford 150 1/2 Ton P/U Ext, 161 I PI M Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Operating Expenditures (Continued) Capital Outlay -Other Machinery & Eq. (109 - 182901- 764990) Office Equipment Description Quantity Unit Cost Total Cost Office Equipment 1 $3,000 $3,000 Office Furniture 0 $0 $0 Upgrade Computers 0 $0 $0 Notebook Computer 0 $0 $0 Telephone System 0 $0 $0 Total: $3,000 Community Beautification Cost Distribution: 34% Other Machinery & Equipment 52" Z.T.R. Mower 2 $8,000 $16,000 Autos and Trucks (109-182901-764110-0) Description Quantity Unit Cost Total Cost 2011 314 Ton Ford Ext. 1 $28,000 $28,000 Total: $28,000 Each year the Division reserves funds for the replacement of certain equipment whose useful life has been reached. Therefore, the Division appropriates the expenditure for this replacement equipment, and also allocates a portion of the Division's Fund Balance to fund this Capital Outlay. Community Beautification Cost Allocation for Vehicles 100% Building Improvements (109 - 182901- 762200) It is proposed the following general improvements be made for Fiscal Year 2011. Description Quantity Unit Cost Total Cost Maintenance Facility 1 $40,000 $40,000 Total Cost: $40,000 The Division's Operations Facility periodically requires repair and replacement and it is proposed that these funds be used for the maintenance of the facility as required. Community Beautification Cost Allocation: 34% $58,600 161 1kA 27 Collier County 161 U1 Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Operating Expenditures (Continued) Capital Outlay -Other Machinery & Eq. (109 - 182901- 764990) $58,600 Office Equipment Description Quantity Unit Cost Total Cost Office Equipment 1 $3,000 $3,000 Office Furniture 0 $0 $0 Upgrade Computers 0 $0 $0 Notebook Computer 0 $0 $0 Telephone System 0 $0 $0 Total: $3,000 Community Beautification Cost Distribution: 34% Other Machinery & Equipment 52" Z.T.R. Mower 2 $8,000 $16,000 Autos and Trucks (109- 182901 - 764110-0) Description Quantity Unit Cost Total Cost_ 2011 3/4 Ton Ford Ext. 1 $28,000 $28,000 Total: $28,000 Each year the Division reserves funds for the replacement of certain equipment whose useful life has been reached. Therefore, the Division appropriates the expenditure for this replacement equipment, and also allocates a portion of the Division's Fund Balance to fond this Capital Outlay. Community Beautification Cost Allocation for Vehicles 100% Building Improvements (109 - 182901- 762200) It is proposed the following general improvements be made for Fiscal Year 2011. Description Quantity Unit Cost Total Cost Maintenance Facility 1 $40,000 $40,000 Total Cost: $40,000, The Division's Operations Facility periodically requires repair and replacement and it is proposed that these funds be used for the maintenance of the facility as required. Community Beautification Cost Allocation: 34% 28 29 16 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Community Beautification Operating Department Operating Expenditures (Continued) Other Fees & Charges: Tax Collector (109- 959050- 930700) $60,000 $60,000 Fees are based on Fiscal Year 2011 assessments to be collected. _. The Tax Collector charges three (3) percent of the assessments collected. Property Appraiser (109- 959050- 930600) $53,200 $53,200 ... Fees are based on Fiscal Year 2011 assessments levied. The Property Appraiser charges two (2) percent of the amount levied. -. Revenue Reserve (109- 919010 - 489900) $102,000 $102,000 The Board of county Commissioners policy and State Law requires the Division to appropriate 95% of estimated revenues which will cover discounts and non - payment of assessments. Total Other Fees & Charges $215,200 Total Community Beautification Expenditures: $1,951,100 29 Collier County Pelican Bay Services Division Revenue Projections: _... Carryfomard Interest Income Ad valorem Tax Levy Appropriation Projections Administrative Appropriations Personal Services Regular Salaries ER 457 Contribution Reserve For Salary Adjustments Social Security Matching Retirement Health Insurance Life Insurance Worker's Compensation Indirect Cost Reimbursements Other Contractual Services Telephone - Service Contracts Telephone - Direct Line Postage, Freight & Ups Rent - Buildings Rent - Equipment Insurance - General Direct Client Services - I.T. Office Supplies - General Other Operating Supplies Additional - Public Relation Operating Budget Fiscal Year 2011 Street Lighting Fund Fund Summary $0 $1,200 $273,200 Total Available Funds: $274,400 $28,000 $0 $0 $2,200 $3,300 $7,500 $100 $100 Total Personal Services: $41,200 $6,300 $20,800 $600 $3,500 $2,000 $11,100 $2,500 $400 $0 $800 $1,000 $0 Total Operating Appropriations: $49,000 161 "I #1 30 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Fund Summary Field Services: Personal Services $40,500 Regular Salaries $200 ER 457 Contributions $0 Reserve For Salary Adjustments �- Overtime $4,000 Social Security Matching $3,400 Retirement $5,300 Health Insurance $8,300 Life Insurance $100 Worker's Compensation $1,100 Total Personal Services: $62,900 Engineering $0 Electrical Contractors $7,300 Telephone Direct $800 Electricity $44,200 Cellular Telephones $500 Insurance - General $800 Insurance - Vehicles $900 Repairs and Maintenance $1,700 Light, Bulb, Ballast $12,400 Personnel Safety Equipment $500 -- Additional- Electricl Repair Service & Parts $9,600 Total Field Operating Expenditures: $78,700 Capital Outlay $14,200 °' Total Capital Outlay: $14,200 Total Field Expenditures: $155,800 Other Fees & Charges: Tax Collector $8,400 Property Appraiser $5,600 Revenue Reserve $14,400 Total Other Fees & Charges: $28,400 Total Street Lighting Expenditures: $274,400 161 "1►� 31 Collier County _. Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2010 & Fiscal Year 2009 Budget to Actual Expenditures Revenue Current Ad valorem Taxes Interest income Miscellaneous Income Carryforward Total Revenue: Appropriations _. Administration: Regular Salaries ER 457 Contributions Other Salaries & Wages Termination Pay Reserve For Salary Adjust. Social Security Matching _ PBSD Retirement Worker's Compensation Health Insurance Life Insurance _ Sub - total: Indirect Cost Rehab. Other Contractual Services Telephone - Service Contracts Telephone - Direct Line Postage, Freight, UPS Rent - Building -- Rent - Equipment Reimburse P/Y Expend. Insurance - General Info Technology Automation All Office Supplies Copying Charges Minor Office Equipment -- Other Operating Supplies Sub - total: Additional - Public Relation Sub - total: Total Administrative 161,'l41 32 Received Anticipated Total Proposed FY 2009 FY 2009 FY 2010 Expended Mar. /Sept. Received 2011 Budget Actual Bud et Year -To -Date 2010 Ex ended Budget $298,700 $281,818 $285,700 $236,458 $32,500 $268,958 $273,200 $6,200 $8,488 $4,600 $170 $1,200 $1,370 $1,200 $0 $281 $0 $39 $0 $39 $0 $0 $0 $300 $0 $0 $0 $0 $304,900 $290 587 $290,000 $236,667 $33,700 $270,367 $274,400 $38,900 $18,260 $28,000 $9,692 $18,308 $28,000 $28,000 $200 $0 $200 $0 $200 $200 $0 $0 $14,075 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,235 $0 $0 $0 $0 $0 $0 $3,100 $1,313 $2,100 $713 $1,387 $2,100 $2,200 $1,765 $737 $3,200 $955 $2,245 $3,200 $3,300 $100 -$50 $200 $0 $200 $200 $100 $0 $0 $0 $0 $0 $0 $7,500 $100 $100 $200 $0 $200 $200 $100 $46,400 $34,435 $33,900 $11,360 $22,540 $33,900 $41,200 $12,100 $12,100 $6,700 $3,350 $3,350 $6,700 $6,300 $36,600 $20,706 $20,800 $4,700 $16,000 $20,700 $20,800 $600 $288 $600 $300 $300 $600 $3,500 $835 $3,500 $675 $200 $875 $3,500 $2,000 $0 $2,000 $0 $500 $500 $2,000 $11,100 $11,343 $11,100 $5,173 $5,800 $10,973 $11,100 $2,300 $1,643 $2,300 $0 $2,000 $2,000 $2,500 $0 $0 $0 $0 $0 $0 $0 $400 $302 $400 $0 $400 $400 5400 a $4,100 $0 $4,100 $2,050 $2,050 $4,100 $0 $500 $239 $2,262 $1,762 $400 $2,162 $800 $0 $0 $0 $0 $0 $0 $0 $1,000 $0 $0 $0 $0 $0 $0 $0 $0 $1,000 $0 $400 $400 $1,000 $74,200 $47,456 $54,762 $17,710 $31,400 $49,110 $49,000 $0 - $0 $19,800 $0 $0 $0 $0 $74,200 $47,456 $74,562 $17,710 $31,400 $49,110 $49,000 $120,600 $81,891 $108,462 $29,070 $53,940 $83,010 $90 200 32 Collier County 161 Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2010 & Fiscal Year 2009 Budget to Actual Expenditures Field Services: Regular Salaries -- ER 457 Contributions Overtime Reserve for Salary Adj. Social Security Matching Retirement Regular Health Insurance Life Insurance _.. Worker's Compensation Vehicle Allowance Sub - total: Engineering Fees Other Contractual Services Telephone Direct Cellular Phones Electricity Auto Insurance Insurance Fleet Maintenance Electrical Contractor Light Bulbs Ballast Other Supplies Equipment Repai Personnel Safety Equipment Sub - total: Additional - Electricl Repair Servi Sub - total: Total Field Services Capital Outlay: Building Improvements Improvements - General Other Machinery & Equipment ._ Sub - total: Total Capital Outla) Other Fees & Charges: Tax Collector Property Appraiser Revenue Reserve Sub- total: Total Other Fees & Chargc Total Appropriatiom 33 Received Aoticipated Total Proposed FY 2009 FY 2009 FY 2010 Expended Mar: /Sept. Received 2011 Bud et Actual Bud et Year -To -Date 2010 Ex ended Bud et $38,800 $41,759 $40,500 $13,995 $26,505 $40,500 $40,500 $200 $165 $200 $19 $181 $200 $200 $4,300 $4,407 $4,000 $1,590 $2,410 $4,000 $4,000 $2,224 $0 $0 $o $0 $0 $0 $3,400 $3,341 $3,400 $1,127 $2,273 $3,400 $3,400 $4,776 $4,547 $4,600 $1,535 $3,065 $4,600 $5,300 $0 $0 $0 $0 $0 $0 $8,300 $0 $0 $0 $0 $0 $0 $100 $1,400 $216 $1,300 $o $1,300 $1,300 $1,100 $0 $47 $0 $0 $0 $o $0 $55,100 $54,482 $54,000 $18,266 $35,734 $54,000 $62,900 $0 $0 $0 $0 $0 $0 $3,000 $3,326 $0 $0 $0 $0 $800 $0 $814 $1,500 $0 $0 $0 $0 $800 $206 $800 $72 $200 $272 $500 $44,200 $40,105 $44,200 $13,461 $30,000 $43,461 $44,200 $1,300 $1,300 $1,100 $0 $1,100 $1,100 $900 $700 $528 $800 $0 $800 $800 $800 $1,800 $1,383 $2,200 $1,289 $800 $2,089 $1,700 $12,200 $9,972 $7,300 $0 $7,500 $7,500 $7,300 $20,400 $9,563 $12,400 $2,609 $9,500 $12,109 $12,400 r $200 $2,404 $200 $0 $0 $0 $0 $500 $0 $500 $0 $500 $500 $500 $85,100 $69,601 $71,000 $17,431 $50,400 $67,831 $69,100 c $0 $0 $14,500 $0 $0 $0 $9,600 $85,100 $69,601 $85,500 $17,431 $50,400 $67,831 $78,700 $140,200 $124,083 $139,500 $35,697 $86,134 $121,831 $141,600 $0 $0 $0 $0 $0 $0 $0 $13,200 $5,480 $13,200 $0 $11,232 $11,232 $13,200 $1,000 $0 $1,000 $0 $1,000 $1,000 $1,000 $14,200 $5,480 $14,200 $0 $12,232 $12,232 $14,200 $14,200 5,480 $5,48011 $14,200 $0 $12,232 $12,232 $14,200 $8,100 $0 $8,800 $4,756 $1,544 $6,300 $8,400 $5,300 $0 $5,800 $1,140 $0 $1,140 $5,600 $14,900 $0 $15,000 $0 $0 $0 $14,400 $28,300 $0 $29,600 $5,896 $1,544 $7,440 $28,400 s $28,300 $0 $29 600 $5 896 $1,544 $7,440 $28,400 $303,300 $211,454 $291,762 $70,663 $153,850 $224,513 LIL74,400 33 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2009 Net Income from Operations $45,854 Fund Balance October 1, 2009 (Actual) $310,400 Current Year Transfers To Fund 322 $1 86,410 Fund Balance September 30, 2010 (Projected) $169,844 Fund Balance Allocations - Fiscal Year 2011 Reserved for Operations Opening Balance (10101/10) $142,344 Fiscal Year 2011 Transfer from Fund 110 $0 Fiscal Year 2011Transfer to Carryforward $0 Fiscal Year 2011 Transfer to Fund 322 (Capital Projects) $83,600 Sub -total Reserved for Operations: $58,744 Reserved for Capital Outlay Equip. Replacement: (Opening Balance 10- 01 -10) $27,500 Fiscal Year 2011 Additions $0 Fiscal Year 2011 Transfers to Carryforward $0 Sub -total Reserved for Capital Outlay $27,500 Total Fund Balance - September 30, 2011 (Projected) $86,244 1614,11 34 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Administration: $41,200 Personal Services - Regular Salaries (778- 182700 - 512100) $28,000 ER 457 Contributions $0 Reserve for Salary Adjustment (778482700- 519100) $0 Social Security Matching (778- 182700 - 521100) $2,200 Retirement (778- 182700 - 522700) $3,300 Health Insurance (778 - 182700 - 523150) $7,500 Life insurance (778-182700-523160-0) $100 - Worker's Compensation $100 Total Personal Services: $41,200 (1) Health insurance for the employees is partially paid for by the County. -' The Division's contribution for each employee for FY 2011 is $11,370 which represents 80% of the cost. Employees contribute 20 %. (2) Pension is provided through the Florida Retirement System at 11.80% -- of Base Salary. Operating Expenditures: Indirect Cost Reimbursements (778- 182700- 634970) $6,300 Transfers to County Manager's Agency for Administrative Services -- provided by Departments such as Human Resources and Purchasing. This fee is based on the Division's share of the services provided by the County General Fund. Other Contractual Services: (778- 182700- 634999) $20,800 Management Services: $18,800 The Division retains a Contract Manager to assist in the daily operations of the Division. Total Yearly Fee: $57,000 Street Lighting Cost Distribution: 33% Public Relations Services: $1,000 These funds are allocated for periodic mailings to the community during the Fiscal Year. Total Public Relations: $3,000 Street Lighting Cost Distribution: 33% -- Miscellaneous $1,000 $1,000 Telephone - Service Contracts (778- 182700 - 641150) $600 Covers the costs associated with the answering service. 161 1 c�1 35 Collier County 161 Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund operating Expenses (Continued) -- Answering Service Yearly Cost $1,800 Street Lighting Cost Distribution: 33% Telephone -Direct Line (778- 182700 - 641400) $3,500 Postage, Freight & Ups (778- 182700 - 641950) $2,000 Rent- Buildings (778 - 182700 - 644100) $11,100 Sun Bank Building Rent: Square Feet Cost: Area: Total: Rent: $20078 1,039 $21,590 Maintenance: $11.55 1,039 $12,000 Total: $33,591 Street Lighting Cost Distribution: 33% _ Rent - Equipment (109-182700-644600) $2,500 This covers the Division's share of the cost to rent miscellaneous office equipment throughout the Year. - Copier $6,600 Postage Meter $1,000 Total: $7,600 Street Lighting Cost Distribution: 33% Insurance - General (778 - 182700- 645100) $400 This covers the Division's pro -rata share of the overall Collier County property & general liability insurance. Info Technology Automation Allocation (109 - 182601- 634210) $0 — The Division costs are based on the number of employees for programs provided by the County's General Fund, and include SAP (financial accounting), Electronic Purchasing, Disaster Recovery, Network and Service Maintenance. Estimated Yearly Cost: $24,900 Street Lighting Cost Distribution 33% Office Supplies - General (778 - 182700- 651110) $800 Other Operating Supplies (778- 182700- 652990) $1,000 Additional- Public Relations - White Goods(778- 182701- 634115) $0 36 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Field Services $62,900 Personal Services Regular Salaries (778 - 182701 - 512100) $40,500 ER 457 Contributions $200 Reserve For Salary Adjustments $0 Overtime Salaries (778 - 182701 - 514100) $4,000 Social Security Matching (778 - 182701 - 521100) $3,400 Retirement (778- 182701 - 522100) $5,300 Health Insurance (778-182701-523150) $8,300 Life Insurance (778-182701-523160-0) $100 Worker's Compensation $1,100 Total Personal Services: $62,900 (1) Health insurance for the employees is partially paid for by the County. The Division's contribution for each employee for FY 2011 is $11,370 which represents 80% of the cost. Employees contribute 20 0/6. (2) Pension is provided through the Florida Retirement System at 11.80% of Base Salary. Operating Expenditures: Engineering (778-182701-631400) $0 Consists of the Engineer's review and recommendations for the - Street Lighting facilities as requested from time to time by staff or the Advisory Board. Electrical Contractors (778- 182701 - 652992) $7,300 Electrician Services Hours Rate Total Qty 4mount Eacl Total Single Family Electric Services 1 $1,200 $1,200 Other Contractual Services (778- 182701- 634999) $800 Electricity _(778- 182701 - 643100) $44,200 In 1980 Pelican Bay entered into an agreement with Florida Power & Light Company to provide electric service to the Street Lighting System, pursuant to the provisions of Florida Power & Light Company's Rate Schedule SL -1. Cellular Telephone (778- 182701- 641700) $500 This covers the fees for Division's cellular phone service and equipment. insurance- General (778 - 182701- 645100) $800 This covers the Division's pro -rata share of the overall Collier County property & general liability insurance. 161 1A1 37 .. .................... .. Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Field Services: (Continued) Operating Expenditures: (Continued) Insurance (Vehicles) (778 - 182701- 645260) Description Cost _ Vehicles 2007 Bucket Truck $900 Sub - total: $900 The vehicle insurance for all Collier County vehicles is handled through the County's Master Insurance Policy. Repairs and Maintenance Following are the cost's associated with operating and maintaining the listed vehicles: 2007 Bucket Track Fleet Maintenance Labor (778- 182701 - 646430) $200 Parts (778- 182701 - 646440) $200 Fuel & Lubricants (778 - 182701- 652490) $400 Outside Vendors Pis (778 - 182701 - 646445) $700 Repairs & Maintenance (778- 182701 - 646970) $200 Fuel & Lubricants (778- 182701- 652410) $0 Sub -Total Repairs & Maintenance $1,700 Light, Bulb, Ballast (778-182701-652993) 10% Personal Safety Equipment (778- 182701- 652140) Additional Electrical Repair Service & Parts - White Goods(778- 1 82701 - 63 41 1 5) Street Lighting System Number in Estimated Yearly Percentages 1% Lights 183 100% 1% Poles 183 1% 100 Watt Double Luminaires Lights 12 10% 1% Poles 6 1% 250 Watt Single Luminaires Lights 48 100/0 1% Poles 48 1% 250 Watt Double Luminaires Lights 260 10% 1% Poles 130 1% $900 $1,700 $12,400 $500 $9,600 161 1 �1 38 161 10 39 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Ligbting Fund Field Services: (Continued) Operating Expenditures: (Continued) Number in Estimated Yearly Percentages Description Service Luminaires Warts Poles Sidewalk Post 218 1% Sign Lights 6 10% 1% Column Lights 36 10% 1% Up- Lights 12 100/0 1% Flag Pole Lights 2 100/0 1% Estimated Unit Repair Costs Number in Bulbs, Fuses & Description Service Ballast Kits Luminaires Poles 100 Watt Single Luminaires Lights 183 $109.70 $550.00 Poles 183 $620.00 100 Watt Double Luminaires Lights 12 $109.70 $550.00 Poles 6 $620.00 250 Watt Single Luminaires Lights 48 $119.85 $725.00 Poles 48 $780.00 250 Watt Double Luminaires Lights 260 $119.85 $725.00 Poles 130 $780.00 39 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Field Services: (Continued) Operating Expenditures: (Continued) Estimated Total Repair Costs Number in Bulbs, Fuses & 100 Watt Single Lummarres Number in Bulbs, Fuses & Description Service Ballast Kits Luminaires Poles Sidewalk Post 218 $38.83 $420.00 Sign Lights 6 $69.50 $410.00 Column Lights 36 $61.25 $375.00 Up- Lights 12 $60.35 $360.00 Flag Pole Lights 2 $89.50 $750.00 Estimated Total Repair Costs Number in Bulbs, Fuses & 100 Watt Single Lummarres Number in Bulbs, Fuses & Description Service Lights 183 $2,000.00 $1,000.00 $900.00 Poles 183 $0.00 $0.00 $1,100.00 _ 100 Watt Double Luminaires $200.00 $100.00 Up- Lights 12 Lights 12 $100.00 $100.00 $0.00 Poles 6 $7,000.00 $0.00 ... 250 Watt Single Luminaires Sub - total: $13,900 $4,300 $2,500 Lights 48 $600.00 $300.00 Poles 48 $400.00 250 Watt Double Luminaires Lights 260 $3,100.00 $1,900.00 Poles 130 $1,000.00 Street Lighting System 161 1 Al 40 Number in Bulbs, Fuses & Description Service Ballast Kits Luminaires Poles Sidewalk Post 218 $800.00 $900.00 Sign Lights 6 $0.00 $0.00 Column Lights 36 $200.00 $100.00 Up- Lights 12 $100.00 $0.00 Flag Pole Lights 2 $0.00 $0.00 Miscellaneous $7,000.00 Sub - total: $13,900 $4,300 $2,500 161 1 Al 40 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Field Services: (Continued) Operating Expenditures: (Continued) Capital Outlay (778- 182701 - 764990) Office Equipment Description Quantity Unit Cost Total Cost Office Equipment 1 $3,000 $3,000 Office Furniture 0 $0 $0 Upgrade Computers 0 $0 $0 Notebook Computer 0 $0 $0 Telephone System 0 $0 $0 Total: $3,000 Street Lighting Cost Distribution: 33% Improvements General (778- 182701- 763100) It is proposed the following general improvements be made for Fiscal Year 2011. Description Quantity Unit Cost Total Cost Maintenance Facility 1 $40,000 $40,000 Total Cost: $40,000 The Division's Operations Facility periodically requires repair and replacement and it is proposed that these funds be used for the maintenance of the facility as required. Street Lighting Cost Allocation Maint. Facility: 33% $14,200 161 t,! 1 p 41 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Street Lighting Fund Field Services: (Continued) Other Fees & Charges: $8,400 Tax Collector (778- 959050- 930700) Fees are based on Fiscal Year 2011 assessments to be collected. _. The Tax Collector charges three (3) percent of the taxes collected. Property Appraiser (778- 959050- 930600) $5,600 Fees are based on Fiscal Year 2011 assessments levied. The Property Appraiser charges two (2) percent of the amount levied. Revenue Reserve (778 - 919010- 489900) $14,400 The Board of County Commissioners policy and State Law requires the Division to appropriate 95% of estimated revenues which will cover discounts and non - payment of assessments. Total Other Fees & Charges $28,400 Total Street Lighting Appropriations: $274,400 161 i�, 42 Revenue Projections Carryforward Interest Income Transfer from TDC Transfers from Fund 11 I Assessment Levy Appropriation Projection 161 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program $81,300 $1,300 $0 $35,000 $35,000 Total Available Funds: $152,600 Clam Bay Operations & Maintenance (511001) Engineering Fees $62,100 Other Contractual Services $83,500 $0 Water Quality Testing Program $500 Repairs & Maintenance $ Minor Operating Equipment Mi $500 $500 Other Operating Supplies Total Operating Expenditures $149,000 Clam Bay Capital Projects (511051) Engineering Consultant Services $0 Other Contractual Services $o Total Ecosystem Enhancements $0 Other Fees & Charges: Tax Collector $1,100 Property Appraiser $700 Revenue Reserve $1,800 Total Other Fees & Charges: $3,600 Total Appropriations: $152,600 I�\ 43 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2010 Revenue: Canyforward Assessment Levy Transfer from Fund 322 Interest Income TDC Funding Interfund Transfers (Fund 111) Canyforward of Encumbrances Total Revenue Appropriations: Operations (183800) Engineering Other Contractual Water Quality Repairs & Maintenance Postage Frt Minor Operating Eqpt. Computer Software Other Operating Supplies Total Operations Ecosystem Enhancements (183805) Engineering Other Contractual Total Capital Projects Other Fees & Charges Tax Collector Property Appraiser 'Revenue Reserve Total Other Fees and Charges Total Appropriations 161 1 �/� Adopted Adopted Received Anticipated Total Proposed FY 2009 FY 2010 Expended Mar./Sept Received FY 2011 Budget Budget Ye�To -Date 2010 Expended Budget $350,900 $81,300 $106,100 $102,400 $90,620 $6,600 $97,220 $35,000 $0 $0 $0 $0 $0 $0 $0 $1,046 $1,377 $2,423 $1,300 $11,000 $0 $0 $0 $0 $214,000 $102,400 $0 $35,000 $35,000 $35,000 $0 $0 $0 $o $0 $331,100 $555,700 $91,666 $42,977 $134,643 $152,6011 $125,600 $83,100 S3 ,300 $106,300 $109,600 $62,100 $87,100 $83,500 $6,240 $50,760 $57,000 $83,500 $2,900 $0 $0 $0 $0 $900 $500 $0 $500 $500 $500 $o $0 $o $0 $o $1,000 $2,400 $0 $2,400 $2,400 $2,400 $0 $0 $0 $0 $0 $7,500 $500 $0 $500 $500 5500 $225,000 $170,000 $9,540 $160,460 $170,000 $149,000 $80,000 $25000 $13,175 $29,310 $42,485 $0 $15,000 $350,000 $o $25,000 $25,000 $0 $95,000 $375,000 $13,175 $54,310 $67,485 $o $3,300 $3 ,200 $1,812 $I,388 $3200 $1,100 $2,200 $2,100 SI,535 $565 $2,100 $700 $5,600 $5,400 $0 $0 $0 $1,800 $11,100 $10700 $3,347 $1,953 $5,300 $3,600 $331,100 1 $555,700 $26,062 $216,723 $242,785 $152,600 44 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2011 Net Income ($108,142) Fund Balance October 1, 2009 (Actual) $382,600 Current Year Transfer to Fund 322 $o Fund Balance September 30, 2010 (Projected) 274,458 Fund Balance Allocations - Fiscal Year 2011 Opening Balance (10 /01110) $274,458 Reserved for Previously Budgeted Program/Projects Transfer to Fund 322 $65 000 w Transfer to Carryforard S8 _'t70 Sub -total Reserved for Operations: $128,158 Total Fund Balance - September 30,2011 (Projected) $128,158 161 "1�j 45 161 1 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations & Maintenance Projected Funding Funds Net Funds Renuirement Available R aired Engineering (320-183800-631400-511001) $62,100 $0 $62,100 Management Report $13,500 These funds are for the preparation of an annual report for detailing the results of the monitoring activities and the enviromental impacts of the maintenance performed within the system. This report would be presented annually to the PBSD Board. Biological Monitoring $29,000 This funding is being requested to continue performing the biological monitoring which assess's the biological health of the mangroves. This includes tracking growth, re- vegetation, seedling recruitment and other biological parameters through the annual monitoring of the established transeets and plots throughout the system tracking long term trends, improvements and identifying declining areas. Mangrove Water Level Loggers $4,500 Water level monitoring devices within the mangrove areas to provide additional data related to the flushing and water exchange within the mangrove forest. Hydrographic Monitoring $8,000 These engineering fees are being budgeted to continue the coordination, analysis and reporting of the tide gauge data collected with the Clam Bay system. This data is important _,. as it indicates the performance of the tidal flushing within the system. Standard Operating Procedures $0 This funding being requested to prepare a standard operating procedure manual for the Cain Bay Ssytem. Hydrographic Surveying $0 Survey cross sections shall be performed in the dredged channels to determine if any silting of the channels has occurred and if maintenance dredging is required. Hydrographic Survey $2,100 These fund are budgeted to perform survey activities within the Clam Bay creeks. 46 Collier County 161 Pelican Bay Services Division Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations & Maintenance Engineering (320 - 183800-631400- 511001) (Cant.) General Mangrove Maintenance Consultation $5,000 These fees are for general mangrove invesfigation/observation, meeting attendance and perrmt services. Projected Funding Funds Net Funds Re uirement Available Re aired Other Contractual Services - $83,500 $0 $83,500 (320 - 103800- 634999 - 511001) Contract Labor It is proposed to use in -house staff to perform the monitoring and data collection for the Clam Bay Monitoring Programs. To supplement the staff fime estimated for the monitoring program, funds are being budgeted for temporary labor equal to the cost of staff hours. Below is the estimated staff cost for the monitoring programs. Program Staff Cost Creek Maintenance $2,000 Hydrographic monitoring $10,500 Total $12,500 Bxotic/Invasive Plant Control Program These funds are for maintenace activities to control mcotie plant material and nuisance plant material within the Clam Bay System. Berm Transition Area Maintenance These funds are budgeted for the maintenance of the area west of the berm including the removal of cattails and other nusiance materials. Aerial Photography The annual cost for aerial photographs of the Clam Bay System used to assess vegetation conditions as part of the Biological Monitoring Program. $12,500 $29,000 $0 $7,500 1 �� 47 Collier County G I Pelican Bay Services Division U �1 Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations & Maintenance -- Other Contractual Services (320 - 183800634999 - 511001) (COnt.) Interior Channel Maintenance $32,500 These funds are for a maintenance program for the cleaning of the Clam Bay Interior Channels. There are approximately 40,000 1, F. of channels of which it is estimated 50% will require maintenance as field identified. Beach Tilling $2,000 The annual cost for the tilling of the beach to comply with permit requirements for done restoration. Projected Funding Funds Net Funds R uiremeat Available It uired Water Quality Testing Program $0 $0 $0 (320 - 183800634255 - 511001) A water quality program will be performed to monitor various parameters determining the nutrient loading of the Clam Bay System. This program includes the testing from eight locations, four along the Pelican Bay Berm and four within the Clam Bay System. Currently seven of these sample points are tested as part of the water quality testing for the Water Manage- ment System. The costs presented here are for the additional samples not presently collected in Upper Clam Bay. M. Yearly Parameter Quantity Unit Price Total Cost Temperature 0 In -house N/A PH 0 In -house N/A Conductivity 0 In -house N/A Dissolved Oxygen 0 In -house N/A Salinity 0 In -house N/A Ammonia 0 $8.00 $0 Nitrites 0 $7.00 $0 Ortho - phosphate 0 $6.00 $0 IDS 0 $7.00 $0 Total Phosphorus 0 $10.00 $0 Silica 0 $6.00 $0 TKN 0 $15.00 $0 Nitrates 0 $14.00 $o TOC 0 $12.00 $0 Chlorophyll -a 0 $14.00 $0 Pheophyton 0 $15.00 $0 TOTAL $0 M. Collier County 1 L I 1 �� Pelican Bay Services Division 1 v i Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations & Maintenance Projected Funding Funds Net Funds R uirement Available Re aired Repairs & Maintenance $500 $o $500 (320 - 183800- 646970 - 511001) -- Tide Gauges, Water Level Loggers $500 Sub - Total: $500 Projected - Funding Funds Net Funds Re uirement Available Re aired Minor Operating Equipment $2 400 $0 $2,400 - (320-183800- 652910 - 511001) Projected Funding Funds Net Funds Re uiremenl Available Re aired Other operating Supplies $500 $0 $500 (320 - 183800- 652990- 511001) - Miscellaneous Supplies $500 49 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations & Maintenance Clam Bay Capital Projects (183805) Engineering (320-183905-631400-511051) 161 1v� Projected Funding Funds Net Funds Re uirement Available Required $0 $0 $0 Consultant Services $0 These funds are for the engineering services for the permitting, surveying and consultant services for rebuilding the south berm. Other Contractual Services (320- 183805- 634999 - 511051) interior Tidal Channels Fees are being budgeted for the contractual services necessary for the construction of tite Interior Tidal Channels. Projected Funding Funds Net Funds Requirement Available Re uired $0 $o $0 Berm Reconstruction These fees are for the construction activities necessary to rebuild the south bemr that seperates the water management and Clam Bay systems. $0 $0 50 t Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2011 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Other Fees and Charges: - Tax Collector (320- 959050- 930700) $1,100 Fees are based on Fiscal Year 2011 assessments to be collected. The Tax Collector charges three (3) percent of the assessments collected. Property Appraiser (320 - 959050- 930600) $700 Fees are based on Fiscal Year 2011 assessments levied. The Property Appraiser charges two pcmcnt (2 %) of the amount levied. Revenue Reserve (320 - 919010489900) $1,800 The Board of County Commissioners policy and State Law requires the Division to appropriate 95% of cstirnated revenues, which will cover discounts and non - payment of assessments. Total Other Fees & Charges: $3,600 Total Appropriations: $152,600 161 1 a, 51 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2011 Capital Projects Fund Irrigation System & Community Landscape ( Including Handscape) Improvements Revenue Summary Carryforward Interest Income Assessment Levy $284,400 $7,700 $121,600 Total Available Funds: $413,700 Appropriation Projection Capital Projects irrigation System & Community Landscape ( Including Hardscape) Improvements Pelican Bay Handscape Renovations (500661) Engineering _ Other Contractual Services Landscape Materials Mulch Requirements Other Operating Supplies Total Improvements Lake Bank Enhancements (510261) Engineering Other Contractual Services Total improvements Pelican Bay Hardscape Improvements (510281) _.. Engineering Other Contractual Services Other Operating Supplies Total Improvements Tax Collector Property Appraiser Revenue Reserve Equivalent Residential Units Projected ERU Rate: Total Other Fees & Charges: 7618.29 $15.96 $0 $401,000 $0 $0 $0 $401,000 $0 $0 $0 $0 $0 $0 $0 $3,800 $2,500 $6,400 $12,700 Total Appropriations: $413,700 161 "10 52 Collier County1 Pelican Bay Services Division Operating Budget Proposed FY 2011 Capital Projects Fund Irrigation System & Community Landscape ( Including Handscape) Improvements Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2010 .. $500 Received Anticipated Total Variance Other Contractual Services Budget Amended Expended Mac /Sept Received Over Sprinkler System Maintena FY 2010 Budget rear-To -Dat 2010 Expended (Under) Revenue: $0 $0 $0 $0 $0 Assessment Levy $55,900 $49,566 $3,500 $53,066 $2,834 Interest Income s19,g00 $429 $11,671 $12,100 $7,700 - Transfer from Other Funds $0 $0 $0 $0 $0 Miscellaneous Income $0 $0 $0 $0 $0 Developer Contribution $0 $0 $0 $0 $0 Carryforward of Rolled Ers $0 $0 $0 $0 $0 - Carryforward $2,029500 $0 $0 $0 $2,029,500 Total Revenue $2,105,200 $49,995 $15,171 $65,166 $2,040,034 .._ Appropriations: Pelican Bay Hardscape Renovations (500661) Engineering Fees $170,215 $42 ,227 $101,368 $143,595 $26,623 Other Contractual Services $2,036,227 $0 $5,000 $5,000 $2,031 ,227 Landscape Materials $0 $0 $0 $0 $0 Maintenance Landscaping $0 $0 $0 $0 $0 Other Operating Supplies $0 $0 $0 $0 $0 $2,206,445 $42,227 $106,368 $148,595 $2,057,850 Lake Bank Enhancement (510261) Engineering Fees $500 $0 $0 $0 $500 Other Contractual Services $90,225 $67,949 $0 $67,949 $22,276 Sprinkler System Maintena $0 $0 $0 $0 $0 Maintenance Landscaping $0 $0 $0 $0 $0 Landscape Materials $0 $0 $0 $0 $0 Other Operating Supplies $0 $0 $0 $0 $0 $90,725 $67,949 $0 $67,949 $22,776 Total Operating Expenses $2,297,170 $110,176 $106,368 $216,544 $2,080,626 53 161 �1 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2011 Capital Projects Fund irrigation System & Community Landscape ( including Handscape) Improvements Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2010 Fund Balance Allocations - Fiscal Year 2011 Reserved for Capital Outlay br.& Landscaping Analysis (Opening Balance l0 /01/10) $1,957,193 Fiscal Year 2011 Transfers from Funds 109, 320,778 $407,800 Incumbered Carryfomard- Previously Budgeted Programs/Projects 3'-080 626 Fiscal Year 2011 Transfer to Carryfonvard $284,367 Sub -total Reserved for Capital Outlay: $0 Total Fund Balance - September 30, 2010 (Projected) $0 54 Received Anticipated Total Variance Budget Expended Mar. /Sept Received Over FY 2010 Year -To-Dat 2010 Expended (Under) Other Fees & Charges Tax Collector $1,700 $991 $709 $1,700 $0 Property Appraiser $1,100 $837 $263 $1,100 $0 Revenue Reserve $2,900 $0 $0 $0 $2,900 Total Other Fees & Chgs. $5,700 $1,828 $972 $2,800 $2,900 - - Total Appropriations $2,302,870 $112,004 $107,340 $219,344 $2,083,526 Net Income ($154,178) Fund Balance October 1, 2009 (Actual) $1,023,000 Current Year Transfer from Fund 109, 778, 320 $1,088,371 Fund Balance September 30, 2010 (Projected) $1,957,193 Fund Balance Allocations - Fiscal Year 2011 Reserved for Capital Outlay br.& Landscaping Analysis (Opening Balance l0 /01/10) $1,957,193 Fiscal Year 2011 Transfers from Funds 109, 320,778 $407,800 Incumbered Carryfomard- Previously Budgeted Programs/Projects 3'-080 626 Fiscal Year 2011 Transfer to Carryfonvard $284,367 Sub -total Reserved for Capital Outlay: $0 Total Fund Balance - September 30, 2010 (Projected) $0 54 Collier County Pelican Bay Services Division 161 f a Operating Budget Proposed FY 2011 _. Capital Projects Fund Irrigation System & Community Landscape ( Including Hardscape) Improvements Appropriation Analysis: Capital Projects - Irrigation Sytem, Community Landscaping Pelican Bay Handscape Renovations (500661) Engineering (322 - 183825- 631400 - 50066) $0 These fees are being budgeted for engineering services as may be required for the implementation of the proposed - community capital improvements identified and approved by the PBSD Board ., Other Contractual Services (322 - 183825- 634999 - 50066) $401,000 These fees are for contractor services that would be required for the construction services required for the implementation of community capital improvements identified and approved by the PBSD Board. Landscape Materials (322 - 183825- 646320 - 50066) $0 Mulch Requirements (322-183825-646314-50066) $0 Other Operating Supplies (322 - 183825- 652990 - 50066) $0 55 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2011 Capital Projects Fund Irrigation System & Community Landscape ( Including Handscape) Improvements Appropriation Analysis: Lake Bank Enhancements (510261) These fees are for contractor services required for the installation of Erosion Barrier Tube for the enhancement of the water management system lake banks. Engineering (322 - 183825631400 - 510261) $0 Other Contractual Services (322- 183825- 634999 - 510261) $0 Other Fees and Charges: Tax Collector. (322 - 959050- 930700) $3,800 Fees are based on Fiscal Year 2011 assessments to be collected. The Tax Collector charges three percent (3 %) of the assessments collected. Property Appraiser (322- 959050- 930600) $2,500 Fees are based on Fiscal Year 2011 assessments levied. The Property Appraiser charges two percent (2 %) of the amount levied. Revenue Reserve (322 - 9190101489900) $6,400 The Board of County Commissioners policy and State Law requires the Division to appropriate 95% of estimated revenues, which will cover discounts and non - payment of assessments. Total Other Fees & Charges: $12,700 Total Appropriations: $413,700 161 NIA1 M 0 • ..1 N � d b >1 L O �+ L � u V � C4 161 O N b H ti d a, OT C O a o � o N v L y R u � .w w do h o w 0. G L R D\ � N L �? R aM R � „ w Pk 0 N E H y C O N L w � W d 1 *1 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 R L d' M a0 r0 M d' CJ M N V 7 M 7 N N N 7 fA 69 V3 V3 69 69 N3 69 fA 69 69 69 V3 (N fA 69 � O is F R w C O O O O O O 0 0 0 0 0 0 0 0 0 0 O p 0 0 O O O Ef3 0 0 0 0 0 0 0 0 O O O �6 b O Oi r N a\ b V 7 7 69 6A 4A 69 69 69 fH N3 V3 Vj 69 49 fA 69 69 7� O � E �d .0 \o O o o O O O O O O o 0 0 o e e C ^C L M M M 0 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o vv o � v3 �» vs rsj vj ca ss tti va v3 0 ° 7 C e e o O o 0 0 0 0 0 o O O O o 0 L QI O O O O O O 0 0 0 0 0 0 0 0 0 0 O O O O 69 � � 69 RA fA f/i 4H 69 69 fiA 69 V3 � 69 69 tag 69 R Q C � �R R y to M M N O 3� a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 69 V3 69 V3 69 RA bq ff3 H3 69 69 69 69 EA !A 69 � � w p oo IO o t+i In vi C N D\ 7 �D l� b O O tz N 7 M m b M V In N M N Gn V m d' N N N V � R Vj to 69 to 4A V3 Vj ff3 (H 6H 69 69 69 Vi rag V3 � O U N N d E d O ? Y N N UU R Hit N P4 ` O/-� N .,� a t "1 '40. ° 0.c4 W 6.°, >O O 161 O N b H ti d a, OT C O a o � o N v L y R u � .w w do h o w 0. G L R D\ � N L �? R aM R � „ w Pk 0 N E H y C O N L w � W d 1 *1 C� 0 .� .� � � � � .� L � � � fa � � fu u � r 161 1 k - � \ � \ \ / PA 161 1 k - � \ � \ \ PA \\ \{ \) -0 J�--c E -c 11-15 mi" .. 11 I 161 iA, COLLIER COUNTY GOVERNMENT Pelican Bay Services Division 801 Laurel Oak Drive • Suite 605 • Naples, Florida 34108 • (239) 597 -1749 • Fax (239) 597 -4502 TO: Ian Mitchell, Executive Manager to the BCC FROM: Pelican Bay Services Divisiorll=�- RE: Pelican Bay Services Division Board Meeting Agendas and Minutes DATE: October 7, 2010 Enclosed for BCC approval are the following Pelican Bay Services Division Board documents: 9/1/2010 Pelican Bay Services Division Board Regular Session Minutes 9/2/2010 Pelican Bay Services Division Board Special Session Minutes 10/6/2010 Pelican Bay Services Division Board Regular Session Agenda Fiscal Year 2011 Pelican Bay Services Division Approved Budget Please confirm receipt by signing below and returning this memorandum to: W. Neil Dorrill, Administrator Pelican Bay Services Division 801 Laurel Oak Drive, Suite 605 Naples, FL 34108 FAX: 239 -597 -4502 Thank you. The BCC office has received the Pelican Bay Services Division Board documents as listed above. A 4A nW% Ian CV�wl C- DIVED �6utive Manag r to the BCC DatdO s) X010 S PELICAN BAY SERVICES DIVISION Municipal Service Taxing and Benefit Unit Fiala Halas Henning Coyle Coletta NOTICE OF PUBLIC MEETING WEDNESDAY, OCTOBER 6, 2010 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION, WEDNESDAY, OCTOBER 6, 2010 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES. AGENDA The agenda includes, but is not limited: 1. Roll Call 2. Agenda Approval 3. Approval of Meeting Minutes a. September 1, 2010 Pelican Bay Services Division Board Regular Session b. September 2, 2010 Pelican Bay Services Division Board Special Session 4. Audience Participation 5. Administrator's Report a. Clam Bay Channel Maintenance Permit Application Update b. PBSD Responsibilities for U.S. 41 Noise Abatement Update C. Monthly Financial Report d. BCC Approval of Final Budget Update 6. Chairman's Report a. Mr. Ochs' Response to Peer Review Letter Discussion b. Draft Language for PBSD CIP Priorities Discussion C. Nutrient Management Plan Discussion d. Announcements 7. Community Issues 8. Committee Reports and /or Requests 9. Old Business 10. New Business 11. Miscellaneous Correspondence a. Ongoing Projects Status Sheet 12. Audience Comments 13. Adjournment SPEAKERS FROM THE AUDIENCE WILL BE LIMITED TO THREE MINUTES ADDITIONALLY, THIS NOTICE ADVISES THAT, IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE PELICAN BAY SERVICES DIVISION BOARD, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, THEY WILL NEED A RECORD OF THE PROCEEDINGS AND THAT FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS AT THIS MEETING BECAUSE OF A DISABILITY OR PHYSICAL IMPAIRMENT SHOULD CONTACT THE PELICAN BAY SERVICES DIVISION OFFICE AT LEAST FIVE CALENDAR DAYS PRIOR TO THE MEETING AT (239) 597 -1749. Misc. CorreS: 10 /1/ 01012:01:05 PM It Cam: 161V"l0 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY, SEPTEMBER 1, 2010 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, September 1, 2010 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples. The following members present: Pelican Bay Services Division Board Keith J. Dallas, Chairman Mary Anne Womble, Vice Chairwoman John P. Chandler absent Tom Cravens Johan Domenic Pelican Bay Services Division Staff W. Neil Dorrill Kyle Lukasz Geoffrey S. Gibson John laizzo Michael Levy Theodore Raia, Jr. John Baron Hunter H. Hansen absent Mary McCaughtry Lisa Resnick Also Present: Susan Boland, President, Pelican Bay Property Owners Association Marcia Cravens, Vice - President, Mangrove Action Group Tim Hall, Senior Biologist &Principal, Turrell, Hall & Associates Jim Floppensteadt, President, Pelican Bay Foundation Kathy Worley, Co- Director Environmental Science & Biologist, Conservancy of Southwest Florida AGENDA I. Roll Call 2. Agenda Approval 3. Approval of Meeting Minutes a. August 4, 2010 Pelican Bay Services Division Board Regular Session b. August 5, 2010 Budget Subcommittee 4. Audience Participation 5. Administrator's Report a. Clam Bay Channel Maintenance Permit Update b. Monthly Financial Report C. Final Budget Hearing on September 9th 6. Chairman's Report a. Status of Peer Review Scope of Work Discussion b. Announcements 7. Community Issues 8. Committee Reports and /or Requests Budget Committee a. Review of CIP - PBSD Self Financing (M. Levy) 9. Old Business a. Street Lighting Obstructions Update 10. New Business H. Miscellaneous Correspondence a. Ongoing Projects Status Sheet 12, Audience Comments 13. Adjournment ROLL CALL With the exception of Mr. Chandler and Mr. Hansen, all Board members were present. AGENDA APPROVAL Mr. Domenie made a motion, second by Dr. Baia to approve the agenda as presented The Board voted unanimoul in or of the motion. •. / Pelican Bay Services Division Board Regular Session Minutes 16 1 s 1 r r September 1, 2010 APPROVAL OF AUGUST 4, 2010 REGULAR SESSION MINUTES Mr. Cravens made a motion, second by Mr. Gibson to approve the August 4, 2010 Pelican Bay Services Division Board Regular Session minutes as amended. Page 8394 amended to read, "...the Board voted to reduce the Services Division's Fiscal Year 2010 Clam Bay Fund assessment... " and motion regarding peer review amended to read, "...second by Mr. Domenie..." Page 8395 amended to read, "... Sheriff requested help reaching $23,000... within traditionally inaccessible areas of Clam Bay." Motion regarding tabling the Sheriff's request amended to read, "...second by Mr. Domenie... " and motion regarding lighting obstructions amended to quantify 8 poles and 15 trees. The Board voted unanimously in favnr oftho n,nrn., APPROVAL OF AUGUST 5 2010 BUDGE'r SUBCOMMITTEE MEETING MINUTES Mr. Gibson made a motion, second by Mr. Levy to approve the August 5 2010 Budget Subcommittee meeting minutes as amended Page 1103 amended to read, `Raising the millage by .0434..." Page 1104 amended to read, "The Foundation is focusing on crosswalks to amenities..." and "Traffic and safety are high priorities." The AUDIENCE PARTICIPATION Ms. Marcia Cravens, Vice President, Mangrove Action Group submitted a letter written by Ms. Mary Johnson, President, Mangrove Action Group to the Pelican Bay Services Division Board in support of the Board going forward with a peer review of the PBS &J report independently of Collier County's Coastal Zone Management department. ADMINISTRATOR'S REPORT CLAM BAY CHANNEL MAINTENANCE PERMIT UPDATE Mr. Dorrill reported that the Services Division is in receipt of a call for public comments memorandum from the Army Corp. of Engineers (ACOE) dated August 19, 2010 regarding the Services Division's Clam Bay channel maintenance permit application. They will base their decision whether to issue or deny the permit on comments they receive within the 30 -day review period. Mr. Tim Hall said that due to the area where the work is being proposed is a Smalltooth sawfish critical habitat, he expects the National Marine Fisheries Service to inquire about potential impact the work might have on the sawfish. In addition, Turrell Hall responded to the Florida Department of Environmental Protection's (FDEP) Request for Additional Information (RAI) and from his understanding, they are back on schedule to be able to do any channel maintenance work if needed prior to the rainy season. This permit application is only for maintaining the channels that promote water circulation, which includes trimming mangroves along the canoe trail, berm, and three boardwalks, including the boardwalk in Clam Pass Park. The ACOE limits the permit to ten years, however the FDEP permit transitions from a construction to an operational phase and the operational phase allows for maintenance in perpetuity. He expects a permit issued within 90 days. Prior to issuance, if an emergency arises that is a hazard to human health safety or welfare, they could remove the hazard, i.e., fell mangrove limb, and inform FDEP afterward. If a situation arises that is not an immediate hazard, i.e., maintenance, they could apply for an exemption to remove. MONTHLY FINANCIAL REPORT Mr. Dorrill presented the monthly financial report, month ending August 2010. Combined, the operating and capital funds total approximately $4 million cash. The operating fund has approximately $1.4 million cash with $9,500 in payables. Mr. Lukasz discovered that another County department inadvertently charged Fund 109 for more than $4,000 in diesel fuel purchases, which the Services Division does not utilize and the County will correct the error. $11,500 misclassified other operating supplies reallocated into appropriate categories: painting supplies, traffic signs, and minor operating equipment. tie expects to end the year under budget. 8397 Pelican Bay Services Division Board Regular Session Minutes September 1, 2010 Vice Chairwoman Womble said under water management, payroll expenditures is under budget, however clothing and uniform expenditures is over budget and asked Mr. Lukasz why. Mr. Lukasz explained there has not been an increase in the number of employees, so it might be an allocation error, i.e., right of way beautification employee uniforms, or temporary labor uniforms are expensing to water management, but he would look into it. Mr. Cravens questioned fertilizer and herbicides expenditures. Mr. Dorrill explained much of the cost is for algaecide to counteract the nutrient loading. Mr. Cravens suggested they use using fertilizer and herbicides more conservatively. Mr. Dorrill suggested they continue discussion regarding landscaping best management practices under Community Issues. Mr. Cravens made a motion, second by Mr. Domenic to accept the monthly financial report into the record as JLg resented. The Board voted unanimous) in Lavor o the motion. FINAL BUDGET HEARING ON SEPTEMBER 9 Mr. Dorrill announced that the Services Division Fiscal Year 2011 Budget would be presented to the Board of County Commissioners on September 9 at 5:05 PM for approval. CHAIRMAN'S REPORT STATUS OF PEER REVIEW SCOPE OF WORK DISCUSSION Prior to August 12, Mr. Dorrill met with Mr. Leo Ochs, County Manager about how the Services Division Board was contemplating petitioning the Board of County Commissioners' to charge Coastal Zone Management staff with delaying, confusing, and changing the Commissioners' initial direction for a peer review of the PBS &1 report. Specifically, how CZM staff added that a peer reviewer should be from a National Marine Estuary program, and their ongoing effort to redefine the geographic boundaries of the Clam Bay system. Mr. Ochs did not provide a response to date. Dr. Raia read a September I email submitted by Ms. Linda Roth regarding the peer review scope of work rewrites and revisions made by Gary McAlpin, Coastal Zone Management Director. Ms. Roth clarified that she is concerned about the sentence, "The final selection will be made by the BCC." Mr. Cravens said this gives the appearance of Services Division Board endorsement. Ms. Cravens reviewed the December 2, 2009 Services Division Boar d meeting minutes and original discussion of the idea to jointly select an independent expert to perform a peer review of the PBS &J report. She suggested the Board withdraw from the joint peer review process with CZM, and either adopt Dr. Warless' peer review report, or engage in their own independent peer review. Dr. Raia made a motion, second by Mr. Domenic that the Board withdraw from the joint peer review process with CZM and adopt Dr. Warless' peer review report. Vice Chairwoman Womble suggested they table this item and not rush toward a decision. Mr. Cravens expressed concern that Mr. McAlpin would make changes later to whatever they approve. Dr. Raia revised his motion to include adopting Kathy Worley's review of the PBS &J report. Mr. Levy suggested they review the latest revision 9 and discuss. Mr. Cravens expressed the same concerns made by Ms. Roth that being the BCC will make the final selection. Vice Chairwoman Womble said the BCC is the authority of this Board. Chairman Dallas said he discussed developing a candidate scoring system with Mr. McAlpin and Purchasing but no decisions made. Chairman Dallas took a straw vote and seven members believe they are at an impasse with CZM staff. Mr. Domenic withdrew his second of Dr. Raia's earlier motion and it died for lack of second. Mr. Dorrill cautioned that by withdrawing from the joint peer review process with CZM, they should not expect the County to allow the Services Division to spend money to select its own independent peer reviewer to perform a peer review. Pelican Bay Services Division Board Regular Session Minutes 16 I September 1, 2010 Mr. Cravens made a motion, .second by Mr. /aizzo that the Pelican Bay Services Division Board has reached an impasse with CZM and can no longer participate with C'ZM or move forward in the joint .selection of a peer reviewer to perform a peer review of the PBS &J report. The Board voted unanimously in favor of the motion Dr. Rain made a motion, second by AM /aizzo to ,support the Wantess and Worley peer reviews. The Board voted 8 in favor (Baron, Cravens, Domenic, Gibson, /aizzo, Levy, Baia, Womble) to 1 not in favor (Dallas) passing the motion. Board consensus was to send a letter of the discussion to the County Manager on behalf of the Chairman, attaching the Wanless and Worley reports to it. Mr. Jerry Moffat suggested they reference the Board's December 2009 letter to Mr. Ochs that voiced concern within Pelican Bay regarding the PBS &J report having inaccurate conclusions that would "cast the system or historical data in a negative manner." ANNOUNCEMENTS Regarding the September 2 special meeting, Chairman Dallas said he would like the Board to discuss their Community Improvement Plan priority rankings, especially those who have differing opinions, and funding. The Coastal Advisory Committee meets September 9 at I PM; Commissioners' Budget hearing is September 9 at 5:05 PM; Clam Bay Subcommittee meets September 17 at 2 PM; and the Foundation Board meets September 24 at 8:30 AM. COMMUNITY ISSUES Based on Mr. Cravens' earlier comments regarding fertilizer and algaecide conservation, Mr. Dorrill suggested the Services Division hold a workshop or public education initiative regarding landscaping best management practices this fall. Mr. Cravens suggested Ms. Cathy Feser, urban horticulture agent of the University of Florida Collier County Extension Service participate. Mr. Domenic suggested Jo Adams make a presentation to the Men's Coffee. Dr. Rain said there is a need to develop a plan to execute best management practices. Mr. Cravens suggested forming a committee to address and Chairman Dallas appointed Mr. Cravens as Chairman, Mr. Gibson, and Mr. Domenic to the Landscape Committee. Mr. Hoppensteadt and Ms. Cravens reported that the County did not meet the deadline to respond to the regulatory agency's Request for Additional Information (RAI) to its Canoe Trail markers permit application, thereby inactivating the application. Ms. Cravens alleged that Mr. McAlpin "hijacked" $15,000 of the Services Division's money to address the canoe trail markers. For safety purposes, Mr. Cravens suggested going before the BCC to ask permission to install the canoe trail markers. Mr. Dorrill said when they last discussed this issue several months ago he was notified by the County Manager's office telling him that the Services Division was prohibited from installing the signs. Regarding the Sheriffs request for two jet skis, Mr. Dorrill said he spoke with Sgt. Jake Walker and community response insufficient and project has stalled. BUDGET COMMITTEE REPORT Mr. Levy proposed ways that the Services Division could self - finance the Community Improvement Plan projects. According to the County, the Services Division could utilize traditional bank financing at an estimate of 4.75 -5% interest yearly over a 10 -20 year period. They could self - finance street lighting improvements by raising an ad- valorem tax, increasing the current millage of .0531 by .0434 to .0965, which on a $500,000 assessed property is an additional $21.65 yearly for ten years. To self - finance all remaining community improvement projects, they could increase the total assessment by 14% yearly for ten years. .. Pelican Bay Services Division Board Regular Session Minutes 16 ■ 11p September 1, 2010 STREET LIGHTING OBSTRUCTIONS UPDATE Mr. Lukasz reported that projects to correct street lighting obstructions are underway. The majority of the trees have been removed and street lighting poles relocation work will start September 2 and complete in less than two weeks. NEW BUSINESS No discussion MISCELLANEOUS CORRESPONDENCE No discussion AUDIENCE COMMENTS ADJOURN Mr. Cravens made a motion, second by Mr. Iaizzo to adjourn. The Board voted unanimously in favor of the motion and the rneetin adjourned at 3 :50 PM. 4, It . allas, Cji,JL :m Minutes by Lisa Resnick on 9/21/20108:35:20 AM 161 P1�a PELICAN BAY SERVICES DIVISION BOARD SPECIAL SESSION MINUTES THURSDAY, SEPTEMBER 2, 2010 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Special Session on Thursday, September 2, 2010 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples. The following members were present: Pelican Bay Services Division Board Keith J. Dallas, Chairman Mary Anne Womble, Vice Chairwoman John P. Chandler absent Toni Cravens Johan Domenic Pelican Bay Services Division Staff W. Neil Dorrill Kyle Lukasz Geoffrey S. Gibson John laizzo Michael Levy Theodore Raia, Jr. absent John Baron absent Hunter H. Hansen absent Mary McCaughtry Lisa Resnick Also Present: Gerald Moffatt, Pelican Bay Foundation Strategic Planning Committee Noreen Murray, Pelican Bay Foundation Strategic Planning Committee Vito Suziedelis, Pelican Bay Resident AGENDA 1. Roll Call 2. Audience Participation 3. Community Improvement Plan Priorities and Funding Methods Discussion 4. Audience Comments 5. Adjournment ROLLCALL With the exception of Mr. Baron, Mr. Chandler and Mr. Hansen, and Dr. Raia, all Board members were present. AUDIENCE PARTICIPATION No audience participation COMMUNITY IMPROVEMENT PLAN PRIORITIES AND FUNDING METHODS DISCUSSION The Board discussed member responses to the Community Improvement Plan priorities worksheet_ Mr. Domenic and Mr. laizzo stressed the need for community input. There is approximately $2.5 million available in capital funds. Pathways will need to become ADA compliant when redone and the Board discussed who is responsible for the approaches to the pathways and intersecting driveways. The owner of record of a driveway or road is responsible for Stop signs. Asphalt may be permeable and consideration given when aesthetically pleasing over concrete. Ms. Noreen Murray said per ordinance, the Services Division is responsible for ambient noise management and extraordinary law enforcement. Currently, the Foundation is responsible for a security border or wall project along U.S. 41 because they own the land, but the Strategic Planning Committee raised the question whether the Services Division would be responsible based on the ordinance. Consensus was that the wall would not solve ambient noise issues, but would provide security. To find out whether U.S. 41 border projects are a Board priority, the revised ranking form includes them on page 5 of 5. Chairman Dallas directed Mr. Dorrill to research the Services Division's responsibility for ambient noise. Mr. Levy proposed ways that the Services Division could self - finance the Community Improvement Plan projects. They could self - finance street lighting improvements by raising an ad- valorem tax, increasing the current millage of .0531 by .0434 to :IAe Pelican Bay Services Division Board Special Session Minutes 16111 Qi 1 September 2, 2010 .0965, which on a $500,000 assessed property is an additional $21.65 yearly for ten years. To self - finance all remaining community improvement projects, they could increase the total assessment from $370 yearly to $423 yearly or by 14% yearly over ten years. The Board discussed completing the revised ranking form and consensus was to not at this time, but use current responses and Chairman Dallas would summarize the results. AUDIENCE COMMENTS Mr. Vito Suziedelis submitted and reviewed his September 2, 2010 "Updated Analysis of Wilson Miller Final Report." ADJOURN Mr. Cravens made a motion, second by Vice Chairwoman Womble to adjourn. The Board voted unanimously in favor of the motion. Kyiit1 alias, C irman 13 Minutes by Lisa Resnick on 9/21/2010 8:45:04 AM October 6, 2010 Pelican Bay Services Division Board Regular Session - 3a -Approval of September 1 Meeting Minutes - P16 1 p�V age 1 of 5 1 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION WEDNESDAY, SEPTEMBER 1, 2010 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular! 2010 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples. Pelican Bay Services Division Board Keith J. Dallas, Chairman Mary Anne Womble, Vice Chairwoman John P. Chandler absent Pelican Bay Services Division Staff W. Neil Doff ill Kyle Lukasz Also Present: Susan Boland, President, Pelican Bay Property Owners Asso Marcia Cravens, Vice - President, Mangrove Action Group Tim Hall, Senior Biologist &Principal, Turrell, Hall & Associates Jim Hoppensteadt, President, Pelican Bay F dauon Kathy Worley, Co- Director Environmentoaist, C Roll Call Agenda Approval Approval of Meeting Minutes a. August 4, 2010 Pelican Bay b. August 5, 2010 Budget Subs Audience Participation Administrator's Report a. Clam Bay Chann b. Monthly Fina Q. Final Bode 8396 October 6, 2010 Pelican Bay Services Division Board Regular Session - 3a - Approval of September 1 Meeting Minutes -Page iof `'� ' Vice Chairwoman Womble said under water management, payroll expenditures is under uniform expenditures is over budget and asked Mr. Lukasz why. Mr. Lukasz explained there has n of employees, so it might be an allocation error, i.e., right of way beautification employee unifo expensing to water management, but he would look into it- Mr. Cravens questioned fertilizer and herbicides expenditures. Mr. Dorrill ex lain counteract the nutrient loading. Mr. Cravens suggested they use using fetilizer a�s suggested they continue discussion regarding landscaping best management Mr. Cravens made a motion, second by Mr. Domenic to accept rP esented. The Board voted unanimously in favor of the motia FINAL BUDGET HEARING ON SEPTEMBER 9 ` Mr. Dorrill announced that the Services Division Fiscal Year 201 Commissioners on September 9 at 5:05 PM for approval. CHAIRMAN'S REPORT Prior to August 12, Mr. Dorrill met contemplating petitioning the Board of County Com� and changing the Commissioners' initial direction fora p peer reviewer should be from a National Marine Estuary the Clam Bay system. Mr. Ochs did on Dr. Raia read a Septe k revisions made by Gary "The final selection will Ms. Cr jointly select an peer review process with CZ , Division to spend > r clothing and e m the number or uniforms are o cons Issues. the record as JLed to the Board of County qJ1I Services Division Board was nt staff with delaying, confusing, lly, how CZM staff added that a ne the geographic boundaries of iew scope of work re writes and nt Direclarified [h at she is concerned about the sentence. 1pmsle appearance of Services Division Board endorsement. Par r d meeting minutes and original discussion of the idea to J report. She suggested the Board withdraw from the joint lest review report, or engage in their own independent peer review. 't the Board withdraw from the joint peer review process with CZM and mble suggested they table this item and not rush toward a decision. Mr. Ipin ake changes later to whatever they approve. Dr. Rain revised his motion to f the PBS &J report. Mr. Levy suggested they review the latest revision 9 and discuss. Mr. by Ms. Roth that being the BCC will make the final selection. Vice Chairwoman Womble Chairman Dallas said he discussed developing a candidate scoring system with Mr. Flnurdln* adeChairman Dallas took a straw vote and seven members believe they are at an withdrew his second of Dr. Raia's earlier motion and it died for lack of second. Mr. Dorrill the joint peer review process with CZM, they should not expect the County to allow the Services its own independent peer reviewer to perform a peer review. 8398 October 6, 2010 Pelican Bay Services Division Board Regular Session - 3a - Approval of September 1 Meeting MirlEl s6agI6 X 1 A A STREET LIGHTING OBSTRUCTIONS UPDATE Mr. Lukasz reported that projects to correct street lighting obstructions are underway. removed and street lighting poles relocation work will start September 2 and complete in less that NEW BUSINESS No discussion ' MISCELLANEOUS CORRESPONDENCE No discussion AUDIENCE COMMENTS ADJOURN Mr. Cravens made a motion, second by Mr. laizzo to the motion and the meetina adiaarnnd a/ x• ca PA4 8400 trees have been 8:35:20 AM 16 ! lipa October 6, 2010 Pelican Bay Services Division Board Regular Session - 3b -Approval of September 2 Meeting Minutes -Page 2 of 2 .0965, which on a $500,000 assessed property is an additional $21.65 yearly for tan years. To self Mng community improvement projects, they could increase the total assessment from $370 yearly to $423 yearly or ben years. The Board discussed completing the revised ranking form and consensus was to not a rent responses and Chairman Dallas would summarize the results. AUDIENCE COMMENTS Mr. Vito Suziedelis submitted and reviewed his September 2, 2010 ADJOURN Mr. Cravens made a motion, second by Vice Chairwoman Keith J. Dallas, Chairman P•)7 8:45:04 AM 161 11 o .1 ....... ,...., . 0 NI ii ,.., \ ., ., . , _ ....... sliffi,....„‘,...13: ,),.. .. _ ,,,. _ .1. .._.. . .„..,:.-.4t, mta,r,,,Oki a f 1 Z��1 {a p-. c4. a o z illi " ate 1. �'% z !' .rw� +fir' , z a .> = N Lt 000 1 ce z le .. r it!. '14. la '4%.S ' ,� r: 1r4 o 1' 7" a U , ttikiim ,..- . , -, ,,,,,,,,,,k.,,,, \ - . ; .- -..- .. ,tif,' , a < (1)z 0] _9_ k y d .... z zal- ,c . .,. .... .... 1 . .4._ . ...i tc, Cil 0■ Z` ' U'k� O' t l R a, .,s. . %,.n..,0,,i, .., ,144., p I.,1 h y ,..,• 0 lj j 2 Y. . , i. " �, _�l 414 'Ilia lea ` p� 1. �' leg `°• :. „i E.{..,.. ,-.2 ...�^1 sir �P .kSr , =..,.. 3 --,...,.,? t 1 •t•i p a r. v�r Sc 4' «3 C0 ,, — r .. -i _ X W cv Q V tn ti '' iG P� T i !fi, g{t, jw IV I 44 --4.-34—ii.� ra I /�=y .� �jj� �^� p t ydp �` /`+ c`�• V.iii it tOv� .. _ 'ta .. l . �,�¢�' { .--- .,i ;� "a1,1/100='. . a t rc� ~fir. P 19845 Clam BAD rawirgs\20O8 gpoj o s dwg 161 1 October 6, 2010 Pelican Bay Services Division Board Regular Session 5b — PBSD Responsibilities for U.S. 41 Noise Abatement Ambient Noise Management In 1993, the Florida Department of Transportation (FDOT) conducted a noise study report to determine potential traffic noise impacts associated with the future six- laning of U.S. 41 project in areas adjacent to Pelican Bay. Results showed that "no sites within the project corridor were predicted to experience substantial increase in noise levels" and "abatement measures were considered and determined not to be feasible or unreasonable for reducing or eliminating noise impacts... through design year 2015." In early 2000, FDOT began construction on U.S. 41 beginning from the south at Myrtle Road (see map) to Old US 41, resulting in the Pelican Bay Services Division Board receiving numerous noise and security concerns from Pelican Bay residents and property owners. In March, 2000, Mr. Robert Swart, President of BoMar Development Corp. wrote a letter to then Commissioner James Carter requesting support for a "sound and protection- from - intruders barrier" on the east side of Pelican Bay next to U.S. 41. In response, Commissioner Carter suggested that Mr. Swart work with the Pelican Bay Services Division to improve the sections of concern along the U.S. 41 berm. In May 2000, the Services Division requested that FDOT perform an additional noise study, however FDOT declined. In December 2000, in response to another letter from Mr. Swart, Ms. Michelle Arnold, Director of Collier County Code Enforcement agreed to conduct an "octave band reading of the traffic noise traveling on U.S. 41 in January 2001," however, according to email correspondence from then County Manager Jim Mudd, this was not done. In May, 2002, Mr. Joseph Bawduniak, a Pelican Bay Services Division Board member at that time, performed a sound study with a handheld noise meter in the location of the affected areas, however the results were not validated by the State and no authority has performed additional sound studies since 1993. These factors led to ambient noise management becoming a "purpose" and "power" of the Pelican Bay Services Division by Collier County Ordinance 2002 -27, executed on May 28, 2002. The Services Division's current Ordinance 2006 -05 as amended continues to grant the Services Division the authority to address ambient noise issues. The May 2010 Community Improvement Plan Final Report makes recommendations that address noise and security concerns along US 41. Documentation Ordinance 90 -111 1. "An emergency ordinance creating the Pelican Bay Municipal Service Taxing and Benefit Unit..." 1993 Florida Department of Transportation (FDOT) Noise Study Report: US 41 from C.R. 887 to South of Myrtle Road 2. "This noise study report examines the potential traffic noise impacts associated with US 41 from C.R. 887 (Old US 41) to south of Myrtle Road in Collier County... Page 1 of 2 161 10 October 6, 2010 Pelican Bay Services Division Board Regular Session 5b — PBSD Responsibilities for U.S. 41 Noise Abatement 3. 2000 - 2002 Consolidated Correspondence 4. Pelican Bay Services Division Board Meeting Minutes that discuss ambient noise management a. March 1, 2000 (pages 4 -5) b. April 5, 2000 (pages 15 -20) c. May 3, 2000 (page 16) d. May 23, 2000 (pages 20, 27 -28) e. June 7, 2000 (pages 9 -10, 26) f. July 13,200 (pages 19 -20) g. February 7,200 (pages 31 -32) h. September 5, 2001 (page 16) i. December 5, 2001 (pages 12 -13, 34 -36) j. February 6, 2002 (pages 20 -26) k. March 6, 2002 (pages 16, 18 -19; 21 -24; 26 -29) I. June 5, 2002 (pages 14 -26) m. August 7, 2002 (pages 25 -26, 28) n. February 5, 2003 (pages 22 -24) May 28, 2002 Board of County Commission Meeting Minutes 5 Item BE, Ordinance 2002 -27, creating the Pelican Bay Municipal Service Taxing & Benefit Unit, adopted with stipulations 6. Ordinance 2002 -27 7. Ordinance 2006 -05 Wilson Miller's May 2010 Community Improvement 8. Plan Final Report Page 2 of 2 1611 l� October 6, 2010 Pelican Bay Services Division Board Regular Session 5b - PBSD Responsibilities for U.S. 41 Noise Abatement Update From: John Chandler To: Resni k Subject: Noise Abatement Date: Sunday, October 03, 2010 2:25:19 PM Lisa, Please forward this to all Board members as a one way communication I assume that the information provided for agenda item 5b relates to the potential construction /extension of a sound abatement wall along US41 as discussed in the Wilson Miller report. My thoughts on this subject are: -The ambient noise level as measured for the 1993 FDOT study and prior to the addition of a third lane in each direction was 59 decibels in the rear yards of the Pelican Bay residences nearest US41. That study predicted that the decibel level would go to 61 after the addition of a third lane (and with the growth of traffic, I presume). -Sixty -one decibels is far below the threshold for damaging one's ability to hear. According to the Wilson Miller report, 70 decibels is equivalent to a noisy office and 60 decibels is equivalent to a radio playing at a normal volume. -US41 was in place when lots first started selling in Pelican Bay. Having purchased eight residences in my life (and having looked at many more homes), I feel pretty certain that the lots closest to US41 had the lowest selling prices per acre. The people who bought those lots accepted the highway noise in return for minimizing their land acquisition cost. Later, people who bought used homes near US41 bought them at a discount to homes further from the highway. - Construction /extension of a sound abatement wall along US41 will increase the value of those homes nearest the highway but do nothing for the value of residences further from the highway. I don't see the logic of having the entire community pay for this project. If the associations along US41 feel strongly enough about the noise issue, I think that they should be the ones that finance the construction of a noise abatement wall. The specifications for such a wall would be jointly developed by the PBSD and the PBF in order to assure uniformity of design. John Chandler Page 1 of 1 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - September 30, 2010 Street Lighting Fund 778 (Unaudited) Current Assets Cash and Investments Interest Receivable Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received /Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenue (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Assets 213,558.13 Liabilities and Fund Balance (3,324.31) $ 213,558.13 $ 213,558.13 $ (3,324.31) (314,193.43) 103,959.61 (210,233.82) $ (213,558.13) Page 1 of 1 /o /G/io Sc 16# 41IPA 161 110 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - September 30, 2010 Street Lighting Fund 778 (Unaudited) Page 1 of 2 Budget Actual Variance Operating Revenues: Carryforward (300.00) Curent Ad Valorem Tax $ 285,700.00 $ 275,688.44 $ (10,011.56) Delinquent Ad Valorem Tax $ (38.19) Interest 4,600.00 1,728.61 (2,871.39) Total Operating Revenues 290,000.00 277,378.86 (12,882.95) Operating Expenditures: Street Lighting Administration Payroll Expense $ 33,900.00 $ 31,546.83 $ 2,353.17 White Goods 19,800.00 - $ 19,800.00 IT Direct Client Support 4,100.00 4,100.00 - Indirect Cost Reimbursement 6,700.00 6,700.00 - Other Contractural Services 20,800.00 16,374.92 4,425.08 Telephone 4,100.00 1,933.86 2,166.14 Postage and Freight 2,000.00 15.24 1,984.76 Rent Buildings and Equipment and Storage 13,400.00 13,528.77 (128.77) Insurance - General 400.00 400.00 Storage Rental - 350.10 (350.10) Reimburse Prior Year Revenue 40.87 Office Supplies General 500.00 1,761.57 (1,261.57) Other Office and Operating Supplies 1,000.00 - 1,000.00 Total Street Lighting Administration Operating 106,700.00 76,752.16 29,988.71 Street Lighting Field Operations Payroll Expense 54,000.00 51,257.40 2,742.60 White Goods 14,500.00 - 14,500.00 Travel Professional Development 2,752.81 (2,752.81) Telephone 2,300.00 271.02 2,028.98 Electricity 44,200.00 31,605.04 12,594.96 Insurance - General 800.00 800.00 - Insurance - Auto 1,100.00 1,100.00 Fleet Maintenance and Parts 1,300.00 2,875.04 (1,575.04) Fuel and Lubricants 900.00 636.08 263.92 Other Equipment Repairs 200.00 - 200.00 Page 1 of 2 Personal Safety Equipment Electrical Contractors Light Bulb Ballast Total Street Lighting Field Operations Operati Total Operating Expenditures Capital Expenditures: 161 500.00 - 500.00 7,300.00 2,483.61 4,816.39 12,400.00 8,589.41 3,810.59 n 139,500.00 102,370.41 37,129.59 246,200.00 179,122.57 67,118.30 Street Lighting Administration 187,798.06 72,642.81 29,600.00 Other Machinery and Equipment 1,000.00 443.49 556.51 Total Street Lighting Administration Capital 1,000.00 443.49 556.51 Street Lighting Field Operations 15,000.00 General Improvements 13,200.00 8,232.00 4,968.00 Total Street Lighting Field Operations Capital 13,200.00 8,232.00 4,968.00 Total Capital Expenditures Total All Expenditures Operating Profit /(Loss) Non - Operating Revenues and (Expenditures): Tax Collector Fees Property Appraiser Fees Revenue Reserve Total Non - Operating Revenues and Expenditur Net Profit /(Loss) 14,200.00 8,675.49 5,524.51 260,400.00 187,798.06 72,642.81 29,600.00 89,580.80 59,980.80 (8,800.00) (5,529.45) 3,270.55 (5,800.00) (1,139.90) 4,660.10 (15,000.00) 15,000.00 (29,600.00) (6,669.35) 22,930.65 82,911.45 82,911.45 Page 2 of 2 Current Assets Cash and Investments Interest Receivable Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Accrued Wages Payable Goods Received /Inventory Recv'd Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - September 30, 2010 Operating Fund 109 (Unaudited) Assets 1,219,459.23 $ 1,219,459.23 $ 1,219,459.23 Liabilities and Fund Balance $ (6,162.76) (28,460.31) (1,715,639.09) 530,802.93 $ (34,623.07) (1,184,836.16) $ (1,219,459.23) Page 1 of 1 161`'10 16 1 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - September 30, 2010 Operating Fund 109 (Unaudited) Water Management Field Operations Payroll Expense Budget Actual Variance Operating Revenues: 12,000.00 6,686.25 5,313.75 Carryforward (10,000.00) for equipment reserves 2,468.00 Special Assessment - Water Management Administration $ 742,500.00 $ 715,933.40 $ (26,566.60) Special Assessment- Right of Way Beautification 1,922,500.00 1,853,804.75 (68,695.25) Charges for Services 1,500.00 - (1,500.00) Surplus Property Sales Other Contractural Services 13,043.00 13,043.00 Interest 40,500.00 12,186.82 (28,313.18) Total Operating Revenues 2,697,000.00 2,594,967.97 (112,032.03) Operating Expenditures: Postage and Freight - 273.37 Water Management Administration Trash and Garbage 8,300.00 7,492.34 Payroll Expense $ 44,500.00 $ 42,201.12 $ 2,298.88 White Goads 18,300.00 - $ 18,300.00 IT Direct Client Support 4,100.00 4,100.00 - Indirect Cost Reimbursement 117,600.00 117,600.00 - Interdepartmental Payment 16,600.00 16,600.00 - Other Contractural Services 21,300.00 16,374.91 4,925.09 Telephone 4,100.00 2,796.99 1,303.01 Postage 3,000.00 62.63 2,937.37 Rent Buildings and Equipment 13,400.00 13,689.14 (289.14) Insurance- General 1,300.00 1,300.00 - Printing, Binding and Copying 2,300.00 827.50 1,472.50 Clerk's Recording Fees 2,000.00 - 2,000.00 Advertising 2,000.00 632.70 1,367.30 Other Office and Operating Supplies 4,261.57 2,157.82 2,103.75 Fertilizer /Herb Chemicals (J /E to correct) - TrainingandEducation 1,100.00 579.82 520.18 Total Water Management Administration Operating 255,861.57 218,922.63 36,938.94 Water Management Field Operations Payroll Expense 148,600.00 145,092.05 3,507.95 Engineering Fees 12,000.00 6,686.25 5,313.75 Flood Control Water Mgmt. 14,000.00 2,468.00 11,532.00 Flood Control Replanting Program 8,500.00 1,975.00 6,525.00 Interdepartmental Payment 21,100.00 13,384.00 7,716.00 Plan Review Fees 1,500.00 - 1,500.00 Other Contractural Services 1,000.00 - 1,000.00 Temporary Labor 42,400.00 39,900.00 2,500.00 Telephone 500.00 433.92 66.08 Postage and Freight - 273.37 (273.37) Trash and Garbage 8,300.00 7,492.34 807.66 Electrical Components Maintenance - 1,370.47 (1,370.47) Motor Pool Rental Charge - 47.60 (47.60) Insurance - General 2,600.00 2,600.00 - Insurance- Auto 3,600.00 3,600.00 - Fleet Maintenance and Parts 4,500.00 2,966.47 1,533.53 Fuel and Lubricants 2,000.00 2,540.91 (540.91) Tree Triming 27,600.00 30,540.00 (2,940.00) Clothing and Uniforms 1,900.00 4,661.19 (2,761.19) Personal Safety Equipment 500.00 1,295.46 (795.46) Page 1 of 3 161 .qf0 Fertilizer and Herbicides 98,400.00 82,834.30 15,565.70 Other Repairs and Maintenance 1,500.00 1,091.00 409.00 Other Operating Supplies 2,500.00 4,269.15 (1,76915) Total Water Management Field Operations Operating 403,000.00 355,521.48 47,478.52 Right of Way Beautification Payroll Expense 45,600.00 43,151.81 2,448.19 White Goods 16,900.00 - 16,900.00 IT Direct Client Support 4,200.00 4,200.00 - Other ContracturalServices 28,000.00 21,784.49 6,215.51 Telephone 3,900.00 2,658.47 1,241.53 Postage 3,000.00 40.04 2,959.96 Rent Buildings and Equipment 13,800.00 14,355.63 (555.63) Insurance - General 500.00 500.00 - Storage Rental - 350.10 (350.10) Printing, Binding and Copying 2,600.00 577.50 2,022.50 Clerk's Recording 2,000.00 - 2,000.00 Advertising 2,000.00 632.70 1,367.30 Office Supplies General 4,774.26 2,639.36 2,134.90 Training and Education 1,500.00 - 1,500.00 Total Right of Way Beautification Operating 128,774.26 90,890.10 37,884.16 Right of Way Beautification - Field Payroll Expense 806,700.00 733,297.69 73,402.31 White Goods 3,300.00 - 3,300.00 Flood Control 130,400.00 130,752.40 (352.40) Pest Control 6,500.00 - 6,500.00 Other Contractural Services 29,500.00 33,208.94 (3,708.94) Temporary Labor 211,800.00 191,928.72 19,871.28 Travel Professional Development 642.87 (642.87) Telephone 3,800.00 3,046.85 753.15 Trash and Garbage 24,900.00 16,774.08 8,125.92 Water and Sewer Electricity 3,400.00 2,382.84 1,017.16 Rent Equipment 8,500.00 3,525.97 4,974.03 Motor Pool Rental Charge 800.00 216.00 584.00 Insurance - General 12,200.00 12,200.00 - Insurance - Auto 9,300.00 9,300.00 - Fleet Maintenance and Parts 29,400.00 27,638.05 1,761.95 Fuel and Lubricants 47,100.00 38,070.23 9,029.77 Licenses and Permits 800.00 339.78 460.22 Tree Triming 25,000.00 31,095.00 (6,095.00) Clothing and Uniforms 12,000.00 4,028.01 7,971,99 Personal Safety Equipment 3,000.00 1,341.71 1,658.29 Fertilizer and Herbicides 58,500.00 62,886.00 (4,386.00) Landscape Maintenance 60,200.00 54,889.20 5,310.80 Sprinkler Maintenance 30,000.00 18,064.52 11,935.48 Painting Supplies 1,500.00 1,033.39 466.61 Traffic Signs 3,000.00 1,030.00 1,970.00 Minor Operating Equipment 3,000.00 4,658.58 (1,658.58) Other Operating Supplies 11,500.00 20,159.84 (8,659.84) Total Right of Way Beautification - Field Operating 1,536,100.00 1,402,510.67 133,589.33 Total Operating Expenditures 2,323,735.83 2,067,844.88 255,890.95 Page 2 of 3 Capital Expenditures: Water Management Administration Other Machinery and Equipment Total Water Management Administration Capital Water Management Field Operations General Improvements Total Water Management Field Operations Capital Right of Way Beautification Other Machinery and Equipment Total Right of Way Beautification Capital Right of Way Beautification - Field Building Improvements Autos and Trucks Other Machinery and Equipmeny Total Right of Way Beautification - Field Capital Total Capital Expenditures Total Expenditures Operating Profit /(Loss) Non - Operating Revenues and (Expenditures): Tax Collector Fees Property Appraiser Fees Revenue Reserve Total Non - Operating Revenues and Expenditures, net 430.45 1,000.00 430.45 16 1 569.55 569.55 13,200.00 8,232.00 4,965 00 13,200.00 8,232.00 4,968.00 i,uuu.uu - 1,000.00 1,000.00 - 1,000.00 13,600.00 8,481.00 5,119.00 26,000.00 25,462.00 538.00 24,000.00 18,217.34 5,782.66 63,600.00 52,160.34 11,439.66 78,800.00 60,822.79 17,977.21 2,402,535.83 2,128,667.67 273,868.16 294,464.17 466,300.30 171,836.13 (82,500.00) (51,393.89) 31,106.11 (75,200.00) (41,089.82) 34,110.18 (140,000.00) - 140,000.00 (297,700.00) (92,483.71) 205,216.29 Net Profit /(Loss) (3,235.83) 373,816.59 377,052.42 Page 3 of 3 1614 '&1 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - September 30, 2010 Clam Bay Fund 320 (Unaudited) Assets Current Assets Cash and Investments $ 453,139.94 Interest Receivable _ Due from Tax Collector Total Current Assets 453,139.94 Total Assets $ 453,139.94 Liabilities and Fund Balance Current Liabilities Accounts /Trade Payable $ (5,172.50) Goods Received /Inventory Recv'd $ (25,947.00) Accrued Wages Payable Total Liabilities (31,119.50) Fund Balance Fund Balance - unreserved (392,850.20) Excess Revenues (Expenditures) (29,170.24) Total Fund Balance (422,020.44) Total Liabilities and Fund Balance $ (453,139.94) Page 1 of 1 16! 11;0. Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - September 30, 2010 Clam Bay Fund 320 (Unaudited) FY 2010 Budget Actual Variance Operating Revenues: Carry Forward Special Assessment Fund 111 Interest Total Operating Revenues Operating Expenditures: Clam Bay Restoration Engineering Fees Flood Control Other Contractural Services Post /Freight Other Equipment Repairs Minor Operating Other Operating Supplies Total Clam Bay Restoration Clam Bay Ecosystem Engineering Fees Other Contractual Services Total Clam Bay Ecosystem Total Clam Bay Operating Expenditures Total Revenue /(Expenditures) Non - Operating Revenues and (Expenditures): Tax Collector Fees Property Appraiser Fees Revenue Reserve Reserve Total Non - Operating Revenues and Expenditur Net Profit /(Loss) $ 350,900.00 $ (350,900.00) 42,485.00 102,400.00 98,542.92 (3,857.08) - 102,400.00 35,000.00 (67,400.00) 36,300.00 237,485.00 3,302.79 3,302.79 555,700.00 136,845.71 (418,854.29) $ 83,100.00 $ 83,500.00 500.00 2,400.00 500.00 42,256.25 $ 29,610.00 44.08 470.50 40,843.75 53,890.00 (44.08) 29.50 2,400.00 500.00 170,000.00 72,380.83 97,619.17 42,485.00 31,185.00 11,300.00 25,000.00 - 25,000.00 67,485.00 31,185.00 36,300.00 237,485.00 103, 565.83 133, 919.17 318,215.00 33,279.88 (284,935.12) (3,200.00) (1,970.84) 1,229.16 (2,100.00) (1,535.04) 564.96 (5,400.00) 5,400.00 (10,700.00) (3,505.88) 7,194.12 307,515.00 29,774.00 (277,741.00) Page 1 of 1 Current Assets Cash and Investments Interest Receivable Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - September 30, 2010 Capital Projects Fund 322 (Unaudited) Assets $ 2,003,408.55 Liabilities and Fund Balance (48,131.81) Page 1 of 1 (1,030,261.41) (925,015.33) 161 lff, 1. 2,003,408.55 $ 2,003,408.55 (48,131.81) (1,955,276.74) $ (2,003,408.55) 161 1 �1 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - September 30, 2010 Capital Projects Fund 322 (Unaudited) FY 2010 Budget Actual Variance Operating Revenues: Carry Forward Special Assessment Interest Total Operating Revenues Operating Expenditures: Irrigation & Landscaping Engineering Fees Interdept. Payment Other Contractural Services Licenses and Permits Total Irrigation & Landscaping Non - Operating Revenues and (Expenditures): Transfer from Fund 109 Transfer from Fund 778 Tax Collector Fees Property Appraiser Fees Revenue Reserve Total Non - Operating Revenues and Expenditures, n Net Profit /(Loss) $ 2,029,500.00 55,900.00 53,899.15 (2,000.85) 19,800.00 15,957.74 (3,842.26) 2,105,200.00 69,856.89 (5,843.11) $ 175,000.00 $ 57,090.30 $ 117,909.70 1,924, 500.00 172, 556.10 1,751,943.90 237.85 (237.85) 2,099,500.00 229,884.25 1,869,615.75 S (902,000.00) $ (902,000.00) $ (186,400.00) (186,400.00) $ - (1,700.00) (1,078.00) 622.00 (1,100.00) (837.97) 262.03 (2,900.00) 2,900.00 (1,094,100.00) (1,088,400.00) Page 1 of 1 (1,090,315.97) (1,250,343.33) 3,784.03 (161,943.33) z October 6, 2010 Pelican Bay Services Division Board Regular Bass A 6 6a - Chairman's Report - Mr. Ochs' Response to Peer Review Letter Discussion Office of the County Manager RECEIVED Leo E. Ochs, Jr. SEP 17 2010 3301 East Tamiami Trail • Naples Florida 34112 • (239) 252 -8383 • FAX (239) 252 -4010 PELICAN BAY SERVICES Li VISION September 15, 2010 Keith J. Dallas, Chairman Pelican Bay Services Division 801 Laurel Oak Drive - Suite 605 Naples FL 34108 Re: September 9, 2010 letter referencing Peer Review of the Clam Bay System Data Collection Analysis Report by PBSU c t Dear ML as: The Pelican Bay Services Division's decision to forego a joint Peer Review of the October 2009 PBSBJ Data Collection and Analysis Report of the Clam Bay estuary is unfortunate. We understand and accept your decision and also appreciate your effort, the efforts of the Pelican Bay Services Division Board and the efforts of your staff on this issue. I believe there is still time to get this done in a way that meets our mutual objectives and I extend an open invitation to do so before the end of the calendar year. That offer notwithstanding, I know you are aware of the County's recent efforts to joint venture with the Pelican Bay Foundation, their consultants and possibly other state regulatory agencies to obtain technically competent evaluations regarding our efforts to date within Clam Bay. We certainly plan to keep the Services Division informed of progress and results in this initiative and welcome your continued input on this issue. It is our hope that this collaborative effort will provide a definitive, objective, technically sufficient and generally accepted report, which overcomes the limitations of the peer reviews referenced in your correspondence. Thank you for your continued leadership and stewardship on behalf of the PBSD. I look forward to working with you. Sincerely, � Leo E. Ochs, Jr. County Manager CC: Marla Ramsey, Public Services Administrator Gary McAlpin, Coastal Zone Management Director Mary Ann Womble, Vice Chairwoman, Pelican Bay Services John Baron, Pelican Bay Services John P. Chandler, Pelican Bay Services Tom Cravens, Pelican Bay Services John Domenie, Pelican Bay Services Geoffrey S. Gibson, Pelican Bay Services Hunter H. Hansen, Pelican Bay Services John laizzo, Pelican Bay Services Michael Levy, Pelican Bay Services Col. (Ret) Theodore Raia, M.D., Pelican Bay Services Neil Dorrill, Pelican Bay Services Page 1 of 3 R1 October 6, 2010 Pelican Bay Services Division Board Regular Session 6a - Chairman's Report - Mr. Ochs' Response to Peer Review Letter Discussion 1 7A 161 COLLIER COUNTY GOVERNMENT Pelican Bay Services Division 801 Laurel Oak Drive • Suite 605 • Naples, Florida 34108 • (239) 597 -1749 • Fax (239) 597 -4502 September 9, 2010 Mr. Leo Ochs, County Manager Office of the County Manager Collier County Government Center 3301 S. Tamiami Trail !Naples, Florida 34104 RE: Peer Review of Clam Bay System Data Collection Analysis Report by PBS &J Dear Mr. Ochs, Last December the Pelican Bay Services Division voiced our concern that the above referenced Clam Bay water quality analysis may have inaccurate conclusions that would cast the system or historical data in a negative manner and therefore could form an unsuitable basis for future work on this critical environmental resource. At that time we proposed and the County agreed to cosponsor a peer review of the report, using a jointly selected independent recognized expert in the field. Since that time we have attempted to work with Coastal Zone Management, the Coastal Advisory Committee and it's Clam Bay Subcommittee to develop a Scope of Work document defining the Peer Review process. During the last 6 months the Services Division has met monthly to try to develop language that reflects the intent of our initial discussions. To date we have worked enumerable hours through nine revisions of the language with CZM, but seem to be no nearer acceptable language than we were several versions ago. CZM started by substantially expanding the scope of work to be reviewed, then revised the "independent recognized expert" criteria thus materially changing the focus of the peer review, and has continually reinserted language we preferred removed. At this point in time, we have reluctantly concluded we are at an impasse, and cannot realistically go forward to jointly develop a timely peer review of the 2009 PBS &J Report. To go forward would only continue everyone's frustrations and does not seem to be leading to a process that would reflect our initial intent. The Service Division does support the peer reviews of the PBS &J Report that have been prepared to date, especially those of Kathy B. Worley, Environmental Science Co- Director of the Conservancy of South West Florida, and Dr Harold R Warless, Professor and Chair, Department of Geological Sciences University of Miami. October 6, 2010 Pelican Bay Services Division Board Regular Session 6a - Chairman's Report - Mr. Ochs' Response to Peer Review Letter Discussion Page 2 161 1 We would like to thank you for your leadership in bringing this issue to the BCC's attention last winter and regret that it could not be completed on a timely basis. Sincerely, &h]6'j4'Dallas, hairman Pelican Bay Services Division Cc: Pelican Bay Services Division Board Ms. Marla Ramsey Mr. Neil Dorrill Page 3 of 3 October 6, 2010 Pelican Bay Services Division Board Regular Session Mr. Domenie's Comments re: 6a - Chairman's Report - Mr. Ochs' Response to Peer Review Letter Discussion From: Johan Domenie To: Resnick[ Subject: Letter from County Commissioner Ochs Date: Wednesday, September 22, 2010 11:11:41 AM Please forward the following to the Board. 1.61 l PA But, note: I see that the Foundation's Board Meeting Agenda for this Friday's Meeting includes item "5" - "Clam Bay Ad Hoc Committee Update" - which may answer some of the questions I bring up in my letter. MAIDA AND JOHN DOMENIE 749 BENTWATER CIRCLE #201 NAPLES, FL 34108 -6762 239 - 566 -3179 hobodory@comcast.net TO; Board of the PBSD: Let me first turn to Keith's letter dated September 9th addressed to Leo Ochs, and the response we received from the County Manager dated September 15th Two items stand out: One, the offer to extend the negotiations to the end of the year; and, Secondly the Foundation's efforts "to obtain technically competent evaluations regarding our efforts to date within Clam Bay ". Does the latter refer to the new studies which have already begun? To the navigation markers? To the Canoe Trail Markers? To the dredging application? Or is the County Manager limiting his comments to the Peer Review Process. This is something that must be clarified with the Foundation and with Mr. Ochs. His next to the last sentence states: "It is our hope that this collaborative effort will provide a definite, objective, technically sufficient and generally accepted report, which overcomes the limitations of the peer reviews (note the Ip ural) referenced in your correspondence ". I for one do not have a firm understanding where the Foundation's negotiations with the County stand. I believe it is imperative that we know exactly what is being discussed - and its goals - before we relinquish all our control over to the Foundation. That is not to say that I do not have trust in the members of the Foundation who are involved in this effort. They have as much interest in solving the matter as we do. My fear however is that the CZM will string everything along - while at the same time continuing on his merry way - and simultaneously lay the groundwork with the BCC to get their approval to any plans he may have. Page i of 2 October 6, 2010 Pelican Bay Services Division Board Regular Session Mr. Domenie's Comments re: 6a - Chairman's Report - Mr. Ochs' Response to Peer Review Letter Discussion If we can not obtain a clear indication that the Foundation is making specific progress - solely - on the Peer Review issue (they are working on a series of issues), what are our options? I know that the following is a "far out" suggestion, but I do not know to what extent the BCC is aware of our negotiations with the CBC, CAC and CZM - or if they have been told the truth of the "stalemate ". So how can we then address the problem? One way might be to make a "Public Petition" - which would give us the opportunity to speak for 10 minutes without interruptions by the CZM. We could quote the exact wording approved by the BCC last December regarding a Peer Review. We could point out the sudden insertion of the use of a "Guideline Document" by the CZM with the argument "We recognize that each group may interpret words differently" - what kind of document leaves so much doubt as to its interpretation and intent? We should also point out the conflict of interest which exists when the CZM is recommending the use of Peer Reviewers who have been recommended to him by - non other - than PBS &J - the very company whose work is going to be analyzed. This makes no sense at all. And finally we should give each Commissioner (although each may have already seen them) the two Peer Reviews which have already been performed by two independent and reliable sources, and ask them is this not sufficient evidence as to the quality of the work performed by PBS &J in the past? Naturally the question then becomes: What will this achieve? And will we antagonize the BCC, CZM, CAC (and the Foundation ? ? ? ?) and the County Manager? Will such a presentation ask for the interference of the BCC - and if so whose side would they choose? Would they over -ride the CZM? In the final analysis I believe it all depends what the Foundation has been able to achieve. How much progress - if any - has it achieved? Does the Foundation feel the CZM will comply with a truly independent Peer Review? And the CZM is continuing with the flushing model using PBS &J's questionable data. Where do we stand in all the other negotiations? Has any visible progress been made? I'm bringing this up as we will be discussing the County Manager's letter at our next meeting and must decide if we continue with our negotiations or stand pat - as mentioned in Keith's letter to the County Manager. John Domenie Page 2 of 2 October 6, 2010 Pelican Bay Services Division Board Regular Session Dr. Raia's Comments re: 6a - Mr. Ochs' Response to Peer Review Letter Discussion From: Theodore Raia To: Resnickl Subject: Agenda item Date: Friday, September 17, 2010 5:12:06 PM 16 1 Lisa, had sent the following email to Mr. Feldhaus and did not receive a reply. I suggest we add Mr. Ochs response to Keith,to our agenda and perhaps invite Mr. Feldhaus to meet with the PBSD Board to bring us up to date. Ted - - - -- Forwarded Message - - -- From: Theodore Raia <tedraia @yahoo.com> To: Stephen Feldhaus <sf @feldhauslaw.com> Sent: Thu, September 2, 2010 8:14:11 AM Subject: Steve, At the PBSD meeting I learned that you are negotiating a "Modeling Program" to be conducted or is being conducted by Coastal Planning & Engineering (CP &E) who is subcontracted by PBS &J. In order for CP &E to generate the hydrology models needed, they will have to input the questionable hydrology data collected by PBS &J. This is what Kathy Worley and others are very concerned about. This erroneous data should not be input into the CP &E computer modeling. It is possible that the hydrology models generated by CP &E as results of inputting the data collected by PBS &J will show that to improve the water quality in Outer Clam Bay, increased water flow velocity is required thus leading to more extensive dredging in Clam Pass /Outer Clam Bay. Ted Page 1 of 1 October 6, 2010 Pelican Bay Services Division Board Regular Session Chairman Dallas' comments re: 6a - Chairman's Report -Mr. Ochs' Response to Peer Review Letter Discussion nickL Subject: RE: Please advise Dr. Raia's agenda request. Thanks.' ` - - - -- Original Message--- - From: Keith Dallas [ mailto:keithdallas @comcast.net] Sent: Monday, September 20,2010 11:42 AM To: ResnickL Cc: Jim Powers (jim @dmgfl.com) Subject: Re: Please advise Dr. Raia's agenda request. Thanks. Lisa, I planned to have Mr. Ochs' letter be included on our PBSD agenda. We can discuss it and decide if we want to take any further action. As far as inviting Steve Feldhaus to our meeting, I feel that is outside of PBSD responsibilities. I don't feel we should interject PBSD into the discussions between the Foundation and the County. I know Ted feels those negotiations should be in public, but that is a matter for the Foundation and the County to decide. If and when Steve feels it appropriate to update us, I'm sure he will. I'll see that Steve is aware of our concerns on the PBS &J report being used as a basis for the modeling. Keith On Sep 20, 2010, at 8:14 AM, ResnickL wrote: > Please advise Dr. Raia's agenda request. Thanks. > - - - -- Original Message - - - -- * From: Theodore Raia [mailto:tedraia @yahoo.com] > Sent: Friday, September 17, 2010 5:12 PM > To: ResnickL > Subject: Agenda item • Lisa, • I had sent the following email to Mr. Feldhaus and did not receive a • reply. I suggest we add Mr. Ochs response to Keith,to our agenda and • perhaps invite Mr. Feldhaus to meet with the PBSD Board to bring us up • to date. • Ted • - - - -- Forwarded Message -- -- • From: Theodore Raia <tedraia @yahoo.com> • To: Stephen Feldhaus <sf @feldhauslaw.com> • Sent: Thu, September 2, 20108:14:11 AM • Subject: • Steve, • At the PBSD meeting I learned that you are negotiating a "Modeling • Program" to be conducted or is being conducted by Coastal Planning & • Engineering (CP &E) who is subcontracted by PBS &1. • In order for CP &E to generate the hydrology models needed, they will • have to input the questionable hydrology data collected by PBS &1. • This is what Kathy Worley and others are very concerned about. This • erroneous data should not be input into the CP &E computer modeling. • It is possible that the hydrology models generated by CP &E as results • of inputting the data collected by PBS &1 will show that to improve the • water quality in Outer Clam Bay, increased water flow velocity is • required thus leading to more extensive dredging in Clam Pass /Outer • Clam Bay. • Ted Page 1 of 1 October 6, 2010 Pelican Bay Services Division Board Regular Session Mr. Feldhaus' comments re: 6a - Chairman's Report - Mr. Ochs' Response to Peer Review Letter Discussion From: Ke 161 ith Dallas To: Resnick[L Subject: Fwd: Your email of September 2 Date: Friday, October 01, 2010 12:28:25 PM Lisa, Please include in package. Keith Begin forwarded message: From: Theodore Rata <tedraia yahoo.com> Date: September 24, 2010 10:42:53 AM EDT To: sf feldhauslaw.com Cc: John Domenie <hobodory0comcast net >, Keith Dallas <keithdallas(0)comcast net> Subject: Re: Your email of September 2 Steve, Thanks for responding. 1 would prefer that you update the PBSD Board at our meeting to afford us the opportunity to learn more by asking questions. Ted From: Stephen M. Feldhaus <sfCa feldhauslaw com> To: Theodore Raia < drata61yahoo.com> Cc: John Domenie <hobodol)(@) omcast.net >; Keith Dallas <ketthdalla to om as n t> Sent: Thu, September 23, 2010 1:54:02 PM Subject: Your email of September 2 Ted, My apologies for being so slow in responding to your email. Marcia and I just completed a move from DC to Naples and the past six weeks have been a bit of a blur. I can assure you that we are aware of the data issue you have raised. The good news is that at least at this moment there are no plans to conduct modeling studies in Clam Bay. I gave Keith a full update this morning on where we are in our discussions with the county, and I'm sure he will be updating the PBSJ Board at the next meeting. Suffice it to say that we are making real progress. I am also preparing a full written report which I plan to release to the community next week. I am copying John Domenie on this email because I know he also has been anxious for word on our negotiations. I will see that both of you receive the written report as soon as it is ready. Best, Steve Page 1 of 1 October 6, 2010 Pelican Bay Services Division Board Regular Session 6a - Mr. Ochs' Response to Peer Review Letter Discussion 161 From: Keith Dalla= To: Resnick[; Neil Dorrill Subject: Fwd: An Update on Clam Bay Date: Saturday, October 02, 2010 2:59:00 PM Attachments: An Update on Clam Bay 10 -2 -2010 odf ATT00001..htm FYI Begin forwarded message: From: "Feldhaus, Stephen" <sf_f&feldha uclaw .om> Date: October 2, 2010 5:29:52 AM EDT To: Susan Boland <JOHNSI ISANBO AND ®aol corn >, "Mary McLean Johnson (MLMAssocAlCP @ LM aol.com)" <MAssocAlCP0aol com >, Marcia Cravens <goldandrose(a).mac com >, Geoffrey Scott Gibson <iosieaeoffdaol com >, "Hunter Hansen" < hunter hansen0 ilton om >, "John Baron " <ibaron wat r id hops.com >, John Chandler <iocbacfi� comcast net >, John Domenie <hobodorvPg comcast net >, "John laizzo" • iazzoacorrucast net >, Keith Dallas <keithdallasna comcast net >, "Mary Anne Womble" <Teedwo1(o)AOI.COm >, Mike Levy <mi8elevy0embaramail com >, "Theodore Raia" <tedrai2aa yahoo com >, Tom Cravens <nfn16799Qnaplesnn ,_t >, Bill Carpenter <ALaKa QgmaiLcom >, Cora Coley <Co1ablaDle5Qaol com >, Henry Price <hori e orip_e law.csm >, Jim Hoppensteadt <)imh oelicanbav ora>, Mike Coyne <mikecoyoe08 gmaiI com >, "Feldhaus, Stephen" <afafeldhauslaw cnm> Subject: An Update on Clam Bay Dear All, Further to my report at the August and September Foundation Board meetings, attached is an article that will appear in Foundation email blasts and in the early November Pelican Bay Post. On behalf of the Foundation's Ad Hoc Committee on Clam Bay, I would welcome any input that any of you (or others) might have with respect to the process that is underway with the county involving Clam Bay. I will have a further update at the Foundation's October 22 Board meeting following the scheduled October 20 meeting between the county and its experts and Jim Hoppensteadt, myself, and the Foundation's experts. Best, Steve Feldhaus Page 1 of 5 10 October 6, 2010 Pelican Bay Services Division Board Re999}}}��ar Sessiot 6a - Mr. Ochs' Response to Peer Review Letter Discussio, L October 2, 2010 kI An Update on Clam Bay By Steve Feldhaus, Foundation Secretary As reported at the August and September Foundation Board meetings, Jim Hoppensteadt and Steve Feldhaus had a potentially historic meeting on June 30 with Marla Ramsey, Administrator of Collier County Public Services, and Gary McAlpin, Director of Collier County Coastal Zone Management (CZM) The purpose of the meeting was to determine whether the Foundation and Collier County could find a way to work together on Clam Bay and particularly on a ten year permit and management plan for Clam Bay. I am pleased to be able to report that we reached a preliminary and tentative agreement, although there is much work that remains to be done to flesh out the particulars and to ensure that the key players on both sides are on board. And while nothing will be final until an agreement is reduced to writing and formally agreed by both the Board of County Commissioners and the Pelican Bay Foundation Board, which will take months to put together assuming that there continues to be support for this endeavor at the Board levels of the County and the Foundation, we agreed to begin immediately to work together on the scientific issues underlying the permit and management plan On September 8 the Foundation's coastal engineering and environmental consultants met with the coastal engineering and environmental consultants of the County (also present were Marla Ramsey, Gary McAlpin, Jim Hoppensteadt, and Steve Feldhaus) to discuss what studies of Clam Bay are required, how and when they should be conducted, how to move forward with the dredging permit for Clam Pass, what should be included in an agreement between the County and the Foundation, how to fashion a management plan for Clam Bay, etc. This was an extremely positive meeting. County staff and their consultants shared their data on and plans for Clam Bay, and we had a vigorous and productive discussion about all Clam Bay issues. A few particulars from this meeting are discussed below. This is a groundbreaking endeavor. On our part, the Foundation is recognizing the legitimate role of the County to be involved in the management of a key County resource. We are also recognizing the legitimate role of the other stakeholders in Clam Bay and in the larger coastal estuary system, including the residents of Seagate and the City of Naples. On its part, the County is recognizing the legitimate role of the Foundation as the party entrusted by the 1982 Declarations to protect and preserve Clam Bay, both for the benefit of our members and for the residents of all of Collier County. The proposed resolution will not, however, be based upon the 1982 Declarations nor will it involve an acknowledgement by the County that the 1982 Declarations apply to the submerged lands of Clam Bay, a main point of contention between us. Instead, we propose to agree, in a binding document, to joint management of Clam Bay under the permit and a ten year management plan, with a provision for efficient and fair dispute resolution in the event we are unable to reach agreement on scientific or policy issues with respect to that management. Our proposed resolution does not resolve the red and green lateral navigational marker issue, although I would note that it may well be a harbinger of the possibility of a resolution yet to come. For now, we are going to continue to disagree on that issue, and each party will retain all their full legal rights with Page 2 of 5 October 6, 2010 Pelican Bay Services Division Board RegyWr Sgssiori 6a - Mr. Ochs' Response to Peer Review Letter Discussion + L October 2, 2010 respect to that issue. The Foundation will continue to pursue every regulatory avenue to stop these markers from ever being installed. While the "contracting party' with the County will be the Foundation, the Foundation will want to ensure that Pelican Bay speaks with one voice on this endeavor. The Foundation has already begun the process of seeking the input of the Pelican Bay Services Division, the Pelican Bay Property Owners Association, and the Mangrove Action Group. I would expect that the Foundation will continue to seek broad community input on this proposed resolution of what has been a sometimes bitter dispute between our community and the County over Clam Bay issues. At our September 8 meeting, we discussed (1) water quality issues, (2) the results of sediment studies, (3) possible circulation /flushing modeling, (4) the dredging permit application, and (5) possible components of a Collier County /Pelican Bay Foundation agreement on joint management of Clam Bay. Our discussion of water quality issues began with the statement by Gary McAlpin and the County's consultants that they believe that the Pelican Bay Services Division has done an outstanding job of managing Clam Bay. We looked at the October 2009 Clam Bay Report prepared by PBS &J, which recommended water monitoring, a sediment study, and consideration of a water circulation /flushing modeling program. We went through the history that led up to that report, as well as the federal and state water quality issues that are going to affect Clam Bay. Mr. McAlpin noted that Pelican Bay's storm water runoff system, which is managed by the Pelican Bay Service Division, is very efficient. The inescapable fact is that all of the County's coastal watershed system, including Clam Bay, is likely to be considered as impaired by the Florida Department of Environmental Protection (DEP) for dissolved oxygen (DO). Mr. McAlpin's plan for dealing with this is (1) to collect reliable data for each area (waterbodies are identified by DEP by their unique waterbody identification (WBID) number, and are known colloquially as WBIDs), (2) to develop a site specific plan for each WBID, and (3) convince the DEP that such site specific plans are the appropriate way to manage each WBIP, and (4) then stick with the plan for each WBIP going forward. There is some flexibility in defining the contours of a WBID. Currently Collier County has four WBIDs in its coastal estuary system: (1) Vanderbilt Bay and to the North, (2) Clam Bay to Moorings Bay to Doctors Pass, (3) Naples Bay, and (4) Rookery Bay. CZM has 18 months of good data for Clam Bay, and the City of Naples has four years of good data for Moorings Bay, data that can be combined should that prove to be desirable or necessary. One of the issues we will address going forward is whether Moorings Bay and Clam Bay should be part of the same WBID. CZM is taking 9 samples a month from Clam Bay, 3 from Upper Clam Bay, 3 from Middle Clam Bay, and 3 from Lower Clam Bay. The samples are taken each month on the same day and at the same tide cycle. The data analysis, which is quite expensive, is done by CZM's own labs. Mr. McAlpin made the statement, with which everyone agreed, that water quality issues are generational, that is, they need to be dealt with in the context of a very long time frame. But before any plan can be developed to deal with them, accurate and reliable data must be collected, and that is what the County has been doing for the past two years in Clam Bay and throughout the County. The good Page 3 of 5 October 6, 2010 Pelican Bay Services Division Board R largess n 6a - Mr. Ochs' Response to Peer Review Letter Discussion 6 October 2, 2010 news is that the data collected to date do not show harmful nutrient loading in Clam Bay. The data do show that DO levels are low, but it is possible that these low levels may be the natural equilibrium levels of Clam Bay. Perhaps not surprisingly, because of much stronger tidal flows, Moorings Bay appears to be much less impaired than Clam Bay. It must be realized that there can be a disconnect between water quality and biology, since DEP characterizes systems by water quality only, without taking biology into account. Thus a WBID can be characterized by DEP as polluted and have wonderful wildlife. While we don't yet have enough data to know whether Clam Bay will fail to meet the DO standard, or the chlorophyll standard, earlier data suggested that it would fail at least the DO standard. CZM wants to be able to propose to DEP a Clam Bay site specific alternative DO criteria, and, if it turns out to be applicable, chlorophyll criteria, in lieu of the DEP criteria. One of the issues in developing a site specific plan for the Clam Bay WBID will be what is it we are trying to protect. The PBS &J representative said that he had never found seagrasses in Clam Bay outside of Upper Clam Bay. Mr. McAlpin stated that he felt that seagrasses would be unlikely to be the controller in Clam Bay. One possible conclusion is that whatever is stressing Clam Bay, that is, causing it to fail to meet DEP water quality criteria (if that is what the data ultimately shows), may not be water related. We also spent a great deal of time discussing what the sediment of Clam Bay looks like, and what studies have previously been done on this subject, including a 1977 EPA study, a 1987 County study, and a 1997 Clam Bay NRPA Annual Report conducted by the County. We also looked at the recent sediment study conducted by PBS &J, which found that we do not have any runoff causing toxicological problems in Clam Bay. There was only one place in a Seagate canal that had an elevated level of metals, and the problem was not that severe. Sediment however can be a problem even if not toxic if it is accumulating. CZM hired a team from LSU to do a study on this issue within Clam Bay. The issues are quite technical, involving determining the level of either Lead 210 or Cesium 137 in the sediment (Cesium 137 was deposited worldwide in the 1960's when there was a spike in atomic bomb testing, and by determining where in the layers of sediment the Cesium 137 is located, you can determine how much sediment has been added since then). The bad news was that you need organic content to be able to use these techniques, and the organic content of the sediment in Clam Bay was not high enough. The good news is that this is additional evidence that there is no nutrient loading problem in Clam Bay. The bottom line is that today we do not know how fast sediment is accumulating in Clam Bay, and thus what it anything needs to be done. We also do not know whether the fine grain sediment in Clam Bay accumulated because of the activity of men or whether it would have happened naturally, as a result, for example, of the limited tidal flushing in Clam Bay. We also do not know whether, if the tidal flushing were improved, there would be any marked improvement in the DO level in Clam Bay. The basic principle is that the less fine grain sediment you have, the more biological diversity you attain. Marla Ramsey asked whether there has been a change in the wildlife in Clam Bay over time. The 1987 report looked at the amount of wildlife in Clam Bay, and the nature Conservancy is currently doing Page 4 of 5 October 6, 2010 Pelican Bay Services Division Board Regular 9l�siq/ 6a - Mr. Ochs' Response to Peer Review Letter Discussion .!L 6 October 2, 2010 another study (financed by the Foundation, the Pelican Bay Property Owner's Association, and the Mangrove Action Group), which will give us data to compare to the 1987 report. As Mr. McAlpin stated, the issue is whether the fine grain sediment in Clam Bay is a problem, what criteria one should use to make this judgment, and what if anything can be done about it if it is a problem. We discussed, for example, that it may prove to be more important to control the runoff of fine grain sediment into Clam Bay than to try to deal with it once it is there. We agreed that we do not have enough information now to judge whether a flushing program is needed, or whether it would do any good in any event. We agreed that CZM is going to continue to collect data on this issue, especially historical data, to see what changes might have been taking place in Clam Bay over the years in levels of fine grain sediment and in wildlife. Our final discussion involved the County's dredging permit application for Clam Pass. The discussion revolved around what standard would be appropriate to trigger future dredging, which centered on Clam Pass closing to a degree narrower than an agreed cross section for some period of time, and whether the permit should address storm closures and storm related breakthroughs elsewhere in the Clam Bay system. We discussed a requirement of mutual agreement on the depth and width of any cut if dredging were to be triggered, with a further requirement that the Foundation's permission would be required for any dredging of the ebb shoal. We also discussed the need for a mitigation clause should excessive dredging erode the Foundation's property at South Beach. The dredging permit application discussion was extremely positive, and our experts are continuing to look at what an appropriate trigger for dredging would be. We left the September 8 meeting with plans to meet again in October, and are now aiming for a meeting on October 20`h. As always, the devil will be in the details, and there is much work yet to be done. And yet however this endeavor turns out, the step the Foundation took on June 30 is emblematic of a reality that neither side can escape and that will be part of any ultimate resolution of our dispute with the County over the governance of Clam Bay —both the Foundation and the County have a legitimate seat at the table on Clam Bay matters. What we have tentatively and preliminarily agreed is one way to recognize that joint interest. We are both hopeful that we can implement our desired resolution, which is why we have agreed to begin working together on the science of Clam Bay immediately, but, if for some reason we fail to reach final agreement, we are still going to wind up working together in Clam Bay. To this observer, it makes more sense to do that voluntarily than to battle this out for years before the DEP, the Corps, the FFWCC, the USCG, the NOAA, etc., and, potentially, the courts. In closing, I would like to state that the June 30 meeting would not have been possible without the leadership and support of Leo Ochs, Collier County Manager, and John Sorey, Naples City Councilman and Chairman of the Collier County Coastal Advisory Committee. It is also fair to say that key members of the Foundation Board and the Board of County Commissioners, including its Chairman, Fred Coyle, endorse the goals that both sides are working to achieve. Page 5 of 5 October 6, 2010 Pelican Bay Services Division Board Regular Session 61h - Chairman's Report - Draft Language for PBSD CIP Priorities Discussion Reirrili From: Keith Dallas lkethdallas @comcastnetl Sent Fridag September 17, 20103'. 05 PM To: Ri ickL Cc: Neil DOrrill SubjeM Draft of PBSD CIP Priorities AtW,hmeet,: PBSD CIP Priorities drandoc, A1T00001_Mm Lisa, Would you please pass this email and attachment on to PBSD members to be discussed at our October meeting. Attached is a draft of a description of the PBSD's priorities for our items in the Community Improvement Plan. It is meant to state in simpler language the information included on our infamous spreadsheet discussed at our last meeting. A few words about my approach. * I tried to look at the spreadsheets very arms link. For instances items like crosswalks all seemed in the first priority, so 1 discussed them all together. * 1 assume the 1st phase will involve money we already have. I stopped at $2 million, because the next item, when aggregated with other similar items, would have put us over $2.5. Items are roughly in the order selected. * The next phase is about $2.5 million and stops at the bottom of page 6 on our chart. I sensed less enthusiasm for items on the last page. We can discuss if you agree. * 1 did a separate section for lighting. We have handled it separately in our discussions, so 1 thought we should do the same here. * The last items are what is left over. I thought it more honest presentation to define to the public those items that we give low or no priority. * I added in an item for widening PBB and GP pathways to 8', excluding those from the Commons to North Tram Station already in Ist phase. I expected we would want to do them at some point. (Should this go here or into 2nd phase?) is I have the ADA compliance on PBB where you put it. In reading over this, I wondered if we really would do this initially, or wait for the less egregious of these until we redo the sidewalks. Let's discuss. * I didn't mention the US 41 wall, since I'm not sure who is responsible. Neil will tell us his research next meeting. * I tried to be somewhat specific, but not too much detail. * I tried not to commit us to anything on funding, other than describe the problem. I'd like to go over this draft at our October meeting and finalize it so we can move on. Specifically let's discuss: * If you agree with the overall format. * If you agree with my language (if you disagree, please come with proposed alternate language). * If you want to reconsider the order of any of these items. I know I had a different perspective of our choices once they were no longer just a spreadsheet, and I could describe them in english. I'm sure we are all weary on the subject and would like to see materials start going out to the public. Let's try to wrap this description up at our September 6th meeting. Thanks for everyone's efforts on this. Keith Page 1 of 4 October 6, 2010 Pelican Bay Services Division Board Regular e 6b - Chairman's Report - Draft Language for PBSD CIP Priori us on Community Improvement Plan PBSD Priorities Draft The PBSD Board members recently indicated their individual order of priorities of the various components of the Community Improvement Plan (CIP) items recommended by Wilson Miller that are the responsibility of PBSD. This explanation summarizes the aggregate priorities so developed indicating those to be addressed in the short or midterm time frame. Financial estimates of cost are in 2010 dollars. First Phase By the end of the year, the PBSD will have capital assets of approximately $2.5 million. The first phase of recommended projects would use approximately $2 million of those funds, to be spent in 2011 and 2012, as follows: Cross Walks - Highest priorities were developing consistently finished, signed and marked pedestrian crosswalks at major intersections along Pelican Bay Boulevard (PBB) and Gulf Park Drive (GPD). The use of mud set clay brick pavers was preferred. Such crosswalks were recommended along PBB at Ridgewood Dr., Myra Daniels Blvd., Gulf Park Dr., North Pointe Dr., Hammock Oak Dr., and Oakmont Dr., and along GPD at Ridgewood Dr. and Greentree Dr. Members debated the need for such a crosswalk at PBB and Crayton Rd. Installation would be coordinated with the five midblock Pelican Bay Boulevard crosswalks and the reorientation of the North Tram median being funded by the Foundation. ($817,000) Pathways • Widening Pathways - Also high priority was to begin to widen asphalt pathways to 8'and realign pathways where possible for greater separation from trees, along the west side of Pelican Bay Blvd. and Gulf Park Drive with the first segment being from the Commons to North Tram station. ($205,700) • Rebuild deteriorating pathway in front of St Williams Church along Myra Daniels Dr. from Seagate Dr. to Bridgeway neighborhood entrance. ($39,500) • Begin to replace approaches in pathways to include ADA compliant ramp systems including mud set clay brick pavers where needed at other roadway intersections and crossings along Pelican Bay Blvd. and Gulf Park Dr. ($647,500) • Remove pedestrian and auto conflicts at 7 locations by repositioning stop signs, adding mirrors and /or repositioning sidewalks. (TBD) Landscape o To improve visibility at intersections, remove palms and trees greater than 4" caliper within 1st 100' of median along Pelican Bay Blvd. and Gulf Park Dr. and replace with low draught tolerant undercover and accent trees. (9 intersections for $212,000) Page 2 of 4 16 October 6, 2010 Pelican Bay Services Division Board Regular Session i 6b - Chairman's Report - Draft Language for PBSD CIP Priorities Discussion o Add 57 canopy trees in gaps along Pelican Bay Blvd. ($34,200) Second Phase Items in this category are still felt to be important items to be addressed in the midterm (i.e. after the first couple of years). However the PBSD budget has been basically flat for 4 years (2008- 2011), and only anticipates about $100,000 per year for capital projects. Thus the PBSD will have to discuss to what extent these needs will be addressed in the PBSD budgets beginning 2012. Items being proposed in this category are: Pathways • Begin to replace approaches in pathways to include ADA compliant ramp systems including mud set clay brick pavers where needed at other roadway intersections and crossings along Ridgewood Dr., Oakmont Parkway, and Greentree Dr. ($307,500) • Replace single- family neighborhood asphalt paths with T concrete finished sidewalks. ($300,500) Landscape o Reduce maintenance and irrigation needs throughout Pelican Bay Blvd. medians and rights of way by replacing sod with groundcovers and retrofit irrigation system with low volume emitters. Replace dated shrub and tree materials with updated, layered material with shrub beds integrated into tree and palm canopies. It was discussed that this item possibly could be done on a gradual basis with the work being integrated into normal maintenance functions for much less additional cost than herein indicated. ($1,679,000) o Add 12 canopy trees in gaps along Gulf Park Dr. ($7,200) o Replace portions of sod along lake edges and preserve edges with littoral type plantings to reduce debris /overspray infiltration from maintenance practices, help filter water runoff, and enhance waterfowl habitat. ($122,900) Street Lighting Another area of concern is the street lighting throughout the community. The current light fixtures are expected to need replacement within 7 to 10 years, and the concrete poles within 15 to 20 years. The current PBSD budget merely covers operating costs, with no provision for any replacements. In the 2012 budget process the PBSD will discuss possible ways to accumulate sufficient funds over future years for replacement of these lights and poles. • LED lighting fixtures on bracket arms for Pelican Bay Blvd. and Gulf Park Drive. ($712,600) • Replacement of poles for Pelican Bay Blvd. and Gulf Park Drive. ($1,034,000) • LED lighting fixtures on bracket arms and replacement of poles for Ridgewood Drive, Oakmont Parkway, and Greentree Dr. ($646,000) Page 3 of 4 October 6, 2010 Pelican Bay Services Division Board Regular Session 6b - Chairman's Report - Draft Language for PBSD CIP Priorities Juysion 1 11 ((rrvv�� Items Not in Initial Phases Other items recommended in the Wilson Miller Report that PBSD members did not recommend be included in the first or second phases of implementation are: • Widening Other Pathways - Widen asphalt pathways to 8'and realign pathways where possible for greater separation from trees, along other segments of the west side of Pelican Bay Blvd. and north side of Gulf Park Drive ($489,700) • Rebuild asphalt paths for North Pointe Dr., Hammock Oak Dr. and Crayton Rd. ($228,800) • Pavers for Entrances Off US 41 - Reconfigure the three entrances off US 41 into Pelican Bay to include brick pavers ($463,000) • Canopy Trees - Add 42 canopy trees in gaps along Crayton Rd., Ridgewood Dr. and Greentree Dr. ($33,600) • Reduce Maintenance and irrigation needs along Gulf Park Drive etc. (see discussion above on Pelican Bay Blvd.) ($382,500) • New lighting for Entrances - Reconfigure the lighting at the 3 entrances off US 41 and the 6 entrances off other roads to replace the single poles with new poles and LED lighting on each side of entrances. ($665,000) • Install Brick Paver Fields • Entrances to single - family neighborhoods ($52,600) • Major intersections on Pelican Bay Blvd. at Ridgewood Dr., and Gulf Park Dr. ($481,500) • Add Fence Lines and Barriers - At certain edges of bulkheads and retaining walls ($ 48,800) • Bollard Lighting - Along certain community pathways to supplement other lighting ($412,000) After the PBSD recommendations have been explained and discussed with the Pelican Bay community, the Board will then discuss and vote on individual items at future PBSD meetings, as they deem appropriate. Page 4 of 4 October 6, 2010 Pelican Bay Services Division Board Regular Session 161 10 J. Domenie's comments re. 6b - Chairman's Report - Draft Language for PBSD CIP Priorities Discussion From: ]ohan Domenie To: R gni k Subject: CIP Date: Thursday, September 23, 2010 1:09:27 PM Lisa: Hereunder is my response to Keith's comments regarding the CIP. Please circulate it prior to our next meeting. Thanks, John FROM : JOHN DOMENIE TO : PBSD BOARD MEMBERS RE : COMMUNITY IMPROVEMENT PLAN DATE : SEPTEMBER 21, 2010 Pelican Bay has paid $250,000 for a study by Wilson /Miller which would help to up -date our 30 -year old community. In addition hundreds of hours have been devoted by dedicated and hard working residents of Pelican Bay to come up with possible rational recommendations to meet such a goal. We all know that over the years small steps have been taken along the way: new entrance markers; new and standardized street signage; widening of the south boardwalk; etc. But, Pelican Bay has never had an overall plan envisioned with the cooperation of an outside consultant, the Pelican Bay Foundation, the Pelican Bay Property Owners' Association, and the Pelican Bay Services Division. Thus the present attempt is unique and must be respected. Our Chairman, Keith Dallas, has asked us to come up with ideas leading to a consensus of opinions at our forthcoming meeting - or to come up with constructive suggestions. At our last meeting I expressed three thoughts regarding the CIP: a.- Not sufficient dissemination of information to the residents b.- Too many crosswalks c.- Too eager to spend the $2,500,000 on hand So let's examine each. There is no doubt that the Committee has held various meetings at which the possible proposals were discussed with the presence of representatives of Wilson /Miller and ample graphics. Yet, the total project with relevant costs has never been discussed or published. The Foundation has stated that a future (October ? ? ?) special issue of the Pelican Bay Post will address this failure. And, whatever we, or the PBF decides, is going to be severely criticized by our seasonal members (as well as year -round residents) that the decisions were made "behind their backs ". So far we have Page 1 of 3 October 6, 2010 Pelican Bay Services Division Board Regular Session 1 v 1 '1 R'\ J. Domenie's comments re: 6b - Chairman's Report - Draft Language for PBSD CIP#Priorities Discussion had only one serious comment, and that was the study made by the residents of St. Laurent under the direction of Vito Suziedelis - who then addressed a small gathering of the Men's Coffee at the Sand Piper. I had the feeling that most residents in attendance listened and were astonished at the scope and cost of the proposed projects. All in all, we have not heard from the residents about the plans, as these have never been presented (with associated costs) in one complete presentation. I also realize that we can have five meetings (Men's Coffee, Ladies Guild, PBF Meeting, etc etc) and residents will still complain - especially those who for reasons best known to them choose not to attend informational gatherings. So, what do you want us to do? I feel that we should not make any final decisions until a complete article has appeared in the Pelican Bay Post - perhaps such an article could also have some form of "straw vote" attached to it giving residents a chance to express their opinion about major projects. b.- Crosswalks. I mentioned at the last meeting that I feel that 14 crosswalks along PBB is an overkill. I also stated that each crosswalk would require 12 signs for a total of 168 signs along PBB. The latter is incorrect! At crossings where there are already STOP signs for traffic there is no requirement for 12 signs. Also signs for other crossings are less, but still I counted about 90 traffic signs along PBB. I think that Keith has reduced the need for crosswalks, and that is something we should definitely discuss. Which ones are definitely needed? In this connection I must admit that I did not attend the early CIP meetings, so perhaps someone can help me and tell me how many accidents involving a pedestrian were reported at each proposed crossing. Is this information available - and should our priority take such accident sites into consideration? Nor do I understand why we need to create a new "median interchange" at the North Tram Station (Station #8) yet no proposal has been made for the Sand Piper parking lot (Station #5). Based on the quantity of parking spaces it would appear that the latter may have 10 times as much traffic as the North Tram Station. I would think that priorities have been reversed. Can someone explain the logic? Line of sight? One further thought - why do we "need" crosswalks that are 12' wide - with clay brick pavers, etc? In the City of Naples I have seen extensive use of thermoplastic checkered crosswalks (Crayton, etc). These are not as "grandiose" as those being proposed by Wilson /Miller, but the pedestrian traffic right of way is clearly defined. Taking the above suggestions into consideration we could surely "stretch" our available funds beyond what is being proposed at the present time. Page 2 of 3 October 6, 2010 Pelican Bay Services Division Board Regular Session 161 ' + 1 J. Domenie's comments re: 6b - Chairman's Report - Draft Language for PBSD CIP Priorities Discussion I also believe that landscaping issues should merit priority - especially the planting of grasses along all lakes (and encouraging condominium associations to do likewise). A Sub - Committee has been created to address questions regarding the use of fertilizers, herbicides, pesticides etc and their effect on storm water which eventually flows into the mangroves. I have already taken pictures of what happens during the rainy season when rains wash such material into our lakes and along the berm. The planting of grasses along lakes and ponds reduces the area to be fertilized and acts as a "catch- basin" for run -offs. This should merit special attention. Yes, any landscaping which interferes with lines of sight for automobile traffic should be corrected. Pathways are a very important part of traffic along the boulevard. In the past studies (very preliminary) were made about widening the West pathways along PBB. Especially the section from the Commons north to Station #8. Also the Myra Daniels Blvd improvements are necessary. All of the above can be accomplished and still have sufficient funds for items mentioned in "Second Phase ". I believe we all agree that once we have removed trees or trimmed them back far enough that lighting remains a "distant" priority. If after the above items have been done and we have any money remaining from the $2,500,000 we should consider of attaching LED fixtures on 6' bracket arms. Keith , your final sentence says it all: "After the PBSD recommendations have been explained and discussed with the Pelican Bay Community, the Board will THEN discuss and vote on individual items at future PBSD meetings, as they deem appropriate ". Which gives me the feeling that no major decisions should be taken at this time until the residents have had an opportunity to express their thoughts. Thanks to everyone for your effort on this massive project. John Domenie Page 3 of 3 161 � •^ October 6, 2010 Pelican Bay Services Division Board Regular Session 11Y 1 M. Levy's Comments re: 6b - Chairman's Report - Draft Language for PBSD CIP Priorities Discussion TTT"` From: Mike Lew To: ResnitkL Subject: Re: For 10/6/10: Draft of PBSD CIP Priorities Date: Monday, September 20, 2010 5:33:32 PM Attachments: scan0001.odf Hi Lisa, I have some comments in regard to the "Draft of PBSD CIP Priorities" which I would like to offer Under Street Liflhbria, replacement of poles for PB Blvd and Gulf Park Drive is listed at $1,034,000 believe that cost also includes the replacement of the arms and the lights, and the cost of the poles only should be $321,400. In addition to this discrepancy, I have some suggestions regarding subject draft to bring up at the October 6 PBSD meeting: 1. Under "Pathways" remove the ADA compliant ramp systems. This appears in the First Phase in the amount of $647,500, and in the Second Phase for another $307,500. 1 am in favor of including ADA compliant ramps as part of widening and redoing of pathways; at which time, it is my understanding there would be no, or little additional cost. 2. By removing the ADA Ramps as a separate project, it is possible to include as part of the EFji51 Phase replacing the single - family paths and the widening of the remainder of PB Blvd west side and the north side of Gulf Park Drive. 3. Under Street Lgahtina, I believe the New Lighting for Entrances should also be included Attached is a marked up copy of the Draft reflecting these suggestions. Mike Levy mi ke l e vy(c),e m b a ra m a i l. co m Page 1 of 4 October 6, 2010 Pelican Bay Services Division Board Regular Session 161 1 �,, M. Levy's Comments re: 61b -Chairman's Report -Draft Language for PBSD C I P Priorities Discussion Community Improvement Plan PBSD Priorities Draft The PBSD Board members recently indicated their individual order of priorities of the various components of the Community Improvement Plan (CIP) items recommended by Wilson Miller that are the responsibility of PBSD. This explanation summarizes the aggregate priorities so developed indicating those to he addressed in the short or midterm time frame. Financial estimates of cost are in 2010 dollars. First Phase By the end of the year, the PBSD will have capital assets of approximately $2.5 million. The first phase of recommended projects would use approximately $2 million of those funds, to be spent in 2011 and 2012, as follows: • Cross Walks - Highest priorities were developing consistently finished, signed and marked pedestrian crosswalks at major intersections along Pelican Bay Boulevard (PBB) and Gulf Park Drive (GPD). The use of mud set clay brick pavers was preferred. Such crosswalks were recommended along PBB at Ridgewood Dr., Myra Daniels Blvd., Gulf Park Dr., North Pointe Dr., Hammock Oak Dr., and Oakmont Dr., and along GPD at Ridgewood Dr. and Greentree Dr. Members debated the need for such a crosswalk at PBB and Crayton Rd. Installation would be coordinated with the five midblock Pelican Bay Boulevard crosswalks and the reorientation of the North Tram median being funded by the Foundation. ($817,000) • Pathways • Widening Pathways - Also high priority was to begin to widen asphalt pathways to 8'and realign pathways where possible for greater separation from trees, along the west side of Pelican Bay Blvd. and Gulf Park Drive with the first segment being from the Commons to North Tram station. ($205,700) • Rebuild deteriorating pathway in front of St Williams Church along Myra Daniels Dr. from Seagate Dr. to Bridgeway neighborhood entrance. ($39,500) • Begin to replace approac s in p3a wayst g4nclude A com ant ramp syste ncludi mud clay h pave where eded at other ro ay in secti and cr ings al g Pelic ay Blvd. and G Park r ($44q-544) • Remove pedestrian and auto conflicts at 7 locations by repositioning stop signs, adding mirrors and /or repositioning sidewalks. (TBD) • Landscape o To improve visibility at intersections, remove palms and trees greater than 4" caliper within 1st 100' of median along Pelican Bay Blvd. and Gulf Park Dr. and replace with low draught tolerant undercover and accent trees. (9 intersections for $212,000) Page 2 of 4 October 6, 2010 Pelican Bay Services Division Board Regular Session 161 10 M. Levy's Comments re. 6b - Chairman's Report - Draft Language for PBSD CIP Priorities Discussion o Add 57 canopy trees in gaps along Pelican Bay Blvd. ($34,200) Second Phase Items in this category are still felt to be important items to be addressed in the midterm (i.e. after the first couple of years). However the PBSD budget has been basically flat for 4 years (2008- 2011), and only anticipates about $100,000 per year for capital projects. Thus the PBSD will have to discuss to what extent these needs will be addressed in the PBSD budgets beginning 2012. Items being proposed in this category are: ENitNf't� of t (BLVD WEST yIP� TQ ±j /tND • Pathways 0wty� AOR7 -8 StDFr o� GuLr p6FK DRIVE.(I�g9)�� o Begin to r place app oaches in thways include DA compyiant r/Proadwa"s tem inc dZGreentr;zr. 'etc lay b k paver here ,nom" ed at o tersd cr sings a g Ridgewood Dr., P ay, a ( 21W_Ir 9j Q o Replace single - family neighborhood asphalt path with 5' concrete finished sidewalks. ($300,500) 5 V - To �' • Landscape o Reduce maintenance and irrigation needs throughout Pelican Bay Blvd. medians and rights of way by replacing sod with groundcovers and retrofit irrigation system with low volume emitters. Replace dated shrub and tree materials with updated, layered material with shrub beds integrated into tree and palm canopies. It was discussed that this item possibly could be done on a gradual basis with the work being integrated into normal maintenance functions for much less additional cost than herein indicated. ($1,679,000) o Add 12 canopy trees in gaps along Gulf Park Dr. ($7,200) o Replace portions of sod along lake edges and preserve edges with littoral type plantings to reduce debris /overspray infiltration from maintenance practices, help filter water runoff, and enhance waterfowl habitat. ($122,900) Street Liahtine Another area of concern is the street lighting throughout the community. The current light fixtures are expected to need replacement within 7 to 10 years, and the concrete poles within 15 to 20 years. The current PBSD budget merely covers operating costs, with no provision for any replacements. In the 2012 budget process the PBSD will discuss possible ways to accumulate sufficient funds over future years for replacement of these lights and poles. • LED lighting fixtures on bracket arms for Pelican Bay Blvd. and Gulf Park Drive. ($712,600) 0821, µoa� • Replacement of poles for Pelican Bay Blvd. and Gulf Park Drive. (*+,94 401EJ- • LED lighting fixtures on bracket arms and replacement of poles for Ridgewood Drive, Oakmont Parkway, and Greentree Dr. ($646,000) C, tot =W 1_16y14r we - GE LIGH?l�G NEW pnaE3 A?JP I-16*1> tT ALL RV1) tJe_9r$. Page 3 of 4 October 6, 2010 Pelican Bay Services Division Board Regular Session M. Levy's Comments re: 61b - Chairman's Report - Draft Language for PBSD CIP Priorities Discussior • Items Not in Initial Phases Other items recommended in the Wilson Miller Report that PBSD members did not • recommend be included in the first or second phases of implementation are: • Widening Other Pathways - Widen asphalt pathways to 8'and realign • pathways where possible for greater separation from trees, along other segments of the west side of Pelican Bay Blvd. and north side of Gulf Park SIRS Drive ($489,700) P1385>! • Rebuild asphalt paths for North Pointe Dr., Hammock Oak Dr. and Crayton US 41 and the 6 entrances off other roads to replace the single poles with Rd. ($228,800) • Pavers for Entrances Off US 41 - Reconfigure the three entrances off US 41 into Pelican Bay to include brick pavers ($463,000) • Canopy Trees - Add 42 canopy trees in gaps along Crayton Rd., Ridgewood Dr. and Greentree Dr. ($33,600) • Reduce Maintenance and irrigation needs along Gulf Park Drive etc. (see INS ��17t discussion above on Pelican Bay Blvd.) ($382,500) vJl"t1-1 A(- • New lighting for Entrances - Reconfigure the lighting at the 3 entrances off US 41 and the 6 entrances off other roads to replace the single poles with new poles and LED lighting on each side of entrances. ($665,000) • Install Brick Paver Fields • Entrances to single- family neighborhoods ($52,600) • Major intersections on Pelican Bay Blvd. at Ridgewood Dr., and Gulf Park Dr. ($481,500) • Add Fence Lines and Barriers - At certain edges of bulkheads and retaining walls ($ 48,800) • Bollard Lighting - Along certain community pathways to supplement other lighting ($412,000) After the PBSD recommendations have been explained and discussed with the Pelican Bay community, the Board will then discuss and vote on individual items at future PBSD meetings, as they deem appropriate. Page 4 of 4 10 October 6, 2010 Pelican Bay Services Division Board Regular Session 6b - Chairman's Report - Draft Language for PBSD CIP Priorities Discussion From: John Chandler To: Resnick[. Subject: FW: CIP -PBSD Priorities Draft Date: Sunday, October 03, 2010 11:25:16 AM Lisa, This is a retransmission. John From: Jahn Chandler [mailto:jpcbac @comcast.net] Sent: Thursday, September 23, 2010 5:29 PM To: 'ResnickL' Subject: CIP -PBSD Priorities Draft Lisa, Please forward this to all PBSD Board Members as a one way communication. It's my response to Keith Dallas's request for comments upon the subject draft. Although it was not stated in the email, I assume that Keith's write -up is for publication in the Pelican Bay Post. My main problem with it is that it comes across as a pretty firm plan. I had always envisioned that once we had cost estimates for everything, we would survey the property owners as regards their feelings about the "big ticket" items. Our constituents expect us to make those expenditures that are necessary to maintain things as they are, however, I think that they'd like a say as regards major discretionary expenditures such as adding crosswalks, changing our crosswalks from elastomeric striping to brick pavers and widening pathways. I also think that it will be wise to advise all of our constituents, as soon as possible, as to the total cost per residence of the PBSD CIP program if all projects are ultimately approved. That figure is $1,200. After subtracting cash on hand, we're looking at a tax increment of $870 per unit to be spread over five or ten years. I think that this knowledge will alleviate the fears of many residents. John Chandler Page 1 of 1 October 6, 2010 Pelican Bay Services Division Board Regular Session 161 'I4, 6b - Community Improvement Plan Priorities Discussion distributed at meeting by W. Neil Dorrill Pelican Bay Community Improvement Plan Summary of Fundable Projects FY 2011 Category Description Cost Total Traffic • New Crosswalk Pei Bay Blvd / Ridgewood $100,150 $ 100,150 • New Crosswalk Pei Pei Bay Blvd / Gulf Park $218,003 $ 318,153 • New Crosswalk Pei Bay Blvd / Myra Daniels $ 58,440 $ 376,593 • New Crosswalk Pei Bay Blvd / North Point $ 68,987 $ 445,580 • New Crosswalk Pei Bay Blvd / Hammonds Oak $ 66,620 $ 512,200 • New Crosswalk Pei Bay Blvd / Oakmount $ 96,966 $ 609,166 • New Crosswalk Pei Bay Blvd / Ridgewood $ 68,105 $ 677,271 • Gulf Park/ Greentree $ 71,042 $ 748,313 • Pei Bay/ Crayton $ 67,388 $ 815,701 Pathways • improve Pathway Pei Bay /Commons to N. Trl $205,700 $1,021,401 • Improve Pathway/ Myra Daniels $ 39,500 $1,060,901 • Improve Pathway/ Gulf Park, Pel Bay $222,000 $1,282,901 • Improve Pathway/ Ridgewood Oakmount $307,500 $1,590,401 • Improve Pathway/ SF Neighborhoods $300,500 $1,890,901 Landscape • Renovate Landscape medians to FDOT standard $212,000 $2,102,901 TOTAL $2,102,901.00 October 5, 2010 Page 1 of 1 16 1 1k, October 6, 2010 Pelican Bay Services Division Board Regular Sdr� 6c - Chairman's Report - Nutrient Management Plan Discussion From: To: Cc: R sni k ; Stephen F Idha Is; William t.aroeme Subject: Nutrient reduction program Date: Monday, September 27, 2010 9:58:27 AM Attachments: Pelican Bay Nutrient Management PlanW DOC FDEP BMAP & TMDL.docx FnFP RMAP MAP.Ddf -9 ruwF aFIAl6V1 Fam0➢69M Keith / Neil, Attached are the docs we presented to the Foundation Board on Sept. 24th. We believe with the enacted EPA standards, along with the impending FDEP requirements, a proactive plan will be of the utmost importance. I'm not sure it makes a difference which organization takes the lead on this; one thought is that since the PBSD has storm water responsibilities, it should be PBSD which takes the lead; another line of thinking is that since the Foundation has covenant enforcement rights, it would be in the best position to enforce reduction requirements. A third alternative would be another joint working group. Let us know what you think. Sincerely, Jim Hoppensteadt President Pelican Bay Foundation 6251 Pelican Bay Blvd. Naples, FL 34108 239 -596 -6180 ext. 223 239 - 597 -6927 fax 239- 398 -7074 cell Page 1 of 8 16 1 1 A, October 6, 2010 Pelican Bay Services Division Board Regular Session 6c - Chairman's Report - Nutrient Management Plan Discussion TURRELL, HALL & ASSOCIATES, INC. MARINE & ENVIRONMENTAL CONSULTING 3584 Exchange Avenue, Suite B • Naples, Florida 34104 -3732 • (239) 643 -0166 • Fax 643 -6632. laurengturrell- associates.com September 21, 2010 "EXHIBIT A" James Hoppensteadt Pelican Bay Foundation, Inc. 6251 Pelican Bay Blvd. Naples, FL 34108 Re: Proposal for Professional Environmental Services Dear Mr. Hoppensteadt: Turrell, Hall & Associates, Inc. is pleased to provide you with this proposal for environmental services. It is our understanding that the Foundation is interested in creating a nutrient management plan to implement a proactive approach to manage and improve upland water quality contributor standards. Pelican Bay is a unique planned community, well known for its gulf -front preserve and its overall environmental sensitivity. The approximately 3 square mile location spans between the beach and Tamiami Trail, from Vanderbilt Beach Drive south to Seagate Boulevard. The community consists of single- and multi - family residences, passive and recreational areas, natural preserve areas, and a limited amount of upscale commercial development. Even though the environment was in the forefront of the development of Pelican Bay, concerns have arisen in the last decade throughout the State of Florida that indicate a proactive stance should be taken with respect to improving the management of stormwater and reducing nutrient and other contaminant inputs into the water management system. The nutrient management plan we propose will focus on three main aspects for a five year time period: Landscape Management— coordinating with associations, landscape companies, golf course, PBSD staff and others with respect to when fertilization is done, the type and quantities of fertilizer and pesticides used, and whether or not best management practices are used (and if so, which ones). Nutrient Inputs — mapping the flow of water throughout the development, identifying points where nutrients enter the system, categorizing types of inputs including fertilizers, pesticides, herbicides, silt or other materials that can be suspended in the water column. Water Quality — sampling of the water at focal points throughout the system, identifying beneficial and negative components relative to helping improve water quality, identifying potential changes that could be made to improve the cleansing capabilities of the water management system. The goals of this proposed plan are to identify areas where improvements can be made, make Page 2 of 8 October 6, 2010 Pelican Bay Services Division Boar Regular Isip �t 6c - Chairman's Report - Nutrient Management Plan Discussion �' ` recommendations to minimize impacts to the adjacent preserve and water body, and to collect data to evidence improvements or revise annual recommendations accordingly. Our nutrient management plan will include recommendations for water conservation and improved soil and water quality. It will also include suggestions for improving fertilizer and pesticide application methods with the goal of reducing nutrients, suspended solids, and heavy metals accumulating in the water bodies on -site. For the implementation of the plan, the community will be broken into its 6 drainage basins. Basin 1 — runs from Seagate Drive to Pelican Bay Blvd west to the berm through Glencove and the Glenview condominium. Basin 2 — runs from the Boundary of Basin 1 north to The Villages and Gulf Park Drive and including the St. Lucia condominium. d• Basin 3 — runs from Basin 2 north to Laurel Oaks and Villa Lantana, across the golf course and through San Marino and W aterpark Place ❖ Basin 4 — starts at the Basin 3 boundary at Oakmont and Waterford and includes the area north to Pelican Bay Blvd North and the Montenero Condominium. ❖ Basin 5 — includes the area from Pelican Bay Blvd north to Vanderbilt Drive and east to the Salerno Condominium in Bay Colony. Basin 6 — includes the remaining area of Bay Colony and the Strand including the Ritz Carlton hotel. Basin 6 is included with Basin 5 for the purposes of this plan. Since water is the major mode of transport for nutrients and other contaminants to reach the open waters of Clam Bay, the water flow through these basins will be mapped. Major water collection areas such as swales and pipes, lakes, and connections between the lakes will be mapped. This will allow us to decide on the most advantageous locations for sampling sites, which we will coordinate with the known PBSD collection sites to avoid any duplicate sampling. This will also allow us to consider more viable alternatives or options with regards to potential improvements to the stormwater system. Sample collection will provide data for fertilizer, herbicide, and pesticide use levels, as well as, suspended solids and metal content. Coordination with each subdivision or association property manager and landscaping staff will prove to be a vital piece of the plan to document fertilizer, herbicide, and pesticide application. We believe that there are around 90 different associations within the Pelican Bay Community. Documenting the landscape areas of each association, coordinating with each association's landscape company, and tracking each landscaping company's fertilizer and pesticide applications over the course of a year will be time consuming but we believe necessary to fully document the baseline conditions within the communities. Collecting and testing water samples from the predetermined sampling sites will then allow us to compare how the different landscape applications and water treatment portions of the system compare throughout the development. Problem areas (if any exist) could be determined and potential solutions given for improvement. It is estimated that the initial plan preparation, mapping, coordination, and data collection will Page 3 of 8 October 6,20W Pelican Bay Services Divisl0ri brd Regular S1oryt,/` ' 6c - Chairman's Report - Nutrient Management Plan Discussion F'� 1 cost around $250,000.00 (or roughly $50,000 each for the basins described above) for the first year. These costs are based on our anticipated effort to get the mapping, coordination with all of the individual associations and landscape companies, resident educational efforts, creation of a tracking system for application rates and amounts, and water quality testing set up and under way in the initial phases of this plan. Water quality and application data will then be collected for an additional four years and used to track changes within the identified basins to document improvements or identify areas where further suggestions can be implemented for improvements. An annual report will be generated broken down by basin to document the data collected, identify any changes observed, list any recommendations felt necessary, and update the Foundation on the status of the project. Annual data collection and report generation is estimated to cost $37,500 per year (roughly $7,500 per basin). Any additional services requested outside this scope of work will be billed on a time and materials basis. All Time and Materials activities will be billed according to the attached fee schedule Exhibit B. I would be happy to meet with you or the Foundation Board to further discuss this program and answer any questions you or they may have. Please feel free to call me to discuss this further. Sincerely, Tim Hall Page 4 of 8 161 1., October 6, 2010 Pelican Bay Services Division Board Regular Session 6c - Chairman's Report - Nutrient Management Plan Discussion EPA Standards — An extract of the Issue The amount of Total Phosphorus (TP) and Total Nitrogen (TN) (from agriculture, home fertilizers, stormwater and non - source pollution runoff) is too high for many waterways and bodies of water to handle, and many believe that the standards governing the nutrients are not strict enough. Since 2008, industries responsible for dumping the nutrients in the river have been held accountable based on their Total Maximum Daily Loads, which some say is an insufficient standard. Experts and environmental agency reps have been discussing the EPA's numeric nutrient criteria— a set of standards that would likely be much stricter (and, some would argue, much more expensive) than those currently in place. The EPA has maintained that the current narrative standards work fairly well, but are a slow process that requires "a site- specific analysis" each time the water is tested for nutrients. A numeric nutrient criteria would help the state better control nutrients in Florida water. The numeric nutrient criteria that would affect Florida's streams and estuaries is scheduled to be proposed by Nov. 14, 2011, and finalized by Aug. 15, 2012. The criteria will be more stringent than current standards, and the proposal will include a provision for federal, site - specific alternative criteria. In other words, the state could develop its own standards for a specific body of water for the EPA's consideration. The Florida Department of Environmental Protection (FDEP) states that the standards involve a whole host of policy decisions that boil down to a question of nature versus economics. Generally, the FDEP's relationship with the EPA has grown strained as a result of nutrient talks. One key issue is deciding where to measure initially to define the criteria. The EPA's selection process excluded any stream with low dissolved oxygen, even if it was naturally low. The problem with that, according to the FDEP, is that if the standard for Total Nitrogen (TN) is too low, some healthy sites won't meet it, simply because they fall in an area of low Dissolved Oxygen (DO). The FDEP is apparently undeterred by the EPA's suggestion that the state submit new criteria before next November's deadline. The state department will likely be submitting its current method (measuring the Total Maximum Daily Load) as a site - specific alternative. Because the EPA has requested that nutrients be measured in concentrations, rather than loads, the FDEP is still takings input on the decision. The majority of the disagreements between the agencies seem to be issues of science, but there was another issue looming in the background of nearly every discussion panel: money. While the EPA has estimated the cost of implementing the numeric nutrient standards in Florida at around $130 million, the FDEP think otherwise. "The EPA has significantly underestimated costs, we think the cost will be somewhere between $5 and $8 billion.... In fact, some models suggest the cost to be closer to $50 billion." Counties are also concerned with the cost of the forthcoming standards in their utilities companies. Some counties estimate the retrofitted of water treatment facilities at more than $400 million in projects to be able to reduce the nitrogen and phosphorus levels expected by the EPA. Some who have not done recent upgrading could see costs that would increase exponentially with the approval of the new set of nutrient standards. Some estimates say the proposed rule could double the average monthly residential water/ wastewater bill, an increase of $700 a year for the average Florida resident. Page 5 of 8 October 6, 2010 Pelican Bay Services Division Board Regular Session 6c - Chairman's Report - Nutrient Management Plan Discussion Florida Department of Environmental Protection (FDEP) - BMAP & TMDL Basin Management Action Plan (BMAP) The "blueprint" for restoring impaired waters by reducing pollutant loadings to meet the allowable loadings established in a Total Maximum Daily Load (TMDL). It represents a comprehensive set of strategies -- permit limits on wastewater facilities, urban and agricultural best management practices, conservation programs, financial assistance and revenue generating activities, etc.- - designed to implement the pollutant reductions established by the TMDL. These broad -based plans are developed with local stakeholders - -they rely on local input and local commitment - -and they are adopted by Secretarial Order to be enforceable. Total Maximum Daily Loads (TMDL) Program A scientific determination of the maximum amount of a given pollutant that a surface water can absorb and still meet the water quality standards that protect human health and aquatic life. Water bodies that do not meet water quality standards are identified as "impaired" for the particular pollutants of concern -- nutrients, bacteria, mercury, etc. - -and TMDLs must be developed, adopted and implemented for those pollutants to reduce pollutants and clean up the water body. The threshold limits on pollutants in surface waters -- Florida's surface water quality standards on which TMDLs are based- -are set forth primarily in rule 62 -302 Florida Administrative Code and the associated table of water quality criteria. What are the basic steps in the TMDL program? How does it work? 1. Assess the quality of surface waters - -are they meeting water quality standards? 2. Determine which waters are impaired - -that is, which ones are not meeting water quality standards for a particular pollutant or pollutants. 3. Establish and adopt, by rule, a TMDL for each impaired water for the pollutants of concern - -the ones causing the water quality problems. 4. Develop, with extensive local stakeholder input, a Basin Management Action Plan (BMAP) that.... 5. Implement the strategies and actions in the BMAP. 6. Measure the effectiveness of the BMAP, both continuously at the local level and through a formal re- evaluation every five years. 7. Adapt -- change the plan and change the actions if things aren't working. 8. Reassess the quality of surface waters continuously. The Divisions are working on a more comprehensive approach to protecting Florida water quality involving basin -wide assessments and the application of a full range of regulatory and non - regulatory strategies to reduce pollution. The Total Maximum Daily Load (TMDL) is the heart of this comprehensive approach. Page 6 of 8 . 6) I October 6,2010 Pelican Bay Services Division Board Regular Sessior " 1 ' 6c-Chairman's Report-Nutrient Management Plan Discussion N • f . GG / ■ f \ ,l NW District 1. t,C- Q --- ` ti r K i D NE District Ae B Ef BMAP Adopted /Adoption Pending t A- Upper Ocklawaha (Adopted) R B-Orange Creek (Adopted) SW r A J, G C - Long Branch (Adopted) District--, D- Lower St. Johns Mainstem (Adopted) C E- Lower St. Johns Tributaries (Adopted) 1%. , - C F- Hillsborough Tributaries (Adopted) F D€strict ', G- Lake Jesup (Adoption Pending) T s /, z. '. 1S i M H - Lower St. Johns Tributaries II (Adoption AA I .,c, EE . Priority Areas with Basin Management — :2F Action Plan Activities in Progress :l ;� 1 - Upper Peace River& Winter Haven Lakes DD FF '��` J - Wekiva �---- w ; K- Suwannee & Santa Fe L - Bayou Chico M - Indian River Lagoon - Main Stem&Tributatries N SE N -Caloosahatchee District 0- Everglades West Coast P- St. Lucie -! Sot.Utll O BB Areas Undergoing Restoration Supporting TMDL Implementation (RA Plans & other non-BMAP TMDL implementation) cc AA-Tampa Bay FF- Lake Okeechobee BB- Pompano Canal GG - Unnamed Branch CC- Everglades HH - Keys - DD-Shell. Prairie & Joshua Creeks HH EE - Lake Seminole - BMAP Initiation in late 2010/early 2011 Q- Munson Slough & Lake Munson S -Tampa Bay Tributaries R - Lake Monroe. Lake Harney& T-Springs Coast DEP Districts St. Johns Mainstem (Upstream of Wekiva) Counties Basin Groups 0 25 50 75 100 125 Miles Source:Florida Department of Environmental Protection ' Watershed Planning&Coordination Section TMDL Project ° ' ' +6: (850)245-8556 Implementation Activities http:Uwww.dep.state.fl.us/water/watersheds/bmap.htm Page 7 of 8 May 2010 U.S. Hnvironmental Protection Agency Sam I ul6ta 1,deral Cl, Repon 4: AI, FL, G A, KY, MS, NC, SC,'IN October 6, 2010 Pelican Bay Services DivlliiipgvggQ rg glegy(ar Session .�� Office of 1.tcrnal Affairs 6c- Chairman's Report - Nutrient Managerggg(,Pt�ap;Qi t�1ar Snn ENVIRONMENTAL NEWS PIiONH: (404)562 -8327 FAX (404)561-813S EPA Complies with Court Decision and Directs Florida to Restore Water Quality in the Everglades Contact: Dawn Harris - Young, (404) 562 -8327, harris- vouno.dawn(a)eoa.aov (ATLANTA — Sept. 3, 2010) — The U.S. Environmental Protection Agency (EPA) directed the state of Florida to take specific measures to restore water quality to levels that protect the Everglades. This action, known as an "Amended Determination," complies with a decision by Judge Alan Gold of the U.S. District Court — Southern District of Florida following lawsuits by the Miccosukee Tribe of Indians and the Friends of the Everglades. The District Court's April 14 decision directed EPA to give clear and comprehensive instructions to Florida by September 3, 2010. "With this action, EPA is complying with the law and acknowledging that we must do more together to restore clean water to the Everglades," said Stan Meiburg, Acting Regional Administrator for EPA's southeastern region. "The State of Florida and the South Florida Water Management District have done much good work already and we hope to build on that by meeting both the substance and the spirit of Judge Gold's decision with this plan, and to achieve clean water standards as soon as possible." As required by the court's decision, EPA has notified Florida that clean water standards for phosphorus are not being achieved in all parts of the Everglades and that further reductions of phosphorus pollution are needed in the area south of Lake Okeechobee. Phosphorus is a naturally- occurring nutrient that, in excess, causes chemical and biological changes that degrade natural systems, such as wetlands, lakes and coastal areas. Excess phosphorus is being released into the Everglades as runoff primarily from farms to the north. EPA has identified a comprehensive set of actions and milestones needed to meet clean water standards in the Everglades including a significant expansion of marsh treatment areas that decrease phosphorus levels in the runoff water before it is released to the Everglades. There are currently about 60,000 acres of these marsh treatment systems already in place or under construction. EPA's actions call for another 42,000 acres of treatment area. EPA believes that this expansion can largely be accommodated using existing land currently in State ownership, together with additional land the South Florida Water Management District recently agreed to purchase from the U.S. Sugar Corporation. The Amended Determination spells out several actions which the State of Florida and the District will need to take, with the first deadlines coming in the next 60 days. An important short-term action is to amend existing permits for the discharges to the Everglades so they conform to Judge Gold's decision and incorporate discharge limits in the amended determination. Longer term actions include conducting environmental assessments, preparing engineering designs, and constructing new marsh treatment areas. The determination includes a detailed set of milestones for completing these tasks as soon as possible. Judge Gold has scheduled a hearing for October 7 on the amended determination. Page 8 of 8 161 October 6, 2010 Pelican Bay Services Division Board Regular Session Mr. Domenie's comments re: 6c - Chairman's Report - Nutrient Management Plan Discussion From: Johan Domenie To: gesO ckL Subject: PBSD Meeting Date: Sunday, September 26, 2010 3:45:47 PM Lisa: Please distribute the following to the members of the PBSD Committee. Thanks, John Some of us attended the September 24th Pelican Bay Foundation Board Meeting at which Steve Feldhaus gave an overview of the current status of the Ad -Hoc Committee's negotiations with the County. No doubt our Chairman will provide an up -date for us. However during the "coffee break" I met with Stave to obtain some clarifications: I asked if the apparently better relations with the CZM, and others was influenced by the results of the recent elections. Definitely not, as the change already became apparent before the elections. He feels that County Manager Leo Ochs is interested in settling all the question surrounding Clam Bay - and that the first thing was to define the limits of Clam Bay. This may be more difficult as of the momentClam Bay does extend from Wiggins Pass down to Fifth Avenue South. The results of the talks so far is to work "jointly" on all issues for a "mutual" benefit. Steve is confident that should there be a difficulty, arbitration would solve the problem. I asked specifically if the PBSD should continue with its efforts on the Peer Review and the Navigational Markers in Outer Clam Bay. Since these are being discussed his recommendation to the PBSD is not to press the issue at this time. The County has also suspended its "flushing modeling" studies, and as a result the need for a Peer Review may not be required. (I still feel that a Peer Review" be made or the County accept the current Peer Reviews) as it reflects on the quality of PBS &J's work. A major problem is still the serious question of nutrients and sediment entering the system from Pelican Bay. Steve was not aware that the PBSD had set up a sub - committee to address these questions. Since Geoffrey Gibson is "up- North" the sub - committee has not met. In this connection 1 Page 1 of 3 41 October 6, 2010 Pelican Bay Services Division Board Regular Session lhl ' Mr. Domenie's comments re: 6c- Chairman's Report- Nutrient Management Plan Discussioil,1111, Y{ ` hope we have all seen the "Proposal for Environmental Services" prepared by Turrell, Hall & Associates dated September 21St - prepared at the request of the Foundation. John Domenie Page 2 of 3 -Fw: Turrell, Hall & Associates 1 6Pi�e 1 of ^ October 6, 2010 Pelican Bay Services Division Board Regular Session 4 , J Mr. Domenie's comments re: 6c - Chairman's Report - Nutrient Management Plan Discussion Fw: Turrell, Hall & Associates Johan Domenie [hobodory@comcast.net] Sent: Tuesday, September 28, 2010 12:36 PM To: ResnickL - - - -- Original Message - - - -- From: James Hoppensteadt To: Johan Domenie ; Bill Carpenter Cc: Stephen Feldhaus Sent: Monday, September 27, 2010 1:45 PM Subject: RE: Turrell, Hall & Associates John, We have forwarded the information on the Turrell Hall proposal, the EPA regulations, and the FDEP BMAP's to Keith and Neil for discussion at your next Board meeting. We'll certainly work closely with the PBSD on this. Sincerely, Jim Hoppensteadt President Pelican Bay Foundation 6251 Pelican Bay Blvd. Naples, FL 34108 239 -596 -6180 ext.223 239 - 597 -6927 fax 239 - 398 -7074 cell From: Johan Domenie [mailto:hobodory @comcast.net] Sent: Sunday, September 26, 2010 4:01 PM To: Bill Carpenter; James Hoppensteadt Subject: Turrell, Hall & Associates One of the last items discussed at the September 24th Foundation Board Meeting was the "Proposal for Professional Environmental Services" prepared (at your request ?) by Turrell, Hall & Associates. The cost would be $250,000 plus an annual fee of $37,500 1 do not recall if a motion was made to accept the proposal - or where it stands at the moment. The PBSD has created a sub - committee to look at some of the environmental impacts, and we certainly would like to be kept up to date on any studies, results and recommendations - especially as these might affect work (and Budget) to be performed by us. Steve Feldhaus also expressed a strong feeling that we should take some actions - if for no other reasons to show that we are doing something - thus avoiding some major expenses which could be imposed on us by State and /or Federal regulatory agencies. Thanks for any additional information, John Page 3 of 3 https:Hmail.colliergov .net /owa/' ?ae= Item &t =IPM. Note &id =RgA AAABgOMGrMXg3 SoG... 9/30/2010 m tl r M H_ 9 y O z 161 I Al rnp z$ c m N P) N O w o 0 3 m m � = W w � O� c � y. ; N c m N m m 0 y a ry y.ro b p » rt G --'i N N- Z, 1, w C� G o w a ,� G E 4 n G C n w o G • T rt n ^ y C O O '_ ^ N i 0. a m C N w Er C z Y 3 C � 7 G ❑ "' O K G Q, y ,ti d� R b rt G 0 0 n O y O C T Q. Y 7 O O R n n O E w o r n 1 'Cl w 0 n n Y rt '• 0 El n M H_ 9 y O z 161 I Al rnp z$ c m N P) N O w o 0 3 m m � = W w � O� c � y. ; N c m N m m 0 m i r i S i n T O m 7 t Y r A A 0 w O H � Q Ort N � 7 N i N N w ro C v C i w yY V1 7 C d G m G O a N 7 S w G a ro x i T O r %e ro G C .O. 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C C_ N m Y A w y ro � ro A 't rt O C w N N N O R 0 E A b y [7 Y S i 7 N a ^ r 5 x A 0 16 4 I � m p G t O N o O ry v w' C r O E � C A N N G U U j rt x O G R m 7 "bC � CC w ro E n C ro w CO w E � rt R w y 6 y n O P C Ei m c m m m 0 ■ \ §\ \! )i ;) \} {\ �} \\ rl (\ / \ \ \ § \ / 161 E }CL `\E ) §0 3n 3q ; . & ƒ(& /[ \\ ()$ l (\ { / cr ti \ \} _ ; \ ƒ/ cr } \ ;! � { m N 0 0 m N W W 161 i k, W A m N a 7 m° m A N O O O O O O O O O O p p A W W \ W W p ET 3- m 0 3 rb w 3 < y 0 0 0 o o 0 a r \ n a - a T z x Lti' o m p ° - m °° ° \ £ n � ' n o n '� m R � ry "s' m n S - o m 0 3 m o m m o '^0 �o m 0 » � >• 0 nv w < v El ° » w 3 £ w n? <. 0. 00 o£oan <w °`°o - - v z N 3 a o1° m m 3.AO °o- 3o m m° a o o p< a s a m < 3 . n m v = W o o Q 3 n n n n ° � a v ».F = o f F ^ o m o m " - o F 3° ➢ m ° w ° a n � - n :: an �S -• sm°"iow � =. _ 3'0' ° toi �m 3 a o° ol o ° � - °' � � m o � - o v fl I z Ra w o- p ww o, o x3 3 0'° 3 n - ° �' 3 ° q S 3 o o 0< O� -3 - 1 41 o �S v.� •• z v o F o m w3 �_°0 3 0 - - 3 O > > O 3 O 3 O 3 3 O 3 0 O 3 3 3 n 3 n 3 n 3 n 3 n 3 n 3 W A m N a 7 m° m A N . 161 • October 6,2010 Pelican Bay Services Division Board Regular Session 11 b-Miscellaneous Correspondence T I 11 From: john Chandler To: Resnick` Cc: "Neil Dorrill"; "Jim Powers" Subject: RE:John Iaiao"s CIP Survey Letter Date: Monday,September 27,2010 5:24:55 PM Lisa, There's no need for a phone hookup. I'm confident that other Board members will quiz Mr. laizzo concerning his actions. John From: ResnickL[mailto:LResnick @colliergov.net] Sent: Monday, September 27, 2010 3:09 PM To: John P. Chandler(jpcbac @comcast.net) Cc: Neil Dorrill (neil @dmgfl.com); Jim Powers (jim @dmgfl.com) Subject: RE: John Iaizzo's CIP Survey Letter Dear Mr.Chandler, I apologize. I did not receive your email. I spoke with Neil regarding your request. To avoid potential Sunshine issues from forwarding your email to the Board, he suggests that if you are available,that you participate by phone at the 10/6/10 Board meeting to discuss your concerns. Please let me know. Also,would you please send a "test"email to IresnickOcolliergov.net? Thanks, Lisa From: McCaughtryMary Sent: Monday, September 27, 2010 12:48 PM To: ResnickL Subject: FW: John Iaizzo's CIP Survey Letter Lisa—can you please tell me what is the status of John Chandler's request? Max* .Potceauglitub Upexationa Qrxa&p t Pelican Bay Services Division 801 Laurel Oak Dr.,Ste.605 Naples,FL 34108 239-597-1749-phone 239-597-4502-fax www.pelicanbayservicesdivision.net www.colliergov.net SUPPORT OUR TROOPS Page 1 of 2 October 6,2010 Pelican Bay Services Division Board Regu ar Session I iird\ 11 b-Miscellaneous Correspondence From: John Chandler[mailto:jpcbac @comcast.net] Sent: Monday, September 27, 2010 11:02 AM To: 'ResnickL' Cc: McCaughtryMary Subject: FW: John Iaizzo's CIP Survey Letter Lisa, Did you forward this email to all PBSD Board Members? If so, I did not receive a copy. John Chandler • From: John Chandler[mailto:jpcbac @comcast.net] Sent: Thursday, September 23, 2010 4:46 PM To: 'ResnickL' Subject: John Iaizzo's CIP Survey Letter Lisa, Please pass this email on to all PBSD Board Members as a one way communication. In opening my email, today, I found a letter from John laizzo which asked all Pelican Bay Men's Coffee members to distribute a CIP survey form to their condo managers for further distribution to their residents. Since John's email stated that he "took the liberty" of inviting Vito Suziedelis to speak at Tuesday's PBMC meeting, I am guessing that John also did not seek nor obtain the approval of the PBSD to distribute the subject survey form. I am shocked by John's actions. He has made the rollout of CIP information and potential related PBF/PBSD surveys infinitely more difficult. If I were at the 10/6 Board Meeting, I would support a motion of censure against John for these actions. John Chandler Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. Page 2 of 2 Fiall Halas f2 Hennin pC.� a $ 2o1a Coyle . ,jPi uW*R1l9kV SERN'ICES NISI N BOARD SPECIAL 2010 SESSION MINUToSolena U LE; 1' IT BF. REMEMBERED that the Pelican Bay' Services Division Board met in Special Session on Thursday, September 2, 2010 at 1:00 p.m. at the Community Center at Pelican Bay. 8960 Hammock Oak Drive. Naples. 'file Iollowing members were present: Pelican Bay Services Division Board Kcith .I. Dallas. Chairman Mary Ante Womble, Vice Chairwonlall John 11. Chandler absent Tom Cravens Johan Domenic Pelic:ut Bay Services Division Staff N. Neil Dorrill Kyle Lukasz Geoffrey S. Gibson John laizzo Michael Levy Theodore Raia. Jr, ahsen! John Baron absent }(inter H. Hansen absent Mary McCaughtry Lisa Resnick Also Present: Gerald Moffatt, Pelican Bay Foundation Strategic Planning Committee Noreen Murray, Pelican Bay Foundation Strategic Planting Committee Vito Suziedelis. Pelican Bay Resident AGENDA I. Roll Call 2. Audience Participation ;. Community Improvement Plan Priorities and Funding Methods Discussion 4. Audience Cormnents 5, Adjournment Roll.. 174111 With the exception of Mr. Baron, Mr. Chandler and , %Jr. Hansen, and Dr. Raia, all Board members were present. AUDIENCE PARTICIPATION No audience participation (COMMUNITY IMPROVEMENT PLAN PRIORITIES AND FUNDING METHODS DISCUSSION I he Board discussed member responses to the Community Improvement Plan priorities worksheet. Mr. Domenic and Mr. laizzo stressed tine need for community input. There is approximately $2.5 million available in capital folds. Pathways will need to become ADA compliant when redone and the Board discussed who is responsible for the approaches to the pathways and intersecting driveway's. 'I he owner of record of a driveway or road is responsible ror Stop signs. Asphalt may be permeable and consideration given when aesthetically pleasing over concrete. Ms. Noreen Murray said per ordinance. the Services Division is responsible for ambient noise management and extraordinary law enforcement. Currently, the Foundation is responsible for a security border or wall project along U.S. 41 because they own the land, bill the Strategic Planning Committee raised the question whether the Services Division would be responsible based on the ordinance. ConiCTISll$ was that the wall would not solve ambient noise issues. but would provide security. To find out whether G.S. 41 border projects ire a Board priority, the revised ranking form includes them on page 5 of 5. Chairman Dallas directed Mr. Don-ill to research the Services Division's responsibility for ambient noise. Mr. Levy proposed ways that the Services Division could self finance the Community Improvement Plan projects. They could self - finance street lighting improvements by raising in ad- valorem tax, increasing the current mill: -�iof .6531 Iry .0434 to O Date: Item Pelican Bay Services Division Board Special Session Minutes 161 1 0,1 September 2, 2010 .0965, which on a 5500,000 assessed property is an additional $21.65 yearly for ten years. To self - finance all remaining community improvement projects. they could increase the total assessment from $370 yearly to $423 yearly or by 14% yearly over ten years. The Board discussed completing the revised ranking form and consensus was to not at this time, but use current responses and Chairman Dallas would summarize the results. AUDIENCE COMMENTS Mr. Vito Suziedelis submitted and reviewed his September 2, 2010 "Updated Analysis of Wilson Miller Final Report." ADJOURN Mr. Cravens made a rnntiorr, second by Tice Chnfnwnalr Womble to adjourn. The Board rated 1111animisill in avor o the tnoliort. `I i 6 i / atlas, Chairman Minutes by Lisa Resnick on 9 121/20108:45:04 AM 1.11