Backup Documents 09/28/2010 Item #16F 3ORIGINAL DOCUMENTS CHECKLIST & ROUT ]tI3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only a_ fter the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line dmmeh routine lines #1 throueh #4_ complete the checklist anti forward to .6.r PH— (lint eSl
Route to Addressee(s)
List in routing order)
Office
Initials
Date
I.
appropriat e.
(Initial)
Applicable)
2.
9/28/10
Agenda Item Number
16F
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Resolution ,) �/
r�
Number of Original
1
5. Ian Mitchell, Supervisor
Board of County Commissioners
Documents Attached
9r2� to
6. Minutes and Records
Clerk of Court's Office
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PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Artie Bay
Phone Number
252 -3740
Contact
appropriat e.
(Initial)
Applicable)
Agenda Date Item was
9/28/10
Agenda Item Number
16F
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Resolution ,) �/
r�
Number of Original
1
Attached
L
Documents Attached
INSTRUCTIONS & CHECKLIST
L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriat e.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
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Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 9/28/10 (enter date) and all
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16F3
MEMORANDUM
Date: October 4, 2010
To: Artie Bay, Accounting Supervisor
EMS Operations
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2010 -185: Authorizing removal of
ambulance service accounts and balances from the General
Ledger of Collier County's Emergency Medical Services
Attached please find a copy of the resolution referenced above, (Item #16F3) adopted
by the Collier County Board of County Commissioners on September 28, 2010.
The original will be held on file in the Minutes and Records Department as part of the
Board's official record.
If you have any questions, please call me at 252 -8406.
Thank you.
Attachment
16F3
RESOLUTION NO. 2010 -1 8 5
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO AUTHORIZE THE REMOVAL
FROM THE BOOKS AND RECORDS OF COLLIER COUNTY CERTAIN
ACCOUNTS AND THEIR RESPECTIVE BALANCES WHICH HAVE
BEEN PREVIOUSLY RECOGNIZED AND RECORDED AS BAD DEBT
EXPENSES.
WHEREAS, Collier County provides emergency ambulance transportation services
throughout Collier County; and
WHEREAS, emergency ambulance transportation service fees are received by the
County after the services have been rendered due to the County's responsibility to protect the
public health, safety and welfare; and
WHEREAS, the County is unable to collect some debts, and others the Board is
statutorily prohibited or due to contractual arrangements cannot be collected; and
WHEREAS, the County's procedure for receivable management includes the periodic
recognition (normally on a monthly basis) of bad debt expense in the books and records for
accounts that have been identified as un- collectible; and
WHEREAS, the County's accepted and practiced accounting method to recognize bad
debt is a periodic or monthly bad debt recognition, which is a percentage of the total billed in the
month; and
WHEREAS, Rule 69I -71, Florida Administrative Code, allows the Board to adjust
accounts receivable for less than the full amount if the accounts have not been reported to the
Department of Financial Services, Division of Accounting and Auditing for disposition; and
WHEREAS, the subject accounts have not been reported to the Department of Financial
Services, Division of Accounting and Auditing; and
WHEREAS, County Resolution No. 08 -27, Section 2. H and I, provides for removing
these accounts from the Board's Emergency Medical Services Fund General Ledger;
WHEREAS, the Board of County Commissioners hereby finds that diligent efforts at
collection have proven unsuccessful and circumstances warrant the adjustment.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
16F3
1. The following chart sets forth the charges billed, the portion uncollectible due to
statutory prohibitions and Board contractual arrangements, the amount collected and the balance
of accounts receivable to be written off:
Fiscal
Gross Charges
Contractual &
Net Billed
Amount
Collection
Write -Off
Write -Off
Total
Year
Billed
Other
Collected
%
Amount
%
Accounts
Adjustments
06
18,926,514.10
5,020,738.43
13,905,775.67
8,257,353.23
59%
5,648,422.44
41%
7,227
07
20,265,665.63
5,418,979.16
14,846,686.47
8,945,465.99
60%
5,901,220.48
40%
8,149
Total
3 9,19 2,179.73
10, 439, 717. 59
2 8,752, 462, 14
17,202,819.22
60%
11,549, 642, 92
40%
15,376
2. The Board authorizes staff to remove $11,549,642.92 from the Board's Emergency
Medical Services Fund General Ledger control account for Accounts Receivable, and a like
amount will be removed from the Allowance for Doubtful Accounts General Ledger control
account.
This Resolution adopted on this 28th day of September, 2010 after motion, second and
majority vote favoring adoption.
ATTEST,-.,.
�Ij) VIGHT,E'�BROCK, CLERK
. JERK
ppr v; ::ast form and legal Sufficiency:
e,
►�J fin.- �� --�--
Jeri r B. White
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
Y:
2
FRED W. COYLE, CHAIRMAN
Item # ._,_
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