Backup Documents 06/22/2010 Item #16B 2t t
11
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY
ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed
routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
Complete routing lines #1 through #4 for additional signatures, dates, and /or information needed. If the document is already
complete with the exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist,
and forward to Executive Manager on (line 95).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
A Gv rlo&
Initial
Applicable)
2.
Original document has been signed /initialed for legal sufficiency. (All documents to be
Agenda Item Number
3.
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4.
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Number of Original
5. Executive Manager
Board of County Commissioners
Documents Attached
6..A- Minutes and Records
"kneas— M ,e
Clerk of Court's Office
i s Sa d
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who
created /prepared the executive summary. Primary contact information is needed in the event one of the addressees above need to
contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered
to the BCC office only after the BCC has acted to approve the item.)
Name of Primary Staff
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Phone Number
N/A (Not
Contact
A Gv rlo&
Initial
Applicable)
Agenda Date Item was
Original document has been signed /initialed for legal sufficiency. (All documents to be
Agenda Item Number
Approved by the BCC
u 2z Lo (c
/&-g 1�2
Type of Document
t
Number of Original
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from contracts,
Documents Attached
INSTRUCTIONS & CHECKLIST
G/ Acquisition /AgentFormsandLetters/ RoutingSlip
Revised 03/16/09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
Initial
Applicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed by
the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from contracts,
r .
agreements, etc. that have been fully executed by all parties except the BCC Chairman and
Clerk to the Board and possibly State Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
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3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
i 1/
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to the Executive Mgr. in the BCC office within 24 hours of BCC approval.�y
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on o (enter date) and all changes
made during the meeting have been incorpora ed in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
P t
G/ Acquisition /AgentFormsandLetters/ RoutingSlip
Revised 03/16/09
?6B2
MEMORANDUM
Date: June 23, 2010
To: Lyn Wood, Contract Specialist
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re: Change Order No. 6 to Contract #08 -5073 with
RWA, Inc. for Immokalee Area Master Plan Services
Contractor: RWA, Inc.
Attached you will find a copy of the document referenced above, (Item #16B2)
approved by the Board of County Commissioners June 22, 2010.
The Minutes and Records Department will hold the original in the Board's Official
Records.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
June 7, 2010
Ms. Penny Phillippi, Executive Director
Immokalee Community Redevelopment Agency
310 Alachua Street
Immokalee, FL 34142
Subject: Addendum (Change Order) to Contract 08 -5073 - the Immokalee CRA Master Plan Update
& Related Services, for Additional Professional Services for Immokalee Area Master Plan
Sufficiency Responses (R WA, Inc. File No. 080093. 00. 00)
Dear Ms. Phillippi.
Thank you for the opportunity to submit this addendum to the existing contract referenced above. These
additional professional services are related to Task I - Immokalee Area Master Plan (LAMP) Adoption,
and Task 2 — Land Development Code Adoption.
The addendum is requested due to additional services resulting from an expanded scope and unforeseen
additional services resulting from the public hearing and review process. The additional services include
extensive hearings with the CCPC, additional meetings with staff, additional modifications to the Master
Plan, additional and unforeseen changes to the land development regulations, the creation of one if not
multiple zoning overlays, and the directive to explore protection opportunities for upland species within
the Immokalee Urban Area.
The additional fees for this work total $75,000.00 and will be billed in 12 equal installments of $6,250.00.
The additional work will also require a contract extension until June 30th, 2011.
Sincerely,
PPatrickse, A CP
Director of Planning
cc: Bradley Muckel, CRA Project Manager
File
6610 Willow Park Drive, Suite 200. Naples. Florida 34109 • (239) 597 -0575, Fax (239) 597 -0578
www consult rwa com
CHANGE ORDER NO.
TO:
6610 Willow Park Drive, Suite 200
Naples, FL 34109
CHANGE ORDER
M on
CONTRACT NO. 08 -5073
BCC Date: 06/24/08
Agenda Item: 161.7 & 16.G.10
DATE: May 28, 2010
PROJECT NAME: Immokalee CRA Master Plan & Related Services
Under our AGREEMENT dated June 24, 2008.
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
I . To increase the term of the contract by six months. The original number of project completion days was
873 days. The revised number of contract completion days is 1056 calandar days. This changes the
contract completion date from December 31, 2010 to June 30, 2011.
2. The contract amount will be increased by $75,000 due to additional policies required by the EAC,
CCPC, staff and community comments during the review process of the Immokalee Area Master Plan.
This amount will be paid in twelve equal monthly installments of $6,250 beginning in June, 2010 and
ending June, 2011.
FOR THE Additive Sum of: Seventy -five thousand dollars (75,000.00).
Original Agreement Amount
Sum of Previous Changes
This Change Order Adds
Present Agreement Amount
$ 386,175.00
$ 237,500.00
$ 75,000.00
$ 698,675.00
The time for completion shall be increased by 183 calendar days due to this Change Order. Accordingly,
the Contract Time is now 1056 calendar days. The substantial completion date is June 30, 2011 and the final
completion date is June 30, 2011 . Your acceptance of this Change Order shall constitute a modification to our
Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement
indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or
related to the change set forth herein, including claims for impact and delay costs.
Accepted: 2010
CONTRACTOR:
RWA,Inc
By: `
Z:�. 4% '-t"
Christopher O. Wright,
President
OWNER:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER,C 4 NTY, FLORIDA
.�
X al
By:
Date: t2 r lJ
ATTEST:
Dwight k; elertg.;
BY: C
Approved As To Form
and Legal Sufficiency:
Sign:
Print: Ji,rJt -3kVtg
Assistant County Attorney
1662 1
DIVISION ADMINISTRATOR
0
CONTRACT SPECIALIST
By: 1 /
Lyn wood
COLLIER COUNTY COMMUNITY
Redevel pment Agency
BY:
Coi uissioner Donna Fiala, Chairman
Item #
Agenda " 0
Dale
Dale 1n
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