Backup Documents 06/22/2010 Item #16A13ORIGINAL DOCUMENTS CHECKLIST & ROUTIfiG' &J /
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item_)
ROUTING SLIP
Complete routing lines Nl through 04 as appropriate for additional signatures, dazes, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines # 1 through k4, complete the checklist. and forward to Sue Filson (line 451.
Route to Addressee(s)
List in routing order
Office
Initials
Date
I.
(Initial)
Applicable
2.
June 22, 2010
Agenda Item Number
16A 13
3.
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Scott Teach
County Attorney's Office
y
1
5. Ian Mitchell, Supervisor
Board of County Commissioners
Documents Attached
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Yousi Cardeso
Phone Number
(239) 252 -5886
Contact
(Initial)
Applicable
Agenda Date Item was
June 22, 2010
Agenda Item Number
16A 13
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
Grant Notification of Additional funding
Number of Original
1
Attached
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
.matter_ number /,,document number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
(Initial)
Applicable
I.
Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the
YC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
YC
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
YC
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
YC
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on June 009 and all changes made during the
YC
meeting have been incorporated in the attached doculment. The County Attorney's Office has
reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
.matter_ number /,,document number»
16A 13
MEMORANDUM
Date: June 23, 2010
To: Yousi Cardeso, Administrative Assistant
Alternative Transportation Modes
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: A FY2009 -10 Multi -Year JPA Notification
for additional funds of $43,620 awarded to
Collier Area Transit from FDOT for
FTA Section 5311 Funding for complying with
all program requirements
Attached for further processing, is the document referenced above, (Item #16A13)
approved by the Board of County Commissioners on June 22, 2010.
The Minutes & Record's Department will hold a copy of the notification in the
Board's official record.
If you have any questions or need further assistance, please feel free to contact
me at 252 -8406.
Thank you.
Attachment (1)
-= -
IL
16A13
Florida Department of Transportation
CHARLIE CRIST
GOVERNOR
Michelle Arnold, Director
Alternative Transportation Modes
2885 South Horseshoe Drive
Naples, Florida 34104
801 North Broadway Avenue
Bartow. Florida 33830
June 4, 2010
RE: FISCAL YEAR 2009/2010 FTA SECTION 5311 FUNDING
CONTRACT No: AOW89 FM No: 410120- 1 -84 -28
NOTIFICATION OF ADDITIONAL FUNDING
Dear Ms. Arnold:
STEPHANIE C. KOPELOUSOS
SECRETARY
Your agency has complied with all of the program requirements necessary to qualify for receipt
of an additional allocation of Section 5311 funding. As you may recall, a multi -year Joint
Participation Agreements (JPA) for the Section 5311 program was executed on March 10, 2008.
We are providing an additional $43,620.00 to the FY 2009/2010 allocation for Collier County is
in federal funds. This must be matched with $43,620.00 in local funds. This is a multiyear
contract.
I have attached a Multi -Year JPA Notification of Additional Funding form. I have also attached a
copy of the Department's approved encumbrance form for this project. Both forms contain the
formula allocation your agency is receiving for this upcoming fiscal year.
The Multi -Year JPA Notification of Additional Funding form has a space for a required signature
from an agency representative. The form is then to be returned to this office for further
processing. Should you have any questions, please feel free to contact Ms. Julia B. Davis,
Transit Projects Coordinator, at (239) 656 -7300 or via e -mall at Julia. Davi3(0dot.State.f!.u5.
Sincerely,
j JL .L t -�
Terry W. Beacham
Modal Development Administrator
rrmr:111111r.1s
Attachments 2
cc Glama Carter, Public Transit Manager, Collier Area Transit/Alternative Transportation Modes
Richard Shine, Transit Programs Administrator, FDOT
Jan Parham, Transit Projects Coordinator, and FTA 5311 Program Coordinator, FDOT
Julia B. Davis, AICP, Transit Projects Coordinator, FDOT
vv ww.dol,stalc.Il.us
16A13
Thornton, Bobbie
Frorn: Davis.. Julia
Sent: Friday. June 04 2010 3 06 PM
To: Shine, Richard; Beacham, Terry: La Manna, Robin R
Cc: Thornton, Bobbie, Spivey, Sherry
Subject: FVV FUNDS APPROVAL /REVIEWED FOR CONTRACT AOW89
Julia B. Davis, AICP, Transit Projects Coordinator Florida Department of Transportation,
District One Modal Development Office /Public Transit at the Fort Myers Operations Center
2981 North East Pine Island Road; Cape Coral, Florida 33909 Phone, (239) 656 -7800. Fax,
(239) 656 -7737 julia.davis0dot.state.fl.us
- - - -- Original Message---- -
From: The job FI989HLR
Sent: Friday, June 04, 2010 3:01 PM
To: Davis, Julia
Subject: FUNDS APPROVAL /REVIEWED FOR CONTRACT AOW89
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AOW89 Contract Type: Method of Procurement:
Vendor Narne: COLLIER COUNTY B
Vendor ID: VF596000558004
Beginning date of this Agmt: 03/10/08
Ending date of this Agmt: 12/31/12
ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
Action: SUPPLEMENTAL Funds have been: APPROVED
55 012020129 *PT *790004 * 43620.00 *41012018428 *680 *20.509
2010 *55100100 *088774/10
5005 *00 * 7 *0008/04
TOTAL AMOUNT: *$ 43,620.00
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 06/04/2010
16A 13
FY 2009 -10
MULTI -YEAR JOINT PARTICIPATION AGREEMENT
NOTIFICATION OF ADDITIONAL FUNDING
In accordance with the terms of the Joint Participation Agreement between
Collier County Board of County Commissioners
(Agency)
2885 South Horseshoe Drive: Naples, Florida 34104
and the Department, Public Transit 5311 Operating Funding
(Program or Project Type)
identified by project number AOW89 / 410120- 1 -84 -26
(Contract # and/or Project #)
(Project # w /new sequence)
the Department has encumbered $ 43,620.00 using project # 410120- 1 -84 -28
(Project# w /new sequence)
for use beginning upon the Department's receipt of this agreement signed by the
Agency.
DEPARTMENT REPRESENTATIVE
Terry W. Beacham
Signature
Date
AGENCY REPRESENTATIVE
Fred W. Covle. Chairman
Collier County Board of County
Commissioners
W,
Signature
22vi 2010
Dae
ATZ -SV' ):
Dwight r'. Rro'�k,,Clerk of Courts
�> Ilerk
Approved as to form and
lufficienc`
Scott R. Teach,
Deputy County Attorney
16A13
..
Agenda 1 „�'1zv
Date �jy
Date (f o
Recd