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Forest Lakes MSTU Agenda 11/06/2018 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 AGENDA NOVEMBER 6,2018 I. CALL TO ORDER II. ATTENDANCE Advisory Committee Marianne Fanning—Chair (4/21/2022) Barbara Bell—Vice Chair (4/21/2019) Richard Barry (4/21/2022) George E. Fogg (4/21/2020) John Goody (4/21/2019) Staff Michelle Arnold—Director Dan Schumacher—Project Manager Contractors Aaron Gross—Ground Zero III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES—OCTOBER 2, 2018 V. CONTRACTOR REPORTS: A. Windham Studio Landscape Architecture—Scott Windham(not present) B. Perimeter Tree Replacement Plan—Advisory Committee Comments C. Ground Zero Landscape Maintenance—Aaron Gross VI. PROJECT MANAGERS REPORT: A. BUDGET REPORT. B. Status— 1. Fence repairs. 2. Light Pole replacements. 3. Committee Member Nameplates. C. Procurement— 1. PO's Requested: Hart's Electric. 2. PO's Issued: n/a. D. Light Pole Number Duplicates. E. Perimeter Tree replacements. VII. NEW & ONGOING BUSINESS: A. Quail Run GC—MSTU Funds from the MSTU for golf course beatification&maintenance. B. "NO TRUCKS"signs. C. Roadway Signage: Stop, Street Name,and Traffic signs. D. Drain Pipe(s) cleanout. VIII. OLD BUSINESS IX. PUBLIC COMMENTS X. ADJOURNMENT NEXT MEETING: DECEMBER 4, 2018 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 (239) 261-5497 November 6, 2018 Forest Lakes MSTU 1/1 MINUTES FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 MINUTES OCTOBER 2,2018 I. CALL TO ORDER Chair Fanning called the meeting to order at 10:03 A.M. A quorum was established. II. ATTENDANCE Advisory Committee Marianne Fanning—Chair Barbara Bell—Vice Chair(Excused) Richard Barry George Fogg John Goody(Excused) Staff Michelle Arnold—Director(Excused) Dan Schumacher-Project Manager Contractors Aaron Gross -Ground Zero Landscaping Wendy Warren -Premier Community Attendees Doug Burnham Edwina Barsano III. APPROVAL OF AGENDA Mr. Barry moved to approve the Agenda of the Forest Lakes Advisory Committee as presented. Second by Mr. Fogg. Carried unanimously 3- 0. IV. APPROVAL OF MINUTES—September 4, 2018 Mr. Fogg moved to approve the minutes of the September 4, 2018 Forest Lakes Advisory Committee as submitted. Second by Mr. Barry. Carried unanimously 3-0. V. CONTRACTORS REPORTS A. Windham Studio Landscape Architecture—Scott Windham, Landscape Architect(not present)—No October report. B. Perimeter Tree Replacement Plan—Advisory Committee Comments The Committee commented on the Forest Lakes M.S.T.U. Street Tree Project noting all trees designated on the conceptual plan should be reviewed for placement to avoid conflicts with light posts. The Perimeter Tree Replacement Project will be reviewed at the December 2018 meeting and recommendations for implementation targeted for late spring 2019. Mr. Schumacher will solicit a quote for the project prior to the meeting as shown on the Conceptual Plan; trees and installation. October 2, 2018 Forest Lakes MSTU 1/5 MINUTES C. Ground Zero Landscape Maintenance—Aaron Gross Mr. Gross reported on landscape maintenance as follows: • Lifted canopy on trees bordering sidewalks and in vicinity of Emerald Greens Condominium Association. • Raised canopy on Crape Myrtle trees and pruned suckers. • Separately, Emerald Greens Condominium Association retained a tree service to lift the canopy on the Royal Poinciana on Woodshire Lane. • Brazilian Pepper plants, creeping onto the sidewalk by the golf club maintenance building, were cut back. Quail Run Golf Club management advised Staff Brazilian Pepper will be removed when the new gate and landscaping are installed. Swale Maintenance Mr. Schumacher, Mr. Gross and Mr. Burnham toured the golf course to review the condition of the swales. Ground Zero Landscaping was able to perform mowing maintenance on holes 3, 4 and 9— 18. Holes 5, 6 and 7 will be tended when the water recedes. Lake Aquatic Vegetation Control Mr. Schumacher met with Mettauer Environmental to relay concerns regarding weed control maintenance and convey the necessity to improve performance. VI. PROJECT MANAGERS REPORT A.Budget Report Mr. Schumacher presented the"Forest Lakes MSTU Fund 159, October 2, 2018"for FY-19 noting: • FY19 Ad Valorem property tax revenue budget is $278,900.00, an increase of 6.18%. • Total revenue FY18 is $444,027.00 including investment interest, transfers and contributions (minus a 5%reserve of$14,000). • Operating Expense Budget is $179,027.00 of which $40,163.00 is committed. • Unencumbered Operating Expense funds available are$137,863.43. • New Purchase Orders requested and/or generated line 17—32, are reflected in blue in the commitment column. • FY-18 Purchase Order balances for Ground Zero Landscape were rolled over to ensure sufficient funds for continuity in service. • Fertilizer,purchased from Site One Landscape and Florikan, is applied by Ground Zero Landscaping. • Improvements General commitments of$12,000.00, line 33, represent a contingency fund for Haskins, Inc. which will be rolled over into the $150,100.00 budget. • A new Purchase Order will be issued for Hart's Electrical for FY-19. • The Woodshire fence with lockable gate,presently not allocated in the budget,will be funded under Capital Outlay budget, line 34. • The existing bond will be repaid in 2022. • Total available balance for FY-19 is $391,863.43. Mr. Schumacher will solicit a quote for Woodshire Fence replacement for presentation to the Committee at a future meeting. B. Quail Run Ficus Hedge—Removal? Mr. Schumacher will consult Code Enforcement to determine County Code requirements for visual barriers to maintenance areas noting the Ficus Hedge on Forest Lakes Boulevard, west of October 2, 2018 Forest Lakes MSTU 2/5 MINUTES the golf course driving range, was installed by the Golf Course as a screening buffer for residents and is not an M.S.T.U. asset. Mr. Schumacher will update the Committee on his findings at a future meeting. C. Status 1. Haskins—Drainage Improvements—Complete. Mr. Schumacher is conferring with the Procurement Department about the procedure to acknowledge the good performance by Haskins, Inc. in the Drainage Improvements Project (east of Quail Forest Blvd. on Forest Lakes Blvd.). Mr. Schumacher noted the Turtle Lake Golf Colony prefers the sprinkler head installed in the grass and did not want it moved into the bushes. The "Gordon River Extension Stormwater Study"prepared by ABB is scheduled for distribution fall 2018. Findings and recommendations may provide drainage options for consideration for the Forest Lakes community if the Gordon River water level is lowered. D. Procurement. 1. Ground Zero multi-year contract,FY-19. BCC approval is pending. Ground Zero Landscaping's three-year contract with an option for two one-year renewals for the Forest Lakes Roadway and Drainage M.S.T.U. was approved by Board of County Commissioners. The FY-19 Purchase Order is not yet reflected in the budget. E. Light Pole Lamp Replacements—Hart's Electrical Hart's Electrical repaired light outages. Mr. Schumacher will solicit a quote for lamp poles damaged or demolished by Hurricane Irma. F. Light Pole Number Duplicates Mr. Schumacher will purchase the number and letter decals for light pole renumbering on the north side of the Forest Lakes Boulevard. Pole areas encrusted with lime scale will be cleaned in preparation for application. G. Committee Member Name Plates Mr. Schumacher presented graphic designs for name plates for Committee approval. The Committee approved the name plates subject to the following modifications: • Plates will display each member's name and"Forest Lakes MSTU." • Separate plaques will be issued to designate officer positions Chair and Vice Chair. VII. NEW& ONGOING BUSINESS A. Quail Run GC—MSTU Funds from the MSTU for golf course beautification and maintenance. 1. Request submitted to the County Attorney's Office to evaluate feasibility. At the direction of the County Attorney, Mr. Schumacher will confer with Quail Run Golf Club to estimate costs associated with specific projects and consider existing long-term expense commitments for the M.S.T.U. (i.e. resurfacing roadways)to analyze the financial capability of the M.S.T.U. to participate in Quail Run projects. October 2, 2018 Forest Lakes MSTU 3/5 MINUTES Mr. Schumacher will update the Committee on the status of the proposal at a future meeting. The Committee questioned the County's obligation to maintain roads within the M.S.T.U. Staff noted the roads are private and maintenance is the responsibility of the M.S.T.U. exclusive of certain drainage issues (i.e. manhole collapse)which are covered by the City of Naples. B. "No Trucks" Signs Kite Property Services installed two (2)NO TRUCKS signs and one (1)NO LEFT TURN sign exiting from The Crossings onto Woodshire Lane. Mr. Schumacher will consult with the Road Maintenance Department for guidance on enforcement of the "NO TRUCKS"policy, noting that waste removal and residential delivery trucks must be exempt, and report his findings to the Committee. C. Stop & Traffic Signs Some street signs on the cul-de-sacs were replaced. Residents requested the M.S.T.U. replace remaining Street and Stop signs including the sign at Forest Lakes Drive and Forest Lakes Boulevard. Mr. Schumacher recommended the signs be replaced with the County standard sign blade and post; he will request a quote for replacement. Speed Limit Signs Mr. Schumacher presented two options for Speed limit sign installation as follows: • The M.S.T.U. can approach the Sheriff's Department and request roadway speed limit be designated at 25 mph, a variance to the 30 mph minimum. • Forest Lakes community roadways are private allowing the M.S.T.U. to install 25 mph signs on all roadways. Ms. Fanning motioned to approve replacement of Street and Stop signs in the community determined to be "out of compliance"with standard County signs. Second by Mr. Fogg. Carried unanimously 3—0. D. Drain pipe(s) cleanout Cleaning of storm water drain pipes along Forest Lakes Boulevard and Woodshire Lane to remove debris, corrosion, and other waste buildup in the storm drain lines should be scheduled prior to the FY-19 rainy season. Mr. Schumacher will investigate options, secure quotes and apprise Committee members at a future meeting. VIII. OLD BUSINESS Mr.Schumacher will review Mr. Barry's email documenting locations of broken or missing blue fire hydrant reflectors and arrange for installation with Haskins, Inc. October 2, 2018 Forest Lakes MSTU 4/5 MINUTES IX. PUBLIC or BOARD COMMENTS Stormwater Utility At the September 6, 2018 Board of County Commissioners Budget Hearing, the BCC motioned to table the "Stormwater Tax Assessment"issue for one year. X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:40 AM. NEXT MEETING: NOVEMBER 6,2018- 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE,NAPLES FL 34112 (239)26105497 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE Marianne Fanning, Chair The Minutes were approved by the Committee on 2018, as presented , or as amended October 2, 2018 Forest Lakes MSTU 5/5 FOREST LAKES MSTU FUND 159 November 6,2018 Budget FY-19 Vendor Item PO# Budget Commitments Expenditures Remainder 1 CUR AD VALOREM TAX $ (278,900.00) $ - $ - $ (278,900.00) 2 DEL AD VALOREM $ $ $ $ 3 OVERNIGHT INTEREST $ $ - $ - $ - 4 INVESTMENT INTEREST $ $ $ - $ - - 5 INTEREST TAX COLLECTOR $ $ - $ - $ 6 REVENUE STRUCTURE $ (278,900.00) $ - $ - $ (278,900.00) 7 CARRY FORWARD GEN $ (154,200.00) $ - $ (154,200.00) 8 CARRY FORWARD OF ENCUMB AMT $ (24,927.00) $ - $ (24,927.00) 9 NEG 5%EST REV $ 14,000.00 $ - $ 14,000.00 10 TRANSFERS&CONTRIB $ (165,127.00) $ - $ - $ (165,127.00) 11 TOTAL REVENUE $ (444,027.00) $ - $ - $ (444,027.00) 12 ENGINEERING FEES $ 10,000.00 $ - $ - $ 10,000.00 13 ENGINEERING FEES OTHER $ 8,000.00 $ - $ - $ 8,000.00 14 INDIRECT COST REIMBURS Collier County Direct Pay $ 5.000.00 $ - $ - $ 5,000.00 15 INTERDEPT.PAYMENT Collier County Direct Pay $ 500.00 $ - $ - $ 500.00 Ground Zero Landscape Incidentals-FY19 4500191318 $ 10,000.00 $ - Ground Zero Landscape Incidentals-FY18 4500184455 $ 2,688.00 $ - 16 LANDSCAPE INCIDENTALS $ 12,688.00 $ 12,688.00 $ - $ - Ground Zero Grounds&Swales Maint-FY19 4500191318 $ 55,000.00 Mettauer Routine Lakes Maint-FY19 4500190382 $ - $ 5,775.00 $ 525.00 Ground Zero Grounds Maint-FY18 4500184455 $ - $ 420.00 $ 1,913.00 Ground Zero Swales Maint-FY18 4500183632 $ - $ 7,344.00 17 OTHER CONTRACTUAL $ 99,677.00 $ 68,539.00 $ 2,438.00 $ 28,700.00 18 OTHER CONTRACTUAL $ 10,000.00 $ - $ - $ 10,000.00 19 ELECTRICITY FP&L Electricity Direct Pay $ 15,000.00 $ 12,484.24 $ 715.76 $ 1,800.00 20 WATER AND SEWER City of Naples Reclaimed Water Direct Pay $ 2,500.00 $ 1,331.63 $ 168.37 $ 1,000.00 21 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500191080 $ 300.00 $ 266.12 $ - $ 33.88 22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 300.00 $ - $ - $ 300.00 23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500189928 $ 1,500.00 $ 500.00 $ - $ 1,000.00 24 MULCH Forestry Resources Mulch 4500191049 $ 1,000.00 $ 1,000.00 $ - $ 25 LIGHTING MAINTENANCE Hans Electric Electrical Repair Services 4500182830 $ 5,562.00 $ 562.00 $ - $ 5,000.00 Juristaff,Inc. Transcriptionist 4500182118 $ - $ - $ :'.. 436.57 Premier Staffing Transcriptionist 4500189934 $ - $ 3,000.00 $ 26 OTHER MISCELLANEOUS $ 3,500.00 $ 3,000.00 $ 436.57 $ 63.43 27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 $ 300.00 5 200.00 $ - $ 100.00 28 COPYING CHARGES JM Todd Monthly CPC(shared) 4500191081 $ 300.00 300.00 $ - $ - SdeOne Landscape Fertilizer 4500191419 $ - 5 300.00 $ Florikan Fertilizer 4500189762 $ - $ -00.410 $ - 29 ,.RB CHEM it.`,,- $ 1,$00.00 $ 1300,00 $ - $ 200.00 30 OTHER OPERATING SUPPLIES COW Provide office Equipment Intern Visa Payment 5 200.00 S - S 200.00 31 OTHER TRAINING CDW Provide office Equipment Intern Visa Payment $ 200.00 5 - $ - 5 200.00 32 OPERATING EXPENSE $ 178,027.00 $ 102,170.99 $ 3,758.70 $ 72,097.31 33 IMPROVEMENTS GENERAL Haskins,Inc. Stormwater Drainage Improv. 4500168310 $ 150,100.00 $ - $ 150,100.00 34 CAPITAL OUTLAY $ 150,100.00 $ - $ - $ 150,100.00 35 TRANS TO 111 UNINCOR $ 57,900.00 $ - $ - $ 57,900.00 36 TRANS TO 112 UNINCOR $ 25,400.00 $ - $ - $ 25,400.00 37 TRANSFERS $ 83,300.00 $ - $ - $ 83,300.00 38 Budget Trans from Appraiser $ 2,500.00 $ - $ 443.44 $ 2,056.56 39 Budget Trans from Tax Collector $ 7,000.00 $ - $ - $ 7,000.00 40 TRANSFERS CONST $ 9,500.00 $ - $ 443.44 $ 9,056.56 41 RESERVES FOR FUTURE CONST $ 23,100.00 $ - $ - $ 23,100.00 42 RESERVES $ 23,100.00 $ - $ - $ 23,100.00 43 TOTAL EXPENDITURES $ 444,027.00 $ 102,170.99 $ 4,202.14 $ 337,653.87 176,394,909 FY-10 Final Taxable Value 145,888,273 FY-11 Final Taxable Value 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,428,196 FY-18 Oct Taxable Value 202,194,186 FY-19 Oct Taxable Value 6.18% Adj.FY-18 to FY-19 Property Tax Summary Operating Budget Summary Millage Summary FY 19 FY 18 Debt Service Operations Total FY-19 Oct Taxable Value ..202,194,186 Millage: 1.3793 1.3431 2.6207 1.3793 4.0000 Revenue: $278,886 $255,764 $529,900 5278,900 $808,800 1