Backup Documents 04/27/2010 Item #16D 9ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP-1 L
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO d6 v
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
ROUTING SLIP
Complete routing lines #1 through k4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, drew a line throw routing lines NI throw N4, complete the checklist and forward to Ian Mitchell line 45
Route to Addressee(s)
Litt in mining order
Office
Initials
Date
1. Frank Ramsey
Hl-IS
Agenda Item Number
4/27/2010
2. Colleen Greene
County Attorney's Office
Gm
4/27/2010
3.
Modification form original (in triplicate)
Number of Original
6
4.
Cover letter original (in triplicate) Letter
Documents Attached
5. Ian Mitchell, Executive Manager
Board of County Commissioners
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, needs to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Contact
Lisa Oien / Housing & Human Services
Phone Number
252 -6141
Agenda Date Item was
April 27, 2010
Agenda Item Number
16D9
Approved by the BCC
Original document has been signed/ initialed for legal sufficiency. (AII documents to be
LO
Type of Document
Modification form original (in triplicate)
Number of Original
6
Attached
Cover letter original (in triplicate) Letter
Documents Attached
has been e- mailed to [an Mitchell for
BCC letter head. Three letters without
letterhead included in this package to be
2.
swa ed out.
LO
INSTRUCTIONS & CHECKLIST
C Forms/ Coumy Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
a o riate.
(Initial)
Applicable)
1.
Original document has been signed/ initialed for legal sufficiency. (AII documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC.
Chairman and Clerk to the Board and possibly State Officials.)
2.
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3.
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4.
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5.
In most cases (some contracts are an exception), the original document and this routing slip
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should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 4/27/2010 (enter date) and all changes
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made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
C Forms/ Coumy Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16 D It9
MEMORANDUM
Date: April 29, 2010
To: Lisa Oien,
Housing and Human Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Modification #7 07DB- 3V- 09- 21- 01 -ZO1 & Cover Letter
Attached you will find three (3) original documents, as referenced above (Agenda
Item #16D9) and approved by the Board of County Commissioners on Tuesday,
April 27, 2010.
Please forward the fully executed original document upon receipt to
the Minutes and Record's Department for the Board's permanent
record.
If you should have any questions, please call me at 252 -7240.
Thank you.
rM
Board of Collier County Commissioners
160
Donna Fiala Frank Hales Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
April 27, 2010
Department of Community Affairs
Division of Housing and Community Development
Florida Small Cities and Disaster Recovery CDBG Programs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
To the Department of Community Affairs:
Please accept this modification to a grant agreement between the Department of
Community Affairs and Collier County. The modification is for the Disaster Recovery
Initiative contract #07DB- 3V- 09- 21- 01 -Z01, signed by the Collier County Board of
Commissioners on May 23, 2007, with an effective date of June 20, 2007. This
modification will extend the grant period until December 19, 2010 and update work
plans for all Service areas. Each project is complete or substantially complete at this
time. This extension will facilitate expending and drawing down remaining funds as well
as account for the projected number of beneficiaries for each project.
The enclosed modification was approved by the Board of Collier County Commissioners
at a regularly scheduled public meeting on April 27, 2010.
Yours truly,
Fred W. Coyle
Chairman of the Board of County Commissioners
W. Harmon Turner Building • 3301 East Tamiami Trail • Naples, Florida 34112.239- 252 -8097 • FAX 239- 252 -3602
16 0 ;9
MODIFICATION NUMBER 7 TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (the Department'), and Collier County
(the Recipient'), to modify DCA Contract Number 07DB- 3V- 09- 21- 01 -ZO1 , award
date June 20. 2007 , ( "the Agreement').
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $ 2,339,882 to Recipient under
the Small Cities Community Development Block Grant ( "CDBG ") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
o Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
X Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of December 19, 2010 .
X Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
o Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work sections of the
Agreement are hereby deleted and replaced by the revised Attachment A, the
Program Budget and Scope of Work, which are attached hereto and
incorporated herein by reference.
16D 1,9
Modification # 7
DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOl
Recipient: Collier County
Page 2
o Change in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all references to " " as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the
Participating Party Agreement between the Recipient and the original
Participating Party.
o Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
o Change in Number of Accomplishments and /or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
16 �J
Modification # 7
DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOI
Recipient: Collier County
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
Department of Community Affairs
By:
Name: Janice Browning
Title: Director, Division of Housing
and Community Development
Date:
Approved as to form
attd, egal sufficiency:
B�.e��Q Ol��
Colleen Greene
Assistant County Attorney
Recipient Name:
t
By:
Name: Fred W. Coyle
Title: Chairman, Board of
County Commissioners
Date: y - l /- 2 . !;c
Attest:
DWIGHT E. BROCK, Clerk
By:
D p ty Clem
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