Backup Documents 04/27/2010 Item #16D 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP l 6 D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a hne throu h routing Imes #1 through 44, complete the checklist and forward to Sue Filson (line #5)
Route to Addressee(s)
Office
Initials
Date
(List in routing order)
..(.�„®IL___
(Initial)
Applicable)
I.
-� 1
L C L
Agenda Item Number
Approved b the BCC
signed by the Chairman, with the exception of most letters, most be reviewed and signed
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G.4.W
2.
by the Office of the County Attorney. This includes signature pages from ordinances,
Number of Original
Attached
-
Documents Attached
3.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
4.
Chairman and Clerk to the Board and possibly State Officials.)
2.
5. Ian Mitchell, Executive Manager
Board of County Commissioners
S
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
6. Minutes and Records
Clerk of Court's Office
document or the final negotiated contract date whichever is applicable.
%
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. primary contact information is cited in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents nee - the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Phone Number
N/A (Not
Contact
..(.�„®IL___
(Initial)
Applicable)
Agenda Date Item was
-� 1
L C L
Agenda Item Number
Approved b the BCC
signed by the Chairman, with the exception of most letters, most be reviewed and signed
Type of Document
by the Office of the County Attorney. This includes signature pages from ordinances,
Number of Original
Attached
-
Documents Attached
sTRUCTiONS & CHECKLIST
L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, most be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
! _
resolutions, etc. signed by the County Attorney's Office and signature pages froml7
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
%
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be ware of your deadlines!
6..
The document was-approved by -the- BCC -oil _ 1 !U ) all-changes
pp — (enter -date and-
made during the meeting have been incorporated in the attached document. The
T -
4— -
County Attorney's Office has reviewed the changes, if applicable.
L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16D i
MEMORANDUM
Date: May 4, 2010
To: Tona Nelson, Sr. Administrative Assistant
Parks & Recreation Department
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: State of Florida Grant Agreement
Attached for your records are two (2) original documents referenced above, (Item
16DI) adopted by the Board of County Commissioners April 27, 2010.
Forward a fully executed original to the Minutes & Records
Department for the Board's Official Record.
If you have any questions, please call me at 252 -7240.
Thank you.
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