Backup Documents 03/09/2010 Item #16D 4
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLt 6 D 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
ROUTING SLIP
Complete routing line~ #1 through #4 as appropriate fOf additional signatures, dates, and/or information needed. If the document is already complete with the
exceotion of the Chairman's sienature, draw a line through routing lines # I through #4, comolete the checklist, and forward to Ian Mitchell (line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. Frank Ramsey Housing and Human Services -::l/ 3ltO
'IT
2.Colleen Greene County Attorney's Office CfYlf; 3.1/.!D
3.
4.
5, Ian Mitchell, Executive Manager Board of County Commissioners ~ '${{( r (0
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee approval Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one oflhe addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the Bee Chairman's sIgnature arc to be delivered to the HCC office only after the Bee has acted to approve the
item,)
Name of Primary Staff Lisa Oienl Housing & Human Services Phone Number 252-6141
Contact
Agenda Date Item was March 9, 2010 Agenda Item Number 16D4
Approved by the BCC
Type of Document Contract Amendments (2) Number of Original 8- (2 contract
Attached 4 Modification forms needing original Documents Attached amendments,
signature. A letter in triplicate neediDg Word version of the 4 modification forms
original signature a stamped signature will letter will be sent. 3 letters,BCC
not be accepted by the DCA. letterhead needed)
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
a ro riate.
Original document has been signedl initialed for legal suI'liciency. (All documents to be
signed by the Chairman, with Ihe exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Ot'Iice and signaturc pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final ne"otiated contract date whichever is a licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
sianature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC oftiee within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCe's actions are nullified. Be aware of your deadlines!
The document was approved by the BCC on 3/09/2010 (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
Count Attorne 's Office has reviewed the chao es, if a llicable.
Yes
(Initial)
LO
N/A(Not
A licable)
2.
3.
4.
5.
6.
LO
LO
LO
LO
LO
I: Forms/ County Forms/ Bee Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16D 4
Donna Fiala
District 1
Frank Halas
District 2
Tom Henning
District 3
Fred W Coyle
District 4
Jim Coletta
District 5
March 9, 2010
Department of Community Affairs
Division of Housing and Community Development
Florida Small Cities and Disaster Recovery CDBG Programs
2SSS Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
To the Department of Community Affairs:
Please accept this modification to a grant agreement between the Department of
Community Affairs and Collier County. The modification is for the Disaster Recovery
Initiative contract #08DB-D3-09-21-01-A03, signed by the Collier County Board of
Commissioners on April 8, 2008, with an effective date of May 14, 2008.
This modification will accommodate the following activities:
Revise Activity Work plans and Extend the Agreement:
A modification is needed to update the current work schedules for each project and
extend the grant period. Five of the six service areas are completed or scheduled for
completion by May of 2010. The extension will facilitate project close-outs and afford
more time to complete service area #3, the Countywide Disaster Recovery Initiative
Single Family Rehabilitation Program.
The enclosed modification was approved by the Board of Collier County Commissioners
at a regularly scheduled public meeting on March 9, 2010.
^
Sincerely, I
"jvQw Cj
Fred W. Coyle
Board of Commissioner'
Collier County, Florida
W. HalTTIon Turner BUilding' 3301 East Tamlami Trail, Naples. Florida 34112' 239-252-8097' FAX 239-252-3602
16D 4
MODIFICATION NUMBER~ TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (the Department"), and Collier County
(the Recipient"), to modifY DCA Contract Number 08DB-D3-09-21-01-A03 , award
dated Mav 23, 2008 , ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $ 2,814,698.15 to Recipient under
the Small Cities Community Development Block Grant ("CDBG") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modifY the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
o Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
X Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of November 13, 2010
X Revise Activity Work Plan
3. The Attachment B, Activity WOlk Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference,
o Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work section of the
Agleement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attachcd hereto and
incorporated herein by reference.
16D 4
Modification #~_
DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier County
Page 2
o Change in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all rcferenccs to " ," as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipicnt and the new
Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that mcct or exeeed the conditions agreed to in the
Participating Party Agrecment between the Rccipicnt and the original
Participating Party.
o Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget and Scope of Work seetion of the
Agreement is hereby delcted and is leplaced by the rcvised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
7, The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference,
o Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work scction of the
Agreement is hereby deletcd and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated hcrein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall bc and arc hercby changed to conform to this Modification, effective
as of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain m full force and
effect, and are to be perfoffiled at the lcvcl spccified in the Agreement.
16D 4
Modification # 4
DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier Countv
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
Department of Community Affairs
Recipient Name: Collier County
Date:
By~-l~~ 1,/ (;'1 \
Name: Fred W. Coyle
Title: Chairman, Board ofC~unty
Commissioners
Date: OJ j", I? C., C
,
By:
Name: Janice Browning
Title: Director, Division of Housing
and Community Development
Approved as to form
and legal sufficiency:
Attest:
DWIGHT E. BROCK, Clerk
By: 0~~
Colleen Greene
Assistant County Attomey
By:
Attest .,. to
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EXHIBIT A-I Contract Amendment for Subrecipienl Agreement
Florida Administrative Code 9BER06- I CFDA# 14.228
"[mmokalee Helping Our People in Emergencies, [nc," (IHOPE)
This amendment, dated , 2010 to the referenced agreement shall be
by and between the parties to the original Agreement, Immokalee Helping Our People in Emergencies, Inc,
(to be referred to as Subrecipient) and Collier County, a political subdivision of the state of Florida, (to be
referred to as "County").
Statement of Understanding
RE: Contract Florida Administrative Code 9BER06-1 CDF A # 14.228 "Immokalee Helping Our People in
Emergencies, IDe".
In order to continue the services provided for in the original Agreement document referenced above, the
Subrecipient agrees to amend the above referenced Agreement as follows:
Note: Words strue" t1lf8HgR have been deleted, Words underlined have been added.
A. PROJECT DESCRIPTION: One page 17 of 23 amend as tollows
Final completion date for funded activity shall be no later tReR /\priI39, 2999 than Mav 13'h 2010,
G. WORK SCHEDULES: On page 18 and 19 of23 amend as follows
.Task End Date
Permitting Februarv 2010
Relocation (residents) F ebruarv 20 I 0
Demolition March 2010
Site preparation March-Aoril 2010
Construction Aoril-Mav 2010
Utility Hook up Mav 2010
Project Completion (receipt of Certificate of Mav 13, 20]0
Occupancy)
Please note that if any of these activities exceed the time lines by two months a revised work schedule must
be submitted /0 HHS.
NOTE: Wark schedules are in effect for oroe:ram monitaTio!! reauirements only and as such are used bv
HOUSING AND HUMAN SERVICES as general target goals rather than strict aenormance renuirements.
!
. ) -+J--
'"" ',;- ~
, '
160 4
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# 14,228
"Immokalee Helping OUf People in Emergencies, Inc."
Page 2 of2
IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
All other tenns and conditions of the agreement shall remain in force.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
Attltst as ... all
rL1~
First Witness
BOARD OF COUNTY COMMISSIQNERS
COLL1E~ COUNTY, FLORIDA
/
SUBRECIPIENT:
lmmokalee Helping Our People in
Emergencies, lnc,
( ~d;L
'y~,-s. ~ (., (1'J""Vf'
Type/print witness name
By:
First Witness
Type/Print Witness name
Approved as to form and
Legal sufficiency:
~7rJ~
Colleen M. Greene
Assistant County Attorney