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VB MSTU Agenda 11/01/2018 Vanderbilt Beach M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 NOVEMBER 1, 2018 2:00 P.M. Naples Park Community Center 654 104th Ave N, Naples, FL I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Bruce Forman – Chairman (11/13/2019) Bill Sjostrom – Vice Chairman (11/13/2020) Mark Weber (11/13/2021) Gabriella R. Miyamoto (11/13/2019) William Harris (11/13/2020) Staff Harry Sells – Project Manager Landscape Aaron Gross, Ground Zero Mike McGee, Landscape Architect III. Approval of agenda IV. Approval of the minutes of October 4, 2018 V. Landscape Maintenance Report-Aaron Gross, Ground Zero Landscape. VI. Conner Park- Mike McGee VII. Project Manager Report, Harry Sells A. Budget report for 11/1/2018 B. General status of burial project and delays C. Status of Phase IV D. Street widening, sidewalk repair, curbing E. New irrigation line VIII. Old Business A. By Laws Approval IX. New Business A. Possible new projects • Street Lights • Park Benches • Trash Cans on Vanderbilt Drive • Refurbishment of Vanderbilt Drive Landscape. • Sidewalks east and west side of Gulf Shore Drive • Trees in ROW of finger streets X. Public Comment XI. Adjourn NEXT MEETING DATE: DEC 6, 2018 Naples Park Community Center 654 104th Ave N, Naples, FL 1 Vanderbilt Beach M.S.T.U Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 OCTOBER 4, 2018 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Vice-Chair Sjostrom called the meeting to order at 2:00 P.M. A quorum of three was present. The Pledge of Allegiance was recited. II. ATTENDANCE Advisory Committee: Bruce Forman – Chairman (Excused) William Sjostrom – Vice Chair Mark Weber Gabriella R. Miyamoto William Arell Harris Staff: Harry Sells - Project Manager Others: Mike McGee – Landscape Architect Aaron Gross – Ground Zero Landscaping Wendy Warren - Premiere III. APPROVAL OF AGENDA Mr. Sjostrom moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. as presented. Second by Ms. Miyamoto. Carried unanimously 3 - 0. IV. APPROVAL OF MINUTES OF SEPTEMBER 6, 2018 Mr. Weber moved to approve the minutes of the September 6, 2018 Vanderbilt Beach M.S.T.U. meeting as presented. Second by Ms. Miyamoto. Carried unanimously 3 - 0. Mr. Harris arrived. A quorum of four was present. V. LANDSCAPE MAINTENANCE REPORT – AARON GROSS, GROUND ZERO LANDSCAPE Mr. Gross reported on landscape irrigation maintenance as follows: • General landscape maintenance was performed including pruning and weeding. • The Public Utilities contractor is repairing the irrigation system bordering the sidewalks where necessary and grass has been planted. VI. CONNER PARK LANDSCAPE DESIGN – MIKE McGEE, McGEE & ASSOCIATES Mr. McGee submitted Vanderbilt Drive Landscape Improvement Plans for Conner Park, including a graphic colored library of proposed plant materials, developed at the 60% level and requested comments. Mr. Sells reported Collier County’s Wastewater Division Collections Section opposes the proposed fence and gate design for the County Lift Station Facility, rendered on documents LD 16 – 17 of the Landscape Shop Drawing Plans, citing vehicle visibility limitations and truck access interference. 2 Two solutions were proposed: A. Remove the fence in its entirety. B. Remove the front of the lift station fence, remove the chain link fence and replace it with an MSTU fence design. Mr. Harris arrived. A quorum of four was present. During Committee discussion the following was addressed: • Mr. Sells will inquire with the Sewer Department regarding the feasibility of retaining the six columns designated as A, B and C on Site Plan LD 16. • Concrete sidewalks will be considered in lieu of paver walkways on the Park entryway perimeter. • Mangroves on the water’s edge and bordering the sea wall belong to the County and will be protected. • Exotic vegetation and storm debris will be removed. • A Vista location to enhance water views, created by pruning of Mangroves, will be considered for incorporation into the design. • The Parks & Recreation Department will allow MSTU use of their irrigation system until the plantings are installed. Mr. Sells will contact Barry Williams, Parks & Recreation Director, to inquire if plans are available for recent renovations to their irrigation system. • South side irrigation will be zoned to accommodate plant requirements possibly installing two heads then reducing to one once plants are established. Annuals will be zoned separately and bubblers will be required for the palm trees. The north side of the project will require a new four zones irrigation system. • A Request for Quote (RFQ) has been prepared by Mr. Sells for extension of the MSTU’s irrigation system on completion of refurbishment. Mr. McGee will provide revised landscape plans to enable Mr. Sells to identify plant specimens and proposed installation locations. Project Bid Schedule During Committee discussion the following was noted: • Mr. McGee requires two months to prepare drawings for bid. • The sign and fence will be bid independently of landscaping. • Grubbing, grading and berming will be done in advance of Clusia planting and fence installation. In accordance with County procedure, the Committee requested Invitations to Bid (ITB) for the Vanderbilt Beach Conner Park refurbishment project be finalized in December 2018 for distribution to qualified contractors. VII. PROJECT MANAGERS REPORT – HARRY SELLS A. BUDGET REPORTS for 09/30/2018 and 10/4/2018 Budget Report for FY-18 dated 9/30/2018 • $1,233,452.58 of the FY18 Ad Valorem property tax revenue budget of $1,280,300.00 have been collected. • Total revenue FY18 is $3,280,236.70 including investment interest, transfers and contributions (minus a 5% reserve of $64,300). 3 • Operating Expense Budget is $3,138,436.70 of which $1,297,371.91 is committed; $443,074.70 is expended. • Other Contractual, Line 18, reflects committed expenses for Phase III. Hole Montes will be retained through completion of Phases II and III. • Unencumbered Operating Expense funds available are $1,397,990.09, primarily a reflection of the delay in Phase IV construction. • Estimated Cash Balance, including funds committed and not spent, as of September 30, 2018 is $2,707,848.89. Budget Report for FY-19 dated 10/4/2018 Mr. Sells provided an overview on the “Vanderbilt MSTU Budget Report on Fund 143” FY18 dated October 4, 2018 highlighting: • FY19 Ad Valorem property tax revenue budget is $1,345,200.00, an increase of 5.09%. • Total revenue FY18 is $4,722,770.26 including investment interest, transfers and contributions (minus a 5% reserve of $67,700). • The Millage rate remains constant at 0.5000. • Operating Expense Budget is $4,568,170.26 of which $1,364,100.26 is committed. • Unencumbered Operating Expense funds available are $3,204,070.00 • Estimated cash available exclusive of commitments is $3,358,670.00. Mr. Sells will research the category under which financial credits for repairs resulting from Mitchell & Starks construction damage during the Public Utilities Project (such as the cost incurred by MasTec for re-boring Vanderbilt Drive), are recorded in the financials and report his findings to the Committee. Mr. Sells noted funds are sufficient to finance completion of Phase III, Phase IV and the Conner Park restoration project. B. GENERAL STATUS OF BURIAL PROJECT and DELAYS Phases II and III Network Electrical Activation Mr. Sells reported: • The majority of the system has been converted from the aerial to the underground network. • Four streets from Pine to Tradewinds Avenues will be activated on completion of Mitchell & Stark’s storm drain installation. • Mr. Sells has requested FPL approval to write two contracts for pole removal: - Vanderbilt Drive north and south of the washout locations including ten finger streets - Poles spanning the five washout locations on Vanderbilt Drive and four adjacent finger streets. • Estimated time frame for removal with two contracts would be end of December 2018 (Phase A) and September 2019 (Phase B). • All Vanderbilt Drive poles plus Phase B poles will remain if FPL does not agree to split up the contracts. • MasTec has ceased work pending receipt of a Switching Order. • Staff does not anticipate a loss of residential power during the switch over process. • Estimated date to complete repairs to five “washout” locations by Quality Enterprises USA, Inc. (QE) and Mitchell & Starks Utilities Project on the West side of Vanderbilt Drive is April 2019. 4 C. STATUS OF PHASE IV DESIGN Underground Facilities Conversion Agreement – GAF Waiver The Board of County Commissioners (BCC) approved the “Underground Facilities Conversion Agreement – Government Adjustment Factor Waiver” contract between Florida Power & Light Company (FPL) and the Vanderbilt Beach M.S.T.U. for the Vanderbilt Drive FPL Phase IV Project in the amount of $287,680.00 on September 25, 2018. Mr. Sells presented the “Applicant-Installed Facilities Agreement for Underground Conversion” (WR #5686943) contract between the Board of County Commissioners for Collier County and Florida Power & Light Company (FPL) for the Vanderbilt Drive FPL Phase IV Project, encompassing the section from 111th Avenue to the north side of the third bridge, enabling the MSTU to assume responsibility as a sub-contractor for burying the utilities (similar to the activity for Phases 2 & 3). Upon completion FPL will assume responsibility for the network. • The contract authorizes the M.S.T.U. to go out for bid for the burial of conduit and placing of equipment, including Comcast cable and Century Link installations and networks. • A new contract for Construction Engineering Inspection (CEI) professional services will be drafted and Request for Quote’s (RFQ) solicited. • Estimated timeline for construction is five to six months with a possible start date of April 2019. • Invitations to Bid will be distributed to qualified contractors in accordance with County procedure with a target date for initial meetings set for November 2018. • Bids will be submitted to the Board of County Commissioners for approval. Mr. Weber motioned to recommend the Board of County Commissioners (BCC) approve the “Applicant-Installed Facilities Agreement for Underground Conversion” (WR #5686943) contract between the Board of County Commissioners for Collier County and Florida Power & Light Company (FPL) for the Vanderbilt Drive Phase IV Project. Second by Ms. Miyamoto. Carried unanimously 4- 0. D. STREET WIDENING, SIDEWALK REPAIR, CURBING A Public Utilities project for restoration of the remaining intersections to increase the radius corners and widen street entrances twenty feet is progressing. Sight distances will be improved by relocating the sidewalks within six feet of Vanderbilt Drive and removing existing Right-of- Way landscaping. Commencement of work to relocate the sidewalks and install curbing on the north three finger streets will be scheduled on receipt of the Request for Quote (RFQ). E. NEW IRRIGATION LINE The irrigation line installation on Vanderbilt Drive consisting of new control wires encased in plastic conduit is complete. Mr. Sells has prepared and Invitation to Bid (ITB) to connect the system to the existing main line. VIII. OLD BUSINESS A. By Laws 5 Mr. Sells distributed the new Vanderbilt Beach Municipal Service Taxing Unit (MSTU) By Laws for Committee review noting they are consistent with existing By Laws. Mr. Weber motioned to approve signature execution of the Vanderbilt Beach Municipal Service Taxing Unit (M.S.T.U.) Advisory Committee By Laws. Second by Ms. Miyamoto. Carried unanimously 4 - 0. The Vanderbilt Beach Municipal Service Taxing Unit (MSTU) By Laws were signed by the Advisory Committee members. IX. NEW BUSINESS A. POSSIBLE NEW PROJECTS Mr. Sells introduced concepts for future improvements to the Vanderbilt Beach M.S.T.U. for Committee consideration including: • Street Lights Street lights will be considered as a future project on completion of Phases II and III construction. • Park Benches Additional benches will be considered for installation on completion of the County’s utility project. • Trash Cans on Vanderbilt Drive Trash cans would be placed next to benches on completion of utility construction. The Landscaping contractor would be responsible for trash removal weekly with the costs incorporated into the landscaping contract. • Refurbishment of Vanderbilt Drive Landscape This project will be considered for implementation upon completion of Public Utility construction and the underground utility project. • Sidewalks east and west side of Gulf Shore Drive This project requires designing and fund allocation. Sidewalks must conform to codes and be ADA compliant. The Committee discussed the sidewalks on the west side of Gulf Shore Drive noting: • The sidewalks are the property of the homeowner. • Continuity of sidewalk materials should be considered for aesthetic and safety purposes. • Avenues to finance the renovation of sidewalks should be researched. Mr. Sells will review the Committee’s request with the Road Maintenance Division and update the Committee at a future meeting. • Trees in ROW Finger Streets A resident’s proposal to plant trees on one or both sides of the finger streets will be considered. X. PUBLIC COMMENT Kathy Foster stated: • Opposition to installation of trash cans on Vanderbilt Drive siting maintenance concerns. 6 • Public Utilities stormwater infrastructure construction has resulted in ponding and water retention in the Swales on the north side of Heron Avenue. Mr. Sells suggested she contact Tom Chmelik, PPMD Director, to discuss the situation. Mr. Sells will talk to Jerry Kurtz, GMD Stormwater Planning, to determine if consideration would be given to eliminating the swales. Vice Chair Sjostrom noted new fire hydrants are being installed on Vanderbilt Beach Road. XI. ADJOURN There being no further business for the good of the County, the meeting was adjourned by order of the Vice-Chair at 3:25 P.M. VANDERBILT BEACH MSTU ADVISORY COMMITTEE ______________________________________ Bruce Forman, Chairman The minutes approved by the Board/Committee on , 2018 “as submitted” [___] OR “as amended “ [___]. NEXT MEETING DATE: OCTOBER 4, 2018 2:00 P.M. NAPLES PARK COMMUNITY CENTER 654 104TH AVENUE, NAPLES, FL NAPLES PARK AREA ASSOCIATION 654104 T" AVENUE NORTH NAPLES, FLORIDA 34108 FACILITY AGREEMENT THIS AGREEMENT made Saturday, September 15, 2018 Between NAPLES PARKAREA ASSOCIATION (herein after known as NPAA) and Harry Sells/ Collier County Gov (herein after known as User), that in consideration of the mutual agreements to be performed by the above, respectively, as stated: I. NPAA agrees that it shall provide space located at 654 104th Avenue North for the expressed purpose of MEETING. II. The User agrees to use the facility on (Month/Day/Year) October 4, 2018 beginning at (Time) 2:00 pm and ending at 4:00 pm for a donation of $65.00 per hour. Total Donation is due prior to the date of the event in the sum of $130.00 III. The User agrees to return the premises (including the building and the surrounding grounds) to the condition under which they were received. The User will be responsible for the set-up of chairs and tables and subsequent storage to their proper location at the conclusion of the event. A refundable deposit of $100.00 has been waived. IV. CANCELLATION: This Agreement may be cancelled, and the deposit refunded in full if the if the cancellation occurs 15 or more days prior to the scheduled event. If the User cancels within 14 days of the event, the deposit shall not be refunded. V. Rules and Instructions: Please see and initial the attached sheet of Rules and Instructions. This Agreement shall be binding upon the parties, their successors, assignees and personal representatives. This Agreement shall be enforced under the laws of the State of Florida. NPAA Representative: Donna Caccese, Vice President Donor: Signature: NPAA Facility Agreement.doc `v/ `�29�' 9 /��mi ar,-I' Ti i � �i.•Tele� Address: Home Phone: 2, J-2 -S'VP Cell Phone: NAPLES PARK AREA ASSOCIATION 654 104TH AVENUE NORTH NAPLES, FLORIDA 34108 FACILITY AGREEMENT THIS AGREEMENT made Saturday, September 15, 2018 Between NAPLES PARK AREA ASSOCIATION (herein after known as NPAA) and Harry Sells/ Collier County Gov (herein after known as User), that in consideration of the mutual agreements to be performed by the above, respectively, as stated: I. NPAA agrees that it shall provide space located at 654 104th Avenue North for the expressed purpose of MEETING. II. The User agrees to use the facility on (Month/Day/year) November 1, 2018 beginning at (Time) 2:00 pm and ending at 4:00 pm for a donation of $65.00 per hour. Total Donation is due prior to the date of the event in the sum of $130.00 III. The User agrees to return the premises (including the building and the surrounding grounds) to the condition under which they were received. The User will be responsible for the set-up of chairs and tables and subsequent storage to their proper location at the conclusion of the event. A refundable deposit of $100.00 has been waived. IV. CANCELLATION: This Agreement may be cancelled, and the deposit refunded in full if the if the cancellation occurs 15 or more days prior to the scheduled event. If the User cancels within 14 days of the event, the deposit shall not be refunded. V. Rules and Instructions: Please see and initial the attached sheet of Rules and Instructions. This Agreement shall be binding upon the parties, their successors, assignees and personal representatives. This Agreement shall be enforced under the laws of the State of Florida. NPAA Representative: Donna Caccese, Vice President Donor: Signature: NPAA Facility Agreement.doc ii -if X-1 e - Address: /%w/ '_r 3y��� Home Phone: 2 Z —4r0,0 pU Cell Phone: 81-690 NAPLES PARK AREA ASSOCIATION 654104 TH AVENUE NORTH NAPLES, FLORIDA 34108 FACILITY AGREEMENT THIS AGREEMENT made Saturday, September 15, 2018 Between NAPLES PARK AREA ASSOCIATION (herein after known as NPAA) and Harry Sells/ Collier County Gov (herein after known as User), that in consideration of the mutual agreements to be performed by the above, respectively, as stated: k NPAA agrees that it shall provide space located at 654 104" Avenue North for the expressed purpose of MEETING. II, The User agrees to use the facility on (Month/Day/year) December 6, 2018 beginning at (Time) 2:00 pm and ending at 4:00 pm for a donation of $65.00 per hour. Total Donation is due prior to the date of the event in the sum of $130.00 III. The User agrees to return the premises (including the building and the surrounding grounds) to the condition under which they were received. The User will be responsible for the set-up of chairs and tables and subsequent storage to their proper location at the conclusion of the event. A refundable deposit of $100.00 has been waived. IV. CANCELLATION: This Agreement may be cancelled, and the deposit refunded in full if the if the cancellation occurs 15 or more days prior to the scheduled event. If the User cancels within 14 days of the event, the deposit shall not be refunded. V. Rules and Instructions: Please see and initial the attached sheet of Rules and Instructions. This Agreement shall be binding upon the parties, their successors, assignees and personal representatives. This Agreement shall be enforced under the laws of the State of Florida. NPAA Representative: Donna Caccese, Vice President Donor: Signature: NPAA Facility Agreement.doc Address: Tk� Home Phone: 2 -,S2 --"A0 Cell Phone: '?L/— 4�y0 VANDERBILT MSTU FUND 143 November 1, 2018 FY19 Vendor Item PO#Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX (1,345,200.00)$ -$ (1,345,200.00)$ 2 DEL AD VALOREM -$ -$ -$ 3 OVERNIGHT INTEREST -$ -$ -$ 4 INVESTMENT INTEREST (7,500.00)$ -$ (7,500.00)$ 5 INTEREST TAX COLLECTOR -$ -$ -$ 6 REVENUE STRUCTURE (1,352,700.00)$ -$ -$ (1,352,700.00)$ 7 TRANSFERS FROM PROP APP -$ -$ -$ -$ 8 TRANSFERS FROM TAX COLL -$ -$ -$ -$ 9 CARRY FORWARD GEN (2,206,300.00)$ -$ -$ (2,206,300.00)$ 10 CARRY FOR OF ENCUMB AMT (1,231,470.26)$ -$ -$ (1,231,470.26)$ 11 NEG 5% EST REV 67,700.00$ -$ -$ 67,700.00$ 12 TRANSFERS & CONTRIB (3,370,070.26)$ -$ -$ (3,370,070.26)$ 13 TOTAL REVENUE (4,722,770.26)$ -$ -$ (4,722,770.26)$ 14 SURVEYING FEES 10,000.00$ -$ -$ 10,000.00$ 15 INDIRECT COST Collier County Indirect Cost Direct Pay 8,500.00$ -$ -$ 8,500.00$ 16 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500189935 100,000.00$ 41,000.00$ -$ 59,000.00$ Reimbursement from PUD Locate Holdings invoice - Dec. to Apr. Direct Pay -$ (23,940.00)$ Ground Zero Grounds Maintenance 4500189935 52,000.00$ Hole Montes CEI Utility Conversion 4500152314 309,280.91$ Mastec North America, Inc.FPL Util. Aerial to Underground Conversion 4500163308 754,728.23$ 2,364.00$ Harts Electric Install new power 4500166205 9,683.77$ Locate Holdings Inc.Locate services for buried utilities 4500181800 75,845.00$ 1,152.00$ BONNESS INC Installation of curbing & sidewalks 4500191775 33,926.57$ Hole Montes Finger street entrance widening 4500184583 64,146.35$ McGee & Assoc. Landscape Architecural Service 4500186398 14,270.00$ 17 OTHER CONTRACTUAL 4,386,070.26$ 1,313,880.83$ (20,424.00)$ 3,092,613.43$ 18 POST FREIGHT UPS 100.00$ -$ -$ 100.00$ 19 ELECTRICITY FPL Electricity TBD 200.00$ 130.00$ -$ 70.00$ 20 WATER AND SEWER Collier County Util.Water & Sewer 4700003601 40,000.00$ 29,226.51$ 773.49$ 10,000.00$ RENT BUILDINGS Naples Park Assocciation Facility Agreement Check payment 130.00$ (130.00)$ 21 RENT EQUIPMENT J.M. Todd Copier Lease (shared)TBD 300.00$ 266.12$ -$ 33.88$ 22 INSURANCE GENERAL Collier County Insurance General Direct Pay 800.00$ -$ -$ 800.00$ 23 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts TBD 10,000.00$ 7,500.00$ -$ 2,500.00$ 24 MULCH 2,500.00$ -$ -$ 2,500.00$ 25 LICENCES AND PERMITS Collier County 2,000.00$ -$ -$ 2,000.00$ 26 CLERKS RECORDING FEES 300.00$ -$ -$ 300.00$ 27 LEGAL ADVERTISEMENTS 400.00$ -$ -$ 400.00$ 28 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv.TBD 2,000.00$ 1,800.00$ -$ 200.00$ 29 OFFICE SUPPLIES Staples Advantage Office Supplies TBD 300.00$ 200.00$ -$ 100.00$ 30 COPYING CHARGES JM Todd Monthly CPC (shared)TBD 300.00$ 300.00$ -$ -$ 31 FERT HERB CHEM 4,000.00$ -$ -$ 4,000.00$ 32 OTHER OPER SUPPLIES 200.00$ -$ -$ 200.00$ 33 OTHER TRAINING 200.00$ -$ -$ 200.00$ 34 OPERATING EXPENSE 4,568,170.26$ 1,394,303.46$ (19,520.51)$ 3,193,387.31$ 35 TRANS TO 111 UNINCOR 96,500.00$ -$ -$ 96,500.00$ 36 TRANS TO 112 UNINCOR 12,100.00$ -$ -$ 12,100.00$ 37 Budget Trans from Appraiser 12,000.00$ -$ 2,116.97$ 9,883.03$ 38 Budget Trans from Tax Collector 34,000.00$ -$ -$ 34,000.00$ 39 TRANSFERS 154,600.00$ -$ 2,116.97$ 152,483.03$ 40 TOTAL BUDGET 4,722,770.26$ 1,394,303.46$ (17,403.54)$ 3,345,870.34$ 2,068,487,415 FY 10 Final Taxable Value 2,005,897,752 FY 11 Final Taxable Value Total Available Balance 3,345,870.34$ 1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 1,394,303.46$ 1,904,053,751 FY 13 July 1 Taxable Value 1,945,640,639 FY 14 July 1 Taxable Value Estimated Cash 4,740,173.80$ 2,044,186,286 FY 15 July 1 Taxable Value 2,195,715,846 FY 16 July 1 Taxable Value 2,385,578,106 FY 17 July 1 Taxable Value 2,560,181,524 FY 18 July 1 Taxable Value 3,394,973.80$ 2,690,415,673 FY 19 July 1 Taxable Value 5.09%Adj. 18 to 19 Actual Cash FY 19 FY 18 Millage 0.5000 0.5000 Millage Cap = .5000 Extension 1,345,208 1,280,091 Property Tax Limitation Impact FY 19 Gross Taxable Value 2,690,415,673 Minus: New Const. Annex.13,029,337 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 2,677,386,336 Prior year FY18 Levy (Proceeds)1,280,093 1,280,091 DR 422 Levy Rolled Back Rate (less Amend. One)0.4781 Estimated Cash Less Uncollected Ad Valorem Taxes 1 VANDERBILT BEACH BEAUTIFICATION MUNICIPAL SERVICE TAXING UNIT (MSTU) ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Vanderbilt Beach Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinances 96-84 as amended. The Committee will make recommendations to the BCC in matters related to Beautification Projects in the Vanderbilt Beach MSTU area, pr eparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint subcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair’s inability to serve, exercise all of the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Advisory Committee shall adopt procedures by which it shall operate. ARTICLE VI Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in February of each year, and the election shall be held immediately thereafter. 2 Section 2. A candidate receiving the majority vote shall be declared elected and shall serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Advisory Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair of Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Vanderbilt Beach Beautification MSTU Advisory Committee shall consist of five (5) members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment shall be for a term of three years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings – Regular meetings of the Advisory Committee shall be held on the first Thursday monthly at the Claussen Family Center of St John’s Church, 625 111th Ave, Naples, FL 34108. The meetings will begin at 2:00 p.m. If a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings – Special meetings of the Advisory Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices – Notices of an Advisory Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72) hours prior to meetings. Section 6. Attendance – Members may notify the Staff Liaison if they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse, he/she may forfeit his/her appointment. Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum of the Committee members physically present; and (2) the members who are present both authorize the participation by telephone and find that the absence was due to “extraordinary circumstances.” Once approved to participate, the absent member can conduct themselves in the same manner as if they were present, including making motions and voting on items. 3 Section 7. Quorum – A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at its next meeting where there is a quorum present. Section 8. Voting – Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes - Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Public Transportation and Neighborhood Enhancement staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk’s Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas – Agendas are set by the Chair with coordination with the Staff Liaison. Members may send agenda items request to the Staff Liaison prior to the publishing of the Agenda. Otherwise, the agenda may be change at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on items NOT on the Agenda XI Members Comments XII Adjourn 4 Next Meeting Date ARTICLE VII Public Participation All Vanderbilt Beach Beautification MSTU Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and, in an effort to be fair to all wishing to participate, the following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda - During each portion of the agenda the Chair may open up the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker’s slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda – A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must register with the Staff liaison prior to this portion of the Agenda by completing a speaker’s slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws 5 Section 1. Any proposed amendment to the By-Laws shall be provided to every Advisory Committee member at least seven seventy-two (72) hours before it is voted on at a regular meeting. Section 2. These Bylaws, and any and all amendments to the By-Laws, will become effective upon an affirmative vote of a majority of the quorum. These By-Laws for the Vanderbilt Beach Beautification MSTU Advisory Committee are hereby approved this _______ day of __________ , 2018 Vanderbilt Beach Beautification MSTU Advisory Committee By: __________________________________________________ Date: __________________ Bruce Foreman, Chair By: __________________________________________________ Date: _________________ Bill Sjostrom, Vice Chair By: __________________________________________________ Date: __________________ Gabriella R. Miyamoto By: __________________________________________________ Date: __________________ William Harris By: __________________________________________________ Date: __________________ Mark Weber Attested by:__________________________________________________ Date: __________________ MICHELLE ARNOLD, PTNE Director 38.A.2Packet Pg. 1075Attachment: Vanderbilt MSTU Meeting Agenda & Backup - November 1, 2018 (7464 : Vanderbilt Beach Beautification MSTU - November 1, 38.A.2Packet Pg. 1076Attachment: Vanderbilt MSTU Meeting Agenda & Backup - November 1, 2018 (7464 : Vanderbilt Beach Beautification MSTU - November 1, 38.A.2Packet Pg. 1077Attachment: Vanderbilt MSTU Meeting Agenda & Backup - November 1, 2018 (7464 : Vanderbilt Beach Beautification MSTU - November 1, Collier County, Florida Vanderbilt Beach MSTU Adjusted Balance Sheet (Unaudited) As of respective date Unaudited As of 9/30/2018 10/4/2018 11/1/2018 11/22/2018 1/4/2019 2/1/2019 3/1/2019 5/3/2019 6/6/2019 7/5/2019 8/2/2019 9/6/2019 Pooled cash and investments 2,808,745.32$ 2,781,081.51$ 2,800,674.15$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Market valuation of investments (done annually)(21,786.68) (12,956.93) (21,786.68) - - - - - - - - - Due from Tax Collector - - - - - - - - - - - - Due from Property Appraiser - - - - - - - - - - - - Due from other funds - - - - - - - - - - - - Interest receivable 6,021.97 4,508.08 6,021.97 - - - - - - - - - Total Assets 2,792,980.61$ 2,772,632.66$ 2,784,909.44$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Goods Receipt/Invoice Receipt 4,217.60$ -$ 3,980.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Accounts Payable 53,292.12 57,362.12 45,839.52 - - - - - - - - - Ending Fund Balance, 10/01/17 - audited 2,022,226.56 Beginning Fund Balance, 10/01/2018 - unaudited 2,715,270.54 2,735,470.89 - - - - - - - - - Revenues: Ad Valorem Collections 1,233,709.90 - - - - - - - - - - - Interest Revenue 31,141.43 - - - - - - - - - - - Miscellaneous - - - - - - - - - - - - Expenditures: Payroll Costs (2,791.59) - - - - - - - - - - - Other Contractural Services (361,116.90) - (7,496.00) - - - - - - - - - Legal Fees - - - - - - - - - - - - Engineering (1,350.00) - - - - - - - - - - - Surveying Fees - - - - - - - - - - - - Rent - Land, Equipment and Storage (1,660.00) - (130.00) - - - - - - - - - Bank Fees - - - - - - - - - - - - Licenses and Permits (8,000.00) - - - - - - - - - - - Indirect Cost Reimbursement (16,500.00) - - - - - - - - - - - Water and sewer (15,207.02) - (773.49) - - - - - - - - - Sprinkler maintenance (1,196.19) - - - - - - - - - - - Landscaping (9,643.00) - - - - - - - - - - - Mulch - - - - - - - - - - - - Other miscellaneous (fertilizer, electricity, refunds etc.)(4,829.19) - (10.68) - - - - - - - - - FPL Underground Conversion - - - - - - - - - - - - Improvements - General (Capital)- - - - - - - - - - - - Transfer to PA (10,088.90) - (2,116.97) - - - - - - - - - Transfer to TC (24,924.21) - 10,146.17 - - - - - - - - - Transfer to Fund 111 (Uninc. MSTD)(94,300.00) - - - - - - - - - - - Total Liabilities and Equity 2,792,980.61$ 2,772,632.66$ 2,784,909.44$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Collier County, Florida Vanderbilt Beach MSTU Source of monies from inception - CUMULATIVE Ad valorem taxes 14,863,585.01$ 14,863,585.01$ 14,863,585.01$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Miscellaneous income (refund)503.65 503.65 503.65 - - - - - - - - - Interest earnings 842,111.50 838,535.29 842,111.50 - - - - - - - - - Insurance recoveries 13,085.17 13,085.17 13,085.17 - - - - - - - - - Good and services (12,081,240.01) (12,105,327.61) (12,089,311.18) - - - - - - - - - Transfers out to other County funds (829,300.00) (829,300.00) (829,300.00) - - - - - - - - - Cash balance as of respective date 2,808,745.32$ 2,781,081.51$ 2,800,674.15$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Q:\Derek\vandymeeting.xls Fiscal 2019 - Unaudited 38.A.2 Packet Pg. 1078 Attachment: Vanderbilt MSTU Meeting Agenda & Backup - November 1, 2018 (7464 : Vanderbilt Beach 38.A.3Packet Pg. 1079Attachment: Vanderbilt MSTU By-Laws Signed (7464 : Vanderbilt Beach Beautification MSTU - November 1, 2018) 38.A.3Packet Pg. 1080Attachment: Vanderbilt MSTU By-Laws Signed (7464 : Vanderbilt Beach Beautification MSTU - November 1, 2018) 38.A.3Packet Pg. 1081Attachment: Vanderbilt MSTU By-Laws Signed (7464 : Vanderbilt Beach Beautification MSTU - November 1, 2018) 38.A.3Packet Pg. 1082Attachment: Vanderbilt MSTU By-Laws Signed (7464 : Vanderbilt Beach Beautification MSTU - November 1, 2018) 38.A.3Packet Pg. 1083Attachment: Vanderbilt MSTU By-Laws Signed (7464 : Vanderbilt Beach Beautification MSTU - November 1, 2018)