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Backup Documents 10/23/2018 Item #16A 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 A 9 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) _ Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office C.nl Cr 1( 1g 4. BCC Office Board of Countyr Commissioners / ( -f? 5. Minutes and Records Clerk of Court's Office /fr.\ 10(21)r(g 2123p� PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Gal Hambright/Coastal Zoning Phone Number 2966 Contact/ Department Agenda Date Item was 10/23/18 Agenda Item Number 16A9 Approved by the BCC Type of Document Work Order Number of Original 1 Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be GH signed by the Chairman, with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the GH document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Of signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 10/23/18 (enter date)and all changes GH made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the '; f f I Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 ��► --C©O\ YU;nWQ. Track.k. 16* 9 Ann P. Jennejohn From: Ann P.Jennejohn Sent: Monday, October 29, 2018 9:27 AM To: hambright_g Subject: Item #16A9 (10-23-18 BCC Meeting) Attachments: Backup Documents 10_23_2018 Item #16A 9.pdf Hi Gail, A sigvted copy of Itevvt #16A9, a work order uvtder Contract #18-7239, approved by the Board October 23, 2018, is attached for your records. Thank you! Avtvt Jevtvtejohvt, Sr. Deputy Clerk Hoard Mivtutes & Records Department Collier County Value Adjustment Board 239-2.S2-8406 1 1 6A 9 Oilier County Procurement Services Change Order Form ®Contract Modification (]Work Order Modification ❑Amendment 195-80288 Contract#: 18-7239 Change#: 3 J Purchase Order#: 45-185929 Project#: 195-90549 J ContractorlFirm Name: Ferreira Construction Co.,Inc. Project Name: Wiggins&Doctors Dredging Project Project Manager Name: J.Gary McAipin,P.E. Department: Coastal Zone Management(GMD) Original Contract/Work Order Amount $ 2,098,980.00`7 2/2.7i18 11.E ''Original BCC Approval Date; Agenda Item # Current BCC Appr©wiid Amount $ 2,191,558.54-/ 5/8/18 10A3 -'Cast BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 2,191,558.50 SAP Contract Expiration Date(Master) • Dollar Amount of this Change $ 159,983.53` 12.03% Total Change from Original Amount Revised Contract/Work Order Total $ 2,351,542.03-' 7.30% Change from Current BCC Approved Amount Cumulative Changes $ 252,562.03, 7.30% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 3/16118 Original 9/22/18 Last Approved 11/30/18 Revised Date 11/30/18 Date ._.__ Completion Date — Date (includes this change) #of Days Added 0 Select Tasks )Add new task(s) ❑Delete task(s) E Change task(s) 0 Other(see below) Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and I or the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact If this change is not processed. Attach additional information from the Design Professional and/or Contractor If needed. 1.) This change order will include contract credits towards the Wiggins Channel dredging phase of the contract for un- dredged materials reflecting a change in the Schedule of Values,and also Include an increase In the scope of work due to an accumulation of increased sedimentation materials that was discovered in the settling Basins as a result of pro-survey data. Prior to the commencement of the Doctors Pass Channel dredging phase of the contract,pre-surveys were required as per the terms and conditions of the contract. The net result of the pre-survey data reflected an Increased accumulation of unanticipated materials caused by Hurricane Irma. The cost to dredge the additional materials is the same contract unit prices as per the original scope of work;however,there is an additional cost increase associated with setting up and disposing of the materials to a nearshore disposal area within the DEP permitted template. Renourishment during sea turtle nesting season required sand to be discharged into an intertidal zone resulting in a credit to the increased scope for eliminating the need for beach grading. In addition,there are other task related cost items associated with the Increased scope of work that Includes additional turbidity monitoring,quantity change to the schedule of values,and Increase turtle monitoring services for 2417 nightly operations according to DEP permit compliance of values, requirements. The combination of excessive bad weather delays and unanticipated surveyed materials discovered within the settling basin of Doctor Pass is the substantive basis supporting this change order request. 2.) The change being requested was not included In the original contract because the contractor encountered unforeseen conditions that included bad weather delays and an extended scope of work due to unanticipated survey data demonstrating an increased amount of materials to be dredged from the channel. 3.) If this modification is not processed the project will not be completed according to the Intended scope of work and will cause financial hardships and DEP permit violations. r t ' Prepared by / f-. /// C Date: tO(.fir G. McAipi '.E.,CVM Manag Acceptance of this Change order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the sante were stated in this acceptance. The adjustment,if any,to the Contract shall constitute a full and final settlement of any and ail claims of the Contractor/Vendor I Consultant/ Design Professional arising out of or related to the change set forth herein,including rtaims far impact and delay costs. Accepted b R Y• -,_... Date:, John Clabattarrr Vjce President Ferreira Co.,Inc.,G neral-Contractor Approved b C�t._4r'�' !.... Date:/�(S!f` A T +f .4 �' C �`. � �c.< y vi Approved b Date: Amy Pette n,Di sion Director Thaddeus L.Cohen,Department Head SchneebergerSar Approved by: a Date: Sara Schneeberger,Procurement Professional (Divisions who may require additional signatures nay include on separate sheet) Revised:1028,2014 1 6A 9 ATTEST: BOARD OF IUNTY COMMI SIONERS Crystal K. Kinzel,clerk COLLIE' OU' Y, FL , •_ '4 a By. , DAVI°. -'* 1 "Andy Solis, Chairman es at, hum s sicinqur0 only. proved as to form and le sality: olleen M. Greene Assistant County Attorney Itern# .....moorp.•••••••.• Agenda Date 0-D110 Redd ---- " # leputy Clerk 4 \\ Ferreira Construction Change Order October 23,2018 (CAOI