Backup Documents 02/09/2010 Item #16E1
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO J 6 E 1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item,)
ROUTING SLIP
Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exec tion ofthc Chairman's signature, draw a line thrau h routin lines #1 through #4, com lete the checklist, and forward to Sue Filson (line #5).
R!lute to Addressee(s) Office Initials Date
(I..:ist in routin order)
1.
.....---------
zh IV
2.
/--------
(Thp. primary contact is the holder of the original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
SUll'mary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
infonnation. All original documents needing the BCC Chairman's signature are to be delivered to the Bee office only after the BCe has acted to approve the
item.
Name of Primary Staff
Contact
Agenda Date Item was
A roved b the BCC
Type of Document
Attached
3.
4.
'Ii. ~
/I..,?,E. I
/
Yes
(Initial)
N/A(Not
A licable)
5. Ian Mitchell, BCC Office
Su erVlsor
6. Minutes and Records
Board of County Commissioners
~
tlJft
~
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Phone Number
Agenda Item Number
Number of Original
Documents Attached
i: Forms! County Forms/ Bee Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05. Revised 9.18.09
ao/!) -1
I.
INSTRUCTIONS & CHECKLIST
Initial the Yes coiumn or mark "N/A" in the Not Applicable column, whichever is
a ro date.
Originai document has been signed/initialed for iegal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Cierk to the Board and ossibl State Officials.)
All handwritten strike-through and revisions have been initialed by the County'Attorney's
Office and all other arties exce t the BCC Chairman and the Cierk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final negotiated contract date whichever is a licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours ofBCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the Bee's actions are nullified. Be awar of your deadlines!
The document was approved by the BCC on (enter date) and all changes
made during the meeting have been in corpora ed n the attached document. The
Count Attorne 's Office has reviewed the chao es, if a licable.
~
3.
4.
5.
6.
16 E 1
MEMORANDUM
Date:
February 10,2010
To:
Gary Bigelow, Property Acquisition Specialist
Facilities Management Department
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Resolution 2010-26: Authorizing the execution of
Deed Certificates for the sale of burial plots at Lake Trafford
Memorial Gardens Cemetery during the 2010 Calendar Year
Attached for your records is a copy ofthe document referenced above, (Item #16El)
adopted by the Board of County Commissioners on Tuesday, February 9, 2010.
The Minutes and Records Department has kept the original Resolution for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment (1)
16 E 1/<~
EXECUTIVE SUMMARY
Recommendation to approve a Resolution authorizing the Commission Chairman
to execute Deed Certificates for the sale of burial plots at Lake Trafford Memorial
Gardens Cemetery during the 2010 calendar year.
OBJECTIVE: To obtain authorization for the Board of County Commissioners' (Board)
Chairman to execute Deed Certificates for the sale of burial plots during the 2010 calendar year.
CONSIDERATION: The need existed in Collier County for cemetery space for interment of
deceased indigents so in December 1964, 20 acres, on Little League Road in Immokalee, was
purchased for this purpose. The property was platted as Lake Trafford Memorial Gardens
Cemetery (Cemetery) in 1967 with 17,850 (984 infant and 16,866 adult) burial plots.
The Cemetery was used solely for indigent burials until it was opened to the public in 1982. The
Board formally adopted a Cemetery operations' policy in July 1982 under Resolution 82-105.
The policy was subsequently revised on several occasions including the most recent,
Resolution 2009-253 on October 27, 2009. According to the policy, the Real Property
Management Section of the Facilities Management Department, under the auspices of the
Administrative Services Administrator, is responsible for the daily administration of the
Cemetery, which includes preparing and processing Deed Certificates for the sale of burial plots
to the public.
Deed Certificates require execution by the Board Chairman, and prior to 1992, sales
transactions were presented to the Board for approval on an individual basis. These sales are
numerous, so in order to expedite the acquisition process and relieve Commissioners of having
to review format documents, the Board has since, on an annual basis, granted the current
Chairman the authority to execute Deed Certificates on the Board's behalf without further
approval required. Deed Certificates are approved by the County Attorney's Office prior to
being transmitted to the Chairman for execution.
Based upon historic sales data, 16 plot sales are projected during Fiscal 09/10. At $375 for a
standard adult plot, $150 for a veteran plot, and $100 for an infant plot, total revenue from plot
sales of $5,725 is projected during FY 09/10.
LEGAL CONSIDERATION: The attached Resolution has been reviewed and is legally
sufficient for Board action. - JW
FISCAL IMPACT: All proceeds from plot sales are deposited in the Lake Trafford Memorial
Gardens' General Fund Account (001).
GROWTH MANAGEMENT: There is no impact on the County's long-range planning effort.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to execute the attached Resolution.
PREPARED BY: Gary Bigelow, Property Acquisition Specialist, Real Property Management,
Facilities Management Department
RESOLUTION NO. 2010-...2.L
16E 1"
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS,
COLLIER, COUNTY, FLORIDA, AUTHORIZING THE EXECUTION OF
DEED CERTIFICATES FOR THE LAKE TRAFFORD MEMORIAL
GARDENS CEMETERY, BY THE CHAIRMAN OF THE BOARD FOR
THE 2010 CALENDAR YEAR.
WHEREAS, Collier County acquired a twenty (20) acre site by Warranty Deed dated December 15,
1964 from J.C. Turner Lumber Company and recorded in the Public Records of Collier County in O.R.
Book 180, Page 773 on December 21, 1964, for use as a public cemetery known as the Lake Trafford
Memorial Gardens Cemetery; and
WHEREAS, the Board of County Commissioners adopted Resolution No. 82-105 on July 27,1982,
which governs the rights of interment, administration, maintenance and development of the Lake Trafford
Memorial Gardens Cemetery, said policy including the disposition of indigent deceased; including
subsequent policies, and
WHEREAS, the Board adopted Resolution No. 2009-253 on October 27, 2009, which adopted a
cremation policy and revised the rules and reguiations policy which govern the administration and
development of the cemetery; and
WHEREAS, there is a benefit to the County and to the public if the administrative procedures
concerning Deed Certificates for the Lake Trafford Memorial Gardens Cemetery are expedited, while
maintaining the safeguards of staff and legal counsel review of such documents; and
WHEREAS, the Board of County Commissioners recognizes the benefit of reducing time for Board
approval on reviewed and approved Deed Certificates for the Lake Trafford Memorial Gardens Cemetery.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA that
1. The Board of County Commissioners does hereby authorize the Chairman of the Board of
County Commissioners to execute Deed Certificates for the Lake Trafford Memorial
Gardens Cemetery, pursuant to Resolution No. 2009-253 on October 27,2009 and the
County's administration of that Resolution, whereupon the Deed Certificates have been
previously reviewed and approved by Reai Property Management and the County
Attorney's Office.
The authorization of the Chairman to execute the Deed Certificates for the Lake Trafford
Memorial Gardens Cemetery hereunder shall extend solely for the 2010 caiendar year.
This Resolution adopted this ~ day of ff:P/2.U ~'f ' 2010, after motion, second and
majority vote. \ .'
~' ,- \ <~'\uJ . H/'!,!,
ATTEST:'...... "I>.
(., . ,1'
DWIG1HTp;B'ROCK., ~erk
_. .,.'c....'... .',
~:::;. ~.~ \'l~" ': f;
:".:;;;
: :~ ::...'
2.
BY',
OL.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
'-1_ 1\ W. ~
BY: -ru-<<-
Fred W. Coyle, Chairman
as to form fhd legal fficiency:
Item # I(PEL
~~:da a..q -( 0
ig ,Assistant County Attorney
'"
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 E 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Prin! 011 pink paper. Attach to original document Original documents should be hand delivered to {he Board Oftice. rhe completed routing slip and original
documents an: to be forwarded to the Board Office only after the Board has tuken action on the item.)
ROUTING SLIP
Complete rouling lines #] through #4 as approprillle fOT addItional signatures, dates, and/or infomlation needed If the document is already complete with the
excention of the Chairman's sil!nature, draw a line throuf!:h routim!: Jines # I lhroug~ #4, comDlete the checklist, and forward to Sue Filson (line #5)
Rpute to Addressee(s) Office IuitiaIs Date
J.l)'st in routing order)
1.
2. .
3.
4. - -
C ---' ,
,-
.-.-"'...---
5. Ian Mitchell, BCC Office Board of County Commissioners ~ (,/l)/CO
Supervisor
6. Minutes and Records Clerk of Court's Office
,
(The; primary contact is the holder of the original document pending Bee approval. Nonnally the primary contact is the person who created/prepared the executive
sUil'mary. Primary contact information is needed in the even! one oflhe addressees above, including Sue Filson, need to contact stafffaf additional or missing
information. All original documents needing the Bee Chairman '$ signature are to be delivered to the Bee office only after the Bee has acted to approve the
item.)
Name of Primary Staff
Contact
Agenda Date Item was
A roved b the BCC
Type of Document
Attached
PRIMARY CONTACT INFORMATION
/2-<"- 6 6LClnJ
:,,>,/01/ -='01 () ;/2.ti/O _2(0
c.7' ,.- cr , _, /2.e~CJ ./
<-
J~r;::b5
Phone Number
.Ie
"73
[FI
Agenda Item Number
Number of Original
Documents Attached
I.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
a pro riate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attoll1cy. This includes signature pages fyom ordinances,
resolutions, etc. signed by the County Attoll1ey's Office and signature pages from
contracts, agreements, etc, that have been fully executed by all parties except the Bce
Chairman and Clerk to the Board and possibly State Officials.)
All handwritten strike-through and revisions have been initialed by the County"Attoll1cy's
Office and all other parties excepllhe BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofI3Ce approval of the
document or the final negotiatcc! contract date whichever is applicable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and ini!ials are required.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to fan Mithchell in the Bee office within 24 hours ofBCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the Bee's actions ure nullified. Be aware of your deadlines!
The document W;iS approved by'the BCC OH.;;.J'ilL.!2...-. .~_(enl{T date) and ~'II-~hangcs
made during the meeting have been illcorponttcd in the attached document. The
__~;!~.u._~~t.Y Attorney's Ornec h}I~-.,r~_~~~_ed the c_!!.anges, if appl~~bJe.__~_,__,,~__~
,.)
<.-7""---
Yes
(Initial)
NIA(Not
A licable)
"
3.
4.
5.
6.
71/
jJ
tJlrv-
-~/
\-'drIllS/ Coullty Forms! Bee Fom!.';! Originiil DocullIents Routing Slip \VWS Original 9.030.1, f{tviscd ] .26.05, RCl'hCrJ 1..2'1.05, Revised 9.1809
16E '!
MEMORANDUM
Date:
June 15,2010
To:
Gary Bigelow,
Property Acquisition Specialist
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
Deeds
Contract #3053 & #3058
Attached is the original Purchase Agreement referenced above (Agenda Item #16EI)
approved by the Board of County Commissioners on Tuesday, February 9, 2010.
After processing please forward a fully executed copy to the Minutes & Records
Office for the Board's Official Record.
If you should have any questions, please contact me at 252-7240.
Thank you.
Attachment
DECEASED: MICHAEL COOPER
CONTRACT NO.: 3058
DEED NO.: 1648
.16E ~I
mttb QCtlttfttatt
'bkt ~faffofb :mtmorial ~afbtn~
~bi~ 3Jnbenture made this 15M day of JU.uc: .2010, is made between the BOARD OF COUNTY
COMMISSIONERS of COLLIER COUNTY, a Political Subdivision of the State of Florida, whose mailing address is
330lTamiami Trail East, W. Harmon Turner Building, Naples, Florida 34112, party of the first part, and
CHRISTINE EBY whose mailing address is 417 Alabama Road South, Lehigh Acres, FL 33936, party of the second
part.
Witne..etb, that the party of the first part, for and in consideration of the sum of $1.00 and other good and
valuable considerations paid by the party of the second part, receipt of which is hereby acknowledged, hereby
grants, bargains, sells, conveys, and confirms unto the party of the second part, his/her heirs and assigns, for the
sole purpose of burial, the following described property situated in Collier County, Florida.
~rounb &plltt
The North 1/2, Lot 22, Block E-22
LAKE TRAFFORD MEMORIAL GARDENS, as recorded in Plat Book 8,
Pages 32 through 40 and Page 88 of the Public Records of Collier County, Florida.
To have and to hold said property, subject to conditions and limitations set forth in the Rules and Regulations,
now in existence, or which may hereafter be adopted by the Board of County Commissioners of Collier County, for
the administration, maintenance, and development of 'Ellke tltrll(fqrll :/Iltmorilll fJJllrlle"g:
In accordance with Section Seven of the Rules and Regulations, "No resale or transfer of interment rights other
than by involuntary operation of law shall be permitted, except that the County shall repurchase by quit claim deed
any unused right upon request from the owner thereof for the original price, less recording or other fees, and any
other actual determinable expenses."
The party of the first part shall not be liable for loss or damage caused by an act of God, common enemy, thieves,
vandals, strikers, malicious mischief makers, unavoidable accidents, riots or order of any military authority.
3Jn Witne.. Wbereo(, the Board of County Commissioners of Collier County, Florida, has caused these
presents to be signed by its Chairman and Clerk, the day and year first above written.
ATTEST: )
DWIGHTE:BROCK; Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
""-1 tL l,,). C' ,,~~~~
BY: 11- .
Fred W. Coyle, Chairman '.
~~~~
.f1Il....' ...~ .. /. .
. ~! i ,;"
gaT sufficiency:
--'
ounty Attorney
DECEASED: PRE-NEED
CONTRACT NO,: 3053
DEED NO,: 1653
16E
1
meeb €ertifttatt
llake Ql;rafforb memorial 8arbens
Ql;bis 3Jnbtnturt made this /:;/4. day of ~ A-'E , 2010, is made between the BOARD OF COUNTY
COMMISSIONERS of COLLIER COUNTY, a Political Subdivision of the State of Florida, whose mailing address is
330lTamiami Trail East, W, Harmon Turner Building, Naples, Florida 34112, party of the first part, and
GUADALUPE GARZA whose mailing address is 515 Eustis Avenue, Immokalee, FL 34142, party of the second part.
Witnt~~ttb, that the party of the first part, for and in consideration of the sum of $1.00 and other good and
valuable considerations paid by the party of the second part, receipt of which is hereby acknowledged, hereby
grants, bargains, sells, conveys, and confirms unto the party of the second part, his/her heirs and assigns, for the
sole purpose of burial, the following described property situated in Collier County, Florida,
~rounb &pllte
The South1/2, Lot 14, Block F-19
LAKE TRAFFORD MEMORIAL GARDENS, as recorded in Plat Book 8,
Pages 32 through 40 and Page 88 of the Public Records of Collier County, Florida,
To have and to hold said property, subject to conditions and limitations set forth in the Rules and Regulations,
now in existence, or which may hereafter be adopted by the Board of County Commissioners of Collier County, for
the administration, maintenance, and development of ZlIke tIIrllffqrb JIlemorilll f6l1rbenl.
In accordance with Section Seven of the Rules and Regulations, "No resale or transfer of interment rights other
than by involuntary operation of law shall be permitted, except that the County shall repurchase by quit claim deed
any unused right upon request from the owner thereof for the original price, less recording or other fees, and any
other actual determinable expenses."
The party of the first part shall not be liable for loss or damage caused by an act of God, common enemy, thieves,
vandals, strikers, malicious mischief makers, unavoidable accidents, riots or order of any military authority.
3Jn Witnt~~ WbtrtOf, the Board of County Commissioners of Collier County, Florida, has caused these
presents to be signed by its Chairman and Clerk, the day and year first above written.
ATTEST: _.. '," "n",
DWIGHT-E.' BROCK, Clerk
. .,~'
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: Fre~:~ c~~m~d~
-
:'. ".e .
ltvNtn_~,~. _,.
.,_..L
AP(6v<\d as to t"orm~nd le3"1 sufficiency:
Je We ght
Ass, ant County Attorney