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Agenda 10/23/2018 Item #16D1710/23/2018 EXECUTIVE SUMMARY Recommendation to provide after-the-fact approval for the submittal of the FY2018-2019 State Aid to Libraries Grant application to the Florida Department of State, Division of Library and Information Services for funding in the estimated amount of $200,651. OBJECTIVE: To obtain State Aid to Libraries Grant funds in the estimated amount of $200,651. CONSIDERATIONS: Collier County Public Library qualifies for State Aid to Libraries under Chapter 257 of the Florida Statutes. The Florida Department of State, Division of Library and Information Services administers this program. The Board of County Commissioners (Board) has approved submission of the application for State Aid and associated contracts and documents for over three (3) decades. State Aid for FY19 was authorized by the 2018 Florida State Legislature. State Aid is available to Florida public library systems that qualify as a result of meeting minimum requirements as stipulated in Chapter 257, Fla. Stat. and Chapter 1B-2, Florida Administrative Code. The grant amount is calculated using a formula that considers: (1) the number of library systems in Florida that qualify in a given year, (2) the total amount made available by the State Legislature to improve library services within the State, and (3) the amount of local funds appropriated for the Library adjusted by a factor of up to twenty-five (25) cents on the dollar. Funds are intended to supplement, rather than replace, local effort towards that end. State Aid may not be used for the purchase or construction of a library building or library quarters. It may be used for operating and maintenance purposes, personnel, materials, and equipment. The grant application preparation occurred in September leaving insufficient time for Board action to meet the grant submission deadline of October 1, 2018. Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications with subsequent Board action at the next available Board meeting to ratify the approval as “after-the-fact.” The Board will have the opportunity to accept or reject the funds if the grant is approved. FISCAL IMPACT: Preliminary estimates show that Collier County Public Library should receive about $200,651 in State Aid. Upon notification of the grant award, the Board will be asked to accept the grant and approve the Budget Amendment to recognize the revenue and appropriate the expenditures. There is no impact to the General Fund with this grant. LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the grant is approved. Accordingly, this Office has no issue with respect to the legality of this request, which is appropriate for Board action and requires a majority vote for Board action. -JAB GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this request. RECOMMENDATION: To provide after-the-fact approval for the submittal of the FY2018-2019 State Aid to Libraries Grant application for funding in the estimated amount of $200,651. Prepared By: Tanya Williams, Director, Library Division ATTACHMENT(S) 1. 18-048 CM-MEMO 2018 09-24 Library FY19 State Aid (PDF) 2. [linked] 19-ST-08 State Aid to Libraries Grant Application (PDF) 16.D.17 Packet Pg. 1342 10/23/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.17 Doc ID: 6926 Item Summary: Recommendation to provide after-the-fact approval for the submittal of the FY2018-2019 State Aid to Libraries Grant application to the Florida Department of State, Division of Library and Information Services for funding in the estimated amount of $200,651. Meeting Date: 10/23/2018 Prepared by: Title: Administrative Assistant – Library Name: Karen Tibbetts 10/01/2018 8:58 AM Submitted by: Title: Assistant Division Director - Library – Library Name: Tanya Williams 10/01/2018 8:58 AM Approved By: Review: Library Tanya Williams Additional Reviewer Completed 10/01/2018 10:46 AM Public Services Department Kimberley Grant Level 1 Reviewer Completed 10/02/2018 12:12 PM Public Services Department Todd Henry Level 1 Division Reviewer Completed 10/02/2018 12:49 PM Grants Erica Robinson Level 2 Grants Review Completed 10/02/2018 4:37 PM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/09/2018 9:51 AM County Attorney's Office Emily Pepin CAO Preview Completed 10/09/2018 3:13 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/09/2018 3:33 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/10/2018 10:04 AM Grants Therese Stanley Additional Reviewer Completed 10/15/2018 9:54 AM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 10/16/2018 3:31 PM Board of County Commissioners MaryJo Brock Meeting Pending 10/23/2018 9:00 AM 16.D.17 Packet Pg. 1343 16.D.17.a Packet Pg. 1344 Attachment: 18-048 CM-MEMO 2018 09-24 Library FY19 State Aid (6926 : Approval for FY18-19 State Aid to Libraries Grant application) • L` 0 State Aid to Libraries Grant FY 2018-2019 Application 19 -ST -08 Submitted by: Public Services Department, Library Division Tanya Williams, Division Director -Library 2385 Orange Blossom Drive Naples, FL 34109 239-252-2959 Tanya. Wi I I ia ms(a-)-col I iercountyfl. gov Grants Compliance Office Therese Stanley, Grants Compliance 239-252-2959 Therese. Stan ley(cb-colIiercountyfl.gov Applicant Information Expenditure Report Certification Designation of Single Library Administrative Unit Designation of a Governing Body Verification of Governing Body Authority Interlocal Agreements or Contacts to Establish the Library Position Description of Single Administrative Head Certification of Credentials of Single Administrative Head Schedule of Library Hours Long Range Plan Interlocal Agreement for Library Services Verification of Reciprocal Borrowing Verification of Joint Planning Grant Agreement (Due 12/1/2018) Annual Plan of Service (Due 12/1/2018) [� Budget Due 12/1/2018) Summary Financial Report Form Due 12/1/2018) Annual Statistical Report Form (Due 12/1/2018). Review and Submit (Electronic Signature) Estimated FY 2018-2019 Grant Award Executive Summary - DRAFT NEW AVEAv 9/20/2018 https://www.dosgrant;.com/GrentAppliCation/PrintProview?gid=5422 Collier County Public Library • Project Title: State Aid to Libraries Grant Project Number: 19-sT o8 A. Applicant Information Page I of 20 a. Organization Name: Collier County Public Library v' b. FEID: 59-6000558 c. Phone number: 239.593.3511 d. Principal Address: 2385 Orange Blossom Drive Naples, 34109-8840 e. Mailing Address: 2385 Orange Blossom Drive Naples, 34109-8840 f. Website: www.colliergov.net/library g. Organization Type: County Government h. Organization Category: Library i. County: Collier j. DUNS number: 076997790 1 . Applicant Director First Name Tanya Last Name Williams Phone 239.593.3511 Email Tanya.Williams@colliercountyfl.gov 2. Project Manager * First Name Tanya Last Name • Williams Phone https://www.dosgrants.cortVGrantApplication/PrintProview?gid=5422 1123 9120/2018 https:/twww.dosgrants.com/GrantALpplicationtPrintProview?gid=5422 239.593.3511 Email is Tanya.Williams@colliercountyfl.gov • 3. Choose Library Type: * *Single county library QMunicipal library QCounty participating in a Multicounty library QMulticounty library 4. Is the library in its first two years of operation? Oyes ®No https://www.dosgrents.oonVGrantApplication/PrintPrevkw?gid=5422 2/23 9/20/2018 hupsitwww.dosgrants.conVGrantApplication/PringNeview?gid=5422 B. Expenditure Report Page 2 of 20 The Expenditure Report provides details on library expenditures by funding source. The information assists both local library personnel and Division staff in verifying the accuracy of the funds a library reports as expenditures qualifying for match under Chapter 257, Florida Statutes. The total amount listed in the "Local" column is the amount used to calculate the State Aid grant amounts. OHelp Click Save to Update Totals 1. Expenditure Report -October 1, 2016 - September 30, 2017 * Expenditure Report -October 1, 2016 - September 30, 2017 Expenditure Category Local State Federal Other Total 10 Personnel Services $5,150,818 $5,150,818 30 Operating Expenses $2,387,342 ;57,099 $2,444,441 60 Capital Outlay (Non -Fixed) $769,006 $128,602 $897,608 is Other $0 Total for the operation & maintenance $8,307,166 $185,701 $0 $0 $8,492,867 of the library 60 Capital Outlay (Fixed, including $0 purchase or construction of a library building or quarters) 2. Notes If your total expenditures have changed by more than 10% from last year, please explain in the Notes field. Please describe the funds included in the "Other" Expenditures column in the Notes field, if any. Prior years (FY 2016) State Aid Certified Expenditure was $8,308,666 which is a decrease of 0.02% (<10%). https://www.dosgrants.corrVGrantAppkation/PrintProviev?gid-5422 3123 0 0 0 Expenditure/ Appropriation Report FY17 October 1, 2016 to September 30, 2017 EXPENDITURE/ FUNDING OR REVENUE SOURCES: TOTAL APPROPRIATION CATEGORY LOCAL STATE FEDERAL OTHER 10 Personnel 5,150,817.51 $0 $0 $0 $5,150,818 30 Operating 2,387,342.28 57,098.92 $0 $0 $2,444,441 60 Capital Outlay 769,005.59 128,602.40 $0 $0 $897,608 (Non -Fixed) Other $0 $0 $0 $0 $0 Total for the operation & maintenance of the library $8,307,165 1 $185,701 L $0 1 $0 $8,492,867 60 Captial Outlay (Fixed, including purchase or construction of a library building or quarters) • Fund 001 Personnel (500000-599999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-KICI 5,491,200.00 5,491,200.00 17,777.21 5,115,501.87 * 156100 LIBRARYADMIN 1,118,500.00 1,118,500.00 15,227.00 1,035,750.84 * 156110 NAPLES BRANCH 996,800.00 996,800.00 901,027.44 * 156140 G GATE BRANCH Lib 404,300.00 404,300.00 395,500.46 * 156145 ESTATES BRANCH LIB 253,200.00 253,200.00 735.00 250,342.93 * 156150 IMM BRANCH LIB 243,500.00 243,500.00 635.21 221,773.84 * 156160 MARCO ISL BRANCH L 305,800.00 305,800.00 268,444.38 * 156170 VANDERBILT BCH LIB 277,000.00 277,000.00 261,721.68 * 156175 LIBRARY HEADQUARTE 1,158,800.00 1,158,300.00 1,074,245.56 * 156180 E NAPLES BRANCH LI 176,300.00 176,800.00 173,282.73 * 156185 SOUTH REGIONAL LIB 557,000.00 557,000.00 1,180.00 533,412.01 Operating (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual Grand Total-FC/C1 2,285,300.00 2,281,800.00 17,777.21 2,202,843.97 * 156100 LIBRARY ADMIN 1,637,200.00 1,633,700.00 15,227.00 1,597,478.25 * 156110 NAPLES BRANCH 112,500.00 112,500.00 108,384.36 156140 G GATE BRANCH LJB 98,100.00 99,100.00 91,147.25 156145 ESTATES BRANCH LIB 45,300.00 45,300.00 735.00 36,322.99 * 156150 IMM BRANCH LIB 28,100.00 28,100.00 635.21 24,727.47 * 156160 MARCO ISL BRANCH L 68,600.00 71,100.00 68,445.57 * 156170 VANDERBILT BCH LIB 34,300.00 34,300.00 32,629.43 ' 156175 LIBRARY HEADQUARTE 140,300.00 140,300.00 132,392.05 " 156180 E NAPLES BRANCH LI 21,500.00 21,500.00 20,876.97 * 156185 SOUTH REGIONAL LIS 99,400.00 95,900.00 1,180.00 90,439.63 Capital (700000.799999) Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/Cl * 156100 LIBRARY ADMIN 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 Personnel Operating Capital TOTAL 5.115.501.87 2202,843.97 50,000.00 7,368.345.84 • Fund 129 Personnel (500000-599999) Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual `* Grand Total-FC/CI * 156112 LIB ADMIN GRANT 251,900.00 251,900.00 45,595.71 45,595.71 1,448.00 1,448.00 31,874.17 31,874.17 Operating (600000-699999) Fund Ctr l Comm Item Adapted Budget t Amended Budget Commitment Actual Grand Total-FC/Cl * 156112 LIB ADMIN GRANT 251,900.00 251,900.00 523,583.73 523,583.73 1,448.00 1,448.00 14,148.00 12,700.00 Capital (700000-799999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Grand Total-FC/Cl * 156112 LIB ADMIN GRANT 43,183.24 43,183.24 6,970.00 6,970.00 Personnel Operating Capital TOTAL 31,874.17 14.148.00 6.970.00 52,992.17 • Fund 301 Oneratine (600000-699999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Grand Total-FC/Cl * 156114 LIBRARY CAPITAL 30 450,000.00 450,000.00 100,000.00 100,000.00 2,030.82 2,030.82 450,365.52 450,365.52 Canital [700000-799999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/CI * 156114 LIBRARY CAPITAL 30 450,000.00 450,000.00 453,467.06 453,467.06 2,030.82 2,030.82 450,365.52 450,365.52 Personnel Operating Capital TOTAL 0.00 0.00 450,365.52 450,365.52 0 0 0 Fund 307 Oneratine (600000-699999) Fund Ctr / Comm Item Adopted Budget Amended Budget t Commitment Actual ** Grand Total-FC/CI * 156111 LIB ADMIN NON IMP Capital [700000-7999991 Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual " Grand Total-FC/CI * 156111 LIB ADMIN NON IMP Personnel Operating Capital TOTAL 0.00 0.00 0.40 000 • Fund 355 Operating (600000-699999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/CI * 156190 LIBRARY IMPACT FEE 275,000.00 275,000.00 116,270.54 116,270.54 5,611.50 5,611.50 25,442.40 25,442.40 Capital (700000-799999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual '* Grand Total-FC/CI * 156190 LIBRARY IMPACT FEE 275,000.00 275,000.00 297,576.74 297,576.74 29.47 29.47 181,060.69 181,060.69 Personnel Operating Capital TOTAL 0.00 25,442.40 181,060.69 206,503.09 0 Fund 612 Personnel (500000-599999) Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual Grand Total-FCICI * 156113 LIB ADMIN TRUST 56,500.00 56,500.00 56,500.00 56,500.00 3,441.47 3,441.47 Ooeratinp, (600000-699999) Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual Grand Total -MCI * 156113 LIB ADMIN TRUST 150,000.00 150,000.00 150,000.00 150,000.00 144,907.91 144,907.91 Capital (700000-799999) Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/CI * 156113 LIB ADMIN TRUST 200,000.00 200,000.00 200,000.00 200,000.00 80,609.38 80,609.38 Personnel Operating Capital TOTAL 3,441.47 144,907.91 80,609.38 228,958.76 LJ Fund 709 Personnel (500000-599999) • • Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/Ci * 256115 LIBRARY GRANTS 301,782.42 301,782.42 67,098.92 57,098.92 Oneratinf! (600000-699999) Fund Ctr 1 Comm Item Adopted Budget Amended Budget Commitment Actual '* Grand Total -MCI * 156115 LIBRARY GRANTS 301,782.42 301,782.42 67,098.92 57,098.92 Caoital 1700000-799999) Fund Ctr f Comm Item Adopted Budget Amended Budget Commitment Actual ** Grand Total-FC/Cl * 156115 LIBRARY GRANTS 386,296.96 385,296.96 128,602.40 128,602.40 Personnel Operating Capitaf TOTAL 0.00 57,098.92 128,602.40 185,701.32 o • • Fund 710 OperatiriR (600000-699999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual '* Grand Total-FC/CI * 156116 LIBRARY MATCHING F 48,005.44 48,005.44 Capital (740000-799999) Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual *' Grand Total-FC/CI * 156116 LIBRARY MATCHING F 48,005.44 48,005.44 Personnel Operating Capital TOTAL 0.00 - - 0 0 0 Tanya Williams, Library, HIS State Aid Application Expenditure Report Reconciliation FY 2017 Local 5,150,817.51 Personnel Operating Capital TOTAL Fund 001 5,115,501.87 2,202,843.97 50,000.00 7,368,345.84 Fund 129 31,874.17 14,148.00 6,970.00 52,992.17 Fund 301 0.00 0.00 450,365.52 450,365.52 Fund 307 0.00 0.00 0.00 0.00 Fund 355 0.00 25,442.40 181,060.69 206,503.09 Fund 612 3,441.47 144,907.91 80,609.38 228,958.76 Fund 709 0.00 57,098.92 128,602.40 185,701.32 Fund 710 0.00 0.00 0.00 0.00 5,150,817.51 2,444,441.20 897,607.99 8,492,866.70 8,492,866.70 Local 5,150,817.51 2,387,342.28 769,005.59 8,307,165.38 State 0.00 57,098.92 128,602.40 185,701.32 Federal 0.00 0.00 0.00 0.00 5,150,817.51 2,444,441.20 897,607.99 8,492,866.70 8,492,866.70 �BCS_BUD_SI ACTUAL Collier County, Florida gate 11/27/2017 Budget to Actual Comparison BCS Drilldown Report Time 11:12:40 Fiscal Year 2017 Client 300 per itd 0 to 13 Fund 001 GENERAL FON[} to GENERAL FUND GENERAL FOND Fund Center 156100..156190 funds Center Commitment Item 500000..799999 Commitment Item Grants to Funded Program • to WARNING - Report contains 1'r end t reversing entries that do NOT consume budget, Available Balance cclumn is not accurate Fund Orr / C— Item Adopted Budget Amended Budget Commitment lOCRaI Available I■ �cJAc-Y + Grand Total-FC/CI 7,826,500.00 7,823,000.00 17,777.21 7,368,345.84 436,876.95 94.4 156100 LIBRARY ADMIN 2,805,700.00 2,802,200.00 15,227.00 2,683,229.09 103,743.91 96.3 156110 NAPLES BRANCH 1,109,300.00 1,109,300.00 Fund Center 156100..156190 1,009,411.80 99,888.20 91.0 156140 G GAPE BRANCH LIB 502,400.00 503,400.00 486,647.71 16,752.29 96.7 156145 ESTATES BRANCH LIB 298,500. 00 298,500.00 735.00 286,665.92 11,099.08 96.3 156150 1154 BRANCH LIB 271,600.00 271,600.00 635.21 246,501.31 24,463.48 91.0 156160 MARCO ISL BRANCH L 374,400.00 376,900.00 Amended Budget 336,889.95 40,010.05 89.4 156170 VANDERBILT BCB LIB 311,300.00 311,300.00 294,351.11 16,948.89 94.6 156175 LIBRARY Hran:_UAR1'C 1,299,100.00 1,298,600.00 52,992.17 1,206,637.61 91,962.39 92.9 156180 E NAPLES BRANCH LI 197,e00.00 198,300.00 52,992,17 194,159.70 4,140.30 97.9 156185 SOUTH REGIONAL LID 656,400.00 652,900.00 1,180.00 623,851.64 27,868.36 95.7 Fund 307 -- No Data �tBCS BUU_SI_ACTUAL Collier County, Florida Date 11/27/2017 Budget to Actual Comparison BCS Drilldown Report Budget to Actual Comparison BCS Drilldown Report Time 11:13:55 Fiscal Year 2017 Fiscal Year 2017 Client 300 Period 0 to 13 Fund 355 LIBRARY SYS IMPACT to LIBRARY SYS IMPACT LIBRARY SYS IMPACT Fund 129 LIBRARY GRANTS to LIBRARY GRANTS LIBRARY GRANTS Fund Center 156100..156190 Funds Center Grants * Commitment Item 500000..799999 Commitaoent Item Funded Program • to Grants + to WARMING - Report contains yr end s reversing entries that do NOT consume budget, Available Balance Cal= is not accurate Funded Program + to AV -.Wal I Available E me/As +* Grand Total-FC/CI WARNING - Report contains yr end c reversing entries that do NOT consume budget, Available Balance column is not accurate 275,000.00 413,847.28 5,640.97 206,503.95 201,703.22 51.5 Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available ! LnelAc: + Grand Total-FC/CI 251,900.00 612,362.68 1,448.00 52,992.17 557,922.51 8.9 156112 LIB ADMIN GRANT 251,900.00 512,952.6E 1,448.00 52,992,17 557,922.51 E.4 �BCS_BIID_SI_ACIUAL Collier County, Florida Date 11/27/2017 Budget to Actual Comparison BCS Drilldown Report Time 11:14:44 Fiscal Year 2017 Client 300 Period 0 to 13 Fund 301 COUNTY -NIDE CAP PROJ to COUNTY -WIDE CAP PROJ COUNTY -NIDE CAP PROJ Fund Center156100..155190 funds Center Commitment Item 500000..799999 Commitment Item Grants + to Funded Program + to WARNING - Report contains yr end c reversing entries that do NOT consume budget, Available Balance column is not accurate fluid Co. / Comm Item Adopted Budget Amended Budget Commitment 14yga1 Available ■ ma kz�t • Grand Total-FC/CI 450,000.00 553,457.06 2,030.82 450,395.52 101,070.72 81.7 156114 LIBRARY CAPITAL 30 450,000.00 553,467.06 2,030.82 4SU,y6S.52 101,070.72 81.7 Fund 307 -- No Data C'SCS_BIID_SI_ACTUAL Collier County, Florida Date 11/27/2017 Budget to Actual Comparison BCS Drilldown Report Time 11:15:28 Fiscal Year 2017 Client 300 Pe rind 0 to 13 Fund 355 LIBRARY SYS IMPACT to LIBRARY SYS IMPACT LIBRARY SYS IMPACT Fund Center 156100..156190 funds Center Commitment Item 500000..799999 Commitment Item Grants * to Funded Program • to WARMING - Report contains yr end s reversing entries that do NOT consume budget, Available Balance Cal= is not accurate fund Ctr / Comm Item Adopted Budget Amended Budget Commitment AV -.Wal I Available E me/As +* Grand Total-FC/CI 275,000.00 413,847.28 I 5,640.97 206,503.09 201,703.22 57.5 �+ 156190 LIBRARY iNPACl FEi 275,000.00 413,847.28 5,640.97 206,503.95 201,703.22 51.5 0 8�5 HVL SI kLi➢Al Collier County., Florida Date 11/27/2017 Budget to Actual Comparison RCS Drilidame Report I1me 21:16:25 Fiscal Year 2017 Client 300 Period 0 to 13 Fund 612 TTnfxf4 TRUST raw to •nmafv TRUST LIBRARY TRffi != Fund Center 156100..156190 llmds Center Cominitment Item 500000..799999 Commitment Iter Grants • to Funded Program • to NAMING - Report contains yr end a reversing entries that do NOT consume budget, Available Balance column Is not accurate Fund Ctr / Coen Item Adapted Budget Amended riudtigeL Commitment As^.ual Available 0 Rnclket f� Oa'amd TOttal-!Cf= 606,904.06 406,506.00 27a.95E.76 117,541.14 95.3 75,511,3 1tR anfr}H TWST 406.540.00 406,500.00 22a.95!'.76 177,541.24 56.3 Collier county, Florida Date 11/27/2417 Budget to Actual Comparison BCS Drilldmm Report Time 11:17:17 Fiscal Year 2017 Client 300 Period 0 to 13 Fund 709 P==C SEMCL GOUT to POMC SEWIC6 MKI PUBLIC SERVICE GUM Fund Center 156100..156190 Funds Center Commitment Item 500000..799999 Commitment Item Grants • to Funded Program • to NABBING - Report contains yr end a reversing entries that do NOT consume budget, Available Balance column iS not accurate itmm6 Ctr J CCM ITAM Adsp%ed vad"t AmMw*d Budget CUsed --emz Actual I Availwa I 4 incl An * Grand Total-FC/CI 647, Yi9.30 185,701.32 501, 178.o8 27.0 156115 1IBRARY GRANTS 807,079.30' 2,15,701.32 501,37Lf.06 27.0 - H-S_BUD _5 I_ACTQA;. Collier County, Florida Date 11/27/2017 Budget to Actual Comparison RCS Drilldmm Report Time 11:17:50 Fiscal Year 2017 Client 300 Period 0 to 13 Fund 710 POBI.IC SeRVICi N&= to PUBLIC SSMC[ MR= PUBLIC SEWICa NUCR Fund Center 156100..156190 Fmds Center Commit Item 500000..799999 Grants • CamsitmeIIt Item to Funded Program to NAMING - Report contains yr and a reversing entries that do DDT consume budget, Available Balance column is not accurate �Tnw Ctr / Coma I-ves Ada; red Hung-% A -nd&d RuApem emssrivo mt AGtmai Asallmhle ! U.VA= �.• brand Intal-!CACI x8.009.44 48.085.64 158116 LISRUI 19U% TM F 48,405.44 40'.801.44 0 WilliamsTanya From: KushiEdmond Sent: Tuesday, August 28, 2018 10:32 AM WilliamsTanya 4a: StanleyTherese Subject: RE: Library - State Aid Application I have checked the number running the YBCS—BUD—SI—ACTUAL and I agree with all the numbers on the report. Respectfully, Edmond Kushi Senior Accountant Co Zer County Office of Management & Budget Grants Compliance Team NOTE: Email Address Has Changed 3299 Tamiami Trail E, Suite 223, Naples Florida 34112 Phone: 239.252.8198 Fax: 239.252.8828 From: WilliamsTanya Sent: Tuesday, August 28, 2018 10:30 AM KushiEdmond <Edmond.Kush i@co lliercountyfl.gov> c: StanleyTherese <Therese.Stanley@colliercountyfl.gov> Subject: FW: Library - State Aid Application Hi Edmond, The discrepancies occur due to the fact the Library has always been instructed by Finance to run a YBCS— BUD _SI—ACTUAL report which includes "statistical entries". This has been explained to me as the report which includes journal adjustments to show correct spending within a fiscal year. Let me know if you have any other questions. Thank you, Tanya From: KushiEdmond Sent: Tuesday, August 28, 2018 9:36 AM To: WilliamsTanya <Tanya.Williams@colliercountyfl.gov> Cc: StanleyTherese <Therese.Stanlev@colliercountyfl.eov> Subject: RE: Library — State Aid Application Please see attached. There are some differences in the following: nd Fund Center Commitment Reason for Difference between Report Types Postage Meter AJE for $3,104.51 created 11/13/17 for 001 156100 600000-699999 /30/17 Salaries Accrual & Personal Svs Accrual AJE totally 129 1 156112 1 500000-599999 389.32 129 156112 600000-699999 Fish Aquarium AJE for $1,448.00 created 10/20/17 for .-./27/17 612 156113 700000-799999 Capital Ex Accrual AJE for $2,405.00 created 07/24/17 709 156115 600000-699999 Operating Ex Accrual AJE for $4,199.50 Respectfully, Edmond Kushi Senior Accountant Cv 7e -r 4C;01.14ty Office of Management & Budget Grants Compliance Team NOTE: Email Address Has Changed 3299 Tamiaml Trail E, Sulte 223, Naples Florida 34112 Phone: 239.252.8198 Fax: 239.252.8828 From: WilliamsTanya Sent: Tuesday, August 28, 2018 7:40 AM To: KushiEdmond <Edmond.Kushi@colliercountvfl.gov> Cc: StanleyTherese <Therese.Stanley@colliercountyfl.sov> Subject: Library - State Aid Application Importance: High Good morning Edmond, • Attached is the Certification of Local Expenditures which in prior years was submitted to Finance Grants for review and Crystal Kinzel's signature. As you will see on the form'the State Library asks for the signature of the "Library Finance Manager". Is this something I should continue routing through Finance, or do you feel this should be signed by Mark? I have attached the supporting documentation for the amount on the Certification. I am available for questions. Thank you, Tanya Ta vuu a v AlLia wA.s Division Director, Library 239.252.5391, ext. 31 Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity Instead, contact this office by telephone or in writing. v 9/20/2018 https:// www.dosgrants.comIGrantApplicationtPrintPreview?gid=5422 C. Certification Page 3 of 20 Certification of Local Operating Expenditures We hereby certify that the following total funds from local sources were expended centrally during the fiscal year beginning October 1, 2016, and ending September 30, 2017, for the operation and maintenance of a library under the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. We further certify that the amount listed below does not include funds received from the federal government; funds received from state government, or funds used for purchase or construction of a library building or library quarters. Such funds are not eligible to be used as local match for State Aid applications under Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. Total local funds expended centrally by the library for the operation and maintenance of a library between October 1, 2016, and September 30, 2017 is $8,307,166 Help Download the Certification, obtain signatures and upload the signed form to this page. There should be a total local funds expended amount on the form. If not, complete the Expenditures Report first, before downloading and signing the Certification. The Certification Form should be signed by the Library's Single Administrative Head and the Library's Finance Manager. Download Certification Form 1. Certification Form Upload * File Name File Size CertificationOftocalOperatingExpenditures_FY17.pdf 124 [KB] 2. Notes Signed Certification of Local Operating Expenditures https,./hvww.doegrants.corn/GrantApplicabon/PrintPreview?gid=5422 Uploaded On View (opens in new window) 9/20/2018 View file 3:10:13 PM 4-'23 • 0 FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES FY 2019 STATE AID TO LIBRARIES GRANT APPLICATION CERTIFICATION OF LOCAL OPERATING EXPENDITURES The Collier County Board of County ConTr issioners governing body for Collier Courrty Public Library We hereby certify that the following total fiords from local sources were expended centrally during the fiscal year beginning October 1, 2016 and ending September 30, 2017 for the operation and maintenance of a library under the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program We firther certify that the amount listed below does not include finds received from the federal govennnent; fiords received from state govennnent; or fields used for purchase or construction of a library building or library quarters. Such finids are not eligible to be used as local match for State Aid applications under Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program Total local funds expended centrally by the library for the operation and maintenance of a library between October 1, 2016 and September 30, 2017: $8,307,166 SIGN S Div ion Director -Corporate Finance & Management Services Mark Is kson Typed Dat Library ❑ ision Director Tanya R. Williams Typed Name Date 08/27/2018 9/20/2018 https://www.dosgrants.comfGrantApplication/Printproview?gid=5422 4p D. Designation of Single Library Administrative Unit Page 4 of 20 Provide documents verifying designation of the single library administrative unit. The single library administrative unit means an eligible political subdivision under Section 257.17, Florida Statutes, that is designated by a county or municipality to be responsible for managing or coordinating free library service to its residents. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should dearly describe the attachment. ®Help 1. Designation of Single Library Administrative Unit * If information to meet this requirement is contained in another document use the "Notes" field to indicate where the information is located. Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where . the information is located. • 2. Add Documentation File Title Description Size Type View (opens in new window) Designation of Single Library 1957 Resolution Creating the 161 View file Administrative Unit 1957.pdf Collier County Public Library [KB] 3. Notes 1957 Resolution creating the Collier County Public Library https:/hvww.doagrants.con/GrantAppkabon/PrintPr*vW.v?gid=5422 5/23 • �J COUNTY OF COLLIER 1 I, WILLIAM J. RE?1GAN, Clerk of Courts in and for the Twentieth ,Judicial Circuit, Collier County, Florida, do hereby certify that the foregoing is a true and correct copy of: A RESOLUTION PERTAINING, TO THE COUNTY FREE PUBLIC LIBRARY as it appears in Minute Rook 44, Page 417 under date of September 17, 1957. WITNESS my hand and the official seal of the Roard of County Commissioners of Collier County, Florida, this Rth day of October, 1494. WILLIAM J . RE AGAN Clerk of Courts and Clerk Ex officio to Board of County Commissioners By ®/ ` Iirg agr1,T)eputVClerK vera resolved. The Board of County Cseniasloners was furnished a copy of each of those Public notices. basad an our knowledge of those minor pasupat ! examination of aerial photographs and available maps, and in the absence of protests it was considered that the fill& would not constitute an uoreamenab]e • obstruction to the public rights of navlgatlem and It was on that basis that the permits w» Issued. .1 • Certain local Interests. partleAlarly the President of the Marco Develop - most Corporation, have lodged vigorous protests with rompeet to the placement of these fills and have stated that they did not resolve the public mottoes which we Issued. They claim that the fills materially obstruct fl -h4 ug teat& whiA had habitually used the" passes In maklne trnfalt fres the town of Mareo through Tarpon say into Johnson Bay. They some that rionlas boats oma still reach Johnson Bay but that the passage to.the Leet to the Big Marge Parra channel is very inconvenient. costly and delaying. In view of the fact that the permits Were issued In good faith, based on applications made in ,-ood faith. our position in roqulrins the applicant to remove one of the fill* and replace is by a bridge Is net strong. Am your body to the aovarnlap body of the area and Interested in the rameral welfare of the putlio I teal that It In appropriate that I soeare from you Ustatement of your feellnre In the matter. You w sonverment with the tinv that has taken plane in. the area and your oplalon an to the validity of the position taken by the Protestants will to aporeciated. As the road Is apparently to be a public road It may be that the County will consider leaelf In a position to rt&ko part with the peraittee in any remedial action found necessary. Your comments an this possibility are also solicited. I am sure that you will understand my position In rthe matter and n reason for .ddreaainp this inquiry to you. Your .**operation will is appreelated. Sincerely yours. 5/ Paul D. Trsxler 2 Isols Colonel, Corps or aurineers 1. lvgs., Pstalt No. 975 Cistriet m."Iraer 2. Dugs.. Permit No. 1005 After due consideration of the letter upon motion of a melaeiaar Jame Seconded by Comlesiamr Moore and ufwm vote duly oarrled, tie Comfy aapin*er was instructed to make an Investlxatlon and mshe a report or his findlogs. Upon motion of Comdaslemor Goodlette seeeuded by Commissioner Watkins and upon vete duly carried, the following resolution was adapted: RESOLVIIORt COVRTY FREE PUBLIC LIBRAW _ 6102W.Chepter 150. Flerlds Ststntus. Lor':. provides that thr 6wr7 _ of ea.ty ea.mitsalmearm of the eaveral eamtles of thestate establish. operate and maintain a free pmblto library, nor rrsmaie llbrary servios for that county. &ad 113212AS. tb* Board Of County Cossml"lonen of Collier County. Florida bas Set up in the 1957-59 And t $U@Me rer Bush oevvtoa. emtlnpeat Upon $10.000• rram the P- rml Oeverssnt rep the ostebltshs t. operatics and meintamemso of a from public library. Now. TRSREPORE, BE IT RESOLVED by the Bests or County-Camlaslensn or Collier County.tla'lds, that this bard DO ASD DOES MKIMM tentatively approve she establishment or a free public library for Center County. Florida &"Jost to b10.000, from the ftasml. Government as its share Sn the as b rer4adtiler aj `F=Sf�Rs RESOLVED shut the Jlwrit Is haveby Instructed to asvertlas for two &emasB*Ive rooks in the Collier County Sews. Haile*. norlda, that final motion to establish a county rree public library. operas* 00 maintain ruse. will be taten at the regular sestina or the Po..rd of County Ce lasioeep*. of Oslllsr Ceunty.Florlda. Sim the Calmatq�� rd Naa not the Cauptbeace In hvarglaces. ton Yuesdq.. October 1. 1957. The Chairman road a letter from the Atlaatlo Coast LIM Railroad Company dated September 16. 1957 statingthat the Atlansle Coast Lite Railroad Compaq Intends be Mahe application to the Plorida Railroad and Public Utilities Cashlsstah for permission to abendea their Station building not Copeland. Florida. The letter was ordered riled. flr Chairman read a letter fret the Atlantic Coast Line Railroad Sampahq stating Mat they had resolved written opposition to the opemlag of railroad Grossing 99.7 foot 9/20/2018 https:itwww.dosWants.com/GrantApplication/ftntPreview?gi&5422 0 E. Designation of a Governing Body Page 5 Of 20 Provide documents verifying designation of a governing body to administer free library service to residents of an eligible political subdivision. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. ®Help 1. Designation of a Governing Body . Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation File Title Description Size Type View (opens • in new window) Ordinance 93- Collier County Ordinance 93-86, Library 303 View file 86 Advisory Advisory Board & Duties of Library Director [KB] Boards.pdf • 3. Notes Collier County Ordinance 93-86 identifying the creation and authority of the Library Advisory Board: and the powers and duties of the Library Director. h":/twww.dosgrants.corn/GrantAppkadon/PrintPreview?gid=5422 6/23 ' fey • ORDINANCE 93-86 Z AN ORDINANCE AMENDING COLLIER COUNTY cn 25Zga ORDINANCE NO. 88-71 AND THEREBY PROVIDING r --- �8 FOR APPOINTNENT AND CONPOSITION; TERMS OF OFFICE; REMOVAL FROM OFFICE AND FAILURE TO to ATTEND MEETINGS, PROVIDING FOR OFFICERS, QUORUM, AND RULES OF PROCEDURE; A REIMBURSEMENT OF EXPENSES; SETTING FORTH THE � r N FUNCTIONS, POWERS AND DUTIES OF THE LIBRARY ADVISORY BOARD; DUTIES OF THE LIBRARY rn DIRECTOR OR DESIGNEE; REVIEW PROCESS; ttttoleo PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING AN EFFECTIVE DATE. • • WHEREAS, the Board of County Commissioners of Collier. County, Florida, established the Collier County Public Library and in September, 1957, the Governor of Florida appointed five (5) individuals to serve as the first Library Advisory Board; and WHEREAS, Chapter 71-14, Laws of Florida, provides that members of the Collier County Library Advisory Board are to be appointed by the Board of County Commissioners; and WHEREAS, in January, 1973, the Board of. County Commissioners made its first appointments to the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 86-41 established standards for creation and review of County Boards including. the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 88-71 confirmed the creation of the Library Advisory Board and established terms and conditions of membership on the Library Advisory Board; and WHEREAS, Collier County Ordinance No. 92-44 amended Collier County Ordinance No. 86-41; and WHEREAS, it is appropriate that Collier County Ordinance No. 88-71 be amended in certain respects to be consistent with County Ordinance No. 86-41, as amended. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY SECTION TWO. APPOINTMENT AND COMPOSITION a) The Library Advisory Board (herein "Board") shall consist of five (5) members whish who shall represent the five County Commission Districts. b) Members of the Board shall be appointed by and serve at the pleasure of the Board of County Commissioners. Said members shall be permanent residents and electors of Collier County. c) Appointment of members to serve on the Library A -sexy Board shall be by resolution of the Board of County Commissioners, which resolution shall set forth the date of appointment and the term of office. T ;t'-' appeintments tO the Likary Advisery Beard.shall be made from thee_ members presently seL-#!nq en the Lj:bvary ' Board .r_ n the e#geetive-date- of this erdieaeee. if for any reason "eve is the Board of County Commissioners shall request and accept applications from the general public t0 sesplete the initi&I appointments` members serve as members of to the Board. SECTION THREE. TERMS OF OFFICE The initial terms of office of the Library Advisory Board shall be as follows: '2) members will serve until Peeember 31, 1990. ;) Three(a)members-wjji serve uet=! Beeember-3 ! _ Ther__ft Al Bach appointment or reappointment shall be for a term of four (4) years. A person shall not be considered to have served a full term of office unless that person has served at least two (2) years. ___.—..._-shal.l__emp re, on .the- 3-39t day of December. All terms of office 0 the remainder of the unexpired term of office. mt- SECTION FOUR. REMOVAL FROM OFFICE; FAILURE TO ATTEND MEETINGS of County Commissioners and A_any member of the Library AdvisGrY Board may be removed from office by a majority vote of the Board of County Commissioners. Members shall attend all meetinas of the Board and committees to which they may be aRRointed Any -Board member who is absent for more than �A044PWIv 7w;]W77W'T7W7r4W- 1-1717A } • r74- • • } _ • i g wit-heut a-satin@aetery emouse, or if a sember.is-absent feenc b) The presence of three (3) or more members shall constitute a quorum of the Libravy Advisory Board necessary to take action and transact business. In addition, an affirmative vote of three (3) or more members shall be necessary in order to take official action, regardless of whether three (3) or more members of the Library Advisory Board are present at a meeting. C) The Library AAvleery Board shall, by majority vote of the entire membership, adopt rules of procedure for the transaction of business and shall keep a record of meetings, resolutions, findings and determinations. SECTION SIX. REIMBURSEMENT OF EXPENSES Members of the Library Advieery Board shall serve without compensation, but shall be entitled to receive reimbursement for expenses reasonably incurred in the performance of their duties upon prior approval of the Board of County Commissioners. SECTION SEVEN. FUNCTIONS, POWERS AND DUTIES OF THE LIBRARY ADVISORY BOARD The functions, powers and duties of the Library Advisory Board shall be as follows: Act on behalf of the Board of County Commissioners to establish policies of the Library Department including but not limited to policies relating to materials acauisition and circulation, collection development and eligibility of individuals for library services Any gr000sedon licY that directly affects members of the public must be reviewed and annroved for legal_sufficiency by the County Attorney's Office. h Act - sole v in an advisory capacity to the Board of _ • C] • FM - programs that will.benefit the Collier County Library System. SU e) qihe 36- wisery Board may -adopt Amend A,g ayRrogriate the "Guidelines and By=laws" to that govern the operation of the Board, subject to final approval by the Board of County Commissioners. SECTION EIGHT. DUTIES OF THE COUNTY LIBRARY DIRECTOR. OR DESIGNEE The duties -,.of the County Library Director or iris-BXesignee shall be: a) Administer the activities of the Board in.accordance with established policies of the Board of County Commissioners, and tag guidelines., sed by=laws, and policies adopted by the Library mWisery Board. b) Prepare the annual budget in accordance with the Board's budgetary advice as specified in Section Seven, Paragraph & 12, above. c) Provide periodic written reports to the Lily Advisory Board and the Public Services Administrator on the activities of the Collier County Library System and its finances in accordance with established guidelines,_ bylaws and policies of the Board of County Commissioners ee and the Library Advise" Board. .d) Attend all Library Advisery Board meetings. SECTION NINE. REVIEW PROCESS The Library Advisory Board shall be reviewed once every four (4) years kej with the year 1988, in accordance with the procedures outlined in Ordinance No. 86-411„ A separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION THREE. EFFECTIVE DATE This ordinance shall become effective upon receipt of notice from the Secretary of State that this ordinance has been filed with the Secretary of State. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, this �— day of 1993. ATTESTjtr► ., Dd�II'�i'iT' It,) Clerk BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA i%:Y:';: By SAUNDERS, Chairman B T L. P .�Pgro� ci�.as' t'o ::form and legAl lukficiency. rVa Th mas C. Palme Assistant County Attorney WpAW63sz This ordinance filed with the W ary of State's Offi day oft, and acknowledgement of #lot filinreceived t of day f"'7" ► 9/20/2018 https:/Awww.dosgmnts.com/GrantApplicaton/Prinb%review?gid=5422 o F. Verification of Governing Body Authority Page 6 of 20 0 • Provide documents that verify that the governing body of the library has the authority to set policy, adopt plans, adopt budgets, employ the single administrative head, and enter into contracts on behalf of the library. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. AHelp 1. Verification of Governing Body Authority ® Included as a part of another section upload Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 3. Notes Included in Section E, Designation of a Governing Body https://www.dosgrants.corn/GrantApplicat on Pdnt0mview?gid=5422 7123 9120/2018 haps:/lwww.doeWants.co n/GroMAppkation/PrintProviiew?gid=5422 G. Interlocal Agreements or Contracts to Establish the Li bra ryPage 7 of 20 This section is for any interlocal agreements or contracts that are in place to establish the library. Include all interlocal agreements or contracts among participating local governments, if two or more participating local governments join to establish a consolidated library or public library cooperative, and other agreements with nongovernmental entities that form the basis for the provision of free library service and outlining the decision making power given to the library's governing body and the power retained by the participating local government. Interlocal agreements for services or reciprocal borrowing, not for the establishment of the library system, should be submitted in the section "Interlocal Agreements for Library Service". Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. ©Help 1. Interlocal Agreements or Contracts to Establish the Library * • 0 Not applicable Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where .7 the information is located. 2. Add Documentation 3. Notes https:/lwww.dosgrante.corn/GrentAppiicabon/Print0mv;ew?gid=5422 8/23 9/20/2018 https://www.dosgrants.conVGrantAppiication/PrintPreview?gid=5422 H. Position Description of Single Administrative Head Page 8 of 20 Provide a current position description of the library's single administrative head that has been adopted or approved by the library's governing body. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should dearly describe the attachment. AHelp 1. Position Description of Single Administrative Head * 2. Add Documentation File Title Description Size Type View (opens in new • window) Position Description Single Admin Division Director -Library 355 View file Head—Division Director Library.pdf Classification Specifications [KB] • 3. Notes https://www.doegrants.c:oMGrantAppkcabw/PrintPrwAm?gid=5422 9/23 9/20/2018 • • CI.116EY CDumt1 y COLLIER COUNTY Revision Date: Oct 1, 2017 Collier County - Class Specification Bulletin Division Director - Library Bargaining Unit: General/Non-Union SALARY RANGE $45.85 - $67.56 Hourly $3,668.27 - $5,404.62 Biweekly $95,375.00 - $140,520.00 Annually PURPOSE OF CLASSIFICATION: Class Code: 15601 The purpose of this classification is to plan, organize, implement, and facilitate a high quality library service for the citizens of Collier County. Employee in this classification administers the divisional budget; trains and supervises staff and volunteers; develops long- and short-range goals; and represents the Library to all public groups. ESSENTIAL FUNCTIONS: Develops long- and short-range goals for the Library; develops action plans to reach goals; ensures that all goals are met. Develops and implements training programs that maximize the staff's abilities; develops and implements special training programs for senior staff members. Supervises, directs, and evaluates assigned staff and volunteers, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; recruits and hires qualified applicants. Develops and presents the Library budget; monitors the budget to ensure financial integrity; monitors the spending programs; interacts directly with the Finance and Legal Divisions; provides guarantees to the State and County that all budget expenditures are legal and approved. Accepts responsibility for the total Library Program. Interacts with Library Advisory Board, members of the Friends of the Library organization, and citizen groups. Represents the Library in all related actions before the Board of County Commissioners; represents the Library to all public groups. Writes and presents informational speeches; develops special programs that interact with the local school system and other City and County agencies. Develops and facilities surveys and other measurements that identify community needs and user satisfaction. Oversees the upkeep and maintenance of library buildings; directly supervises the design, funding, and construction of new library buildings. Ensures that the book collection meets all needs. Investigates and selects new technology. Attends professional workshops and County meetings; meets with the Department Head. Operates a computer, printer, telephone, copier, facsimile machine, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. ADDITIONAL FUNCTIONS Deals with problem patrons. https://agency.govemmentjobs.com/collierldefault.cfm?action=specbuiletin&ClassSpeclD=44268&h6aderfooter-0 112 9/20/2018 Collier County - Class Specification Bulletin Checks to see if maintenance work on buildings has been done. Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. PERFORMANCE APTITUDES Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy. Human Interaction: Requires the ability to function in a divisional director capacity for a major organizational unit requiring significant internal and external interaction. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. +� ADA COMPLIANCE Physical Ability_: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. MINIMUM QUALIFICATIONS: Master's degree in Library Science from a University accredited by the ALA; six years of experience in library operations, budgeting, and employee supervision; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Fingerprinting required. SUPPLEMENTAL INFORMATION: BCC130 Exempt https://agency.govemmentjobs.com/collier/defauft.dm?action=specbulletin&ClassSpeclD=44268&headerfooter=0 212 9/20/2018 https://www.dosgrants_com/GrantApplication/PrintPreview?gid=5422 I. Certification of Credentials of Single Administrative Head Page 9 of 20 The form certifies that the library's single library administrative head is employed by the single administrative unit; has completed a library education program accredited by the American Library Association; and has at least two years of full-time paid professional experience, after completing the library education program, in a public library that is open to the public for a minimum of 40 hours per week. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word format. The description line should clearly describe the attachment. Help If the person certified as the Single Administrative Head has changed from the previous year, you will need to complete, sign, and upload a new form to this page. ' ,,. Download Certification Form 1. Certification of Credentials of Single Administrative Head * 40 ® No changes from previous year 2. Add Documentation .7 File Certification of Credentials_TWilliams.pdf 3. Notes Title Description Size Type View (opens in new window) 2139 View file [KB] https://www.dosgrants.com/GrantApplir-abon/PrintPrevkw?gid=5422 10/23 n FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Credentials - Single Library Administrative Head The Collier County Board of county Commissioners governing body for the Collier County Public Library hereby certifies that the incumbent single library administrative head, _Tanya R Williams (Name of incumbent) • Has completed a library education program accredited by the American Library Association; and • Has at least two years full-time paid professional experience, after completing the library education program, in a public library that is open to the public for a minimum of 40 hours per week. BOARD OF COUNTY COMMISSIONERS, CO"COUNTY By: Donna Fiala, Chairman ATTEST DWIGHT E. BROCK, Clerk By. Deg ty Clerk I. Attest as to (;haitill&A siglaat�rg only. -- Approved as to form and legality: r 1 Jennifer A ti Assistant County Attorney % State Aid to Libraries Grant Certification of Credentials, Form #DLIS/SA03 Chapter 1 B -2.011(2)(a), Florida Administrative Code, Effective 4-10-2012 SIC) Date: January 19, 2017 To: Tanya Williams, Collier County Public Library From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Certification of Credentials Attached for your records is a copy of the document as referenced above, (Item #16131) adopted by the Board of County Commissioners on Tuesday, January 10, 2017. The original has been kept by the Minutes & Records Department as part of the Board's Official Records. If you have any questions, please contact me at 252-7240. Thank you. Attachment 40 0 • ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exoe tion of the Chairman's S59naturc. draw a line throur6h routinia ines #1 through 42, cam lc[c the checklist, and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. appropriate. (Initial) Applicable) 2. 1/10/17 Agenda Item Number 16 -D -I I,, - 3. County Attorney Office County Attorney Office JAB 1/18/17 4. BCC Office Board of County Commissioners +� One 5. Minutes and Records Clerk of Court's Office Documents Attached __r PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the ftmr csra4 ah~mov -j to enntact staff fnr additional or missing informalwn. Name of Primary Staff Tanya Williams, Library Director Phone Number 593-3511 Contact / Department appropriate. (Initial) Applicable) Agenda Date Item was 1/10/17 Agenda Item Number 16 -D -I I,, - Approved by the BCC Does the document need to be sent to another agency for ad si unts? If yes, JAB Type of Document Certification of Credentials Number of Original One Attached Original document has been signed/initialed for legal sufficiency. (All documents to be Documents Attached __r PO number or account n/a number if document is by the Office of the Coun_V Attorney. to be recorded All handwritten strike -through and revisions have been initialed by the County Attorney's JAB INSTRUCTIONS & CHECKLIST t—Irt "T4 -qA-v� 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9 03 04, Revised 126 05, Revised 2.24.05; Revised 11/30/12 Initial the Yes column or mark "NIA" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) I . Does the document require the chairman's original signSTAMP OK JAB 2. Does the document need to be sent to another agency for ad si unts? If yes, JAB provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the Coun_V Attorney. 4. All handwritten strike -through and revisions have been initialed by the County Attorney's JAB Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's JAB si ature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip JAB should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 1/10/17 and all changes made during the JAB meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for t he, Chairman's signature. t—Irt "T4 -qA-v� 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9 03 04, Revised 126 05, Revised 2.24.05; Revised 11/30/12 9/20/2018 https://www.dosgrants.oonVGrantApplication/PrintPreview?gid=5422 0 J. Schedule of Library Hours Page 10 of 20 .7 0 This section is to verify that at least one library, branch or member library is open to the public at least 40 hours per week. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. Help 1. Schedule of Library Hours * 2. Add Documentation Fiie Title Description Size Type View (opens in new window) Library Hours.docx 3. Notes 62 [KB] View file Correction to opening time at Estates, East Naples, and Vanderbilt https:/Iwww.dosgrants.00MGrantApplication/PrintPmview?gid=5422 11123 • C7 • Collier County Public Library Locations & Hours All phone numbers are area code 239. East Naples 8787 Tamiami Trail East Naples, FL 34113 Phone: 775-5592 Monday: 10 a.m. - 7 p.m. Tuesday: 10 a.m. - 7 p.m Wednesday: 10 a.m. - 7 p.m. Thursday: 10 a.m. - 7 p.m. Friday: 10:00 a.m. — 5 p.m. Closed Saturday & Sunday Estates 1266 Golden Gate Blvd., W. Naples, FL 34120 Phone: 455-8088 Monday: 10 a.m. - 7 p.m. Tuesday: 10 a.m. - 7 p.m. Wednesday: 10 a.m. - 7 p.m. Thursday: 10 a.m. - 7 p.m. Friday: 10:00 a.m. -5 p.m. Everglades City 102 Copeland Ave., N. Everglades City, FL 34139 Phone: 695-2511 Monday -Friday: 9 a.m.- NOON.1 -4:30 p.m. Closed Saturday& Sunday Golden Gate 2432 Lucerne Road Naples, FL 34116 Phone: 252-4542 Monday: 10 a.m. - 6 p.m. Tuesday: 9 a.m. - 7 p.m. Wednesday: 10 a.m. - 6 p.m. Thursday: 9 a.m. - 7 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunday Headquarters 2385 Orange Blossom Drive Naples, FL 34109 Circulation: 593-0334 Reference: 593-0177 Children's: 593-0870 Administration: 593-3511 Monday: 9 a.m. - 8 p.m. Tuesday: 9 a.m. - 8 p.m. Wednesday: 9 a.m. - 8 p.m. Thursday: 9 a.m. - 8 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Sunday: 1 - 5 p.m. Immokalee 49 417 N. First St. Immokalee, FL 34142 Phone: 657-2882 Monday: 11 a.m. - 7 p.m. Tuesday: 9 a.m. - 5 p.m. Wednesday: 9 a.m. - 5 p.m. Thursday:- 11 a.m. — 7 p.m. Friday: 9 a.m. — 5 p.m. 0 Marco Island 210 S. Heathwood Drive Marco Island, FL 34145 Phone: 394-3272 Monday: 10 a.m. - 7 p.m. Tuesday: 10 a.m. - 7 p.m. Wednesday: 10 a.m. - 7 p.m. Thursday: 10 a.m. -7 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Naples Regional 650 Central Ave. Naples, FL 34102 Circulation: 262-4130 Reference: 263-7768 Children's: 262-6853 Monday: 9 a.m. - 7 p.m. Tuesday: 9 a.m. - 7 p.m. Wednesday: 9 a.m. - 7 p.m. Thursday: 9 a.m. - 7 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunday --A� South Regional 8065 Lely Cultural Pkwy Naples, FL 34113 Phone: 252-7542 Monday: 9 a.m. - 7 p.m. Tuesday: 9 a.m. - 7 p.m. Wednesday: 9 a.m. - 7 p m Thursday: 9 a.m. - 7 p.m. Friday: 9 a.m. - 5 p.m. Saturday: 9 a.m. - 5 p.m. Closed Sunday Vanderbilt Beach 788 Vanderbilt Beach Rd. Naples, FL 34108 Phone: 597-8444 Monday: 10 a.m. - 7 p.m. Tuesday: 10 a.m. - 7 p.m. Wednesday: 10 a.m. - 7 p.m. Thursday: 10 a.m. - 7 p.m. Friday: 10:00 a.m. — 5 p.m. Closed Saturday & Sunday 9/20/2018 http3:/hwvw.dosgrants.corn/GrantApplicabonA:IdntPmview?gid=5422 0 K. Long -Range Plan Page 11 of 20 A long-range plan outlines the library's operation and development over a three- to five-year period. The plan must be adopted or approved by the library's governing body. The Long -Range Plan on file must include the upcoming fiscal year. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" N there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. AHelp 1. Long -Range Plan * 0 No changes from previous year Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Dates covered by the plan: * 0 2018-2022 3. Add Documentation File BCC Executive Summary_2018-2022 Strategic Plan—FYI 8 Annual Plan of Service.pdf 4. Notes Document contains the following: 1. BCC Executive Summary for 9/26/17, Item 16.13.28 2. Approved FY 2018-2022 Strategic Plan 3. Approved FY 2018 Annual Pian of Service Title Description Size Type View (opens in new window) 2612 View file [KB] https:/twww.dosgrants.corn/GrantAppucatlon/Prinh' rlmiew?gid=5422 12123 09/26/2017 0 EXECUTIVE SUMMARY Recommendation to approve the FY2017-2018 State Aid to Libraries Grant Agreement, 2018-2022 Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier County Public Library to apply for State Aid to Libraries in the estimated amount of $221,236. OBJECTIVE: To receive State Aid to Libraries Grant funds in the estimated amount of $221,236. CONSIDERATIONS: Collier County Public Library qualifies for State Aid to Libraries under Chapter 257 of the Florida Statutes. The Florida Department of State, Division of Library and Information Services administer this program. The Grant Agreement, 2018-2022 Strategic plan, and the 2017-2018 Annual Plan of Service are required elements in order to receive State funding. The Board has approved submission of the application for State Aid and associated contracts and documents for over three decades. State Aid for FYI was authorized by the 2017 Florida State Legislature. The agreement serves as an application for the grant as well as acceptance of the grant. State Aid is available to Florida public library systems that qualify as a result of meeting minimum requirements as stipulated in Chapter 257, Fla. Stat. and Chapter 1B-2, Florida Administrative Code. The grant amount is calculated using a formula that considers: (1) the amount of local funds appropriated for the Library adjusted by a factor based on the amount of revenue one mill levy in the jurisdiction would generate, (2) the number of library systems in Florida that qualify in a given year, and (3) the total amount made available by the State Legislature to improve library services within the State. Funds are intended to supplement, rather than replace, local effort towards that end. • State Aid may not be used to fund capital construction. It may be used for operating purposes, personnel, materials, and equipment. FISCAL EUPACT: Preliminary estimates show that Collier County Public Library should receive about $221,236 in State Aid. Upon notification of the grant award, the Board will be asked to accept the grant and approve the budget amendment to recognize the revenue and appropriate the expenditures. There is no impact to the General Fund with this grant. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK GROWTH MANAGEMENT EUPACT: None. RECOMMENDATION: To approve and authorize the Chairman to sign the FY2017-2018 State Aid to Libraries Grant Agreement, Technology Plan, and Current Year Action Plan, authorizing the Collier County Public Library to apply for State Aid to Libraries in the amount of $221,236. Prepared By: Tanya Williams, Library Director, Library Division ATTACHMENT(S) 1.2017-2018 State Aid Grant Agreement_CAO (PDF) 2. CCPL_Strategic Plan 2018-2022(v2) (DOCX) 3. FYI8_CCPL Annual Plan of Service (DOC) 0 09/26/2017 • COLLIER COUNTY Board of County Commissioners Item Number: 16.13.28 Doe ID: 3703 Item Summary: Recommendation to approve the FY2017-2018 State Aid to Libraries Grant Agreement, 2018-2022 Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier County Public Library to apply for State Aid to Libraries in the estimated amount of $221,236. Meeting Date: 09/26/2017 Prepared by: Title: Administrative Assistant — Library Name: Karen Tibbetts 08/29/2017 11:29 AM Submitted by: Title: Assistant Division Director - Library — Library Name: Tanya Williams 08/29/2017 11:29 AM Approved By: Review: 41 Library Operations 1£ Veteran Services Public Services Department Public Services Department Grants County Attorney's Office Office of Management and Budget Grants County Managers Office Board of County Commissioners is Tanya Williams Additional Reviewer Sean Callahan Additional Reviewer Todd Henry Level 1 Division Reviewer Steve Camels Level 2 Division Administrator Review Kimberly Ungar Level 2 Grants Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Valerie Fleming Level 3 OMB Gatekeeper Review Therese Stanley Additional Reviewer Nick Casalanguida Level 4 County Manager Review MaryJo Brock Meeting Pending Completed 08/29/2017 11:41 AM Completed 08/31/2017 12:13 PM Completed 09/05/2017 8:59 AM Completed 09/16/2017 10:36 AM Completed 09/18/2017 11:46 AM Completed 09/18/201712:49 PM Completed 09/18/2017 2:32 PM Completed 09/19/201710:47 AM Completed 09/19/20171:30 PM 09/26/2017 9:00 AM Collier County Public Library 2018 - 2022 Strategic Plan Collier County Public Library Division Overview The Division provides library collections, services, and technology to residents and visitors within three regional libraries and seven branch libraries. During the 2015-2016 fiscal year, the Collier County Public Library: • Circulated 2,349,418 materials • Served 1,421,640 people who visited our libraries • Provided 2,430 programs to 75,253 attendees • Provided public internet access to 155,635 people • Logged 126,018 wireless internet sessions The 2015-2016 fiscal year saw the first increase in circulation since the recession. Purpose of this Strategic Plan Libraries are on the cusp of a great transformation. Changes in how people access and use information, interact with one another and changes in the resources, tools and capabilities needed to operate effectively in today's society require new approaches to library services and resources. The library must evolve in ways that keep pace with this type of change, and the • diversity of library users ensuring all residents and visitors of Collier County have equal access to the continuously evolving world of ideas. • Planning Process The planning process rose out of the 2015 Board of County Commissioners Library Workshop. The Library would embark on a community -wide assessment and use the results to help guide the long term goals of the Library. The goal of the assessment was to gain as much insight from the resident population, full-time and part-time, on the current library system. This included its existing strengths, its weaknesses, and to understand how the library could better the population. Stantec, Inc. was hired to conduct the community assessment and the initial kick-off started with library staff in September 2016. After town hall meetings, focus groups, table top discussions and one-on-one interviews with library patrons, a formal online survey was developed. When the formal survey closed in March 2017, a total of 1,885 surveys were completed with over 3,500 written comments. Approved by the BCC on 09/26/2017 Page 119 • Key themes emerged to guide the development of the 2018-2022 Collier County Public Library Strategic Plan. Current and futures needs were recognized in these ten key recommendations from the survey: 1. Staffing— direct correlation of staffing levels with circulation, visitation, and user satisfaction. Focus on building professional staff with a dedicated branch manager, youth service librarian, increasing teen/young adult and public services librarians. Add marketing and technology professionals. 2. Open Hours & Days—core level service and library should be open daily. Each library should be open one day per weekend with larger locations open Saturday & Sunday. (Evening hours, staffing levels, and evening programming are necessary to balance user services) 3. Computers & Internet—many computer work areas and labs are retrofitted into existing spaces. Dedicated private or enhanced semi -private labs at each library, enhanced WiFi, and wireless services should be a goal. 4. Technology—library should be at the forefront of everything tech. 5. Hub Libraries—specific areas of concentration, expertise and programming. 6. Marketing—overall public relations, social media, community outreach, and internal communication 7. Quiet Space 8. Children to Young Adult—growth and expansion in materials, resources, programs, and staff dedicated to these age groups. • 9. Collections—meet per capita of 1.87 10. Programming Balance—absence of programming for tweens, teens, and young adult. Majority of unique programs are geared toward an adult audience and of a leisure or social basis. Most of the programs offered are unavailable to half the users. A shift in programming to better balance adult programs with child, tween, teen, young adult, and family audiences is needed. Increased focus on partnerships and collaboration. • Input from the community and library staff guided the development of the major components of the strategic plan. The Library Advisory Board approved the Collier County Public Library 2018-2022 Strategic Plan during their regular meeting on August 23, 2017. Conclusion The Collier County Public Library 2018-2022 Strategic Plan is a guide that prioritizes the work of Library Administration and staff. It was developed with careful consideration of the feedback received and the data studied. The plan is shaped with the understanding that change is inevitable, and that our library services will adapt as warranted. At the same time, the Collier County Public Library will maintain Collier County's Core Values, measure all we do against our mission, and remain focused on serving our community. Approved by the BCC on 09/26/2017 Page 219 0 Vision, Mission and Values • Vision: Through high quality public libraries residents and visitors will reach their potential and communities will thrive. Mission: To provide educational environments, facilitate community engagement and cultivate life-long learning. Values: Honesty & Integrity We are responsible, truthful stewards of public resources and trust. Service We champion free and open access to ideas, information and content. Public and virtual spaces are available when needed by residents and visitors. Accountability We provide library resources and services in accordance with the American Library Association Code of Ethics. Quality We strive for continuous improvement in our online and print collections, resources, services, programs, and facilities. Consistency We provide reliable and consistent service to internal and external patrons both online and in house. Respect We honor diversity, individual perspectives, and the right to privacy and confidentiality. Knowledge We strive for excellence by continuing the professional development of library staff enhancing their ability to provide exceptional customer service, plan for the future, and stay abreast of leading technologies. Stewardship We carefully manage the services and resources entrusted to us through cost controls and best value practices to provide the greatest returns on investment of staff and resources. Collaboration We seek out partnerships inside and outside the agency allocating collective resources and services to further the Library's mission. Self -initiating, Self -Correcting We are proactive and quickly adapt resources and services to patron needs maintaining the library's relevancy. Approved by the BCC on 09/26/2017 Page 319 • Strategic Focus Areas Engage Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. 1. Stimulate imagination through reading, viewing and listening. 2. Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual pursuits. 3. Customize hours, spaces, services and collections to meet community needs. 4. Build public awareness and engagement through strategic marketing. Empower Collier County Public Libraries contribute to the vitality and resiliency of our communities. 1. Provide connection to the online world. 2. Emphasize 211t century literacies including information, finance, and health in library programs. 3. Leverage partnerships to provide accessibility to new technology. Educate Collier County Public Libraries advance the educational priorities of our communities. 1. Support early learning to promote school readiness. • 2. Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and higher education. 3. Support personal growth and lifelong learning through high quality collections and programs. 4. Help people develop information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs. • Approved by the BCC on 0912612017 Page 419 • Goals and Objectives ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. Goal 1: Stimulate imagination through reading, viewing and listening. Objective 1. Increase the overall visibility of the collection system -wide with an emphasis on promotion through creative and intelligent displays. Objective 2. Use available data analytics and collection analysis tools to assess the relevance of library collections, programs and services to ensure appropriate annual allocation of funds. Objective 3. Develop the image of CCPL as a source of high quality, free programs, services, and resources for the community. Objective 4. Increase county, state and community partnerships to expand the library's image as a gateway to learning and knowledge. Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and backgrounds to connect with others and to engage in individual pursuits. Objective 1. Solicit patron and staff feedback to assess patron satisfaction and the • quality of the patron experience. Objective 2. Provide library services and programs that reflect the cultural diversity of the community. Objective 3. Develop a comprehensive staff training and professional development program including regular communication with staff regarding information about library and County initiatives, activities and events. Objective 4. Use available data analytics to identify library facilities for the development of quiet areas, reading rooms, makerspaces, and "hubs". Goal 3: Customize hours, spaces, services and collections to meet community needs. Objective 1. Apply data analytics, branch by branch, to ensure more relevant collections, programs, services, hours, and space utilization. Objective 2. Evaluate the condition of the collection and develop a comprehensive collection development and management program. Objective 3. Develop and implement new metrics by educating staff in measuring outcomes increasing the library's ability to match community need to library service. Goal 4: Build public awareness and engagement through strategic marketing. Objective 1. Develop and implement comprehensive marketing plans to raise public • awareness of the resources and services improving library positioning in the community. Approved by the BCC on 09/26/2017 Page 519 G Objective 2. Develop and support community relations efforts through key partnerships and strategically pursuing opportunities to promote the library at community events. Objective 3. Utilize a variety of traditional marketing mediums and social media platforms to target specific audiences and reach the broadest possible audiences. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. Goal 1: Provide connection to the online world. Objective 1. Provide public use computers, printers, and scanners. Objective 2. Provide high-speed and WiFi access to the Internet with no unnecessary restrictions or fees. Objective 3. Implement self -pay features of the self check-out machines. Goal 2: Emphasize 21s' century literacies including information, finance, and health in library programs. • Objective 1. Provide library services, materials and programs to increase the digital literacy of the community. Objective 2. Develop programs and services to foster innovation and creativity to support science, technology, engineering, arts and math (S.T.E.A.M.) skills. Objective 3. Use available data analytics to determine appropriate resources needed at each branch to help develop 21St century literacy skills. is Goal 3: Leverage partnerships to provide accessibility to new technology. Objective 1: Expand the library experience to include makerspaces, learning commons, and non-traditional materials. Objective 2: Use available data analytics to identify library facilities for the development of "hub" technology libraries. Approved by the BCC on 09/26/2017 Page 619 EDUCATE Collier County Public Libraries advance the educational priorities of our communities. Goal 1: Support early learning to promote school readiness. Objective 1. Provide parents and caregivers with quality story times, training and materials which encourage them to talk, sing, write, and play with their children. Objective 2. Make accessible training for staff that reinforces the library's early learning strategies. Objective 3. Provide easy access to early literacy materials, websites, information and programs for parents and caregivers. Objective 4. Continue to investigate and invest in technology, resources, and tools that support early learning strategies. Objective S. Expand the library's outreach to childcare facilities serving at -risk and underserved populations. Goal 2: Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and higher education. Objective 1. Regularly attend community school events to promote library services and gain insight into community needs. Objective 2. Provide and promote online homework assistance. Objective 3. Work with public and private school media specialists and classroom ® teachers to foster a love of reading through book talks, class visits to the library, and creative programming. rI L Goal 3: Support personal growth and lifelong learning through high quality collections and programs. Objective 1. Collaborate with public, private, and nonprofit partners to promote reading for pleasure, expand self-directed learning opportunities and provide a variety of cultural experiences for all ages. Objective 2. Develop and manage library print and online collections to reflect patron demand. Goal 4: Instruct people on developing information fluency skills to successfully search for, locate, evaluate, and effectively use information to meet their needs. Objective 1. Develop and offer classes on how to navigate the Internet and electronic library resources, and to recognize authoritative sources. Objective 2. Create online tutorials to help users navigate library technology, online databases, and other e -resources. Approved by the BCC on 09/26/2017 Page 719 • 2018-2022 Five Year Performance Measures ENGAGE Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives. • Master of Library Science degreed librarians at 9 out of 10 libraries. • Minimum of six days of library service at 9 out of 10 libraries with appropriate balance of librarians and para -librarians to maintain high quality service. • Technology "hubs" and quiet spaces at all libraries. • State of the art Integrated Library System (ILS) for circulation and collection management. • Print and a -book collections balanced to reflect patron demand. • Cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults. EMPOWER Collier County Public Libraries contribute to the vitality and resiliency of our communities. • Fully developed partnerships and identified funding sources to ensure the library's status of free access to cutting edge technology and AUIR Level of Serve Standard (LOSS) for library materials. • • Identified libraries for re -purposing to meet the ever changing and growing demands of the communities served. • Expanded partnership with Senior Resource Center to include technology outreach and programming. • Ensure continued patron access to current technology, and free and open access to ideas, information and content. • Initiate a study to develop a 20 year master plan identifying areas for possible library growth. r� U EDUCATE Collier County Public Libraries advance the educational priorities of our communities. • Fully developed partnership with Collier County Public Schools. • Partnerships with private schools, home schools, trade schools, and institutions of higher education. • Partnerships with daycare facilities serving at -risk and underserved populations. • Expanded partnership, to include outreach, with the Naples and Immokalee Jail Centers. Approved by the BCC on 0912612017 Page Big • A Call to Action • • The best strategic plans are dynamic, flexible tools for continuous improvement. With the Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures accountability, versatility, and rational decision-making. Seeking out the needs and wants of Collier's residents and visitors through a community assessment was the first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for the future. The Library Advisory Board (LAB) and Public Services Department will have the primary responsibility to monitor the plan's goals and objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consulting, and working with groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and ideas will emerge. In a cyclical process Library staff and the LAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that require action. In this way, both the strategic plan and annual plan of service will be constantly reviewed, evaluated, and updated. Approved by the BCC on 09/26/2017 Page 919 0 9/20/2018 httpsl/www.dosgrants.oom/GrantApplicatiotVPrintPreview?gid=5422 THIS PAGE • INTENTIONALLY • LEFT BLANK https://www.dosgrants.com/GrantApplicabon/PrintProview?gid=5422 13/23 9/20/2018 httW www.dosgrants.com/GrantApplication/PrintPreview?gid=5422 L. Interlocal Agreements for Library Services Page 12 of 20 If applicable, provide any interlocal agreements among libraries that outline service to residents in a county or municipality that receives Operating Grants. Interlocal agreements for the establishment of the library system should be submitted in the section "Interlocal Agreements of Contracts to Establish the Library". Documents to meet this requirement are roped over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" If there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. @Help 1. Interlocal Agreements for Library Services * 0 Not applicable Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. • 2. Add Documentation • 3. Notes haps://www.dosgrents.00rrk/GrantAMeatior PrintPmvWw7gid=5422 14123 9/20/2018 https://www.dosgmnts.c on /GrantApplica*xVPrintProview?gid=5422 M. Verification of Reciprocal Borrowing Page 13 of 20 This requirement only applies to a county and the independent municipal libraries within the same county that are applying for State Aid. If the library is in a county where there are no independent municipal libraries in the same county, click "Not applicable". Provide documents or library lending policies verifying that the library is providing reciprocal borrowing to residents of all political subdivisions within the county that receive Operating Grants. Borrowing privileges must apply to all materials in a fixed physical format that are eligible to be borrowed by residents of the political subdivision applying for the Operating Grant. Interlibrary loan does not meet this requirement. Documents to meet this requirement are rolled over from the previous year. The documents listed below are the documents on file to meet this requirement. You can change the documents from the previous year by editing or deleting the documents below, or check "No changes from previous year" if there are no changes needed. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. ®Help 1. Verification of Reciprocal Borrowing * ® Not applicable • Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 3. Notes https:/twww.dosgrants.corn/GrantAppkAbon/PrintProviiew?gid=5422 15/23 9/20!2018 https://www.dosgrants.conVGrantApplicetion/PrintProview?gid=5422 0 N. Verification of Joint Planning Page 14 of 20 This requirement only applies to a county and the independent municipal libraries within the same county that are applying for State Aid. If the library is in a county where there are no independent municipal libraries in the same county, click "Not applicable". Provide documents verifying that the library has engaged in joint planning for the coordination of library services within the county that receives Operating Grants. The document must list all libraries participating in joint planning and outline areas of cooperation and activities to be implemented among the county and the independent municipal libraries in the same county. Documents to meet this requirement are submitted each year. @Help 1. Verification of Joint Planning * 0 Not applicable Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. • 2. Add Documentation • 3. Notes https://www.dosgrents.com/GrentAppkAtbn/PrintPrev*,Ogid■5422 16123 9/20/2018 https:llwww. rants.oDnVGren dosg tAppNcatioNPrintPr®view?gid=5422 O. Grant Agreement Page 15 of 20 The grant agreement is the applicant's official contract with the Department of State. Download one grant agreement, obtain signatures on the left side of the agreement for the Chair of the Governing Body or Chief Executive Officer and the Clerk or Chief Financial Officer. Do not use electronically generated signatures and do not add any signatures on the right side of the signature page. Upload the entire signed grant agreement to this page. After the agreement is executed by the Division, a signed agreement will be returned to the library. The attachments should be in PDF or Word format. ®Help 4. Download the Blank Grant Agreement 1. Attachment * WMI Memo -Grant Agreement Forthcoming • File Name File Size Uploaded On View (opens in new window) • Memo—Grant Agreement Forthcoming.pdf 127 [KB] 9/20/2018 1:55:14 PM View file https://www.dosgrante.carUGrantApplicatiwVPrnrtPrevk w?gid=5422 17123 Memorandum 20 September 2018 is To: Division of Library and Information Science From: Tanya R. Williams, Division Director -Collier County Public Library System Re: Grant Agreement The FY 2018-2019 State Aid to Libraries Grant Agreement is currently under revision and will be forthcoming. Based on an email from Amy Johnson, Director -Division of Library & Information Services, the signed grant agreement will be submitted by December 1, 2018. Email is attached. • 0 WilliamsTanya From: pub -Iib -admin <pub-Iib-admin-bounces@list. dos. myflorida. com > on behalf of Johnson, Amy L. <Amy.Johnson@DOS. MyFlorida.com> �t: Thursday, August 9, 2018 4:42 PM pub-lib-admin@list.dos.myflorida.com Subject: [Pub -lib -admin] 2018-19 State Aid to Libraries Grant applications now available in the DOS Grants System Attachments: ATT00001.txt Follow Up Flag: Follow up Flag Status: Flagged Greetings, The State Aid to Libraries Grant applications are now available in the DOS Grants System and must be submitted by October 1, 2018. Due to technical issues in getting the applications set up, we are including some additional instructions to assist you in completing your application for this year. To begin completing your grant application: • Log in to the system at dosgrants.com. • If you have forgotten your password, click Forgot your password? at the upper right of the screen. Add your email address, and your password information will be sent to you. October 1 Documents: The Expenditure Report. When the applications were created for this year's cycle, the data was copied over from last year's application into the Expenditure Report. You must delete the numerical data and any notes (if applicable) and add the information that applies to this year's application. Prior Year's State Aid Expenditures were not carried over from last year's application, so the difference from this year shows 100%, which is not correct. If your local expenditures increased or decreased by more than 10% from the previous year, please provide an explanation in the Notes field. • Certification of Local Operating Expenditures. Delete the attached document from this section. Download, sign and then upload a current certification. Do not download the Certification form until the Expenditure Report is complete, as information is added to the Certification from the Expenditure Report. • Application Sections D through N. Please add the appropriate documents to each section and also mark the checkboxes. When adding information, please review carefully to make sure that the information is applicable, current and correct. It may be helpful to review what was previously submitted in last year's grant application. To access your previous application: o In DOS Grants, go to the Grants tab. o Select My Grants. o Select the 2018 State Aid Grant. �• Grant Agreement. Delete the attached agreement from this section. We are in the process of revising the grant agreement that will be used this year. Please do not use or download the grant agreement that is currently available for download in the DOS Grants system. If you do use the agreement from the system, you will be required to sign a new agreement before you can receive your grant funding. The correct version of the grant agreement will be made available as soon as possible and sent to you in a separate email. This year, the signed grant agreement must be submitted by December 1, rather than October 1. To allow the system to submit the grant application on October 1, you will need to add a document to this section (it can be a single page) saying the grant agreement is forthcoming. Certification. Applicants must now submit, as part of the grant application, additional certification verifying that certain requirements of the grant program have been met. This year, this document can be loaded into the grant agreement section as an additional document. The certification that you will need to sign will be made available as soon as possible and sent to you in a separate email, along with the grant agreement. This year, the Certification must be submitted by December 1, rather than October 1. December 1 Documents: • Annual Plan of Service and Budget. Add the document(s) for the current year to each section. • Summary Financial Report. When the applications were created for this year, some of the data was copied over from last year's application. You must delete the numerical data in Parts A and B, and add the information that is appropriate to this year's application. Add a separate Part C for each year of state aid grant funding that was available to you for expenditure during the year. You must provide a separate Part C report on each grant year of funds that were fully or partially expended during this year. If you had funds that were not spent, you must report them as well. �• Annual Statistical Report. When the report has been completed in the separate reporting system, mark the checkbox that indicates the report has been completed. If you have any questions about the application or these instructions, please contact Marian Deeney, Grant Program Administrator at marian.deeney(c dos.m)florida.com or 850.245.6620. Amy L. Johnson Director Division of Library and Information Services R.A. Gray Building 500 South Bronough Street, MS #9 Tallahassee, FL 32399-0250 850.245.6603 voice 850.245.6735 fax Amy.Johnson@dos.mvflorida.com Florida Certified Contract Manager (FCCM) The Department of State is committed to excellence. Please take our Customer Satisfaction Survey. 9202018 https:l/www.dommnts.con/GrantApplicabon/PrintProview?gid=5422 0 P. Annual Plan of Service (Due 12/1) Page 16 of 20 • • This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. The Annual Plan of Service should include the goals, objectives, and activities that will be supported for the application year. The Annual Plan of Service must be approved or adopted by the library's governing body. Upload the Annual Plan of Service and evidence of adoption or approval to this application. The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the attachment. 01-lelp 1. Annual Plan of Service' Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 3. Notes https:/hvww.doogrants.com/GrantAppkabon/PrirdPrevkw?gidnM22 18123 9/2012018 httpa.//wvrw.dosgrents.omVGrantApplicationftntProview?gid=5422 0 Q. Budget (Due 12/1) Page 17 of 20 • • This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. Add the budget document(s) as applicable for the year starting on October 1. The budget must be adopted or approved by the library's governing body. If the budget document is a very large document, attach only the pages showing the library's budget. The attachments should be in PDF, Word, or Excel format. The description line should dearly describe the attachment. @Help 1. Budget * Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where the information is located. 2. Add Documentation 3. Notes https:/hvww.dosgrants.corn/GrantAppkabon/PrintProview?gid=5422 19/23 n U • 9/20/2018 https:tfwww.dosgrants.com/GrantApplication/PdntPreview?gid=5422 R. Summary Financial Report Form (Due 12/1) Page 18 of 20 This component of the application is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. Part A* Part B* 3. Part C https://www.dosgrents.com/GrantApplicationiPrintPreview?gid-5422 20/23 0 • 9/20/2018 https*./twww.dosgrants.corn/GrentAppiicabon/Prin Oreview?gid=5422 S. Annual Statistical Report Form (Due 12/1) Page 19 of 20 This component of the application Is due by December 1. Following the October 1 deadline, your application will be returned to add the remaining components as needed due December 1. 1. Annual Statistical Report Form This report solicits data on library activity during the previous fiscal year. The data is used for federal, state, and local reporting and comparison purposes. Libraries must submit the form electronically on a separate reporting site. All libraries are given a library identification number and password to access the reporting site. When the report has been submitted electronically, click "Report submitted online" ®Help . Link to online reporting site 2. Notes httpsJMrww.doegrents.cornlGrantApplicaton/PrinWmvkrw?gid=5422 21123 0 F. 9/20/2018 h"://www.dosgrants.oom/GrantApplication/PrintPreview?gid=5422 I Review and Submit Page 20 of 20 1. Review and Submit *I hereby certify that I am authorized to submit this application on behalf of Collier County Public Library and that all information indicated is true and accurate. I acknowledge that my electronic signature below shall have the same legal effect as my written signature. I am aware that making a false statement or representation to the Department of State constitutes a third degree felony as provided for in s. 817.155, F.S., punishable as provided for by ss. 775.082, 775.083, and 775.084. Signature (Enter first and last name) haps://www.dosgrants.com/GrantApplicabon/PrintPreview?gid=5422 2 ; • 9/20/2018 hdW/A~.doWants.oatVGrent ca gid■5422 THIS PAGE • INTENTIONALLY • LEFT BLANK httpsJhwwwAosgrents.conVOrantAppUcatiorVPrinbPnwiew?gid=5422 23123 Division of Library and Information Services Comparison of FY2017-18 Final Grants with FY2018-19 Estimated Grants 4/9/2018 Wr 2017-18 Grants 1 2018-19 Estimated Grants OPERATING EQUALIZATION TOTAL GRANT: GRANT GRANT OPERATING .AND EQUALIZATION OPERATING (EQUALIZATION 'TOTAL GRANT: GRANT GRANT OPERATING AND EQUALIZATION Difference ALACHUA 434,276 0 434,276 377,875 0 377,875 (56,401) BAKER 3,844 47,737 51,581 4,319 57,838 62,156 10,575 BAY 61,308 0 61,308 53,666 0 53,666 (7,642) BRADFORD 13,210 327,491 340,701 11,510 307,685 319,195 (21,506) BREVARD 471,535 0 471,535 348,985 0 348,985 (122,550) BROWARD 1,601,982 0 1,601,982 1,395,430 0 1,395,430 (206,552) CALHOUN 9,244 231,448 240,692 8,019 216,492 224,510 (16,182) CHARLOTTE 128,443 0 128,443 112,228 0 112,228 (16,215) {CITRUS 89,688 0 89.688 69,389 0 69,389 (20,299) 46-OLAY 70,107 0 70,107 56,372 0 56,372 (13,735) COLLIER 237,496 0 237,496 200,651 0 200,651 (36,845) COLUMBIA 31,145 591,220 622,365 21.649 539,085 560,734 (61,631) DESOTO 7,633 93,537 101,170 4,867 64,318 69,186 (31,984) DIXIE 6,678 166,919 173,597 6,259 168,701 174,961 1 1,364 DUVAL 906,033 0 906,033 756,317 0 756,317 (149,716) ESCAMBIA 127,415 0 127,415 115,862 0 115,862 (11,553) FLAGLER 29,394 0 29,394 26,573 0 26,573 (2,821) RANKLIN 6,397 77,887 84,284 4,713 61,880 66,593 (17,691) ADSDEN 16,377 401,607 417,984 16,785 443,830 460,615 1 42,631 GILCHRIST 3,158 39,376 42,534 3,127 42,042 45,169 2,635 GLADES 1,959 24,453 26,412 1,666 22,428 24,095 (2,317) GULF 4,280 52,470 56,750 3,511 46,414 49,925 (6,825) HAMILTON 10,602 263,758 274,360 8,862 237,729 246,591 (27,769) HARDEE 2,923 35,728 38,651 4,274 56,334 60,607 21,956 HENDRY 13.679 166,219 179,898 10,882 142,574 153,456 (26,442) HERNANDO 66,885 591,220 658,105 51,446 539,085 590,531 (67,574) HIGHLANDS 18,909 215,806 234,715 19,503 240,012 259,515 24,800 HILLSBOROUGH 1,037,289 0 1,037,289 930,460 0 930,460 (106.829) HOLMES 2,940 36,795 39,735 2,946 39,762 42,709 2,974 INDIAN RIVER 100,798 0 100,798 87,200 0 87,200 1 (13,598) ,JACKSON 10,375 126.891 137,266 4,604 60,714 65,318 (71,948) ,JEFFERSON 5,871 146,454 152,325 5,211 140,177 145,389 (6,936) LAFAYETTE 1,561 19,602 21,163 1,212 16,410 17,622 (3,541) LAKE 211,947 0 211,947 172,982 0 172,982 (38,965) LEE 731,046 0 731,046 621,481 0 621,481 (109,565) LEON 175,330 0 175,330 151,634 0 151,634 (23,696) LEVY 11,032 134,496 145,528 9,120 119,887 129,007 (16,521) LIBERTY 2,251 56,596 58,847.1 1,865 50,552 52,417 (6,430) MADISON 10,040 250,064 260,104 8,264 221,944 230,208 (29,896) ANATEE 197,258 0 197,258 167,232 0 167,232 (30,026) "ETVIARION 150,038 01 150,038 123,458 0 123,458 (26,580) (MARTIN 113,0241 01 113,024 98,2921 01 98,292 (14,732) Page 1 of 3 Division of Library and Information Services Comparison of FY2017-18 Final Grants with FY2018-19 Estimated Grants 4/9/2018 0 Page 2 of 3 2017-18 Grants 2018-19 Estimated Grants OPERATING EQUALIZATION {GRANT GRANT TOTAL GRANT: OPERATING AND EQUALIZATION OPERATING EQUALIZATION 'TOTAL GRANT: GRANT GRANT OPERATING ,AND EQUALIZATION Difference MIAMI-DADE 1,564,381 0 1,564,381 1,403,658 0 11403,658 (160,723) MONROE 82,034 0 82,034. 74,656 0 74,656 (7,378) NASSAU 37.894 0 37,894 31,326 0 31,326 (6,568) OKALOOSA 101,311 0 101,311 17,739 0 17,739 (83,572) OKEECHOBEE 8,135 99,115 107,250 7,065 92,814 99,878 (7,372) ORANGE 982,333 0 982,333 869,343 0 869,343 (112,990) OSCEOLA 200,428 0 200,428 166.946 0 166.946 (33,482) PALM BEACH 1,225,015 0 1,225,015 1,007,630 0 1,007,630 (217,385) PASCO 170,084 0 170,084 150,591 0 150,591 (19,493) PINELLAS 894,429 0 894,429 867,542 0 867,542 (26,887) POLK 298,859 0 298,859 272,739 0 272,739 (26,120) PUTNAM 17,025 200,775 217,800 13,722 174,494 188,217 (29.583) SAINT JOHNS 156,162 0 156,162 137,101 0 137,101 (19,061) SAINT LUCIE '111.732 0 111,732 96,162 0 96,162 (15,570) SANTA ROSA 56,334 0 56,334 46,744 0 46,744 (9,590) SARASOTA 309,728 0 309,728 260,104 0 260,104 (49,624) SEMINOLE 164,471 0 164,471 149,041 0 149,041 (15,430) UMTER 67,562 0 67,562 57,287 0 57,287 (10,275) UWANNEE 30,843 591,220 622,063 29.830 539,085 568,915 (53,148) TAYLOR 6,522 80,108 86,630 5,640 74,691 80,331 (6,299) UNION 3,571 89,750 93,321 3,270 88,629 91,899 (1,422) VOLUSIA 455,014 0 455,014 385.998 0 385,998 1 (69,016) WAKULLA 6,935 85,564 92,499 6,759 89,925 96,684 4,185 16VALTON 21,644 0 21,644 18,892 0 18,892 (2.752) 'WASHINGTON 9,424 233,812 243,236 6,740 180,315 187,055 (56,181) ALTAMONTE SPRINGS 12,852 12,852 10,111 10,111 (2,741) BOYNTON BEACH 73,526 73,526 60,342 60,342 (13,184) DELRAY BEACH 60,270 60,270 16,849 16,849 (43,421) FORT MYERS BEACH 33,779 33,779., 28,216 28,216 (5,563) HIALEAH 44,913 44,913 32,850 32,850 (12,063) LAKE PARK 7,098 7,098 6,541 6,541 (557) LAKE WORTH 12,980 12,980 12.393 12,393 (587) LANTANA 4,299 4,299 3,355 3,355 (944) MAITLAND 18,415 18,415 16,864 16,864 (1,551) NEW PORT RICHEY 27,549 27,549 22,291 22,291 (5,258) ORTH MIAMI 26,541 26,541 21,636 21,636 iNORTH MIAMI BEACH 21,136 21,136 20,186 20,186 (950) Page 2 of 3 Division of Library and Information Services Comparison of FY2017-18 Final Grants with FY2018-19 Estimated Grants 4/9/2018 2017-18 Grants 1 2018-19 Estimated Grants OPERATING EQUALIZATION TOTAL GRANT: OPERATING EQUALIZATION TOTAL GRANT: Difference GRANT GRANT OPERATING GRANT GRANT OPERATING AND AND EQUALIZATION EQUALIZATION NORTH PALM BEACH 21,604 21.604 17,961 17,951 (3,643) OAKLAND PARK 16,740 16,740 13,838 13,838 (2,902) PALM SPRINGS 20,811 20,811 14,333 14,333 (6,478) RIVIERA BEACH 19,792 19.792 17,938 17,938 (1,854) SANIBEL 50,908 50,908 41,094 41,094 (9,814) WEST PALM BEACH 115,315 115,315 104.819 104,819 (10.496) WILTON MANORS 20,6741 1 20,674 17,1331 1 17.133 (3,541) WINTER PARK 81,9581 81.958 47,51$ 1 1 47,618 (34,340) Subtotal 14,808,430 5,478,1181 20,286,548 1 12,693,5921 5,075,8461 17,769,438 (2,517,110) Multicount} HEARTLAND 450,000 450,000 0 NEW RIVER 322,152 330,825 8.673 ORTHWEST EGIONAL 350,000 350,000 1 0 PAL PUBLIC LIBRARY COOPERATIVE 350,000 350,000 0 PANHANDLE PUBLIC LIBRARY COOPERATIVE 328,921 315,887 (13,034) SUWANNEE RIVER REGIONAL 350,000 350,000 Q THREE RIVERS REGIONAL 344,034 353,079 9,045 WILDERNESS COAST 317,179 320.605 3,426 Subtotal 2,812,.286:! 2,820,396 8,110 Total 23,098,834 20,589,834 {2,509,000) The Fiscal Year (FY) 2018-19 estimates were based on estimated local expenditures for FY 2016-17 provided in the December 2017 State Aid application. 1prant amounts and eligibility for Equalization grants will change after the certified expenditures are received in October 2018. 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