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Agenda 10/23/2018 Item #11C10/23/2018 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (ITB) No. 18-7438, GMD Building North New HVAC System, to DEC Contracting Group, Inc., for removal and replacement of HVAC and roofing systems at the GMD Building North, in the amount of $3,351,932, and authorize the Chairman to execute the attached agreement. OBJECTIVE: To procure professional construction services for the replacement of HVAC and Roofing Systems at GMD Building North, located at 2800 Horseshoe Drive North. CONSIDERATIONS: The Division of Facilities Management is responsible for the maintenance, repair, capital replacement and construction of County-owned buildings and facilities. This project consists primarily of removal and replacement of the existing chiller and HVAC systems, installation of an additional chiller, piping, duct work, air handling units, and structural improvements. The project also incorporates removal and replacement of existing roof with four-ply modified bituminous roofing system on new insulation with related flashings and accessories. The project will require off -hour work (nights and weekends), phasing of work, and sequencing and transitioning from existing systems to new systems to maintain operation of the facility in its normal course of business. The current chiller is approximately 15 years old, and the current HVAC equipment is approximately 30 years old. This chiller needs replacement due to the equipment exceeding its useful life. The remaining equipment needs replacement due to the improper distribution of air. Multiple attempts to properly cool the building have been completed, and the system cannot be balanced to properly distribute air. This project will also bring the equipment up to current codes. The scheduled start date is February 2019 with completion of the work by December 2019. Most of construction activity for the project will be done during nights and weekends; thereby keeping the building operational and functional at all times during the improvements. On July 21, 2018, the Procurement Services Department posted Invitation to Bid No. 18-7438 for construction of the GMD Building North New HVAC System. The County sent 17,497 notices, and contractors downloaded ninety-five (95) bid packages. The County received three (3) bid responses by the September 5, 2018 deadline, as summarized below. RESPONDENTS: Company Name City County State Bid Amount Responsive/Responsible DEC Contracting Group, Inc. Fort Myers Lee FL $3,351,932 Yes/Yes Cedars Electro- Mechanical Lake Worth Palm Beach FL $3,469,375 Yes/Yes Compass Construction Cape Coral Lee FL No Bid --/-- Staff reviewed the bids received. Compass Construction did not submit a bid due to missing the mandatory pre-bid meeting. Staff determined that DEC Contracting Group, Inc. is the lowest responsive and responsible bidder. DEC Contracting Group, Inc.’s bid is slightly lower than the Engineer’s Opinion of Cost. Therefore, staff recommends that the contract be awarded to DEC Contracting Group, Inc., for the total contract amount of $3,351,932. FISCAL IMPACT: Funds are available for 18-7438 GMD Building North New HVAC Systems within Fund 309, Cost Center 138939. 11.C Packet Pg. 330 10/23/2018 GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: That the Board of County Commissioners award ITB No. 18-7438 GMD Building North New HVAC System to DEC Contracting Group, Inc. for the construction of GMD Building North New HVAC System (Project No. 52527) in the amount of $3,351,932, and authorize the Chairman to execute the attached agreement. Prepared by: John McCormick, PE, Principal Project Manager, Collier County Facilities Management ATTACHMENT(S) 1. 18-7438 ELORA_ (PDF) 2. 18-7438 NORA _Executed (PDF) 3. [Linked] 18-7438 DEC Contracting_VendSigned_Contract (PDF) 4. 18-7438 Bid Tabulation (PDF) 5. 18-7438 DEC Contracting_Insurance_10-9-18 (PDF) 11.C Packet Pg. 331 10/23/2018 COLLIER COUNTY Board of County Commissioners Item Number: 11.C Doc ID: 6897 Item Summary: Recommendation to award Invitation to Bid (ITB) Solicitation No. 18-7438, GMD Building North New HVAC System, to DEC Contracting Group, Inc. for removal and replacement of HVAC and roofing systems at the GMD Building North, in the amount of $3,351,932, and authorize the Chairman to execute the attached Agreement. (John McCormick, Principal Project Manager, Facilities Management Division) Meeting Date: 10/23/2018 Prepared by: Title: – Facilities Management Name: John McCormick 10/10/2018 12:10 PM Submitted by: Title: Deputy Department Head – Public Utilities Department Name: Dan Rodriguez 10/10/2018 12:10 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/10/2018 1:04 PM Growth Management Department Judy Puig Level 1 Reviewer Completed 10/10/2018 1:46 PM Procurement Services Sandra Herrera Additional Reviewer Completed 10/11/2018 8:13 AM Procurement Services Ted Coyman Additional Reviewer Completed 10/11/2018 10:00 AM Procurement Services Swainson Hall Additional Reviewer Completed 10/11/2018 10:15 AM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 10/11/2018 12:07 PM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 10/11/2018 2:58 PM Board of County Commissioners Jim Flanagan Additional Reviewer Completed 10/15/2018 7:33 AM Growth Management Department James C French Deputy Department Head Review Completed 10/12/2018 10:47 AM Growth Management Department Thaddeus Cohen Department Head Review Completed 10/12/2018 11:08 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 10/12/2018 4:32 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/15/2018 8:26 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/15/2018 9:32 AM County Attorney's Office Emily Pepin CAO Preview Completed 10/15/2018 10:15 AM Office of Management and Budget MaryJo Brock Additional Reviewer Skipped 10/15/2018 10:26 AM 11.C Packet Pg. 332 10/23/2018 Budget and Management Office Mark Isackson Additional Reviewer Completed 10/15/2018 10:32 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/15/2018 1:50 PM Board of County Commissioners MaryJo Brock Meeting Pending 10/23/2018 9:00 AM 11.C Packet Pg. 333 ——— #AA-C001836 ——————————————————————————————————————————————— FORT MYERS NAPLES 1500 JACKSON ST .#200 FORT MYERS, FL 33901 949 CENTRAL AVENUE NAPLES, FL 34102 PH: 239.278.3838 FX: 239.275.5356 PH: 239.643.3103 I N N O V A T I O N A N D P E R F O R M A N C E I N A R C H I T E C T U R E - P L A N N I N G - I N T E R I O R D E S I G N Sept 13, 2018 Mr. Jim Flanagan Procurement Strategist Collier County Procurement Services 3295 Tamiami Trail East, Bldg. C1, Naples Florida 34112 RE: 18-7438 GMD North Building New HVAC System and Roof Replacement Dear Jim: BSSW and our engineering consultan each have experience working with DEC Contracting Group, Inc. and most of their selected subcontractors. Our project related experiences have all been positive and we take no exception to moving forward with the award of contract to DEC Contracting Group, Inc. for this project. We have contacted the references provided by the contractor but as of this time have received no responses. We believe DEC Contracting Group, Inc. has met all the requirements of Collier County Procurement Services and the bid solicitation. . Further, we have reviewed the final bid tabulation and find the total bid amount to be comparable to the Architect’s estimated cost for the project. We therefore can recommend award of this contract to DEC Inc. Should you have questions or need additional information please feel free to contact me anytime. Best regards, David A Bamesberger, AIA Project Manager 11.C.1 Packet Pg. 334 Attachment: 18-7438 ELORA_ (6897 : GMD HVAC) 11.C.2 Packet Pg. 335 Attachment: 18-7438 NORA _Executed (6897 : GMD HVAC) Project No:18-7438 STRATEGIST:Jim Flanagan No. of Notices:17,497 Project Title:GMD Building North New HVAC System PROJECT MANAGER:Leandro Goiceachea No. of Downloads:95 Bid Date:09/05/18 No. of Bids Rec'd:3 BID TABULATION BIDDER:DEC Contractors Cedars Electro- Mechanical Compass Construction ENGINEER'S ESTIMATE Base Bid General Conditions $141,055 $155,000 No Bid $0 $1,959,531 Demolition & Removal $10,989 $150,000 $0 $0 $0 Structural - Concrete and Steel $71,648 $95,000 $0 $0 $0 Roofing and Flashing Systems $998,123 $660,000 $0 $0 $690,000 Interior Construction and Finishes $355,932 $450,000 $0 $0 $0 HVAC Equipment - Chillers and AHUs, Furnished and Delivered $285,211 $375,000 $0 $0 $0 HVAC $634,641 $904,375 $0 $0 $430,000 Temperature Controls $212,395 $175,000 $0 $0 $0 Electrical $159,639 $185,000 $0 $0 $0 Lightweight Concrete Removal and Replacement Allowance - 20% of roof area (specification 01200)$182,299 $20,000 Not addressed Subtotal - Tradework:$3,051,932 $3,169,375 $0 $0 $3,079,531 OWNER'S ALLOWANCE $300,000 $300,000 $0 $0 $300,000 Total Base Bid - Tradework + Owner's Allowance:$3,351,932 $3,469,375 NO BID $0 $3,379,531 Unit Price 1a Removal of unsatisfactory Lightweight concrete deck and replacement with new lightweight concrete fill $60.60 /cf $2.00 /cf /cf /cf Unit Price 1b Removal of unsatisfactory Lightweight concrete deck and replacement with new epoxy concrete fill $93.09 /cf $2.50 /cf /cf /cf Unit Price 2 Furnish and install Tensilform 3/4" x 24 ga steel form deck to match existing. Used for replacement as required at light weight concrete $9.27 /sf $12.00 /sf /sf /sf Opened By:Jim Flanagan Witnessed by:Barbara Lange Attended Mandatory Pre-Bid Meeting Y Y Completed Bid Schedule Y Y Completed Bid Forms: (Solicitation pages 3-13) Y Y Bid Response Form (Form 1)Y Y Exhibit N - Contractors Key Personnel Assigned to the Project - (Form 2)Y Y Material Manufacturers (Form 3)Y Y List of Major Subcontractors (Form 4)Y Y Statement of Experience of Bidder (Form 5)Y Y Trench Safety Act Acknowledgement (Form 6)Y Y Bid Bond (Form 7)Y Y Insurance and Bonding Requirements (Form 8)Y Y Conflict of Interest Affidavit (Form 9)Y Y Vendor Declaration Statement (Form 10)Y Y Immigration Affidavit Certification (Form 11)Y Y Vendor Substitute W-9 (Form 12)Y Y Bidders Checklist (Form 13)Y Y Copies of required information attached Y Y Company's E-Verify Profile Page or MOU Y Y Copy of Active Registration with Current FL Divisions of Corporations Y Y Copy of Active General Contractors License with Depart. of Business & Professional RegulationY Y Copy of Local Business Tax Receipt Y N/A Acknowledgement - Receipt of Addendum Y Y Addendum #1 Y Y Addendum #2 Y Y Addendum #3 Y Y Addendum #4 Y Y Addendum #5 Y Y Strategist: Confirm validity w/FL Divisions of Corporations on-line Y Y Strategist: Confirm validity of GC License w/DPBR on-line Y Y Strategist: Confirm Insurance and Bonding Requirements Y Y Strategist: CONFIRM ALL BID DOCUMENTS COMPLETED AND SIGNED:Y Y Contractor's Office Location:Fort Myers Lake Worth County:Lee Palm Beach 11.C.4 Packet Pg. 336 Attachment: 18-7438 Bid Tabulation (6897 : GMD HVAC) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/4/2018 Five County Insurance Agency Inc 14120 Metropolis Ave Fort Myers FL 33912 Certificate Department 239-939-1400 239-939-3813 certs@fivecountyinsurance.com American Builders Insurance 11240 DECCO-1 National Builders Insurance 16632DECContractingGroupInc 1560 Matthew Dr Unit B Fort Myers FL 33907 Old Dominion Insurance 40231 1748019595 B X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X Y PKG016751706 3/6/2018 3/6/2019 2,000,000 C 1,000,000 X X X B1P9520A 5/8/2018 5/8/2019 A X X 1,000,000UMB0189023033/6/2018 3/6/2019 1,000,000 A XWCV0167992043/6/2018 3/6/2019 1,000,000 1,000,000 1,000,000 Re:Contract 18-7438 GMD Building North New HVAC System Certificate Holder is included as Additional Insured when required per written contractual agreement with respects to General Liability. COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 3327 TAMIAMI TRAIL E NAPLES FL 34112 11.C.5 Packet Pg. 337 Attachment: 18-7438 DEC Contracting_Insurance_10-9-18 (6897 : GMD HVAC)