Lely Beautification MSTU Agenda 10/18/2018 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
AGENDA
OCTOBER 18TH, 2018
I. CALL TO ORDER—
II. ATTENDANCE—
Tony Branco-Chair (10/1/21)
Kathleen Dammert (10/1/18)
Linda Rae Jorgensen (10/1/21)
Vacancy (—)
Vacancy (—)
III. APPROVAL OF AGENDA—
IV. APPROVAL OF MINUTES — SEPTEMBER 20T",2018
V. CHAIRMAN'S REPORT — TONY BRANCO
A. B. C.
VI. LANDSCAPE ARCHITECT'S REPORT—McGEE&ASSOCIATES
VII. LANDSCAPE MAINTENANCE REPORT—COMMERCIAL LAND MAINTENANCE
VIII. PROJECT MANAGERS REPORT—DAN SCHUMACHER
• Advisory Committee Applications
1. Jacalyn Lowry.
2. Kathleen Slebodnik.
• Budget Report.
• Lighting Inspection Report.
• Whited Holiday Decor: Optional LED Upgrade.
• Irrigation.
• Plant&Tree replacements.
• Street Name, STOP&Traffic Sign replacements.
IX. OLD BUSINESS—
A. REFURBISHMENT OF ENTRY MONUMENTS—
1. Monument Cap,McGee Existing, Elevation&Planform views.
2. Monument Cap,McGee Opinion of Cost,Rev 1,Quotes.
B. NEW LIFT STATION @ HIDDEN VALLEY DRIVE—
1. FY-18 Public Utilities project—BCC meeting follow-up.
C. UNFINISHED BUSINESS—
1. Insurance Pebble Beach Light Pole.
2. Insurance- St Andrews Median#3.
X. NEW BUSINESS—
A. TREASURE POINT LIGHTING
B. PROJECT PROPOSALS FOR THE FY-19 YEAR
Page 1 of 2
AGENDA
XI. MEMBER COMMENTS—
XII. PUBLIC COMMENTS—
XIII. ADJOURNMENT—
NEXT MEETING:
NOVEMBER 15T",2018 AT 2:00 PM
Collier County Library
East Naples Branch
8787 Tamiami Trail East
Naples,FL 34113
(239)775-5592
October 18,2018 Lely Golf Estates Beautification MSTU Page 2 of 2
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
September 20, 2018
I. Call to Order
Chairman Branco called the meeting to order at 2:08 PM. A quorum was established.
II. Attendance
Members: Tony Branco—Chair; Robert Slebodnik -Vice Chair; Kathleen Dammert;
Linda Jorgensen; Vacancy
County: Dan Schumacher-Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden- CLM; Wendy Warren—Juristaff
Guests -Kathleen Slebodnik; Pam Gittings; Paul Kelly
III. Approval of Agenda
Ms. Dammert moved to approve the September 20, 2018 Agenda of the Lely Golf Estates
Beautification M.S.T.U. as amended:
Add.• Item V. Chairman's Report—A. Community Assessment; B. Holiday Lighting and Electrical;
C. Lely Presbyterian Church;D. Member Retirement and Vacancy.
Item VIII. Project Managers Report—F. Street Sign Status.
Second by Ms. Jorgensen. Carried unanimously 4-0.
IV. Approval of Minutes—August 16, 2018
Ms. Jorgensen moved to approve the minutes of the August 16, 2018 Lely Golf Estates Beautification
M.S.T.U. meeting as presented. Second by Ms. Dammert. Carried unanimously 4- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported on the community tour as follows:
A. Community Assessment
• The flag pole has been straightened.
• The damaged plant in the Podocarpus hedge on Rattlesnake Hammock Road has been
removed; CLM will plant a replacement specimen on confirmation soil is not polluted.
• The palm fronds at Valley Stream Circle require trimming.
• The clear coat at the top of the sign at the Doral Circle entrance is blistering.
Mr. Schumacher will consult with Signcraft Signs & Things to repair the damage.
B. Holiday Lighting
In accordance with County procedure, Mr. Schumacher distributed a Request for Quote (RFQ) for
holiday lighting installation to three qualified vendors. Whited Holiday Decor was the sole
contractor to provide a quote, an amount similar to 2017.
1/6
MINUTES
During Committee discussion the following was noted:
• An alternative fixture to minimize outages experienced with the ground fault circuit
interrupter(GFCI) for the lights is not feasible.
• LED lights should be utilized if the surcharge is within the$2,500 budgeted.
• The outlet box on Median#1 is overgrown and requires cutting back of vegetation.
Ms. Dammert motioned to accept the Holiday Decoration contract from "Whited Holiday
Decor"for Lely Golf Estates in the amount of$2,500.00. Second by Ms. Jorgensen.
Carried unanimously 4—0.
Staff will notify Whited Holiday Decor by September 21s`. of the Committee's decision.
C. Lely Presbyterian Church
The church has removed shrubs and trees, some of which are in the Right of Way(ROW), an
M.S.T.U.jurisdiction. Code Enforcement is researching the activity and will apprise the
Committee of its findings.
D. Member Retirement and Vacancy
Robert Slebodnik
Mr. Slebodnik informed the Committee of his retirement from the Committee effective
October 1, 2018.
Chairman Branco requested the Board of County Commissioners recognize and commend
Mr. Slebodnik for his long-term service.
Kathleen Slebodnik
Ms. Slebodnik advised the Committee of her intent to apply for the open position on the Lely Golf
Estates Beautification M.S.T.U. Advisory Committee.
Kathleen Dammert
The Committee discussed Ms. Dammerts's application to the Lely Golf Estates Beautification
M.S.T.U. Advisory Committee her or a four year term, effective October 2, 2018, noting contributions
she has made to the Committee and willingness to be reappointed.
Chairman Branco moved to recommend the Board of County Commissioners reappoint Kathleen
Dammert for a four-year term, commencing October 2, 2018, to the Lely Golf Estates Beautification
M.S.T.U.Advisory Committee. Second by Ms. Jorgensen. Carried unanimously 4- 0.
VI. Landscape Architects Report—McGee&Associates
A. Summary,Detail
Mr. McGee summarized the"Lely Golf Estates Landscape Observation Report FY17-18"dated
September 11, 2018 highlighting:
General
• Summary list: small plantings have been replaced; remaining items are Irma replacement
trees.
• Torpedo grass weed to be monitored throughout medians and hand removed if present.
• Annual beds and monument/wall area need to be weeded.
• Alert: Monitor for"Weavils" on Foxtail Palms—present in other parts of the County.
September 20, 2018 LELY GOLF ESTATES MSTU 2/6
MINUTES
Irrigation
• Warren Street reuse water for August 2018 was 204,630 gallons;potable water usage 16,630.
Watering annuals accounted for higher than normal usage for the time period.
• Valley Stream usage was 12,330 potable gallons.
VII. Landscape Maintenance Report—Commercial Land Maintenance
A. Summary Comments
Mr. Gorden updated the Committee on landscape maintenance noting:
• Plants have been replaced on Saint Andrews Boulevard.
• Bougainvilleas have been planted on Median#1.
• An Irrigation head nozzle will be replaced.
• A third application of herbicide will be applied to Torpedo grass Friday, September 21".
• Outlet Box vegetation on Median 1 will be cut back in preparation for installation of holiday
decorations.
Mr. Schumacher will coordinate the schedule for palm tree pruning with Mr. Kindelan.
VIII. Project Managers Report-Dan Schumacher
A. Budget Report
Mr. Schumacher summarized the "Lely MSTU Fund Budget 152 dated September 20, 2018"for
information purposes and provided an overview of the budget noting:
• $246,692.43 of the FY18 Ad Valorem property tax revenue budget of$255,500.00 has been
collected.
• Total revenue FY18 is $563,500.00 including investment interest, transfers and contributions
(minus a 5%reserve of$12,900).
• Current Operating Expense budget is $192,000 of which commitments total $43,667.06;
expenditures $122,072.81.
• Uncommitted Operating Expense funds available are $22,260.13.
• Quotes from Hart's Electrical for flag pole light and lamp outage replacements are pending.
• Purchase Orders will be reissued for the FY-19 budget effective October 1, 2018.
• Remaining balances will roll over to the FY-19 budget.
• Improvements General funds of$148,900.00 can be accessed for special projects.
• Reserves for Insurance and Catastrophic/Hurricane funds total $179,400.00, an increase of
$9,400.00.
• Total available balance less committed expenses $355,149.98.
B. Lighting Inspection Report
Report
The September 18, 2018 report indicated five outages, one of which is an LED lamp.
Mr. Schumacher has issued a Request for Quote (RFQ) to Hart's Electrical for the five (5)LED
lamp replacements noted on the report. Four lights remain in inventory; a new Purchase Order
will be generated for FY-19 to fund the purchase of future lamp inventory.
LED Lamp Warranty
Staff will inquire with Graybar regarding the warranty policy for LED lamps,noting one of the
current outages is an LED light installed within one year.
September 20, 2018 LELY GOLF ESTATES MSTU 3/6
MINUTES
Flag Pole Lamp
Mr. Schumacher is awaiting a response from Hart's Electrical to his request for Flag Pole lamp
options.
Light Outage at Augusta and Forest Hills Boulevards
Mr. Schumacher will investigate reports of a lamp outage at the intersection of Augusta and
Forest Hills Boulevards noting it may indicate the photo cell and/or timer are not functioning as
intended.
Light Pole Identification
The grid for A and B letter designation for poles with double luminaries is complete.
Mr. Schumacher will purchase the decals and schedule application installation.
C. Irrigation
Irrigation is functioning as intended.
D. Plant& Tree Replacements
Mr. Schumacher will confirm plant and tree replacement inventory with Mr. McGee and Request a
Quote from CLM as follows:
• Hurricane Irma tree replacements.
• Landscaping for the monument area behind the walls.
• Lions tail pruning of the Mahogany trees.
E. STOP & Traffic Sign Replacements
Mr. Schumacher updated the Committee on the status of sign replacement as follows:
• Municipal Supply& Sign Co. (MSS) notified Mr. Schumacher of their intent to re-do/replace
signs.
• He requested information on the "plan"to correct the unsatisfactory mounting of the street
signs installation prior to MSS initiating action and is awaiting a response.
• A Request for Quote for sign replacement was forwarded to the Procurement Division to be
posted to "Bid Sync." Three competitive bids are required by the County, however only two
vendors are approved in the County system.
• The Procurement Division will issue a decision on the MSTU's ability to increase Municipal
Sign's (MSS) scope of work or if a general Request for Quote (RFQ) is required for
expansion of the sign project.
The Committee noted:
• Mr. Schumacher and Chairman Branco will coordinate the sign quantities for which to
request quotes.
F. Street Signs Status
This item was discussed under VIII. E.
September 20, 2018 LELY GOLF ESTATES MSTU 4/6
MINUTES
IX. Old Business
A. Refurbishment of Entry Monuments
1. Monument Cap, McGee Existing, Elevation&Planform views.
Conceptual design plans, which meet the County's requirements for non-conforming signs,were
distributed for Committee review. Color selection and other design elements will be determined
by the Committee.
Mr. Schumacher will meet with Mr. McGee, Chairman Branco to discuss utilizing a sign
company to review the project and solicit ideas.
2. Monument Cap, McGee Opinion of Cost, Rev 1, Quotes.
Mr. McGee presented an Opinion of Cost received from two vendors for the Monument
Recapping of two Entrance Monuments at Saint Andrews Boulevard&US 41.
The cost estimates were:
1. Johnson Brothers, Inc.
$7,964.00 excluding labor.
Mr. McGee will submit a revised estimate including labor to Mr. Schumacher.
2. Mr. Foamy, Inc. —two cost options submitted based on choice of material.
A. $7,310.00
B. $13,078.00
Both options include labor.
B. New Lift Station @ Hidden Valley Drive
1. FY-18 Public Utilities project
This item will be updated at a future meeting.
C. Unfinished Business
1. Insurance Pebble Beach Light Pole.
Ms. Sillery submitted the information to the insurance company.
2. Insurance— Saint Andrews Median#3.
A claim is pending.
X. New Business
A. Treasure Point Lighting
Pam Gittings and Paul Kelly,residents of Treasure Point, requested M.S.T.U. consideration for
an upgrade to their street lighting citing aesthetic and safety concerns. The residents would like
to replace the lights with an attractive design and erect a third light on the cul-de-sac.
Ms. Gittings reported the Association currently has two fiberglass street lights leased from FPL at a
cost of$38 per month. The original ten (10)year lease agreement signed in 2003 was extended in
March 2013 for five (5) years. Mr. Kelly provided Mr. Schumacher with a copy of the lease.
During Committee discussion the following was noted:
• The Lely Golf Estates Beautification M.S.T.U. is not a"lighting" M.S.T.U.
• In a meeting with FPL in the fall of 2017, Staff determined the M.S.T.U. would be
responsible for existing pole removal,meter installation and wiring to the transformer if the
project is adopted; FPL would connect the service.
September 20, 2018 LELY GOLF ESTATES MSTU 5/6
MINUTES
• Cost for replacement of the poles, based on a quote Staff secured from Hart's Electrical, is
approximately $10,000 per pole including product material, service,permitting and conduit.
Mr. Schumacher will request a meeting with FPL to review alternatives to the current lighting in
Treasure Point and invited Ms. Gittings to attend.
Treasure Point Roadway maintenance
Ms. Gittings and Mr. Kelly requested reflectors be installed and the curbing repainted noting the
road is County owned.
Mr. Schumacher will view these items and noted that these improvements are a responsibility of the
Road Maintenance Department.
B. Project proposals for the FY-18 Year
1. Lighting Pebble Beach Circle,potentially Doral Circle.
XI. Member Comments
None
XII. Public Comments
None
XIII. Adjournment
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 3:31 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Branco, Chairman
The Minutes were approved by the Committee on 2018, as presented , or
as amended
NEXT MEETING: OCTOBER 18,2018—2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMI TRAIL EAST,NAPLES,FL 34113
(239) 775-5592
September 20, 2018 LELY GOLF ESTATES MSTU 6/6
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LELY MSTU
FUND 152
October 18,2018
FY-19Budget
Vendor Item PO# Budget Commitments Expenditures Remainder
1 CUR AD VALOREM TAX $ (271,100.00) $ - $ - $ (271,100.00)
2 DEL AD VALOREM $ $ $ $
3 OVERNIGHT INTEREST $ $ - $ - $ -
4 INVESTMENT INTEREST $ (1,000.00) $ - $ - $ (1,000.00)
5 INS CO REFUNDS $ $ _ $ $
6 INTEREST TAX COLLECTOR $ - $ $ -
7 REVENUE STRUCTURE $ (272,100.00) $ - $ - $ (272,100.00)
8 CARRY FORWARD GEN $ (393,400.00) $ - $ - $ (393,400.00)
9 CARRY FORWARD OF ENCUMB $ (5,074.30)
10 NEG 5%EST REV $ 13,700.00 $ - $ - $ 13,700.00
11 TRANSFERS&CONTRIB $ (384,774.30) $ - $ - $ (384,774.30)
12 TOTAL REVENUE $ (656,874.30) $ - $ - $ (656,874.30)
13 ENG.FEES&OTHERS McGee&Associates Landscape Architect 4500190501 $ 15,000.00 $ 13,170.00 $ - $ 1,830.00
14 INDIRECT COST REIMBURSE Collier County Indirect Cost Direct Pay $ 6,500.00 $ - $ - $ 6,500.00
15 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals TBD $ 25,000.00 5 25,000.00 $ - $ -
Florida Land Maintenance Grounds Maintenance TBD $ 85,000.00 $ -
Annat,Inc-Municipal Supply/Signs Replacement of street signs 4500186938 $ 3,281.00 $ -
16 OTHER CONTRACTUAL $ 88,281.00 $ 88,281.00 $ - $ -
17 ELECTRICITY FPL Electricity 4700003771 $ 5,000.00 $ 4,590.00 $ - $ 410.00
18 WATER AND SEWER Collier County Utilities Water Usage 4700003794 $ 15,000.00 $ 13,319.26 $ - $ 1,680.74
19 RENT EQUIPMENT J.M.Todd Shared Copier Lease TBD $ 300.00 $ 266.12 $ - $ 33.88
20 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 500.00 $ - $ - $ 500.00
21 SPRINKLER SYSTEM MAINT FIS Pumps&related items 4500190729 $ 5,000.00 $ 2,000.00 $ - $ 3,000.00
22 MULCH Forestry Resources Mulch 4500190741 $ 10,000.00 $ 5,000.00 $ - $ 5,000.00
23 LIGHTING MAINTENANCE Hart's Electrical Electrical Services 4500183630 $ 11,793.30 $ 1,793.30 $ - $ 10,000.00
24 LICENSE&PERMITS $ 4,000.00 $ - $ - $ 4,000.00
Premier Staffing Transcriptionist 4500189923 $ 3,500.00 $ -
Whited Holiday Holiday Decorations TBD $ 3,000.00 $ -
25 OTHER MISCELLANEOUS $ 6,500.00 $ 6,500.00 $ - $ -
26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500190280 $ 300.00 $ 200.00 $ - $ 100.00
27 COPYING CHARGES J.M.Todd Copier CPC TBD $ 300.00 $ 300.00 $ - $ -
28 FERT HERB CHEM Florikan Fertlizer 4500190735 $ 3,500.00 $ 2,500.00 $ - $ 1,000.00
29 OTHER OPERATING $ 200.00 $ - $ - $ 200.00
30 OTHER TRAINING $ 200.00 $ - $ - $ 200.00
31 OPERATING EXPENSE $ 197,374.30 $ 162,919.68 $ - $ 34,454.62
32 IMPROVEMENTS GENERAL $ 230,100.00 $ - $ - $ 230,100.00
33 CAPITAL OUTLAY $ 230,100.00 $ - $ - $ 230,100.00
34 REIMBURSEMENT FOR STAFF SUPPORT $ 43,500.00 $ - $ - $ 43,500.00
35 TRANS TO 112 FUND $ 26,600.00 $ - $ - $ 26,600.00
36 Budget Trans from Appraiser $ 2,500.00 $ - $ 424.37 $ 2,075.63
37 Budget Trans from Tax Collector $ 6,800.00 $ $ $ 6,800.00
38 TRANSFERS $ 79,400.00 $ - $ 424.37 $ 78,975.63
39 CATASTROPHE/HURRICANE RESERVE $ 50,000.00 $ - $ - $ 50,000.00
40 Reserves for Insurance $ 100,000.00 $ - $ - $ 100,000.00
41 RESERVES $ 150,000.00 $ - $ - $ 150,000.00
42 TOTAL BUDGET $ 656,874.30 $ 162,919.68 $ 424.37 $ 493,530.25
119,917,030 FY 10 Final Taxable Value Total Available Balance $ 493,530.25
104,325,032 FY 11 Final Taxable Value Plus Commited And Not Spent $ 162,919.68
95,871,609 FY 12 Final Taxable Value
92,697,303 FY 13 Final Taxable Value I Estimated Cash $ 656,449.93 I
95,718,423 FY 14 Final Taxable Value
Estimated Cash Less
99,596,489 FY 15 Final Taxable Value uncollected Ad Valorem Taxes $ 385,349.93
106,888,467 FY 16 Final Taxable Value
116,823,687 FY 17 July Taxable Value
127,802,080 FY 18 July Taxable Value
135,547,690 FY 19 July Taxable Value
6.06%Adj.18 to 19
FY19 FY18
Millage 2.0000 2.0000 2.0 mill cap
Extension 271,095 255,604
FY 19 Gross Taxable Value 135,547,690
Minus:New Const.Annex. 197,142
Plus:Amendment#1 TV Component 0
Adj.Taxable Value 135,350,548
Prior year FY18 Levy(Proceeds) 255,604
Rolled Back Rate(less Amend One) 1.8885
91%of Rolled Back Rate 1.7185
Lely Golf Estates Beautification MSTU
LELY MSTU LIGHTING INSPECTIONS
OCTOBER 2018 SEE
BELOW
LIGHTING DESCRIPTION AUG SEP OCT
ST.ANDREWS ENTRANCE OFF US41
Flagpole Light-1 LED DOWN DOWN
Flagpole Light-1 LED
Flagpole Light-1 LED
Sign Light-North US41
Sign Light-South US41 OUT OUT
Single Luminare-1 LED
Single Luminare-2 LED
Single Luminare-3 LED
Single Luminare-4 LED
Single Luminare-5 LED
Single Luminare-6 LED
Single Luminare-7 LED
Single Luminare-8 LED
Single Luminare-9 LED
Single Luminare-10 LED
Single Luminare-11 LED
PEBBLE BEACH BLVD
Double Luminare-1 LED LED OUT LED OUT LED OUT
Double Luminare-2
Double Luminare-3
Double Luminare-4
Double Luminare-5
Double Luminare-6
Double Luminare-7
Double Luminare-8 BOTH OUT BOTH OUT BOTH OUT
Double Luminare-9
Double Luminare-10 LED
Double Luminare-11 1 OUT 1 OUT 1 OUT
Double Luminare-12 LED
Double Luminare-13
Double Luminare-14
Double Luminare-15
Double Luminare-16 LED
Double Luminare-17 LED
Double Luminare-18
Double Luminare-19
Double Luminare-20
Double Luminare-21
Single Luminare-22
Single Luminare-23
Lighting Inspection Report 1/2
Lely Golf Estates Beautification MSTU
LELY MSTU LIGHTING INSPECTIONS
OCTOBER 2018 SEE
BELOW
LIGHTING DESCRIPTION 'AUG SEP
FOREST HILLS BLVD
Solar Light @ Augusta Blvd
DORAL CIRCLE
Double Luminare-D-1
Double Luminare-D-2
Sign Light-DS-1
Sign Light-DS-2
Single Luminare-B1
Single Luminare-B2
Single Luminare-B3
Single Luminare-B4
Performed by: Commercial Landscape Maintenance
Lighting Inspection Report 2/2
**
Whited Holiday Decor
11000 S. Cleveland Ave. Fort Myers, FL 33907
Phone (239) 939-1430 Fax (239) 939-7633
chrism whitedholidaydecor.com
September 18, 2018
Lely Golf Estates
Dan Schumacher
Dear Dan,
WHITED HOLIDAY DECOR, INC. is Family Owned and Operated. We Specialize in
Commercial Design and Decoration and Retail and Wholesale Christmas Trees.
We Agree to Provide all New Materials and Installation for Lely Golf Estates Christmas
Lighting and Decor for 2018 as Indicated by the Following:
ST.ANDREWS ENTRANCE
Install 18"Premium Lighted Garland with Bows on (2) Entry Monuments.
Install (2) 60"Premium Lighted Wreaths with Large Bow on Each Sign.
Install Lighted Garland on(4) Lampposts.
DORAL CIRCLE ENTRANCE
Install (4) Small Lighted Wreaths with Bows on Doral Signs(2) on each side.
Install Lights on Ground Cover.
Install no later than November 15th
**
Whited Holiday Decor
11000 S. Cleveland Ave. Fort Myers, FL 33907
Phone (239) 939-1430 Fax(239) 939-7633
Service Includes
Installation of premium commercial quality clear lighting, Garlands, and bows.
Periodic nightly inspections through December
Removal early January
We respond within 24 hours of any telephone call for service
*Customer Must Supply Reasonable Power Source
Changes may be made on decor or lighting agreeable to both parties.
The total for the above installation of new materials
Total $2,600.00
****Upgrade to all LED Lights additional $400.00****
We do not use sub-subcontractors. All of our employees are covered by both workmans
compensation&2 million dollar liability insurance for your protection.
If proposal is accepted,we would like the Property Manager to authorize the work by
signing the proposal.
Accepted by Date
Lely Golf Estates
Sincerely,
Chris L. Whited Sr.
Operations Manager
Cell Phone#239-470-2262