Backup Documents 12/13-14/2011 Item #16J1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI4
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TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce tion of the Chairman's signature, draw a line through routin lines # 1 throu #4, complete the checklist, and forward to Ian Mitchell line #6).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
December 13, 2011
Agenda Item Number
16J1
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Agreement
Number of Original
1
5. Ian Mitchell, Executive Manager
to the BCC
Board of County Commissioners
I Documents Attached
�
6. Minutes and Records
Clerk of Court's Office
-PM
t f 4 (
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
itnm
Name of Primary Staff
Kay Nell
Phone Number
X8403
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
December 13, 2011
Agenda Item Number
16J1
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Agreement
Number of Original
1
Attached
I
I Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
(�
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
-
2.
Is the Chairman's original signature required?
3.
All handwritten strike - throughs and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board.
4.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date, whichever is applicable.
5.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
6.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
[�
time frame or the BCC's actions are nullified. Be aware of your deadlines!
7.
The document was approved by the BCC on (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
County Attorne 's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011
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MEMORANDUM
Date: December 22, 2011
To: Kevin Rambosk, Sheriff
Collier County Sheriffs Department
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Agreement approving & providing for County Traffic Control
Jurisdiction over roads within the Subdivision
Ibis Cove Master Property Owners Association, Inc.
Attached is a copy of the document referenced above (Agenda Item # 16J 1), adopted
by the Collier County Board of County Commissioners at their meeting held on
Tuesday, December 13, 2011.
If you have any questions, please call me at 252 -7240.
Thank you.
AGREEMENT APPROVING AND PROVIDING FOR COUNTY TRAFFIC
CONTROL JURISDICTION OVER ROADS WITHIN THE SUBDIVISION OF
IBIS COVE MASTER PROPERTY OWNERS ASSOCIATION, INC.
THIS AGREEMENT is made and entered into this 13th day of
December , 2011, by and among the following three
parties: Ibis Cove Master POA, Inc., 8120 Logan Way, Naples, Florida, 34119
(hereafter the "Property Owners Association);" the Collier County Sheriff's Office,
3301 East Tamiami Trail, Building J, Naples, Florida 34112; and the Board of
County Commissioners of Collier County, Florida, 3301 East Tamiami Trail,
Building F, Naples, Florida 34112.
WHEREAS, all roads within the subdivision Ibis Cove Master POA, Inc. ,
(hereinafter the "Subdivision's (in unincorporated Collier County) are private
roads that are not owned or maintained by Collier County; and
WHEREAS, the Property Owners Association, which is responsible for
maintaining and controlling the Subdivision, has tendered to the Sheriff of Collier
County a letter dated July 11, 2011, attached hereto as Exhibit "A," requesting
that the Collier County Sheriff's Office patrol the private roads within the
Subdivision and exercise jurisdiction over those private roads by enforcement of
State and County traffic laws; and
WHEREAS, Subsection 316.006(3) (a), Florida Statutes, provides that each
Florida County may exercise jurisdiction over private road(s) located within the
unincorporated area in its boundaries provided the respective County and other
parties owning or controlling such roads provide, by written agreement approved
by the governing body of the county for county traffic control jurisdiction over
the road(s) covered by the agreement; and
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WHEREAS, representatives of the Collier County Sheriff's Office have
monitored traffic on private roads within the Subdivision and have affirmed that
traffic enforcement by the Collier County Sheriff's Office is appropriate, and has
agreed to provide traffic control enforcement in the geographic areas requested;
and
WHEREAS, a private engineering firm representing the Property Owners
Association, has provided the Sheriff of Collier County with notice that the
signage for the Subdivision appears to be in completed and in substantial
accordance with the approved subdivision constructions (see Exhibit "B'J; and
WHEREAS, the Board of County Commissioners has reviewed these written
requests and has determined that it is in the interest of the public health, safety
and welfare to enter into this Agreement pursuant to Subsection 316.006(3)(b),
Florida Statutes
NOW, THEREFORE, the parties hereto agree as follows:
1. The recitals and Exhibits referenced herein above are restated and made
a part of this Agreement.
2. Collier County, by action of its Board of County Commissioners, hereby
determines to exercise traffic control jurisdiction over all private roads
located within the geographic area of the Subdivision as described in
Exhibit "C" pursuant to this Agreement entered into pursuant to
Subsection 316.006(3)(b), Florida Statutes
3. Pursuant to Subsection 316.006(3)(b)(2), Florida Statutes, the Collier
County Sheriff's Office hereby expressly waives the statutory requirement
concerning the effective date of this Agreement relating to the beginning
of our next County fiscal year and agrees to the effective date of this
Agreement.
4. The Collier County Sheriff's Office shall, commencing on the date of final
approval by the Board of County Commissioners and thereafter until this
Agreement is terminated, include as part of its duties, patrol and
enforcement of all County and State traffic control regulations and laws
2
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on or over private roads within the Subdivision, including such additional
roads, if any, that may hereafter come into existence within the
Subdivision.
5. The parties recognize that all private roads within the Subdivision (as
such roads are described herein) are not public roads, not County -
owned, and neither the County nor the Sheriff's Office has any duty or
responsibility for construction and /or repair of any of the same, including
signage, and this Agreement does not impose any such responsibilities
upon the County or the Sheriff's Office. Signage maintenance, repair and
adequacy on and along the roads within the Subdivision is the
responsibility of the Property Owners Association and /or other private
property interests within said Subdivision.
6. For purposes of identification and geographic specificity, the Subdivision
is composed of the platted area described in Exhibit "C" attached hereto.
7. The Collier County Sheriff's Office hereby reserves the authority under
this contract to enter into negotiations with Property Owners Association
for the purpose of allocating costs pursuant to Subsection
316.006(3)(b)(1), Florida Statutes, as condition to enforcement.
8. This Agreement may be changed, amended or modified only by means of
a written document executed with the same formality as this Agreement.
This Agreement may be terminated unilaterally by the Board of County
Commissioners (by adoption of a Resolution at a public meeting of the
Board of County Commissioners providing that this Agreement be
terminated), or by the Property Owners Association.
9. The Property Owners Association shall hold harmless and defend Collier
County and the Collier County Sheriff, and their agents and employees
from all suits and actions, including attorneys' fees and all costs of
litigation and judgments of any name and description arising out of or
incidental to performance under the terms of this Agreement.
3
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IN WITNESS WHEREOF, the Property Owners Association, the Sheriff, and
the County have executed this agreement.
WITNESSES:
r,
i
Ignature o First Witness
Print Name of First Witness
/Ignature of Second Witness
,T,rl 4 "✓ 11 /✓/-;
Print Name of Second Wit ess
WITNESSES:
Signature of First itness
)�' S- �L,L-
Print Name of First Witness
Signature of Second Witness
Print Name of Second Ntness
ved as t form & legal sufficiency
Colleen Greene,
Assistant County Attorney
IBIS COVE MASTER POA, INC.
By:
Dr. Sue Stewart- Britzius, President
Date: J 41
COLLIER COUNTY SHERIFF'S OFFICE
By:
Sheriff
Date.
4
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY:
FRED W. - COYT E ,_ HIVIRMAN
CA
1
July 11, 2011 "H T b -1- " 4 "'
Collier County Sheriff's Department
Commander Bill McDonald, Patrol Division
3301 Tamiami Trail East
Naples, Florida 34112
Dear Commander McDonald:
The Ibis Cove Master Property Owners' Association, Inc. of Naples, Florida is requesting
the Collier County Sheriff's Department's Patrol Division enforce the traffic laws of the
State and County on the association's private roadways.
The street signage located in Ibis Cove has been certified by Gina R. Green, Professional
Engineer per the attached letter of verification.
Please advise should you require additional information in this regard.
Thank you for your assistance in this matter.
Sincerely, -
.
Dr. Sue Stewart- Britzius, President
Per The Board of Directors
Ibis Cove Master POA, Inc.
Cc: Ibis Cove Master POA, Inc.
Board of Directors
This Cove Master POA, Inc.
8120 Logan Way, Naples, Florida 34119
Phone: 239 - 348 -7340 Fax 239 - 348 -737
www.ibiscovenaples.com
Collier County Sheriffs Office
Naples, Florida
RE: Ibis Cove Subdivision
Street Sign Compliance Letter
To Whom it May Concern:
M9 P.A.
RECEIVED
If> /xlp T-
&
May 23, 2011
16J
J
I hereby certify that the street signs located in the Ibis Cove subdivision located on the south side of Immokalee Road were in-
stalled in accordance and consistent with the approved subdivision plans based upon a field inspection performed by myself on May
11, 2011.
Please call me if you have any questions or need additional information
Sincerely, /
2r
Gina R. Green, P.E.
Florida reg. NQ. 46
6 8
is
Dated: 2,1
pit
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Florida Non Profit Corporation
IBIS COVE MASTER PROPERTY OWNERS ASSOCIATION, INC.
Filing Information
Document Number N00000006450
FEI/EIN Number 593677739
Date Filed 09/25/2000
state FL
Status ACTIVE
Principal Address
8120 LOGAN WAY
NAPLES FL 34119
Changed 05/06/2008
Mailing Address
8120 LOGAN WAY
NAPLES FL 34119
Changed 05/06/2008
Registered Agent Name & Address
HOULDSWORTH, SANDY MGR
8120 LOGAN WAY
NAPLES FL 34119 US
Name Changed: 03/19/2010
Address Changed: 05/06/2008
Officer /Director Detail
Name & Address
Title P
STEWART- BRITZIUS, SUE DR
8152 TAUREN COURT
NAPLES FL 34119
Title VP
SYLVESTER,FRANK
8459 IBIS COVE CIRCLE
NAPLES FL 34119
Title T
FRIEL, JIM
8204 IBIS COVE CIRCLE
NAPLES FL 34119
Title S
HINTENTHUER, EMIL
8172 IBIS COVE CIRCLE
NAPLES FL 34119
Title D
MURPHY, TOM
8687 IBIS COVE CIRCLE
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