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Backup Documents 12/13-14/2011 Item #16A20 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16AZO TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5). Route to Addressee(s) Office • Initials Date (List in routing order) 1. 2. 3. • 4. Scott Teach,Deputy County Attorney County Attorney's Office 1" 1 />C ' 5. Ian Mitchell,Supervisor Board of County Commissioners �i/ 11,1* it( 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Yousi Cardeso Phone Number (239)252-5886 Contact Agenda Date Item was December 13,2011 Agenda Item Number 16A20 Approved by the BCC Type of Document 2 Resolutions and 2 Grant Applications Number of Original 4 Attached A Sec.. a lv":it Documents Attached rtR Scc, 5�11G INSTRUCTIONS&CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the yotrazi Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.This includes signature pages from ordinances,resolutions,etc.signed by the County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and N/A all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or YC the final negotiated contract date whichever is applicable. 4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and YC initials are required. 5. In most cases(some contracts are an exception),the original document and this routing slip should be YC provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified.Be aware of your deadlines! 6. The document was approved by the BCC on November 8,2011 and all changes made during YC the meeting have been incorporated in the attached document.The County Attorney's Office has reviewed the changes,if applicable. l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05 «matter numben/«document numben , 1 16A20 MEMORANDUM Date: January 4, 2012 To: Yousi Cardeso, Administrative Assistant Alternative Transportation Modes From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: FTA SEC 5310 Grant & FTA SEC 5311 Grant w/Resolutions Attached for further processing, please find an 1 (one) original 5310 Grant w/1 (one) certified resolution, and 1 (one) original 5311 Grant w/1 (one) certified resolution as referenced above, (Item #16A20) adopted by the Board of County Commissioners on Tuesday, December 13, 2011. Please return a fully executed original back to the Minutes & Records Department for the Board's Official Records. If you should have any questions or need further assistance, please feel free to contact me at 252-7240. Thank you. 1642Q APPLIES TO APPLICANTS FO ' BOTH 'PERATING AND CAPITAL ASSISTANCE CHECKLIST FOR APPLICATION COMPLETENESS Name of Applicant: Check one: New Applicant Recurring Applicant_____X__ The following must be included in the Application for both Section 5311 Operating and Capital Assistance in the order listed. V This checklist Applicant's cover letter(use FDOT provided cover letter). Iwo(2)copies of theiovernin g board's Resolution. co44- Lepo-IN ✓ Application for Federal Assistance(Form 424,Code 20.509) ✓Form B-1 and B-2(Operating and Administrative Expenses&Revenues;Grant Request) N , Form C-2(Current Vehicle and Transportation Equipment Inventory) OA_ Form C-3 (Capital Request) ✓ Exhibit A-1:Fact Sheet ✓ Exhibit B: Proposed Project Description ✓ Exhibit C: Public Hearing and Publisher's Affidavit(public agencies only) _.1._ Exhibit E: Single Audit Act,and a copy of the latest audi t, if applicable Exhibit E-1: Certification of Exemption from Single Audit Act, if applicable 1/ Exhibit F:Federal Certifications and Assurances p � �t 'Si si cJce }'�artl► �r IVorww�� N� Exhibit G: Certification of Equivalent t6 a •I11 o~ TEAM Wet Eq Service(if grant is for non-accessible vehicles) WA Exhibit H: Applicant Certification and Assurance to FDOT Exhibit I: FTA Section 5333(b)Assurance MAL Exhibit J: Protection of the Environment if (� grant is for facilities) Date application was submitted to Local Clearinghouse: 10 ' 11 Additional documents required from New Applicants: Exhibit A:Current System Description. 42 6A2Q APPLIES TO APPLICANTS FO ' OPERATING ASSISTANCE (ONLY) CHECKLIST FOR APPLICATION COMPLETENESS Name of Applicant: C p 1'fx C ar-d '�`�`�. of 0-6\4.43 LvmnysS■Olskrs Check One: New Applicant Recurring Applicant g PP cant X The following documents must be included in section 5311 Operating Assistance Applications in the order listed: `.- This checklist. `.'"- Applicant's cover letter(use FDOT provided cover letter). Two(2)copies of the governing board's Resolution. ✓ Forms B-1 and B-2(Operating and Administrative Expense&Revenues;Grant Request.) Application for Federal Assistance (Form 424, Code 20.509). •• Exhibit A-1: Fact Sheet. Exhibit E: Single Audit Act,and a copy of the latest completed audit, if P t, applicable. Exhibit E-1: Certification of Exemption from Single Audit Act, if applicable. Exhibit F: Federal Certifications and Assurances. Exhibit I:FTA Section 5333(b)Assurance. Date Application submitted to Local Clearinghouse Agency/RPC: 10— — 1 Additional documents required from New Applicants: Exhibit A—Current System Description. Exhibit B—Proposed Project Description. 40 16A2Q Colter County Growth Management Division December 16, 2011 Ms. Jan Parham, Transit Project Manager District One Modal Development Office 801 North Broadway, Bartow, Florida 33830 Re: 5311 Grant Submittal Dear Ms. Parham: Collier County submits this Application for the Section 5311 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This draft Application is submitted on the 16th day of December, 2011 with two (2) original resolutions or certified copies of the original resolution authorizing Fred W. Coyle, Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, Glam Carter, Public Transit Manager Collier Area Transit GrwMAh Management Division•2885 South Horseshoe Drive•Naples,Florida 34104.239-252-8192•FAX 239-252-2726 2 16 4 RESOLUTION N0.2011-21 5B �7 ,., 0 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO EXECUTE, SUBMIT AND REVISE ANY AND ALL DOCUMENTS NECESSARY TO APPLY FOR A FEDERAL TRANSIT ADMINISTRATION SECTION 5311 GRANT INCLUDING, BUT NOT LIMITED TO, AUTHORIZING THE CHAIRMAN TO EXECUTE ANY REQUIRED CERTIFICATIONS AND ASSURANCES, AND TO ACCEPT, ON BEHALF OF THE COUNTY,ANY SUCH GRANT AWARDED. WHEREAS, 49 U.S.C.§ 5311 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide rural transit services; and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, Collier Area Transit has obtained funds that are used for providing rural transportation services to the residents of Collier County; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has the authority to apply for and accept grants from the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County, Florida,that: 1. The BOARD authorizes its Chairman to execute, submit, and revise any and all documents required in connection with the application for Federal Transit Administration Section 5311 Grant including, but not limited to, authorizing the Chairman to execute any required certifications and assurances, accepting any such grant awarded to the County, and approving all necessary budget amendments to receive and use grant dollars received above or below the target grant award referenced in the Section 5311 grant application. 2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3299 East Tamiami Trail,Naples, FL 34112. 3. This Resolution shall be effective immediately upon signature by the Chairman. This Resolution adopted after motion, second and majority vote favoring same, this 13th day of December,2011. 1 16A20 ATTEST: '" BOARD OF COUNTY COMMISSIONERS• DVVICiIT 'CC� a,;Cler COLLIER COUNTY, FLORIDA « W By r �.� B y. D C = Fred W. Coyle, Chairm AttEtt t3rto Litt/i 31g ture -titt-r• '.• Approved as to form . d legal sufficiency: for • e Scott Teach Deputy County Attorney 2 16A20 APPUCATION FOR Version 7/03 FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier December 16,2011 1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE Stale Application Identifier Appication Pre-appication Cotob on 0 ccnsui :tion 4.DATE RECEIVED BY FEDERAL AGENCY Federal identifier 5.APPUCANT INFORMATION Legal Name: Orpantadonal Unit Deparbnent Organizational County Board of County Commissioners Al Transportadon Modes 076997790 DUNS: Growth Management Division Address: Name and telephone number of person to be contacted on matters Street Involving this application(give area code) 2885 S.Horseshoe Dr. Prefix: Fast Name: Mrs. Glamarier(Glama) Naples Middle Name Colter: Name a. rA10 Suffix: USA try: Email: 6.EMPLOYER IDENTIFICATION NUMBER(EIN): Phone Number(give wee code) Fax Number(give area code) © 9_®0 0 ©©8 239-252-5832 239-252-6610 8.TYPE OF APPLICATION: 7.TYPE OF APPLICANT: (See back of form for Application Types) V New Ill Continuation r Revision County If Revision,enter appropriate letters)in box(es) (See back of form for description of letters.) a a Other(specify) Other(specify) 9.NAME OF FEDERAL AGENCY: Federal Transit Administration 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANTS PROJECT: © 0_®0 0 Operating Assistance to offset cost of transportation provided in the TITLE(Name of Program): anon urban areas of Cosier County 20.509 Nonurbanized Area Formula Program 12.AREAS AFFECTED BY PROJECT(Cities,Counties,States,etc): Community of Immokalee,Naples,Marco Island,Everglades City,Collier County 13.PROPOSED PROJECT 14. DISTRICTS OF: Start Date: Ending Date: a.Applicant b.Project 7/1/12 6/30/13 14 14 , 15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ •W a.Yes.DI THI PREAPPUCATION/APPLICATION WAS MADE 284,800 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b.Applicant $ .00 PROCESS FOR REVIEW ON C.State $ °0 DATE: 10/8/11 d.Local $ 284.800 •0 b.No. f- PROGRAM IS NOT COVERED BY E.O.12372 e.Other $ .0O ❑ri OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f.Program Income $ .0- 17.115 THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g.TOTAL $ 569,600 W 6 0 Yes If'Yes'attach an explanation. VI No 18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPUCATIOWPREAPPUCATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPUCANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a.Authorized Representativee Irrix 1 e Weddle Name W. Coyle arm Suffix b.Title ,�t ��'- 1c.Telephone Number(give area code) Chairman 238-252-8097 d.Signature of Authotfrall ReP ' j j e Date Signed 2 i Previous Edition Usabk+4 . F. ; _� - '.r - ` St�mdard Form 424(Rev.9-2003) Authoized uction . ■ - ". Approved as to to odleiseapr A-102 IC�a, CI) 1 H .E. BR' . CLERK - Y 1► BY _ De uty Count Borne 44onatur• res..-- 16A20 PART B APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE FORM B-1 TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE EXPENSES Name of Applicant: Collier County BCC Fiscal period from 10/01/12 to 09/30/13 EXPENSE CATEGORY TOTAL EXPENSE FTA ELIGIBLE EXPENSE Labor (501) $139,200 $32,100 Fringe and Benefits(502) 49,500 11,400 Services(503) 193,400 44,500 Materials and Supplies(504) 1,097,500 252,400 Vehicle Maintenance(504.01) 781,000 179,600 Utilities(505) 25,500 5,900 Insurance(506) 8,700 2,000 Licenses and Taxes(507) Purchased Transit Service(508) 3,460,800 796,000 Miscellaneous(509) 7,100 1,600 Leases and Rentals(512) 36,200 8,300 Depreciation(513) TOTAL $5,799,300 $1,333,800 (a) SECTION 5311 GRANT REQUEST Total FTA Eligible Expenses (from Form B-1, above) $1,333,800 (a) Rural Passenger Fares(from Form B-2) $ 187,500 (b) Operating Deficit $1,146,300 (c) [FTA Eligible Expenses(a)minus Rural Passenger Fares(b)] Section 5311 Request $ 573,150 (d) (No more than 50%of Operating Deficit) Grant Total All Revenues(from Form B-2) $ 0*(e) Note: If Grand Total Revenues(e)exceeds FTA Eligible Expenses(a), reduce the Section 5311 Request(d) by that amount. 16A20 PART B APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE FORM B-2 TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE REVENUES Name of Applicant: Collier County BCC Fiscal period from 10/01/12 to 09/30/13 OPERATING REVENUE REVENUE USED AS CATEGORY TOTAL REVENUE FTA MATCH Passenger Fares for Transit Service Total= $1,123,600 (401) Rural=$ 187,500 (b) Special Transit Fares(402) School Bus Service Revenues(403) Freight Tariffs(404) Charter Service Revenues(405) Auxiliary Transportation Revenues (406) Non-transportation Revenues(407) Total Operating Revenue $1,123,600 $ OTHER REVENUE CATEGORY Taxes Levied directly by the Transit System(408) Local Cash Grants and Reimbursements 2,162,300 (409) Local Special Fare Assistance(410) State Cash Grants and Reimbursements 720,720 (411) State Special Fare Assistance(412) Federal Cash Grants and 1,793,200 Reimbursements(413) Interest Income(414) Contributed Services(430) Contributed Cash(431) Subsidy from Other Sectors of Operations(440) Total of Other Revenue $4,675,700 $ GRAND TOTAL $5,799,300 $ (e) ALL REVENUE 16A20 EXHIBIT A-1 FACT SHEET CURRENTLY IF GRANT IS AWARDED* 1. Number of one-way trips Approx: Approx. PER YEAR 1,142,000 1,160,000 2. Number of individuals 1,142,000 1,160,000 unduplicated(first ride per rider per fiscal year) PER YEAR 3.Number of vehicles used for this 16 per day 17 per day service ACTUAL 4. Number of ambulatory seats 24 per vehicle 24 per vehicle AVERAGE PER VEHICLE (Total ambulatory seats divided by total number of fleet vehicles) 5.Number of wheelchair positions 2 per vehicle 2 per vehicle AVERAGE PER VEHICLE (Total wheelchair positions divided by total number of fleet vehicles) 6.Vehicle miles traveled PER 1,349,207 1,360,000 YEAR 7. Average vehicle miles 3,747.79 3,750,000 PER DAY 8.Normal vehicle hours in 202 202 operation PER Day 9.Normal number of days in 7 7 operation PER WEEK 10. Trip length(roundtrip) 22 22 AVERAGE • Estimates are acceptable 27 16A20 COLLIER COUNTY/COLLIER AREA TRANSIT 2012 5311 GRANT Application EXHIBIT B: Proposed Project Description: The Collier County Board of County Commissioners, Collier Area Transit (CAT) is requesting FTA Section 5311 funds in the total project amount of$569,600. State match funds in the amount of $284,800 (50%). This will be matched with local funds in the amount of$284,800 (50%). Funds from this grant will be used to continue operation of fixed route in the non-urbanized area of Collier County to continue providing the existing level of service. Section 5311 funding for these vehicles is essential if service is to continue. Collier County currently provides about $1.5 million dollars* each year from local funds to provide fixed route services. Collier Area Transit, as many other transit agencies across the nation, is facing tough financial times and local funds contribution is stagnate. Should the State not approve this grant, CAT may be forced to allocate more local dollars to fund operations therefore being forced to reduce routes. In this situation, routes would be reduced and many passengers would not have access to medical, work, recreational, and other life sustaining activities that public transit makes possible. It is critical that Collier Area Transit receives these 5311 funds to continue providing services in the non- urbanized area of Collier County. Collier County is considered a complete brokerage, contracting all fixed route and paratransit operation services to Tectrans Corporation who operates as Collier Area Transit. Collier Area Transit provides ADA, Medicaid, and Transportation Disadvantaged trips to the citizens of Collier County, including those with disabilities, low income,and elderly in both the urbanized and non-urbanized areas of the County. In January 2011 CAT added two additional stops in the non-urbanized area of Immokalee in order to provide additional services to the citizens in this area of the County. Furthermore two additional loops between Immokalee and Naples were added to Route 5 (Immokalee Shuttle) in order to bridge the gap between non-urbanized and urbanized areas of Collier County and increase frequency and service. The 5311 grant helps fund four (4) non-urbanized/rural routes; Route 5 (Immokalee Shuttle), Route 7 (Immokalee Express), Route 8A and Route 8B(Immokalee Circulator). A budget and ridership graphs are provided elsewhere in the grant application. *Unaudited figure for fiscal year 2011 10 16A20 IN. 1. w 1— 8 ce w I- 8 ce M w I_ 0 ce 431 il al 6rI Mc" L .Kr N N N N w (1, O V b § ". VOI m SR o pof N N N n 11° v v ' r- ed I, u-YR wm qq ��pp N. app W M en N CO O 1O O^. Y1 ••''.- 8J.. • LL vQ� pFppp,� .�p/� gp 1� mm w } p N N ry N O Q 10 OT. N E LL N 4L a t En 4/ O O p O N O 11 �Tp 2 Z I 1� E N . N N N " V Pil b �t F"' Y 8 Ei p N lh W� to 1� WCO Of ro ppppppp pp�pp� .. W a n. < < w w ~ H ~ H F— H N 0 0 1�0 N N 2 Z I" F- f- Q8 a pbo n 1d e: 1d 2 * x j d N eN-1 N N N N NI 0 0 0 0 8 R M 8 8 q` ■ ■ ■ ■ ■ ® ■ • • H I Zr) .yf Ory O o p < < a Za VO a0 . .4 . N u u is # r� .".,,,t,:..'#,V gt14y� `F V''"x- 4 ,� �N 7: �e,` 4 Yew} ,w.�' �e *� `ff • f> r 5 tr1-x a' ggggggg5 8 N 8 S 16A20 1 ..,, „:,,,,.,,,,..„,.,„ k ~ u_ c nay,4Sal _ r1 w g i ;.',' , ,4-,,,, 2 Ito LL W W to W Cr • DO L aci a Cr cn cu Q. f0 Cr cc V /1` • X O V Q V M I `,.:'::'ti: U.1 C M d L § § g vi § § § § O CI g g o L s12u p.seoq;o Jagwnu 16A20 Section 2: Baseline Conditions This section provides an overview of the transit service area, demographics of the service area, and a description of the current transit services within Collier County. The TDP annual progress report submitted to FDOT on September 1, 2011, will Include updates to the population estimates and other demographic data included in this TDP In order to reflect the populations presented In the 2010 Census and other relevant data included In the MPO 2035 LRTP. PHYSICAL DESCRIPTION OF THE STUDY AREA Collier County is located in southwest Florida and is bordered on the north by Lee and Hendry counties, on the south by Monroe County,on the east by Broward and Dade counties,and on the west by the Gulf of Mexico. The county consists of three incorporated areas: Naples, Everglades City,and Marco Island. According to the University of Florida (UF) Bureau of Economic and Business Research (BEBR) Florida Statistical Abstract (FSA) 2009, Collier County is approximately 2,025.3 square miles. At least 80 percent of the Collier County land area has been set aside as preserve lands, including Big Cypress National Preserve, Everglades National Park, two national wildlife refuges, one national research reserve, three state parks, one state forest, and a number of other public and private parks and nature preserves. In addition, Collier County has nearly 50 miles of public beaches. Map 2-1 provides an illustration of the study area for the TDP. Tindale-Oliver&Associates, Inc. Collier Area Transit August 2010 2-1 Transit Development Plan x S .._,.., 16A20 it 1 v lE e O C~ .+p W `� w w s ! cb o U a ? ; ? "s' ? :. :. ? e :qv ' la ' r di o " ,.4 x 0 __ __ . pr 2 , .... .N.. . ,. W h �y U !fii ff,. .. .. ...._ ... ,',. i N 1 t y I . / y M . , . A W J i ,:: '.,_, - , r •\\, ''s'.* _ , , , _, ..: .. .., . . _ , , 1 ,.t yJ 16A20 POPULATION CHARACTERISTICS According to BEBR, the population of Collier County is expected to increase from 251,377 in 2000 to 331,800 in 2010,an increase of 32 percent. The data for 2000 through 2020 were compiled using the 2000 Census, 2009 FSA, and 2009 ESRI demographic data. Table 2-1 provides selected population characteristics for Collier County for 2000,2008, 2010,2015,and 2020. Table 2-1 Population Characteristics,Collier County(2000-2020) Change 2000- 2000 2008 BEBR/ 201fl 2014 ESRI/ 2008 BEBR/ Change 2008- Change 2010- 2009 ESRI 2015 BEBR 2020 2000-2009 2010 2020 ESRI Persons(BEBR) 251,377 332,854 331,800 363,300 400,700 32.4% -0.3% 9.5% Persons(ESRI) 251,377 355,940 396,817 41.6% Total Land Area (Square Miles) 2025.3 2025.3 2025.3 2025.3 2025.3 0.0% 0.0% 0.0% 'arsons'er •uare (BEBR) 124.1 164.3 163.8 179.4 197.8 32.4% -0.3% 9.5% Persons Per Square Mile (ESRI) 124.1 175.7 ,. 195.9 41.6% Source:2000 Census,BEBR Ronda Statistical Abstract 2009,Ferry-Thkd Edition,and ESRI 2009 As a popular tourist destination, Collier County has a large number of seasonal residents and tourists. According to the Economic Development Council of Collier County,Collier County's population rises by an estimated 20 percent during the winter season, which traditionally lasts from November through April. The BEBR projections included in Table 2-1 refer solely to permanent residents and do not include tourists or seasonal residents. (Note: The population estimates and projections provided by BEBR may not exactly match those provided by the U.S. Census. ESRI demographic data are higher than BEBR and Census demographic information; however, ESRI projections are the most current projections available for mapping purposes. As 2010 Census data sets are available, annual TDP progress reports and the next TDP Major Update will be revised to reflect the population projections reported in the 2010 Census. Staff of CAT and the Collier MPO will review available data sets and ensure consistency of population data when completing future plan updates to the TDP and LRTP,as feasible.) Map 2-2 displays Collier County's 2009 population by block group and Map 2-3 displays the County's 2020 projected population by block group. The majority of the County's population density is 0-2 persons per acre. Block groups containing population densities greater than 4 persons per acre are located within the City of Naples, East Naples, Marco Island, Immokalee, Golden Gate, Naples Manor, and Naples Park. As shown in Maps 2-2 and 2-3,the 2020 projected population distribution is similar to the 2009 population distribution. Tindale-Oliver&Associates, Inc. Collier Area Transit August 2010 2-3 Transit Development Plan 16A20 li i 1.. 6 i chi 1 O 1111 i 1 o — : W ` a C °� cO N a F 1 I V o1 s ? ? ? : ? : ? : ? ? Vila WVf __ , ., • ,, .-__-,i-l' : .-:' iz 0 Z w I :Sys P 4 GQ Y Ems: sl.f I.a 'f4' _._... Fi s.�q x P f �` 2, 4,1,---,----' - — . . .73, . . 1 N gilt M 1 i IT 1 S i 1 1 1 1 ...... __ W J„ \ ,.4 I 411.I g . . Or' e1/41-1471 . , . - .., , 16A20 -.., 1 S L U. > � � '1 il ii o 1 m . t N A A l r W O A ,i 0 m • : j t xi qv� U a Q H � 7 21i 1Ji I1 11IIITIT .1 i g ? ? ? '; ? ' ? '' ? ' ? ',. ?FiX ir EIE! kJ 13 4 re 0 z i l", _ d Y C m .-Y;.70A, y mod`. 1 IC) N 1 ic sis H y . I i 1 I I I 1 I W I , ~_ _ _ J 0 1 `<k_ .! 1 - ...r„- i,a er, 1 1 1 „,,,, i„ ., ...„. 4, g 1 . i ,.2.i, , , ;., ,, ,, i - -- ' , wit .iit66,211 B 40 "118, - Cr-#142 'j. 16A20 In general, Collier County's residents are older than the average Florida resident. Figure 2-1 displays population trends that suggest mobility needs will increase as the county's population of seniors and others continue to age. A total of 24 percent of Collier County's population is over 64 years old, while the same group only makes up 17 percent of Florida's total population. Figure 2-1 Population under Age 18 and over Age 64 22% 24% 25%- -„emir 2 _ ---- 17% 20% ---- — 15% -/ 10% -- 5% 0% Under 18 Over 64 O Florida ■Collier County DEMOGRAPHIC AND JOURNEY-TO-WORK CHARACTERISTICS Collier County's demographic characteristics were compiled from the 2000 Census, the 2009 FSA, and the 2008 American Community Survey(ACS). Both the Census and the ACS base these estimates on a sampling of the total population. Journey-to-work information is not projected by BEBR in the 2009 FSA; therefore, 2000 Census and 2008 ACS data were used to illustrate the journey-to-work characteristics. Figure 2-2 provides selected demographic data for Collier County, and Figure 2-3 illustrates journey-to- work characteristics for Collier County. Many of the characteristics provided in Figure 2-2 and Figure 2-3 were chosen because of their known influence on transit use. Figure 2-2 shows that Collier County's demographics have not changed significantly from 2000 to 2008 in terms of gender, education, and age. The percent of the population of Hispanic origin has increased slightly, from 19.6 percent in 2000 to 25.5 percent in 2008. The percent of residents with incomes greater than $100,000 also increased; in 2000, 18.1 percent of residents earned greater than $100,000,and in 2008 27.8 percent of the population was in this category. Figure 2-3 shows that public transit mode share has slightly decreased since 2000. In 2000, 1.9 percent of residents used public transit as a means of transportation to work, compared to 1.1 percent of the population in 2008. Driving alone has increased slightly. Carpooling and walking decreased; however, bicycling and working from home increased. Travel times have increased slightly, with 26.2 percent of people traveling 20-29 minutes in 2008 compared to 21.4 percent in 2000. Tindale-Oliver&Associates,Inc. Collier Area Transit August 2010 2-6 Transit Development Plan 16A20 Flgure 2-2 Demographic Characteristics„Collier County(2000 and 2008) 0% 10% 20% 30% 40% 50% a0% 70% e0% 90% 100% Male 50 Female 43 1% --- While ia7% O BtaCIC ma W O1fIBr 127.0% 1 a Not of x Origin 50.4% ,� 74.1% x O Of Hispanic Origin �22 s.9% <15 Yews �72o%x 15-34 Years 11.11111: •2000 Census 35-64 Year: •2008 ACS 30.37 ❑2009 FSA 2Qa% 65+Years � Less than 9th grade lirin°%c 9th grade to 121h grade,no*Noma liph school graduate - College<1 year to Associate degree eA7a% Bachelors degree III.1182%19.5% W Professional school,meters or Doctorate MI11.4% Less than$10,000 Bus $10,000 to$14,999 $15,000 b$24,999 �11% $25,000 b$34.999 war ar -- $35.000 to$49.999 �� 7 $50,000 to$74,999 i7 $75,000 to$99,999 i11ia%5% $100.000 or more maw 27.8% $48269 Median Household Income 851,185 — — tee,519 Above Poverty Leval a0 x co LE ------ - 10.3% Below Poverty Level �d. Source:2000 Census,2008 American Community Survey,and 2009 BEER Florida Statistical Abstract Tindale-Oliver&Associates,Inc. Collier Area Transit August 2010 2-7 Transit Development Plan 16A20 Figure 2-3 • Journey-to-Work Characteristics,Collier County(2000 and 2008) ---- -------- 0% 10% 20% 30% 40% 50% s6% 70% 80% 90% 100% worked inside c aunty o residence o% S waked outside county of residence 1116A Waked outside State of residence Car,truck,or van-drove'one 74.4% - — ---– 75.4% Car,truck,or n-carpooled 1 won 8% SS ►°- Pudic transportation 8 y 0.4% Bey J0.7 $ Walked P1 s% 9% — — - 11.4% Worked at home `.7% 7.4% Less than 10 minutes 127% i 11.5% 10 to 14 mintAesil14.4% � ---__ 15.7% 15 to 19 minutes —171% — 20 to 24 minutesillili8.0%% -- •2000 Census 5.4% ra 25 to 29 minutes 7.,% •2008 ACS E — 30 or more minutes _29 ---------_-------- 28.44%% ------------- ------- --- I --- Worked at home 7.4% 8 am.to 9 a.m. 87.7% F Other tunes 2% 323% j s N01n3 One 43.0% TWO 41-5% - ------------ 1 % Three or more 111111i2216 Drove 8101W 1.1111.11111111111111174% 2 50n carpool 10.4% 3-person carpool�1.9% 20% ,-person carpool I Po: 5-a 6-persat carpool 0•7% 7-or-more-person CarpOO1 Other means(including wok at hone) 1111P it Source:2000 Census and 2008 American Community Survey Tindale-Oliver&Associates,Inc. Collier Area Transit August 2010 2-8 Transit Development Plan 16A20 Maps 2-4 through 2-8 provide selected characteristics for Collier County that are particularly relevant to the TDP process. The maps display 2009 employment densities, low-income populations, dwelling unit densities, and population under age 15 and over age 60 by block group. Employment densities are highest in Immokalee and Naples. The low-income populations are highest in lmmokalee. Similar to the population density, the majority of the county's dwelling unity density is 0-2 dwelling units per acre. Block groups containing high percentages of the population under age 15 are located in the northern portion of the county and in Naples. Block groups containing high percentages of the population over age 60 are located in the southern portion of the county, Marco Island, throughout Naples, and north of Naples. Based on the availability of demographic data, maps depicting the population of persons with disabilities, the number of vehicles per household, and commute times were developed using 2000 Census data and are included as Appendix A. LABOR FORCE AND EMPLOYMENT The current labor force, employment, and unemployment data also were analyzed for Collier County, as shown in Table 2-2. The data provided in the table are a snapshot of the most recent month for which data are available. These figures, not seasonally adjusted, show that Collier County has a higher unemployment rate than the state as a whole. Due to the current economic conditions, Collier County's unemployment rate has increased by more than 50 percent, from 7.9 percent in November 2008 to 12.3 percent in November 2009. Table 2-2 Labor Force Statistics(November 2009) Area Civilian Labor Force Number Employed Number Unemployed Unemployment Rate Collier County 146,650 128,588 18,062 12.3% Florida 9,203,637 8,142,993 1,060,644 11.5% Source:Labor Market Statistics,Local Area Unemployment Statistics Program. Tindale-Oliver&Associates,Inc. Collier Area Transit August 2010 2-9 Transit Development Plan N �0 y (_ APLES Lb �y� L 1�-►�1 1100 Immokalee Road Naples, FL 3411 ews p Phone: 239-262-3161 Public Notice Public Notice is hereby given that Collier County will apply to the Florida Department of Transportation for a capital grant under Section 5310 of the Federal Transit Act of 1991, as amended, for the purchase of six (6) paratransit vehicles to be used for the provision of public transit services within Collier County, FL. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5311 of the Federal Transit Act of 1991, as amended for total operating expenses in the amount of $569,600 to be used for the provision of public transit services in Collier County's non-urbanized areas. Any interested party may request a public hearing by the Collier County Board of County Commissioners regarding the Program of Projects for these grant applications. This hearing will be conducted if and only if a written request for the hearing is received withinl 0 (ten) days of this notice. Requests for a hearing must be sent to Florida Department of Transportation, District One Modal Development Office/Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 and copy Glama Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104. Any interested party may obtain more information about these grants by visiting our website at www.colliergov.net/cat 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at(239)252-5832 between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. Public comment period will open Monday, October 3, 2011 through Friday, November 4, 2011. Any interested party may obtain a copy of these grant applications by visiting 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at (239) 252-8192 between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. Inquiries may be directed to Ms. Carter at (239) 252-8192 or e-mail to glamacarter a colliergov.net or at altransmodes(c�colliergov.net. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Glama Carter at Glamacarter[a�colliergov.net, Collier County Growth Management Division Alternative Transportation Modes Department Public Transit Section 2885 South Horsehoe Drive, Naples, FL 34104; (239)252-5832. Collier Area Transit operates in compliance with Federal Transit Administration, (FTA) program requirements and ensures that transit services are made available and equitably distributed, and provides equal access and mobility to any person without regard to race, color, or national origin, disability, gender or age. Title VI of the Civil Rights Act of 1964; FTA Circular 4702.1A, "Title VI and Title VI Dependent Guidelines for Federal Transit Administration Recipients." Any person who believes he/she has been discriminated because of race, color, religion, sex, age, national origin, disability or family status may file a complaint with the Florida Department of Transportation, District One, Title VI Coordinator, Robin Parrish, at (863) 5192675 or by writing her at P.O. Box 1249, Barlow, Florida 33831. Collier Area Transit has a Disadvantaged Business Enterprise(DBE)goal of 5.6%. Please Publish: Monday, October 3, 2011 Please send proof of publication to: Collier County, Transportation Services Division Att: Glama Carter, Public Transit Manager 2885 South Horseshoe Drive Naples, Florida 34104 (239)252-5832 Purchase Order: 4500121346 -%mt. CD riAfame./. (LE 16 A? 0 NPAuSparr Iiueuos E00 .- !oh I11 . ^P vkbl,'eon - LE p� ANUNCIO PUBLICO El siguiente es un Anuncio publico de que el Condado de Collier aplicara en el Departamento de Transportacion de Ia Florida por una beca capital bajo Ia Seccion 5310 del Acto Federal de Transito del 1991, como enmendado, para la compra de seis (6) vehiculos del paratransito para ser usados para Ia provision de transporte publico dentro del Condado de Collier de Ia Florida. El Condado de Collier tambien estara aplicando al Departamento de Transportacion de Ia Florida por una beca bajo la secciOn 5311 del Acto Federal de Transito del 1991, como enmendado por un total de gastos operacionales de $569,600 que seran usados para Ia provision de servicio de transporte publico en las areas no-urbanas del Condado de Collier. Todo grupo interesado puede requerir una audiencia publica por Ia Junta de Comisionados del Condado de Collier con respecto al programa de proyecto en las aplicaciones de becas. Esta audiencia sera conducida si y solo si una peticion escrita es recibida dentro de los 10 (diez) dias de este anuncio. La peticion por una audiencia deben ser enviadas al Florida Department of Transportation, District One Modal Development Office/Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 con copia a Glama Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104. Todo grupo interesado puede obtener mas informa- tion acerca de esta beca visitando nuestra oficina el 2885 South Horseshoe Drive, Naples, Florida 34104 en persona o contactando a Ms. Glama Carter, Manager del Transito Publico, al (239) 252-8192 entre las horas de 8:00 a.m. a 5:00 p.m., de lunes a viernes. Sus preguntas pueden ser dirigidas tambien via email a Ms. Carter al glamacarter @colliergov.net o a altransmodes @colliergov.net. El periodo de comentario publico abrira el lunes, 3 de octubre del 2011 hasta el viernes, 4 de noviembre del 2011. Aquellas personas que necesiten acomodo especial bajo el Acta de Americanos con Incapaci- dad (Americans with Disabilities Act — ADA) o personas que necesiten servicio de traducciOn favor de contactar a Glamacarter @colliergov.net, Collier County Growth Management Division, Alternative Transportation Modes Department- SecciOn de Transportacion Publica, 2885 South Horsehoe Drive, Naples, FL 34104; (239) 252-5832 antes de la reunion. Collier Area Transit opera en conjunto con los requisitos del programa de Administracion de Transito Federal, (FTA) y asegura que los servicios de transito sean equitativamente distribui- dos y proporciona igualdad de acceso y movilidad a cualquier persona sin distincion de raza, color u origen nacional, incapacidad, genero o edad.Titulo VI de Ia Ley de derechos civiles de 1964;TLC circular 4702.1 A, "Titulo VI y titulo VI dependientes directrices para los destinatarios de la Administracion Federal de Transito': Cualquier persona que crea haber sido discriminada por razOn de raza, color, religion, sexo, edad, origen nacional, incapacidad, o situaciOn familiar puede presentar una reclamaciOn con: Collier Area Transit, Glama Carter (239) 252-5832 o el Departamento de Transportacion del estado de Florida, Distrito Uno, Coordinador del Titulo VI, Robin Parrish, at (863) 519- 2675 o escribiendo al P.O. Box 1249, Bartow, Florida 33831. Collier Area Transit tiene una meta,de 5.6% para los Empresas de negocios en desventaja "Disadvantaged Business Enterprise". E 16A20 SINGLE AUDIT/FEDERAL AND STATE SCHEDULE OF FINANCIAL ASSISTANCE The Single Audit/Federal and State schedule of financial assistance section presents Grants compliance reports filed by Collier County with Federal government and State government, respectively. 16A20 THIS PAGE INTENTIONALLY LEFT BLANK 16A20 „,,,,.• I I I I I I I I(I =1 ERNST&YOUNG Ernst&Young LLP Suite 500 5100 Town Center Circle Boca Raton,Florida 33486 Tel: +1 561 955 8000 Fax:+1 561 955 8200 www.ey.com Report of Independent Certified Public Accountants on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards Members of the Board of County Commissioners Collier County,Florida We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Collier County, Florida (the County) as of and for the year ended September 30, 2010, which collectively comprise the County's basic financial statements and have issued our report thereon dated February 22, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the County's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the County's internal control over fmancial reporting. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses,as defined above. 1102-1231314 167 r or,rust& ^e;;10a :n 16A20 � II''' =1 ERNST&Y N IOU G Compliance and Other Matters As part of obtaining reasonable assurance about whether the County's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain matters that we reported to management of the County in a separate letter dated February 22,2011. This report is intended solely for the information and use of management, the Board of County Commissioners, others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. f youILLP February 22,2011 1102-1231314 168 16A20 . ERN T&�O� ` Ernst&YoungLLP ( "` Nv G Suite 500 5100 Town Center Circle Boca Raton,Florida 33486 Tel: +1 561 955 8000 Fax +1 561 955 8200 www.ey.com Report of Independent Certified Public Accountants on Compliance With Requirements That Could Have a Direct and Material Effect on Each Major Federal Program and State Project and on Internal Control Over Compliance in Accordance With OMB Circular A-133, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General Members of the Board of County Commissioners Collier County,Florida Compliance We have audited Collier County, Florida's (the County) compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement, and the requirements described in the Florida Department of Financial Services State Projects Compliance Supplement, that could have a direct and material effect on each of the County's major federal programs and state projects for the year ended September 30, 2010. The County's major federal programs and state projects are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs and state projects is the responsibility of the County's management. Our responsibility is to express an opinion on the County's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations; Section 215.97, Florida Statutes (Section 215.97); and Chapter 10.550, Rules of the Auditor General, State of Florida (Chapter 10.550). Those standards, OMB Circular A-133, Section 215.97 and Chapter 10.550 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program or state project occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the County's compliance with those requirements. 1102-1231314 169 .tB.,_„9�'c ca ^titea 16A20 .,• 'j -1 ERN T Y 111111111111111' S & OUNG As described in item 2010-1 in the accompanying schedule of findings and questioned costs, the County did not comply with requirements regarding reporting that are applicable to its State Housing Initiative Partnership (SHIP) Program. Compliance with such requirements is necessary, in our opinion, for the County to comply with requirements applicable to that program. In our opinion, except for the noncompliance described in the preceding paragraph, the County complied, in all material respects,with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs and state projects for the year ended September 30, 2010. The results of our auditing procedures also disclosed other instances of noncompliance with those requirements that are required to be reported in accordance with OMB Circular A-133, Section 215.97, or Chapter 10.550, and which are described in the accompanying schedule of findings and questioned costs as items 2010-2 through 2010-7. Internal Control Over Compliance The management of the County is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs and state projects. In planning and performing our audit, we considered the County's internal control over compliance with the requirements that could have a direct and material effect on a major federal program or state project in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133, Section 215.97, or Chapter 10.550, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over compliance. Our consideration of internal control over compliance was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control over compliance that might be significant deficiencies or material weaknesses and therefore,there can be no assurance that all deficiencies, significant deficiencies, or material weaknesses have been identified. However, as discussed below, we identified certain deficiencies in internal control over compliance that we consider to be material weaknesses and other deficiencies that we consider to be significant deficiencies. 1102-1231314 170 16A20 I lIIIII1 ' "�i� 1.11 ERNST&YOUNG A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program or state project on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program or state project will not be prevented, or detected and corrected, on a timely basis. We consider the deficiency in internal control over compliance described in the accompanying schedule of findings and questioned costs as item 2010-1 to be a material weakness. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program or state project that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as items 2010-2, 2010-3, 2010-4, 2010-6 and 2010-7 to be significant deficiencies. The County's responses to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the County's responses and, accordingly,we express no opinion on the responses. This report is intended solely for the information and use of management, the Board of County Commissioners,others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. t ret47,LLP February 22,2011 1102-1231314 171 16A20 COWER COUNTY,mama SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE/DOIECTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2010 CM I/ Treaders to Federal or State Grantor/Pmt-Through Granter Program TRH CiFA 8 Grant/Contract Number Eape dlares Sybrocigialq Watimsoufmckmlon Indirect Programs: Florida Department of Education: Summer Food Service Program for Children 10559 04-0804 $ 795,363 $ - Florida Department of Agriculture and Consumer Services: Cooperative Forestry Assistance 10.664 Isles of Capri Fire District 2,720 - Cooperative Forestry AssIstance 10.664 Ochopee Fire District 4,615 - Total CFDA 7,335 - Total Department of Apkdbam 802,698 - gmadart samara Indirect Programs: Florida Department of Community Affairs: Public Safety Interoperable Communications Grant Program 11.555 09-0531-09-21-01-269 170,775 - Total Deportment of Commerce 170,775 - Direct Programs: Office of Community Planning and Development CDBG-Entitlement Grants Cluster: Community Development Block Grants/Entitlement Grants 14.218 8-07-UC-12-0016 122,371 121,966 Community Development Block Grants/Entitlement Grants 14.218 8-08-UC-12-0016 491,305 438,539 Community Development Block Grants/Entitlement Grants 14.218 B-09-UC-12-0016 1,657,652 1,221,541 Community Development Block Grants/Entitlement Grants 14.218 B-08-UN-12-0003 3,373,724 - Community Development Block Grants/Entitlement Grants 14.218 B-10-UC-120016 154,890 - Total CFDA 5,799,942 1,782,046 ARRA Community Development Block Grant ARRA Entitlement Grants 14.253 ARM B-09-UY-12-0016 78,971 48,000 Total CDBG-Entitlement Grants duster 5,878,912 1,830,046 Emergency Shelter Grants Program 14.231 S-09-UC-12-0024 86,574 84,541 Supportive Housing Program 14.235 FL34B50-6001 45,994 40,977 Supportive Housing Program 14.235 F1.14B50.6002 24,016 24,016 Supportive Housing Program 14.235 F114870.6001 92,882 92,882 Supportive Housing Program 14.235 F10294840060801 104,646 102,155 Supportive Housing Program 14.235 FL0295B40060801 78,002 78,002 Supportive Housing Program 14.235 FL0296840060801 23,399 23,399 Supportive Housing Program 14.235 F10294840060802 37,533 - Total CFDA 406,472 361,432 Home Investment Partnerships Program 14.239 M-07-UC-12-0217 234,676 224,676 Home Investment Partnerships Program 14.239 M-08-UC-12-0217 17,892 204 Home Investment Partnerships Program 14.239 M-09-UC-12-0217 233,907 117,075 Home Investment Partnerships Program 14.239 M-10-UC-12-0217 24,323 - Total CFDA 510,798 341,955 Economic Development Initiative-Special Pro(ect,Neighborhood Initiative and Miscellaneous Grants 14.251 B-08-5P-FL-0168 29,400 - ARRA Honelesaness Prevention and Rapid Re-Housing Program(NPRP) 14.257 ARRA 509-UY-12-0024 207,221 187,059 Indirect Programs: Florida Department of Community Affairs: Community Development Block Grants/State's Program 14.228 0708-3V-09-21-01-Z01 118,694 99,218 Community Development Block Grants/State's Program 14.228 000B-03-09-21-01-A03 1,485,016 617,361 Community Development Block Grants/State's Program 14.228 10-D11-04-09-21-01-509 24,184 - Total CFDA 1,627,894 716,579 Told Deportment of Housing and Urban Devdoprnek 8,747,271 3,521,612 amaisouttbaitudor Direct Programs: Bureau of Land Management Payments its Lieu of Taws 15226 Collier County 1,229,064 - Fish and WINYG Service: Partners for Fish and WlldIle 15.631 4018151021 1,746 - Total Deportment of the Market 1,230,810 - (Continued) See accompanying notes to the schedule of ergendltures of federal awards and state protects 172 16A20 COWER COUNTY,FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE PROJECTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30.2010 (FOA a/ Transfers to Federal or Stan Grantor/Pas-Tfirougli Grantor Program Title ISM* Grant/Contract Number Expenditures Subredpients M Direct Programs: Office of Justice Programs: Federal Equitable Sharing 16.unknown Collier County Sheriff $ 6,557 5 - Office of Victims of Crime: Services for Trafficking Victims 16.320 2005-VT-BX-0002 106,045 - Violence Against Women Office: Supervised Visitation,Safe Havens for Children 16.527 200911-AX-K011 126,384 - Office of Community Oriented Policing Services: Public Safety Partnership and Community Policing Grants 16.710 2009CKWX0204 320,070 - Indirect Programs: Florida Office of Attorney General: Crime Victim Assistance 16575 V09129 118,625 - Florida Department of Children and Families: Violence Against Women Formula Grants 16.588 LN916 136,103 - ARM Violence Against Women Formula Grants 16588 ARM 1N947 85,851 - AMA Violence Against Women Formula Grants 16388 ARM 8008 8,948 - Total(FDA 230,901 - Florida Department of Law Enforcement Project Safe Neighborhoods 16.609 2008-PMAG-COLL-1-R6-005 19,462 - Edward Byrne Memorial Justice Assistance Grant Program 16.738 2010-JAGC-COLL-1-4X-221 171,718 - ARM Recovery Act-Edward Byrne Memorial Justice Assistance Grant (JAG)Program/Grants to States and Territories 16.803 ARM 2010-ARRC-COLL-1-W7-315 288,263 - AMA Recovery Act-Edward Byrne Memorial Justice Assistance Grant (JAG)Program/Grants to States and Territories 16.803 ARM 2010-ARRC-0OLL-2-W7-037 432,600 - Total CFDA 720,863 - Total Department of Justice 1,820,626 -21181KIMMUDANIE Indirect Programs: Employment Training Administration: WMA Adult Program 17.258 Collar County 8,681 - TatU Department at labor 8,681 - Direct Programs: Federal Aviation Administration: Airport Improvement Program 20.106 3-12-0031-005-2009 10,921 - Airport Improvement Program 20.106 3-12-0031-006-2009 49,158 - Airport Improvement Program 20.106 3-12-0142-004-2007 5,544 - Airport improvement Program 20.106 3-12-0142-005-2008 13,689 - Total CFDA 79,312 - Federal Transit Administration(FTA): Federal Transit Ouster. Federal Transit-Capital Investment Grants 20.500 FL-04-0047-00 86,175 - Federal Transit-Capital Investment Grants 20.500 F6-03-0264-00 48,997 - Total CFDA 135,172 - MM Federal Transit-Formula Grants 20.507 ARM FL-96-X019-00 1,265,886 - _ Federal Transit-Formula Grants 20.507 FL-90-X508-00 4,985 - Federal Transit-Formula Grants 20.507 FL-90-8553-00 73,127 - Federal Transit-Formula Grants 20.507 FL-90-X580-00 32,005 - Federal Transit-Formula Grants 20.507 FL-90-1645-00 464 - Federl Transit-Formula Grants 20.507 FL-90-X665-00 1,076,046 - Federal Transit-Formula Grants 20507 FL-90-X699-00 990,924 - Total CFDA 3,443,436 - Total Federal Transit Ouster 3,578,609 - Indirect Programs: Florida Department of Transportat ion: Highway Planning and Construction 20.205 414534-1/APB25 381,015 - Highway Planning and Construction 20.205 416342-1/A4377 436,157 - Highway Panning and Construction 20.205 420871-1/A4377 94,763 - Highway Planning and Construction 20.205 420885-1/APK97 240,328 - Highway Panning and Construction 20.205 423653-1/AP900 64,529 - Highway Planning and Construction 20.205 423654-1/APD71 240,489 - Highway Planning and Construction 20.205 423655-1/APM21 70,714 - Total CFDA 1,527,995 - 173 (Continued) 16A20COSIER COUNTY,FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE PROJECTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2010 CFDA N Transfers to Federal or State Granby/Pm-Through Grantor Pro/Mn Tide WA I Grant/Connect Number EYpendEtsnt SubncbNiia Metropolitan Transportation Planning 20505 204791-1/AM356 $ 24,465 $ - Metropolitan Transportation Planning 20.505 410113.1/AP031 117,102 - Total CFDA 141,567 - Formula Grants for Other Than Urbanized Areas 20.509 410120-1/AOW89 245,424 - ARRA Formula Grants for Other Than Urbanized Areas 20509 ARRA 426772-1/API19 159,093 - ARRA Formula Grants for Other Than Urbanized Areas 20.509 ARRA 426796-1/API19 78,681 - Total CFDA 483,198 - State and Community Highway Safety 20400 APT94 89,968 - State and Community Highway Safety 20.600 APU14 31,710 - Total CFDA 121,678 - Tetal DaperbttMlt of Tranmonabon 5,932,3W - .fatI HEY Direct Programs: Department of Treasury: Federal Equitable Sharing 21.unknown Collier County Sheriff 35;400 - Total Department of Treasury 35,400 - iMaDZIONDINESIMISIRILMITIW Indirect Programs: Florida Department of Environmental Protection: Capitalization Grants For Drinking Water State Revolving Funds 66.468 DWI111 030 5,839,056 - Total Environmental Protection Alsstgr 5,839,056 Direct Programs: ARRA Energy Efficiency and Conservation Block Grant Program(EECBG) 81.128 ARRA DE-EE0000783 1,140,045 - Total Depressant of Energy 1,140,045 - IirsialgfillialikillIMILQIMMIIIMI Indirect Programs: Florida Department of State: Help America Vote Mt Requirements Payments 90401 Collier County-FY 2005-06 6,724 - Help America Vote Act Requirements Payments 90401 Collier County-FY 2006-07 13,935 - Help America Vote Act Requirements Payments 90.401 Collier County-FY 2007-08 31,825 - Help America Vote Act Requirements Payments 90401 Collier County-FT 2008-09 590 - Help America Vote Mt Requirements Payments 90401 2009-2010-0001a 7,406 - Total U.S.Elattion Assistance Commission 60,480 - Re eitlainisttligbiodAnnoModges Direct Programs: Health Resources and Services Administration: Health Care and Other Facilities 93.887 C76HF15996 95,090 - Specially Selected Health Projects 93.888 0181110768 149,080 - Indirect Programs: Florida Department of Elder Affairs-Area Agency on Aging for Southwest Florida,Inc.: Aging Cluster: Special Programs for the Aging-Title Ill,Part B-Grants for Supportive Services and Senior Centers 93.044 OAA 203.09 22,980 - Special Programs for the Aging-Title 10,Part B-Grants for Supportive Services and Senior Centers 93.044 OM 203.10 62,200 - Total CFDA 85,181 - Special Programs for the Aging-Title III,Part C-Nutrition Services 93.045 OM 203.09 137,632 - Special Programs for the Aging-Title III,Part C-Nutrition Services 93.045 OAA 203.10 328,927 - Total CFDA - 066,559 Nutrition Services Incentive Program 93.053 NSIP 203.10 7,558 - AMA Aging Home-Delivered Nutrition Services for States 93.705 ARM 203.09 6,640 - AMA Aging Congregate Nutrition Services for States 93.707 ARRA 203.09 19,178 - Total Aging duster 585,115 National Family CaregNer Support-Title III,Part E 93.052 OM 203.09 22,599 - National Family Caregiver Support-Title III,Part E 93.052 OM 203.10 62,897 Total CFOA 85,496 - (Continued) 174 1b4 COZIER COUNTY.FLORIDA SCHEDULE Of EXPENDITURES Of FEDERAL AWARDS AND STATE PROJECTS FOR THE FISCAL YEAH ENDED SEPTEMBER 30.2010 OVA a/ Transfers to Iii Federal or State Grrantor/Paa-T sus h Grantor Program Title CSFA a Grant/Contract Number Expenditures Aerecpients ''. Florida Department of Revenue: Child Support Enforcement 93.563 CD311 $ 230,680 $ - Florida Department of State: Voting Access for Individuals with Disabilities-Grants to Stater 93.617 Collier County-FY 2005-06 7,538 - 1 Florida Department of Transportation-Commission for the Transportation Disadvantaged: Medical Assistance Program 93.778 416043.1/BDM59 507,266 - ToW Deperhaant of Neagh and Henan Seneca 1,660,266 - taaviadienbaidlarliottammtrinice Direct Programs: Retired and Senior Volunteer Program 94.002 06SRSRD04 869 - Retired and Senior Volunteer Program 94.002 0951LSR017 47,010 - Total Corporation for Memel and Community Service 47,879 - Indirect Programs: Homeland Security Cluster: Florida Department of Law Enforcement State Domestic Preparedness Equipment Support Program 97.004 20064ETP-COLL-3N1-013 408,742 - Homeland Security Grant Program 97.067 2008-SHSP-COLL-350-011 15,858 - Homeland Security Grant Program 97.067 2008-SHSP-COLL-154-010 5,000 - Florida Department of Community Affairs: Homeland Security Grant Program 97.067 09CC-49-09-21-01-341 1,203 - Homeland Security Grant Program 97.067 0901-49.09.21-01350 1,300 - Homeland Security Grant Program 97.067 0905-51-09.21-01-322 _ 61,115 - Total CFDA 84,477 - Total Homeland Security Cluster 493,218 - Disaster Grants-Pub&Assistance(Presidentially Declared Disasters 97.036 06-WL-&K-09.21-01.692 9,731,561 - Disaster Grants-Public Assistance(Presidentially Declared Disasters; 97.036 08-FA-B9-09-21-00-509 1,634 - Disaster Grants-Public Assistance(Presidentially Declared Disasters 97.036 08-FA-89-09-21-00-510 144,582 - Total CFDA 9,877,777 - Hazard Mitigation Grant 97.039 1OHM-88-09-21-01-012 29,748 - Emergency Management Performance Grants 97.042 10-BG-25-09-21-01-102 35,202 - Total Department of Handed Security 10,435,945 - TOTAL EPENOIURES OF FEDRALAWAI100 $ 37,932,292 $ 3,521,612 175 COWER COUNTY,FLORIDA 16420 SCHEDULE OF EXPENCOURES OF FEDERAL AWARDS AND STATE PROJECTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2010 CFDA 8/ Transfers to Federal or State Grants/Pass-Through grantor Prop=Title CSFA IF Grant/Contract Number Expenditures Subrodpients EMMILDWINIMMIBLEAdungeggtergtiggen Florida Recreation Development Assistance Program 37.017 A9048 $ 2,131 $ — Statewide Surface Water Restoration and Wastewater Projects 37.039 4600002032 39,329 — Innovative Waste Reduction and Recycling Grants 37.050 1G8-07 3,229 — Innovative Waste Reduction and Recycling Grants 37.050 IG8-09 11,264 Total CSFA 14,493 — Total Florida Department of Ensfronmental Protection 55,953 - State Aid to Libraries 45.030 07-ST-12 3,850 — State Aid to libraries 45.030 09.5T-10 29,153 — Total Florida Department of State and Secretary of State 33,003 — Emergency Management Programs 52.008 10-86-25-09-21-01-102 98,095 — Emergency Management Projects 52.023 10-CP-04-09-21-01-146 7,075 — Total Florida Department of Community Affairs 105,170 — State Housing Initiatives Partnership(SHIP)Program 52.901 Collier County/Naples 244,879 84,887 Total Florida Housing Finance Corporation 294,879 84,887 Commission for the Transportation Disadvantaged(CTD)Trip and Equipment Grant Program 55.001 207246-1/207246-3/APK39 428,670 - Commission for the Transportation Disadvantaged(CTD)Trip and Equipment Grant Program 55.001 207246-1/207246-3/APZ63 146,982 Total CSFA 575,652 — Commission for the Transportation Disadvantaged(CTD)Planning Grant Program 55.002 207246-2/AP151 15,381 — Commission for the Transportation Disadvantaged(CTD)Planning Grant Program 55.002 2072462/AQ034 6,394 — Total CSFA 21,775 — Aviation Development Grants 55.004 206430-1/A1935 18,383 — Aviation Development Grants 55.004 410788-1/AOF09 419,156 — Aviation Development Grants 55.004 414299-1/A0909 216,213 — Aviation Development Grants 55.004 414370-1/ANH17 13,913 — Aviatlon Development Grants 55.004 426083-1/APF78 2,351 Total CSFA 670,015 — Public Transit Block Grant Program 55.010 410139-1/AOW93 621,867 — Public Transit Semite Development Program 55.012 4204461/AOK37 3,041 — Intermodal Development Program 55.014 420353-1/APF60 128,004 — State Infrastructure Bank 55.020 420655-2 1,839,148 - Transportation Regional Incentive Program(TRIP) 55.026 425477-1 3,085,092 - Total Florida DeperbNd of Trrsportetlon 4964.593 - elsrldaimeammitafifturaimas Homeless Challenge Grant 60.014 HFZ03 92,779 92,779 Total Florida Department of ONdran and Farms! 92,779 92,779 EleddiAsirdowasthirb County Grant Awards 64.005 68011 82,883 — County Grant Awards 64.005 19011 91,361 — Total Florida Depreasent of Heath 174,244 — (Contkwed) I76 16420 COUIER COUNTY,FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE PROJECTS FOR THE FOCAL YEAR ENDED SEPTEMBER 30,1010 CEDA a/ Transfers to Federal or State Grantor/Pass-Throe h Grantor Program TRW WA s Grant/Contract Number Expenditures Su redplrMs EXILIfkiNMILIWNIRMENIARia Area Agency on Aging for Southwest Florida,Inc: Home Care for the Elderly 65.001 Ha 203.09 $ 4,461 $ - Home Care for the Elderly 65.001 HCE 203.10 474 - Total CSFA 4,935 - Alzheimer's Respite Services 65.004 AP 203.09 81,345 - A4helmer's Respite Services 65.004 ADI 203.10 20,517 - Total WA 101,862 - Communtty Care for the Elderly(CCE) 65.010 Ca 203.08 100 - Community Care for the Elderly(CCE) 65.010 CCE 203.09 600,292 - Community Care for the Elderly(CCE) 65.010 CCE 203.10 168,695 Total CSFA 769,087 _ - Total F orlde Department tf Ndr AfWYa 875,883 - fiallfILEMAIIILIMELCZIOIBOIallagenklilin Florida Boating improvement Program 77.006 08079 62,017 - Total Florida Fish and WRlRe Caneervedon Cont dselon 62,017 - TOTAL O?EINDITURE5 OF STATE FOIANOAL ASSISTANCE $ 8,638,523 $ 177,666 I77 16420 Ij Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects Year Ended September 30,2010 1. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards and State Projects (the Schedule) includes the Federal and State grant activity for Collier County, Florida (the County) and is presented on the modified accrual basis of accounting for expenditures accounted for in the governmental funds and the accrual basis of accounting for expenditures in proprietary funds. Under the modified accrual basis, revenue is recognized if it is both measurable and available for use during the fiscal year and expenditures are recognized in the period liabilities are incurred, if measurable. Under the accrual basis, expenditures are recognized in the period liabilities are incurred. The information in the Schedule is presented in accordance with the requirements of U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and Section 215.97, Florida Statutes. Therefore, some amounts presented in the Schedule may differ from amounts presented, or used in the preparation of, the basic financial statements for the fiscal year ended September 30,2010. 2. State Revolving Funds Reconciliation of State Revolving Funds (CFDA# 66.468) expended to cash received during fiscal year 2010: Expenses reported on Single Audit Schedule $ 5,839,056 Reimbursements received for prior year expenses 452,618 Total State Revolving Fund reimbursements received $ 6,291,674 1102-1231314 178 16A20 Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects (continued) 3. State Infrastructure Bank Loan The County received a$12,000,000 State Infrastructure Bank Loan from the Florida Department of Transportation in fiscal year 2008 for construction of the I-75/Immokalee Road interchange. The Florida Department of Transportation included this project with their concurrent widening of I-75 and retained the loan proceeds to fund the project. Accordingly, the County's expenditures for purposes of reporting on the Schedule consist of principal loan repayments only ($ 1,839,148 for fiscal year 2010) as no proceeds were received under the loan and no project expenditures were incurred or paid directly by the County. The principal balance of the loan as of September 30,2010 is$8,203,475. The repayment schedule for this loan is as follows: Payment Date Principal Interest Total 10/1/2008 $ 1,957,377 $ 82,623 $ 2,040,000 10/1/2009 1,839,148 200,852 2,040,000 10/1/2010 1,875,930 164,070 2,040,000 10/1/2011 1,913,449 126,551 2,040,000 10/1/2012 4,414,096 88,282 4,502,378 $ 12,000,000 $ 662,378 $ 12,662,378 4. Hurricane Wilma FEMA Reimbursement Hurricane Wilma caused significant damage in Collier County on October 24, 2005. At that time, initial beach erosion damage reports indicated that Collier County was eligible for reimbursement of$3,783,907. The related expenditures were reported in the 2006 Schedule of Expenditures of Federal Awards and State Projects. As work progressed over the next few years, it was determined that Collier County had much more significant damage than originally thought. In January of 2010 a Storm Impact Re- assessment Report was completed. The results of this study formed the basis for an appeal to recapture additional reimbursement from FEMA. This appeal was successful and in September 2010, Collier County received an additional $9,731,561. These expenditures are reported in the 2010 Schedule of Expenditures of Federal Awards and State Projects since these expenditures were not determined to be eligible for reimbursement until the current fiscal year. 1102-1231314 179 16420 Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects (continued) 5. State Criminal Alien Assistance Program (SCAAP) In January, 2010 Collier County Sheriffs Office returned $622,510 to the US Department of Justice (DOJ) as a result of DOJ's audit of the SCAAP 2007 application. In April, 2010 DOJ reduced the SCAAP 2009 award by $791,555 as a result of their audit of the SCAAP 2006 application. 6. Contingency The grant revenue amounts received are subject to audit and adjustment. If any expenditures or expenses are disallowed by the grantor agencies as a result of such an audit, any claim for reimbursement to the grantor agencies would become a liability of the County. In the opinion of management,all grant expenditures are in compliance with the terms of the grant agreements and applicable federal and state laws and regulations. H02-1231314 180 16A2Q Collier County, Florida Schedule of Findings and Questioned Costs For the Year Ended September 30,2010 Part I—Summary of Auditor's Results Financial Statements Section Type of auditor's report issued: Unqualified Internal control over financial reporting: Material weakness(es) identified? Yes X No Significant deficiency(ies) identified that are not considered to be material weaknesses? Yes X None reported Noncompliance material to financial statements noted? Yes X No Federal Awards and State Projects Section Internal control over major programs: Material weaknesses) identified? X yes No Significant deficiency(ies) identified that are not considered to be material weaknesses? X Yes None reported Type of auditor's report issued on compliance for Qualified for the State Housing major programs: Initiatives Partnership Program (CSFA# 52.901);and Unqualified for all other major federal programs and state projects Any audit findings disclosed that are required to be reported in accordance with section .510(a) of OMB Circular A-133, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida? X yes No 1102-1231314 181 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Identification of major federal programs: Federal Programs CFDA Number Federal Agencv/Name of Federal Program U.S. Department of Housing and Urban Development: 14.218, 14.253 CDBG Entitlement Grants Cluster 14.228 Community Development Block Grant/State's Program(DRI) 14.257 Homelessness Prevention and Rapid Re-housing Program (HPRP)(Recovery Act Funded) U.S. Department of the Interior 15.226 Payments in Lieu of Taxes U.S. Department of Justice: 16.803 Recovery Act—Edward Byrne Memorial Justice Assistance Grant(JAG)Program/Grants to States and Territories U.S. Department of Transportation: 20.500,20.507 Federal Transit Cluster U.S. Department of Energy: 81.128 Energy Efficiency and Conservation Block Grant Program(EECBG) U.S. Department of Homeland Security: 97.036 Disaster Grants—Public Assistance(Presidentially Declared Disasters) 1102-1231314 182 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Identification of major state projects: State Projects CSFA Number State Agency/Name of State Project Florida Housing Finance Corporation: 52.901 State Housing Initiatives Partnership Program (SHIP) Florida Department of Transportation: 55.004 Aviation Development Grants 55.020 State Infrastructure Bank Loan Program 55.026 Transportation Regional Incentive Program (TRIP) Florida Department of Elder Affairs: 65.010 Community Care for the Elderly(CCE) Dollar threshold used to distinguish between Type A and Type B programs: • Federal Programs $ 1.137,969 • State Projects $ 300,000 Auditee qualified as low-risk auditee? Yes X No 1102-1231314 183 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Part 11—Financial Statement Findings Section This section identifies the significant deficiencies, material weaknesses, fraud, illegal acts, violations of provisions of contracts and grant agreements, and abuse related to the financial statements for which Government Auditing Standards require reporting. No such matters were identified. Part III—Federal Awards and State Projects Findings and Questioned Costs Section This section identifies the audit findings required to be reported by Circular A-133 section .510(a), Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida, such as material weaknesses, significant deficiencies, and material instances of noncompliance, including questioned costs, as well as any abuse findings involving federal awards or state projects that are material to a major program. Finding 2010-1 State Program Information Florida Housing Finance Corporation(the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Criteria Reporting: • In accordance with Section 420.9075(10), Florida Statutes, each county or eligible municipality shall submit to the Corporation by September 15 of each year a report of its affordable housing programs and accomplishments through June 30, immediately preceding submittal of the report. • Annual reports for the Closeout Fiscal Year (2007/2008), Interim Fiscal Year 2 (2008/2009), and Interim Fiscal year 3 (2009/2010) (the Annual Report) must be included in the submission to the Corporation. 1102-1231314 184 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) • The local SHIP administrator's tracking system and annual reports must exactly match the information recorded in the local city or county's general ledger. • SHIP administrators, therefore, are required to regularly reconcile their tracking system with the local finance department's general ledger. They should meet with the director of their finance department to create a process that will ensure compliance with the single audit act. Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. Questioned Costs N/A Cause/Effect The financial information submitted in the annual statutory reports did not agree to and was not reconciled with the general ledger. This could result in incorrect and/or inconsistent information between the reports filed and the underlying financial records and indicates that the County may not be in compliance with the provisions of the SHIP Program Manual requiring that amounts reported in the Annual Report match the amounts reported in the general ledger. Internal controls with respect to reporting were not operating effectively. Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved prior to being filed with the State. Views of Responsible Officials and Planned Corrective Action Management concurs with the recommendations of the auditors. On July 1, 2010, Collier County entered into a contract with Florida Housing Coalition, the technical assistance provider for Florida Housing Finance Corporation. The purpose was to receive assistance in reconciling the annual reports to the general ledger and establishing best practices to capture, reconcile, and report data. 1102-1231314 185 • 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Further recognizing the importance of compliance, transparency and overall proper management of grants, the County hired two grant accountants who will work under the management of our Grants Management Office. These two employees are being deployed to areas exhibiting the greatest need for assistance and will work with individual departments and existing employees to bring consistent compliance, policies and procedures as they relate to grant activities throughout the county. Currently, one of the Grant Accountants is working with the employees of Housing, Human and Veteran's Services Department on the SHIP report reconciliation. Expenditures have been reconciled to the general ledger and the corresponding journal entries and adjustments are being made. Future reports will also be reconciled and approved by the program administrator prior to being filed with the State. Finding 2010-2 Federal Program Information U.S. Department of the Interior Payments in Lieu of Taxes(PILT) CFDA No. 15.226 Criteria Reporting: Section 43 CFR Part 44.50 states the following- What are the local governments' responsibilities after receiving payments under this part? (a) The local government may use section 6902 payments for any governmental purpose. (b) Within 90 days of receiving sections 6904 and 6905 payments, the local government must distribute the funds to the affected units of general local government and affected school districts. The affected units of general local government and school districts may use sections 6904 and 6905 payments for any governmental purpose. (c) The local government must distribute section 6904 and 6905 payments in proportion to the tax revenues assessed and levied by the affected units of general local government and school districts in the Federal fiscal year before the Federal Government acquired the entitlement lands. The Redwoods Community College District in California is an affected school district for this purpose. 1102-1231314 186 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) (d) Within 120 days of receiving payments, the local government must certify to the Department that it has made an appropriate distribution of funds. Condition/Context The County was not aware of the requirement noted in (d) above and did not certify to the Department that it had made an appropriate distribution of the funds within 120 days of receiving payments. Questioned Costs N/A Cause/Effect As the County was not aware of the requirement stated in the CFR, internal controls over reporting were not designed or operating effectively. Recommendation The County should implement procedures to identify all types of reporting requirements indicated in the federal regulations and to ensure all such reports or certifications are submitted as required and on a timely basis. Views of Responsible Officials and Planned Corrective Action The Clerk's Department of Finance and Accounting (Finance) determined that this program was considered a Federal grant in July 2010. At that time, Finance contacted the Department of Interior and was told that there were no reporting requirements for this program. All funds were properly distributed. Upon reviewing CFR 44.5(d) with the auditors, it was determined that a certification confirming the appropriate distribution of funds was required. The confirmation was sent and this requirement has been added to the PILT procedures for future years. 1102-1231314 187 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2010-3 Federal Program Information U.S. Department of Homeland Security Disaster Grants—Public Assistance(Presidentially Declared Disasters) CFDA No. 97.036 Criteria Procurement, Suspension and Debarment: Non-Federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. When a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended or debarred or otherwise excluded. This verification may be accomplished by checking the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause or condition to the covered transaction with that entity. Condition/Context We selected the largest vendor included in the population which comprised the majority of the expenditures incurred under the Federal program for testing. The expenditures were incurred during prior years although the Federal reimbursement was sought and received in the current year. We noted no documentation evidencing that the County had checked the EPLS, and a certification from the vendor was not collected or clause or condition included in the contract. We noted that the County's current policy it to document the EPLS check; however, as this vendor contract pertained to prior years, there was no documentation of the EPLS check being performed. Questioned Costs N/A 1102-1231314 188 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Cause/Effect Internal controls with respect to suspension and debarment were not operating effectively at the time the expenditures under the Federal program were incurred as no documentation was maintained indicating that the EPLS was checked. Additionally, there was no evidence that the County had obtained a certification from the entity or added a clause or condition to the contract with the entity. Therefore, we could not verify whether the County met its requirement to verify that the entities were not suspended or debarred or otherwise excluded. Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. Views of Responsible Officials and Planned Corrective Action Management concurs with and has successfully implemented the procedure of performing EPLS checks on all vendors associated with grant activities. This contract was procured in July of 2005, prior to any damage done to Naples beaches and initial submission to FEMA for reimbursement. This contract bid process was intended for payment under non-grant revenue sources and accordingly, our procurement procedures do not require debarment checks for non- grant related vendors. The bid process did include the following language with regards to Public Entity Crimes: "By its submitting a Bid, Bidder acknowledges and agrees to and represents it is in compliance with the terms of Section 287.133(2Xa) of the Florida Statutes." Said statute prohibits a vendor from bidding on a contract when they have been convicted of a public entity crime. An after-the-fact EPLS check was performed on this vendor for the period of January 1, 2005 through and including September 30,2010 and was found to be in good standing. At the time the County submits their second request for scope change with FEMA regarding the increased beach costs, all vendors submitted for reimbursement will be checked after-the-fact. 1102-1231314 189 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2010-4 Federal Program Information U.S. Department of Homeland Security Disaster Grants—Public Assistance(Presidentially Declared Disasters) CFDA No. 97.036 Criteria Reporting: The County received Federal program funds as a subgrantee of the State. Per review of the State's reporting guidelines, subgrantee quarterly financial reporting is required for all large projects to comply with program requirements and to allow the grantee to provide accurate progress reports, as required,to the Federal grantor agency. The compliance supplement requires that financial reports be complete and accurate, which includes a requirement that amounts reported be in agreement with accounting records that support the audited financial statements and the SEFA. Condition/Context For one of the two quarterly reports selected for testing on a large project we noted amounts were not reported accurately for the anticipated final amount and the amount expended to date. The accounting records reflected a total amount of $12.9 million whereas the report reflected $3.1 million. Further, we selected the next quarterly report and noted that the amounts reported were the same and had not been updated to reflect the actual activity based on the County's accounting records. Questioned Costs N/A Cause/Effect The reports submitted were not adequately reviewed to ensure accuracy and completeness. 1102-1231314 190 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Recommendation We recommend that all reports submitted to grantor agencies be subjected to a thorough supervisory review for accuracy and completeness prior to submission. Views of Responsible Officials and Planned Corrective Action The Florida Public Assistance quarterly reporting is done electronically without any intermittent check points for review. Management will work around this by having staff create a spreadsheet prior to quarterly reporting submission and submit to Management for approval. Staff inquired about submitting revised quarterly reports for the periods in question and was advised that there are no options for doing this within the system. Finding 2010-5 Federal Program Information U.S. Department of Homeland Security Disaster Grants—Public Assistance(Presidentially Declared Disasters) CFDA No. 97.036 Criteria Allowable Activities/Costs: Following a Presidential declaration of a major disaster or an emergency, the Federal Emergency Management Agency (FEMA), Department of Homeland Security (DHS),awards grants for public assistance to States. The State uses the funds to provide subgrants to local governments. Accordingly, the County is the subgrantee. Public Assistance (PA) program awards are made based upon a Project Worksheet (PW) prepared by a project formulation team, which includes representatives of FEMA, the State and the subgrantee. The PW documents the project formulation team's determination of the eligible scope of work and cost estimate. Accordingly, the compliance supplement indicates that the allowed activities for the PA program are for the approved project as described on the PW and supporting documentation. For large projects, the State must make an accounting to FEMA of eligible costs for each approved large project. In submitting the accounting, the State must certify that reported costs were incurred in the performance of eligible work, that the approved work was completed, that the project is in compliance with the FEMA-State Agreement, and that payments for the project H02-1231314 191 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) have been made in accordance with 44 CFR section 13.21 requirements for payment. The subgrantee is required to make similar accounting and certifications to the State. If actual costs are less than the approved amount,then the FEMA share will be based upon the actual costs. The subgrantee may request additional funding for eligible cost overruns on large projects. For additional funding, these requests must include a written recommendation from the State and approval of the FEMA Regional Administrator(RA)(44 CFR sections 206.204(e)and 206.205). Condition/Context The large project PW that was finalized during fiscal year 2010 and which set forth the allowable activities and costs for the project included approximately $10.5 million for costs associated with one vendor and $2.2 million related to various other vendor related costs. The County was reimbursed under the Federal program for the full amount of the approved PW (approximately $3.1 million was collected in prior years and approximately $9.7 million was collected during fiscal year 2010). For the other vendors included in the PW totaling $2.2 million, we selected three of the largest vendors to test covering over 60%of the other vendor total amount. We noted that for one of the vendors selected, the amount billed by the vendor and paid by the County was less than the amount in the PW by $27,997, which at the Federal reimbursable share per the PW of 55% equates to $15,398. Since this amount is above the OMB Circular A-133 reportable threshold of$10,000, we have reported this amount as a questioned cost. Questioned Costs $15,398 Cause/Effect According to the Federal compliance supplement if actual costs are less than the approved amount, then the FEMA share should be based upon the actual costs. As the County received grant funds for the full amount approved in the PW, it appears that the amount reimbursed was not based upon the actual costs incurred for this particular vendor. Recommendation We recommend that the County implement procedures to ensure that amounts reimbursed are based upon actual expenditures incurred. 1102-1231314 192 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action As discussed in previous meetings, this Project Worksheet 2700 (PW) was the result of a scope change and Collier County was allowed a much larger reimbursement for the damages done to Collier County Beaches. This is an on-going process and involves three Named Events(Tropical Storm Gabrielle on 9/12/2001; Hurricane Katrina on 8/29/2005; and Hurricane Wilma on 10/24/2005).At 9/30/2010, Collier County was half-way through this process. The invoice selected for testing on this project was incorrectly referenced in the written discussion on PW 2700 by State personnel at $682,000, the PO amount. There is a spreadsheet that FEMA, State personnel and Collier personnel are working with for the entire $33.9 million dollar scope change. The actual invoice amount of$654,002.73 is included on the spreadsheet. Finding 2010-6 Federal Program Information U.S. Department of Housing and Urban Development Community Development Block Grants/Entitlement Grants(CDBG) CFDA No. 14.218 Criteria Program Income: Revenue received by a state, unit of general local government, or subrecipient (as defined at 24 CFR 570.500(c))that is directly generated from the use of CDBG funds (which term includes NSP grant funds) constitutes CDBG program income. To ensure consistency of treatment of such revenue, the definition of program income at 24 CFR 570.500(a) shall be applied to amounts received by states, units of general local government, and subrecipients. However, Section 2301(d)(4) imposes certain limitations and requirements that necessitate an alternative requirement to govern the use of program income generated by activities carried out. pursuant to Section 2301(c). The limitations and requirements are based on the NSP activity that generated the program income and on the date the income is received. In addition, Section 2301(d)(4) requires any revenue from the sale, rental, redevelopment, rehabilitation or any other eligible use of NSP funds to be provided to and used by the state or unit of local general government. This includes revenue received by a private individual or other entity that is not a subrecipient. Program income received before July 30,2013, may be retained by the state or unit of general local government if it is treated as additional CDBG funds and used in accordance 1102-1231314 193 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) with the requirements of Section 2301. Furthermore, as provided under 24 CFR 85.21 for entitlements, grantees and subrecipients shall disburse program income before requesting additional cash withdrawals from the U.S. Treasury. Condition/Context We noted a total of approximately $732,000 of program income generated during fiscal year 2010 under the Neighborhood Stabilization Program (NSP)which is part of the CDBG program. Per review of the general ledger expenditure detail provided, we noted that the program income had been applied against specific program expenditures in determining the net amount of program expenditures reported in the SEFA. From the detail of program income provided, we selected a sample of specific program income transactions for testing and the first selection of approximately $66,000 was recorded in May 2010. The remaining five selections included in our sample were recorded during September 2010. There were no NSP program cash draws made subsequent to the receipt of the program income recorded in September 2010. We attempted to ascertain whether the amounts received as program income in May 2010 were properly offset against program expenditures in determining the amount of federal funds drawn for the next draw request occurring subsequent to the date the program income was received in order to satisfy the requirement that program income is used before requesting additional cash draws. However, we were informed that the May 2010 program income of $66,000 had not been deducting in subsequent cash draw requests made during fiscal year 2010. Questioned Costs N/A Cause/Effect It appears that NSP program income recorded in May 2010 was not used to offset expenditures prior to requesting additional cash draws. Recommendation We recommend that the County implement procedures to verify that program income received is properly offset against expenditures incurred when making draw requests under the federal program. 1102-1231314 194 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action Collier County concurs with the recommendation. Prior to making a request to draw new funds under NSP, County fiscal staff will submit evidence to the program administrator that all program income received will be, or has been, offset against expenditures. This requirement will apply regardless of what NSP activity generated the program income or what activity Collier County seeks to draw down against available program funds. Finding 2010-7 Federal Program Information U.S. Department of Housing and Urban Development Community Development Block Grants/Entitlement Grants(CDBG) CFDA No. 14.218 Criteria Reporting: Per the NSP program regulations contained in the Federal Register,each grantee must submit a quarterly performance report, as HUD prescribes, no later than 30 days following the end of each quarter, beginning 30 days after the completion of the first full calendar quarter after grant award and continuing until the end of the 15th month after initial receipt of grant funds. In addition to this quarterly performance reporting, each grantee will report monthly on its NSP obligations and expenditures beginning 30 days after the end of the 15th month following receipt of funds, and continuing until reported total obligations are equal to or greater than the total NSP grant. After HUD has accepted a report from a grantee showing such obligation of funds, the monthly reporting requirement will end and quarterly reports will continue until all NSP funds (including program income) have been expended and those expenditures are included in a report to HUD. The compliance supplement requires that performance reports are complete and accurate. Condition/Context We selected two quarterly reports for the NSP program to test and noted that amounts reported for expenditures did not agree to the County's general ledger and a reconciliation was not provided. 1102-1231314 195 16A20 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Questioned Costs N/A Cause/Effect The reports submitted were not subjected to a thorough supervisory review to ensure accuracy and completeness, including verification that amounts reported agreed to the accounting records or were appropriately reconciled, if necessary. Recommendation The County should implement procedures that require that the NSP reports be reconciled to the general ledger and reviewed and approved prior to being filed with the grantor. Views of Responsible Officials and Planned Corrective Action Collier County concurs with the recommendation. Program staff will ensure expenditures and program income have been reconciled to the general ledger. This item has been corrected and appropriate controls and procedures have been implemented to reconcile to the general ledger before submitting future Quarterly Performance Reports (QPR) to the grantor agency. Furthermore, future reports will be approved by the program administrator and appropriate documentation will be maintained prior to being filed with the grantor agency. 1102-1231314 196 16A20 Collier County, Florida Schedule of Prior Audit Findings For the Year Ended September 30,2010 The current status of findings reported for the years ended September 30, 2009 and 2008 related to major federal programs and state projects is as follows: Finding 2009-1 Federal/State Program Information Federal Agencies/Programs: U.S. Department of Housing and Urban Development(HUD) Home Investment Partnerships Program(HOME)—CFDA No. 14.239 Community Development Block Program(CDBG)—CFDA No. 14.218 U.S. Department of Health and Human Services Aging Cluster(AC)—CFDA No.'s 93.044, 93.045, 93.053, 93.705, 93.707 State Agencies/Programs: Florida Department of Elder Affairs Community Care for the Elderly(CCE)—CSFA No. 65.010 Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP)—CSFA No. 52.901 Compliance Requirement:Allowable Costs Condition/Context We noted that from the beginning of the fiscal year through January 2009, the County's documentation supporting payroll allocations for employees that work on multiple grants did not meet federal standards as described in OMB Circular A-87 above. The County has used a Personnel Activity Report (PAR) to allocate payroll salaries for employees who work on multiple activities. These reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. 1102-1231314 197 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) The County's Department of Housing and Human Services initiated a timesheet process in fiscal year 2006 whereby employees in the department indicate the projects to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. For the first part of fiscal year 2009, these timesheets were not provided to the County's payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus,there is not an "after the fact"accounting based on actual activity. We noted that the HOME program had no payroll expenditures charged to the program during the period noted above (although there should have been), and therefore, no question costs have been reported for this program. The payroll charges related to the HOME program were instead charged to other housing programs as a result of the lack of an after the fact accounting for the period noted above. Recommendation The County should ensure that an effective and consistent process is in place to record payroll charges to grant programs throughout the entire fiscal year. The process should entail providing the timesheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal/state grant based on the after-the-fact timesheet, and any adjustments necessary to true-up the estimated payroll charged to the grant (based on the PAR) to the actual amount (based on the timesheets) should be made. Alternatively, the payroll department could charge payroll costs to the grants based on actual timesheets submitted weekly as opposed to using the budgeted PAR percentage as the basis for allocating costs each pay period. PAR reports should be signed by the employee and completed at least semi-annually for those employees who work solely on one grant. Views of Responsible Officials and Planned Corrective Action The finding in question occurred during the 1s`quarter of FY09. The time was tracked correctly; however, a manual step was missed. Effective January 17, 2009, the Human Resources Department began processing bi-weekly time and effort entries for all Housing and Human Services grant staff. Staff submits timesheets that are signed by the employee and management to fiscal staff for review. The timesheets are forwarded to Human Resources to enter the actual percentage of time and effort into SAP prior to payroll expenses actually posting to SAP. This allows for "real time" charges directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at all. 1102-1231314 198 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status Currently, all Housing, Human and Veterans staff members who work on grants submit bi- weekly timesheets that are signed by the employee and management for fiscal staff for review. The timesheets are forwarded to Human Resources to enter the actual percentage of time and effort into SAP prior to payroll expenses actually posting to SAP. This allows for "real time" charges directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at all. Finding 2009-2 Federal Program Information Federal Agency/Program: U.S. Department of Housing and Urban Development(HUD): Community Development Block Grant/State's Program(DRI)—CFDA No. 14.228 U.S. Department of Agriculture: Summer Food Service Program for Children—CFDA No. 10.559 U.S. Department of Justice: Public Safety Partnership and Community Policing Grants— CFDA No. 16.710 U.S. Department of Homeland Security: Homeland Security Cluster—CFDA No. 97.004, 97.067 U.S. Department of Transportation: Airport Improvement Program—CFDA No. 20.106 Compliance Requirement: Procurement, Suspension and Debarment Condition/Context Although the County indicated that its practice is to check the EPLS system, no documentation evidencing that it had checked the EPLS was maintained, and a certification from the entity was not collected or clause or condition included in the agreements, as applicable, for certain sample transactions selected for testing. 1102-1231314 199 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity,or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. Views of Responsible Officials and Planned Corrective Action Collier County will apply currently enacted controls and measures operating effectively in one division agency-wide to ensure compliance. The Grants Coordinator for the Collier County Sheriff's Office will be responsible for checking EPLS and documenting the verification as recommended above for all Sheriff's grants with this requirement. Current Status At Housing, Human and Veteran Services, debarment certification letters are required for new sub recipients as part of the grant application submission process. A sub recipient folder checklist ensures compliance. Assigned Grant Coordinators or staff members check all sub recipients, vendors and contractors against the EPLS listing. Screen Prints of EPLS listing are made to prove verification and are included in the file. At Parks & Recreation, the Department Operations Manager checks the EPLS and places the verification in the fiscal records associated with the project. Collier County Department of Emergency Management-Administrative Assistant checks EPLS and documents the verification. It has also been our practice to utilize GSA vendor sources where applicable further ensuring appropriate use of federal funds. Airport Authority personnel check the EPLS web site (https://www.epls.gov/epls/search.do) and print documentation as verification for each vendor. This documentation will be initialed, scanned and attached to the requisition electronically within the counties accounting system. The Grants Coordinator for the Collier County Sheriff's Office checks EPLS and documents the verification as required for all Sheriff's grants. 1102-1231314 200 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2009-3 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Criteria: Reporting Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. Additionally, we noted approximately $192,000 of reversal entries appearing in the detail we were provided of SHIP projects completed during fiscal year 2009. and we were informed that these credits represented prior period corrections dating back as far as 2003. Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved prior to being filed with the State. Additionally, should corrections to prior period expenditures be necessary,a process should be in place to ensure that such items are identified and captured on a timely basis. Views of Responsible Officials and Planned Corrective Action Management concurs with the recommendations. Recognizing that internal attempts at completing this difficult reconciliation have fallen short of the requirement, Housing and Human Services has budgeted SHIP grant funds to receive onsite and offsite technical assistance (TA) from the Florida Housing Coalition (FHC). FHC is the technical advisor designated by the grantor agency, Florida Housing Finance Corporation. The TA will consist of reviewing current reconciliation procedures, reports and data collection and maintenance. Any suggested improvements will be implemented. As of this writing, the contract for TA is being review by Housing and Human Services and the County Attorney's Office for form and legal sufficiency. 1102-1231314 201 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status Collier County is currently under contract with the Florida Housing Coalition (FHC) to receive the technical assistance (TA) described above; a copy of the contract for TA is available for review. On July 1, 2010, Collier County met with the FHC consultant. The consultant advised Collier County to reconcile the annual reports of three fiscal years: 2008/2009, 2007/2008, 2006/2007 and submit them by June 1, 2011. Once the reconciliation is complete and best practices are implemented, financial reports will be adjusted as needed and resubmitted to the Florida Housing Finance Corporation(FHFC). In addition, the County has hired two Grants Accountants whose role will be to act as internal auditors to ensure best practices are being implemented for all of the County's grants. Also see finding 2010-1 above. Finding 2009-4 State Program Information Florida Housing Finance Corporation(the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Criteria: Special Tests and Provisions Condition/Context No advertisement was made for fiscal year 2009. Recommendation The County should adhere to the established SHIP rules with respect to advertising SHIP funds. Views of Responsible Officials and Planned Corrective Action The County will adhere to the established SHIP rules. 1102-1231314 202 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status The availability of SHIP FY08-09 funding was published on March 5, 2010. An Affidavit of Publication is available for review. Finding 2009-5 State Program Information Florida Department of Transportation (FDOT) State Infrastructure Bank(SIB) Loan Program CSFA No. 55.020 Criteria: Reporting Condition/Context The State compliance supplement for this program and the loan agreement require the submission to FDOT of semi-annual progress reports on program and financial activities that occur each year following the award. We noted that reports for December 2008 and June 2009 were not completed or submitted to the FDOT until the time of our testing (September 2009). Recommendation The County should review agreements for reporting requirements and if questions arise as to party responsible for completion, the County should promptly seek written clarification from the grantor agency. Also, the County should ensure that reports are reviewed for accuracy and completeness by someone other than the preparer. Views of Responsible Officials and Planned Corrective Action Originally the SIB agreement was for road construction considered to be a local Collier County project. After the SIB agreement was executed, Federal Highway Administration (FHWA) determined that the project would become a state project due to the procurement for a Design Build Finance of I-75 (IROX). Collier's original local project became part of larger state IROX project. 1102-1231314 203 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) The Grants Coordinator made a verbal inquiry to Florida Department of Transportation (FDOT) during calendar year 2008 regarding the reporting requirements cited in the SIB agreement and was advised the report was not Collier's responsibility since the project was not let by Collier nor would any portion of the project be managed by Collier as originally anticipated. Subsequently,a report was requested by FDOT for only the most recent six month period. Collier explained to FDOT that if the report was now required,all reports due during the fiscal year 2009 would need to be drafted and submitted as due diligence. All reports submitted were reviewed by the Transportation Administrator though not formally documented as such. Subsequent report reviews by the Transportation Administrator are documented before submission. Collier has no access to FDOT's financial activity or financial system which is needed to complete the report, nor does Collier receive any project status reports on a routine basis. Collier only has access to the data on the amount of loan payback which Collier disburses. This loan payment information can be populated by FDOT as well. Collier must request financial activity and project status information proactively. Requests for data from the grantor on prior year single audit reporting and CAFR data such as loan amortization schedules and project statuses to capture asset valuation has proven to be cumbersome and difficult. Future financial activity requests will be made within 10 business days after the semi-annual report period end to FDOT in order to verify and obtain correct data by the submission date. The Division will prepare the report based on the information provided by FDOT. Prior to submission, the Transportation Administrator will perform a documented review. Current Status The Growth Management Division (formerly Transportation Division) continues to follow the corrective action procedure as outlined above. The Acting Grants Accountant drafts the SIB report in coordination with FDOT and then submits the report for review and approval by the Division Administrator prior to final submission to FDOT by the required deadline. 1102-1231314 204 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2009-6 Federal Program Information Federal Agency/Program: U.S. Department of Transportation: Airport Improvement Program—CFDA No. 20.106 Criteria: Davis-Bacon Act Condition/Context We noted a project during fiscal year 2009 that was subject to the Davis-Bacon requirements. We noted that the required prevailing wage clauses were not included in the contract and the weekly certified payrolls had not been submitted as required. We were informed that the County planned to obtain the certified payrolls upon project completion; however, the requirements dictate that weekly certified payrolls are to be submitted during the course of the project. Recommendation The County should ensure that the required prevailing wage clauses are included in all contracts subject to the Davis-Bacon Act and that the required weekly certified payrolls are obtained. Views of Responsible Officials and Planned Corrective Action In order to rectify this deficiency Airport Authority personnel will review payroll submittals and provide documentation to assure compliance with the Davis-Bacon Act. Additionally personnel will work with any consultants and purchasing to include proper language in bids and contracts. In addition our procedure manual will be updated. Current Status The proper contract language regarding Davis-Bacon is now included in bids and contracts. The Airport Authority Consultants will examine the payroll statements provided and certified by the contractor, determine whether such wages comply with the locally prevailing wages as incorporated in and made part of the contract bid, and to document such determination. The Airport will subsequently perform its own examination, determination and documentation by making a notation on each payroll statement stating that the wages paid by the contractor have been reviewed and that they are/are not in compliance. 1102-1231314 205 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2008-1 Federal/State Program Information Federal Agency: US Department of Housing and Urban Development(HUD) Home Investment Partnerships Program (HOME)—CFDA No. 14.239 Community Development Block Program(CDBG)—CFDA No. 14.218 State Agency: Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP)—CSFA No. 52.901 Compliance Requirement: Allowable Costs Condition/Context We noted that for the majority of fiscal year 2008, the County's documentation supporting payroll allocations for employees that work on multiple grants did not meet federal standards as described in OMB Circular A-87 above. The County has used a Personnel Activity Report (PAR) to allocate payroll salaries for employees who work on multiple activities. These reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. The County's Department of Housing and Human Services (the department responsible for the administration of the HUD grants) initiated a timesheet process in fiscal year 2006 whereby employees in the department indicate the projects (HOME, SHIP, or CDBG) to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. For the majority of fiscal year 2008, these timesheets were not provided to the County's payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus, there is not an "after the fact"accounting based on actual activity. Recommendation We recommend that the County continue to use the timesheet process implemented during fiscal year 2006 whereby the employees and a supervisor sign each timesheet. In addition, the County should implement a process to provide the timesheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal/state grant based on the after-the-fact timesheet, and any 1102-1231314 206 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) adjustments necessary to true-up the estimated payroll charged to the grant (based on the PAR) to the actual amount (based on the timesheets) should be made. Alternatively, the payroll department could charge payroll costs to the grants based on actual timesheets submitted weekly as opposed to using the budgeted PAR percentage as the basis for allocating costs each pay period. PAR reports should be signed by the employee and completed at least semi-annually for those employees who work solely on one grant. Planned Corrective Action Effective July 1, 2008, all grant staff were required to complete bi-weekly timesheets indicating the amount of hours spent on each grant. This timesheet is signed by the employee and the employee's supervisor. Journal entries are then made by fiscal staff to charge actual time and effort worked to the appropriate grant. In an effort to mitigate this finding even further,effective January 1, 2009,the Human Resources department began processing bi-weekly time and effect entries for all Housing and Human Services grant staff. Staff will continue to complete their bi-weekly timesheets. The timesheets will be sent to Human Resources to enter the actual time into SAP prior to the payroll actually posting to SAP. This will allow for actual time spent to be charged directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at a later date. Current Status Since January 17, 2009, the Human Resources Department began processing bi-weekly time and effort entries for all Housing, Human and Veteran Services grant staff. Staff submits timesheets that are signed by the employee and management to fiscal staff for review. The timesheets are forwarded to Human Resources to enter the actual percentage of time and effort into SAP prior to payroll expenses actually posting to SAP. This allows for "real time" charges directly to the appropriate grant in SAP,thereby eliminating the need to process journal entries at a later date. 1102-1231314 207 16A21) Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2008-2 Federal Program Information U.S. Department of Justice State Criminal Alien Assistance Program(SCAAP)—CFDA No. 16.606 Compliance Requirement: Reporting Condition/Context In addition to overtime which appears to be allowable based on the information stated in the original finding, the County included wage benefits (i.e. incentives, training costs, retirement, group life and health insurance, and workers compensation) totaling $6.5 million in the calculation of total correctional salaries reported in the SCAAP grant application for the FY 2007 SCAAP grant. Also,the number of certified correctional officers employed during the reporting period reported in the application of 321 was overstated by 65 due to vacant positions being erroneously included in the amount submitted in the application. Recommendation We understand from the Sheriffs personnel that benefits were appropriately excluded from the FY 2008 SCAAP award application. In the future, we recommend that the Sheriff review program guidelines and contact the grantor agency if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. Written documentation from the grantor agency should be retained to support any such correspondence. Additionally, a thorough review of future applications should be made in order to detect potential errors such as with respect to the number of correctional officer positions reported as noted above. Planned Corrective Action As stated in the recommendation, the calculation was changed for the FY2008 application. We concur with this recommendation to contact the grantor agency in writing, if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the 1102-1231314 208 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) program guidelines. We do believe, having dealt with this grant for many years, that there have been years in which the criteria for calculation could be interpreted differently by different parties. Documentation has not always been clear in establishing guidelines. Current Status In January, 2010 CCSO returned $622,510 to the US Department of Justice (DOJ) as a result of DOJ's audit of the SCAAP 2007 application. In April, 2010 DOJ reduced the SCAAP 2009 award by $791,555 as a result of their audit of the SCAAP 2006 application. Finding 2008-3 Federal Program Information Federal Agency/Program: U.S. Department of Housing and Urban Development(HUD): Community Development Block Grant/State's Program(DRI)—CFDA No. 14.228 U.S. Department of Transportation: Highway Planning and Construction Federal Transit Cluster—CFDA No. 20.500/20.507 Compliance Requirement: Procurement, Suspension and Debarment Condition/Context Although the County indicated that its practice is to check the EPLS system, no documentation evidencing that it had checked the EPLS was maintained, and a certification from the entity was not collected or clause or condition included in the agreements, as applicable, for certain sample transactions selected for testing. Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. Planned Corrective Action Management concurs with this finding. 1102-1231314 209 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) While the Department of Housing and Human Services (HHS) has always checked vendors against the EPLS listing; this check did not include non-profit subrecipients. As of December 2008, HHS now requires current audit reports and debarment certification letters for all subrecipients as part of the grant application submission process. Once awards are made, the assigned Grant Coordinator is responsible for checking all subrecipients, vendors and contractors against the EPLS listing. Screen prints of the EPLS listing are made to prove verification and are included in the file. Debarment and audit reports have also been included in the Master File Checklist which is included in the file folder and reviewed by the Grants Manager. The Transportation Division has started a new procedure during FY09 where all grant related purchase orders will be approved by the Grants Coordinator. At the time of review for approval, the Grants Coordinator performs verification that the vendor has not been suspended or debarred or otherwise excluded at the EPLS website. The verification is printed and maintained in the grant procurement file. In addition, current procedures include federal clause language and a written certification for all federal transit grant procurements over$50,000. Other steps are taken by the Purchasing Department at the time of advertisement of bids and requests for proposals that include review of each project to determine if grant funding is involved and whether there are specific compliance issues related to debarment. Forms are provided to vendors requiring they certify they are not on the Excluded Parties List. Furthermore, departments managing grants have been provided a link on the Purchasing Department website to the EPLS website so they can complete their own verification. Current Status Housing, Human and Veteran Services requires debarment certification letters for new sub recipients as part of the grant application submission process. A sub recipient folder checklist ensures compliance. Assigned Grant Coordinators or staff members check all sub recipients, vendors and contractors against the EPLS listing. Screen Prints of EPLS listing are made to prove verification and are included in the file. Growth Management Division (formerly Transportation Division) continues to conduct EPLS checks as part of the grant requisition process prior to commitment of any federal grant funding. The grant requisition is routed to the Acting Grants Accountant for review and verification the EPLS check is completed and compliant. Also see finding 2009-2 above. 1 102-1231 314 210 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2008-4 Federal Program Information U.S. Environmental Protection Agency Capitalization Grants For Drinking Water State Revolving Funds(SRF)—CFDA No. 66.468 Compliance Requirement:Allowable Costs Condition/Context We reviewed all of the invoices supporting the loan expenditures reported and noted two invoices for consulting services dated in August 2008 totaling $12,942 included in the August 28, 2008 disbursement request that had not been reviewed and approved by the related Project Manager prior to seeking reimbursement under the loan program. We did not identify any discrepancies or exceptions in our compliance testing. Recommendation We recommend that all invoices be properly reviewed and approved to ensure that they are allowable costs prior to being charged to the loan program. Planned Corrective Action Public Utilities initiated a procedure for grants in December 2008 that now includes adding the Accounting Technician's name to the SRF transmittal sheet. The Accounting Technician verifies whether all the invoices are properly approved and are paid. After this approval, it goes to the Project Manager, Director and the Administrator for approval of the disbursement request. Current Status The procedure noted above was implemented in December 2008,and continues to be in effect. 1 102-1231 314 21 1 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2008-5 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Compliance Requirement: Reporting Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved by finance department staff prior to being filed with the State. Planned Corrective Action The Department of Housing and Human Services recognizes the importance of reconciling statutory reports, internal staff reports, and the general ledger. Procedures were implemented following the FY07 audit. While these procedures greatly improved the accuracy and accountability of the statutory and internal staff reports, they did not account for the point-in- time nature of the statutory reports. To effectively control for, and document, the complete reconciliation of the statutory reports and general ledger, the Department of Housing and Human Services will produce a "screen shot" from within the general ledger software (SAP) to be included with the statutory report. The purpose of this activity is to document the status of funds during the reporting timeframe. Prior to submitting statutory reports, the Department of Housing and Human Services will provide a copy of the report to the Clerk of Courts Finance Department for review. Approval of the statutory report lies with the Board of County Commissioners. 1 102-1231 314 212 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status Collier County is currently under contract with the Florida Housing Coalition (FHC) to receive the technical assistance (TA) described above; a copy of the contract for TA is available for review. On July 1, 2010, Collier County met with the FHC consultant. The consultant advised Collier County to reconcile the annual reports of three fiscal years: 2008/2009, 2007/2008, 2006/2007 and submit them by June 1, 2011. Once the reconciliation is complete and best practices are implemented, financial reports will be adjusted as needed and resubmitted to the Florida Housing Finance Corporation (FHFC). In addition, the County has hired two Grants Accountants whose role will be to act as internal auditors to ensure best practices are being implemented for all of the County's grants. Also see finding 2009-3 and 2010-1 above. Finding 2008-6 Federal Program Information U.S. Department of Housing and Urban Development(HUD) Community Development Block Grant/State's Program(DRI) CFDA No. 14.228 Compliance Requirement: Reporting Condition/Context This federal grant is passed through to the County from the State of Florida, Department of Community Affairs (the Department). The grant agreement between the Department and the County sets forth various reporting requirements. We noted that the County completed the required reports, as applicable, during fiscal year 2008, and we did not note any discrepancies. However, there was no evidence that a review as to accuracy and completeness took place for certain reports submitted to the Department (i.e. Contractual Obligation and MBE Report, Projection of Contract Payments Form and Disaster Quarterly Status Report). 1102-1231314 213 16A20 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures whereby review by someone other than the preparer is obtained to help ensure completeness and accuracy of the reports submitted to the Department. Such reviews and approvals should be documented to evidence that the review took place. Planned Corrective Action The Department of Housing and Human Services has implemented procedures to ensure all reports are reviewed for accuracy prior to submission to the Department of Community Affairs. Once prepared, reports are reviewed for errors and/or omissions by the Housing Manager. Once approved as accurate, the Housing Manager signs the report to indicate completed review. Copies of signed reports are maintained by staff of the Department of Housing and Human Services. Current Status The Housing Manager continues to review, sign, and approve all reports prior to submission to the Florida Department of Community Affairs. 1102-1231314 214 16A20 �� '� DUNG ERNST&Y Ernst&YoungLLP ISuite 500 5100 Town Center Circle Boca Raton,Florida 33486 Tel: +1 561 955 8000 Fax:+1 561 955 8200 www.ey.com Management Letter and State Reporting Requirements Members of the Board of County Commissioners Collier County, Florida: We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Collier County, Florida as of and for the year ended September 30, 2010, which collectively comprise Collier County, Florida's basic financial statements and have issued our report thereon dated February 22,2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. We have issued our Report of Independent Certified Public Accountants on Internal Control over Financial Reporting and Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards, Report of Independent Certified Public Accountants on Compliance with Requirements That Could Have a Direct and Material Effect on each Major Federal Program and State Project and on Internal Control over Compliance in Accordance with OMB Circular A-133, Section 215.97, Florida Statutes and Chapter 10.550, Rules of the Auditor General, and Schedule of Findings and Questioned Costs. Disclosures in those reports and schedule, which are dated February 22, 2011, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local governmental entity audits performed in the State of Florida. We have the following suggestions for improvement in accounting procedures and controls. 1102-1231597 1 ,...e,,.ce 'um r,!E•°st 3'i;,,ng;;.,;oa•._Im.,... 16A20 JjIJIIIIIIIIIII '' ' s &YOUNG A. CURRENT YEAR FINDINGS AND RECOMMENDATIONS 2010-1 Grant Reporting Controls(Sheriff's Office) Observation During our single audit testing over reporting requirements for the "Recovery Act— Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to States and Territories" federal program, we noted that for one of the quarterly performance reports during fiscal year 2010 sampled that the expenditures were overstated by approximately $2,850. The report covered the three month period ended June 30, 2010 and erroneously included March 2010 expenditures which had been previously reported in the performance report covering the prior three months ended March 31,2010. We also noted that there was no evidence of reports submitted to the grantor agency being reviewed prior to submission by someone other than the preparer for accuracy and completeness. Recommendation We recommend that all reports submitted to grantor agencies be subjected to a supervisory review for accuracy and completeness prior to submission. The preparer and the reviewer should sign-off on the report and a copy should be retained in the file to provide evidence that the report was properly reviewed. Management's Response The expenditures on the quarterly reports are a compilation of the monthly claims which have been submitted to the grantor. Monthly claims are reviewed and approved by the Finance Director prior to submission. The report for the period ended June 30, 2010 inadvertently included one expenditure from the prior reporting period. It should be noted that all expenditures were accurately reported in the final closeout report for the grant. A spreadsheet is maintained which details expenditures for the grant claims and provides documentation for what is submitted on the quarterly reports. Because all required reports are directly submitted online, the spreadsheet will serve as a review document for the input for the submitted expenditure information. The preparer and the reviewer will sign-off on the spreadsheet. The submitted report will be compared to the spreadsheet to ensure correct information was reported to the grantor. 1102-1231597 2 16A20.- 1111 I�il��j1' =� ERNST& (1111II YOUNG 2010-2 Subrecipient Agreements—ARRA Requirements Observation OMB Circular A-133 guidelines require that pass-through entities separately identify to each subrecipient, and document at the time of the subaward and disbursement of funds, the Federal award number, CFDA number, and the amount of American Recovery and Reinvestment Act (ARRA) funds; and require their subrecipients to provide appropriate identification in their Schedule of Expenditures of Federal Awards (SEFA) and Data Collection Form (SF-SAC). For certain ARRA federal programs tested during our single audit (i.e. Community Development Block Grant ARRA Entitlement Grants and Homelessness Prevention and Rapid Re-Housing Program) for which the County made awards to subrecipient organizations, we noted that the agreements with the subrecipients provided the required information regarding the awards and indicated that "the subrecipient shall maintain all records required by ARRA." However, they did not explicitly indicate that the subrecipients are to appropriately identify the ARRA funds in their SEFA and SF-SAC. Recommendation We recommend that the County update its standard form of subrecipient agreement to explicitly state the requirement to provide appropriate identification of ARRA funds in the SEFA and SF-SAC. Management's Response The Collier County Department of Housing, Human & Veteran Services (HHVS) concurs with this audit observation and agrees to amend its American Recovery and Re-Investment Act (ARRA) grants to more specifically outline the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC) reporting requirement for its subrecipients. The amendment will be made to all Homelessness Prevention and Rapid Re-Housing Program (HPRP) and Community Development Block Grant-Recovery (CDBG-R) subrecipient grant agreements. B. STATUS OF PRIOR YEAR RECOMMENDATIONS 2009-1 Fixed Assets Observation In previous years, the County capitalized large projects in lump sum amounts instead of specifically identifying each asset and capitalizing separately. As a result, if individual items within a large project, such as waterslides within a total "Park" capital asset balance, are 1102-1231597 3 16A20 IIIIIIIIIII��ii�"''rr -� ERNST&Y UN I II��I O G replaced, the individual item cannot be identified for proper disposal and replacement. Over time, differences between the carrying value of the replaced asset and the carrying value of the new asset can grow to be significant affecting depreciation expense and gains or losses upon disposition of assets. Recommendation We recommend the County implement a policy requiring all assets be accounted for individually in order to correctly calculate depreciation based on the correct expected life, and to allow for better tracking of all assets. Management's Response and Corrective Action Plan Management strives to capitalize assets in a manner that allows individual identification. However, componentization of certain capital assets is an acceptable practice and supported within the GAAP hierarchy. Subsequent replacement of such a componentized capital asset would then have to be expensed as a repair. Management will clarify this in their policies and procedures. Current year status: Management continues to evaluate capital expenditures to determine the appropriate components to add to the capital assets. 2009-2 Goods Receipt Observation Certain prior year goods receipts were not reversed in a timely fashion in the County's financial system. As such expenditures and liabilities were overstated as of the end of the prior fiscal year. This can occur when a goods receipt is recorded and the related invoice receipt is not processed to clear the transaction. If this is not corrected at year end, reversal in the subsequent fiscal year results in a system generated entry that reduces the liability and expenditure. Since this entry results in additional budget, a manual entry is concurrently processed to reclassify the reduction in expenditure to an increase in miscellaneous revenue. The net effect on expenditures is zero and miscellaneous revenue is overstated. Recommendation Departments should be held accountable for analyzing outstanding goods receipts at year end to ensure all unapplied goods receipted in SAP are investigated in a timely manner. This should take place as part of the annual year-end close process to ensure accurately reporting these expenses in the year incurred. 1102-1231597 4 ..=rnber 9rrm c+Fast 3'four,n ,FCbal Ll,roltea 16A20 I� 4II'' N I jjjjIJIII1 'IIII -1 ERNST&Y OU G Management's Response and Corrective Action Plan Management concurs with this comment. Staff has developed additional reporting tools that have been provided to user departments. These reports will allow users to continually monitor their outstanding goods receipts. This will ensure that expenditures and liabilities are properly stated at the end of the fiscal year. Current year status: The new report has made it easier for departments to identify goods receipts that have not had a corresponding invoice receipt document processed. This report combined with an emphasis from management to resolve issues timely has resulted in a more accurate reporting of expenditures and liabilities throughout the year. 2009-3 Other Postemployment Benefits Observation The County does not appear to perform due diligence over the actuarial results in which information would be verified between data provided to the actuary by the County's claim processor third-party administrator (Meritain), County Risk Management and the Clerk's Finance Department. The lack of review and verification of the underlying data given to the actuary could result in a material misstatement in the Other Post Employment Benefits liability and other accrued liabilities, such as Voluntary Separation Incentive Program pay-outs. Recommendation The County should perform verification checks between the Valuation Report and underlying data, such as verifying: the pay as you go expense, number of retirees, number of active participants, etc. In addition, County Human Resources, County Risk Management, County Management and the Clerk's Finance Department as well as the third party actuary and claim processor should be involved when discussing underlying assumptions, processes and plans for the valuation. This will enhance communication between the interested parties and reduce the risk of miscommunication and the inefficiencies that may result. Management's Response and Corrective Action Plan Staff will coordinate with the TPA, Finance, HR and the actuary to assure that the employee's enrollment and claims data that is reported to the actuary in the future is accurately reported according to the proper employee type such as active, COBRA, Retiree, and VSIP to assure greater accuracy in the calculation of OPEB. 1102-1231597 5 T-emoer rrm .. ,r & !^I!ec 16A20 = N III ERNST&Y OU G Current year status: County and Clerk's staff coordinated with the actuary and the third party administrator(TPA)to update the OPEB calculations for fiscal year 2010. Staff also performed analytical review of the actuarial estimates, using actual data provided by the TPA, to assess the reasonableness of the net OPEB liability. 2009-4 Conflict of Interest Policies Observation We became aware of a potential conflict of interest with respect to the HHS director who is also chairman of the board of a non-profit organization to whom HHS makes payments for services. We were informed that this individual, who is ultimately responsible for recommending funding and approving payments as the director of the department, also served as the authorizing party for the sub-recipient claim attestations on a payment request made to the County. Recommendation We recommend that the County review its conflict of interest policies and ensure it has an adequate process in place to either prevent or detect these types of potential conflicts. Additionally, when these types of conflicts are identified, we recommend the County document how it is addressed to ensure conflicts of interest do not actually occur. Management's Response and Corrective Action Plan Management concurs. Staff is conducting a review of existing CMA (County Manager Agency) procedure as directed by the Board of County Commissioners at their meeting on February 9,2010. Current year status: Management revised and enforced CMA 5311 Code of Ethics and added the following paragraph: "Employees may not serve in a decision-making capacity for any entity that receives funding (either directly or indirectly) from the Board of County Commissioners, including grant funding. Prior to an entity making a request for funding from the Board of County Commissioners, any employee serving the agency in a decision-making capacity must resign from that position. The Board may, with good cause shown, waive this restriction upon a super majority vote." 1102-1231597 6 .. ,ember f •Ern ooa t'r ■ea 16A20 111 1 JIIIIJIIIlIIIIIIII s &YovNc C. OTHER REQUIRED COMMUNICATIONS The Rules of the Auditor General, Section 10.554 (1)(i)(1), require that we address in the management letter whether or not corrective actions have been taken to address significant findings and recommendations made in the preceding annual financial audit report. The status of recommendations made in the preceding annual financial audit is included above. In connection with our audit, we noted no instances of noncompliance with Section 218.415, Florida Statutes regarding the investment of public funds. The Rules of the Auditor General, Section 10.554(I)(i)(3), require that we address in a management letter any recommendations to improve Collier County, Florida's financial management, accounting procedures, and internal controls. Current year recommendations to improve Collier County, Florida's financial management, accounting procedures, or internal controls are included above. The Rules of the Auditor General, Section 10.554(1)0(4), require that we address in a management letter any violations of provisions of contracts and grant agreements or abuse that have an effect on the financial statements that is less than material but more than inconsequential. The results of our audit disclosed no violations of provisions or contracts and grant agreement or abuse that would have an effect on the financial statement that is less than material but more than inconsequential. The Rules of the Auditor General, Section 10.554(1)(i)(5), require disclosure in the management letter of the following matters, if not addressed in the auditor's report on internal control over financial reporting and on compliance and other matters or in the schedule of findings and questioned costs, and are not clearly inconsequential: (a) Violations of laws, rules, regulations, and contractual provisions or abuse that have occurred, or are likely to have occurred, would have an immaterial effect on the financial statements, and were discovered within the scope of the audit; (b) Control deficiencies that are not significant deficiencies, including, but not limited to: (1) Improper or inadequate accounting procedures (e.g., the omission of required disclosures from the annual financial statements); (2) Failures to properly record financial transactions;and (3) Other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of, the auditor. 1102-1231597 7 16A20 �� .l ERN T 11jjIII s &YOUNG The results of our audit disclosed no violations of laws, rules, regulations, and contractual provisions or abuse, no improper or illegal expenditures, and no control deficiencies other than the internal control recommendations included above. The Rules of the Auditor General, Section 10.554(1)(i)(6), also require that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in the management letter, unless disclosed in the notes to the financial statements. In that regard, Collier County, Florida was established under Chapter 107, Section 1, Florida Statutes. The legal authority for Collier County and its component units are discussed in Note 1 to the financial statements. During the course of our audit of the County, nothing came to our attention that would cause us to believe that the County was in a state of financial emergency,as defined by Section 218.503(1),Florida Statutes. As required by the Rules of the Auditor General, Section 10.554(IXix7)(b), the County filedits report pursuant to Section 218.32(l)(a), Florida Statutes. Based on our review of the financial information contained in this report, no material differences were found in comparing this information to that of the basic financial statements. As required by the Rules of the Auditor General, Sections 10.554(l)(i)(7Xc) and 10.556(7), we applied financial condition assessment procedures. It is management's responsibility to monitor the County's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. This report is intended solely for the information and use of the Board of County Commissioners, management and the Auditor General of the State of Florida,and is not intended to be and should not be used by anyone other than these specified parties. fzvtort4t,' yot7LLP February 22, 2011 1102-1231597 8 a^,e*nbw�.,, rf Eras[8?Cerg Gobei tNo 16A20 FEDERAL FISCAL YEAR 2012 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA funding and all FTA Grantees with an active capital or formula project) AFFIRMATION OF APPLICANT Name of Applicant: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Name and Relationship of Authorized Representative: Norman Feder BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make these certifications and assurances and bind the Applicant's compliance.Thus,the Applicant agrees to comply with all Federal statutes and regulations, and follow applicable Federal directives, and comply with the certifications and assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 2012. FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certifications and assurances, should apply,as provided, to each project for which the Applicant seeks now,or may later seek FTA funding during Federal Fiscal Year 2012. The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies,"49 CFR part 31 apply to any certification, assurance or submission made to FTA.The criminal provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature: Norman Feder Date:11/14/2011 Name: Norman Feder Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY For(Name of Applicant):COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law,as applicable, to make and comply with the certifications and assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certifications and assurances have been legally made and constitute legal and binding obligations on the Applicant. 16A20 I further affirm to the Applicant that, to the best of my knowledge,there is no legislation or litigation pending or imminent that might adversely affect the validity of these certifications and assurances,or of the performance of the project. Signature: Scott R Teach Date: 11/7/2011 Name: Scott R Teach Attorney for Applicant Each Applicant for FTA funding and each FTA Grantee with an active capital or formula project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity.The Applicant may enter its signature in lieu of the Attorney's signature, provided the Applicant has on file this Affirmation, signed by the attorney and dated this Federal fiscal year. • APPLIES TO ALL APPLICANTS 1 6 A 2 0 EXHIBIT I FTA Section 5333 (b) Assurance (Note: By signing the following assurance,the recipient of Section 5311 and/or 5311(1)assistance assures it will comply with the labor protection provisions of 49 U.S.C.5333(b) by one of the following actions: (1)signing the Special Warranty for the Non-urbanized Area Program; (2) agreeing to alternative comparable arrangements approved by the Department of Labor(DOL); or (3)obtaining a waiver from the DOL.) The Collier County Board of County Commissioners(hereinafter referred to as the"Recipient") HEREBY ASSURES that the"Special Section 5333 (b)Warranty for Application to the Small Urban and Rural Program"has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub-recipient which will expend funds received as a result of an application to the Florida Department of Transportation under the FTA Section 5311 Program. Dated )/31,/ Fred W.Coyle,Chairman (Name an Title of Authorized Re reeentative) W (Signature of Authorized R esentative) Note: All applicants must complete the following form and submit it with the above Assurance. LISTING OF RECIPIENTS,OTHER ELIGIBLE SURFACE TRANSPORTATION PROVIDERS, AND LABOR ORGANIZATIONS REPRESENTING EMPLOYEES OF SUCH PROVIDERS,IF ANY (See Appendix for Example) 2 4 1 Site Project by Name, 3 Identify Unions(and Identify Recipients of Description,and Provider Identify Other Eligibk Providers)Representing Transportation Assistance (e.g.Recipient,other Surface Transportation Employees of Providers in Under this Grant. Agency,or Contractor) Providers(Type of Service) Columns 1,2,and 3 Application for section Collier Area Transit Transport Workers Collier County 5311 funds for (Urban Transit Service) Union 122 Dixie Lane operating assistance for Coco Beach,Fl 32931 Board of County FY 12/13 for Collier Commissioners Area Transit to provide public transportation services to residents of non-urban areas of Collier County traveling within the rural area and/or the adjacent urban aria and return to t„i,,.aactnici1e. ATTEST D GHIA. BROC CLERK Approved to fora& 37 B : AL. � • '�1i'' �.._� C"Mr '` AA. r tY ounty Attorney 16A20 EXHIBIT H APPLICANT CERTIFICATION AND ASSURANCE TO FDOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated 12/16/11: 1. It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2. It shall comply with Section 341.051 Florida Statutes and Chapter 14-73 Florida Administrative Code. 3. It has the fiscal and managerial capability and legal authority to file the application. 4. Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 5. It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 6. It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 7. It will return project vehicles/equipment to the Department if,for any reason, they are no longer needed or used for the purpose intended. 8. It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 9. It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior written approval of the Department. 10. It will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department. 11. It will submit an annual financial audit report to the Department, if required by the Department. Date: I D—)13)11 Signature: T `�` (A) Fred W. Coyle. Chairman, Typed name and title ATE $ .. . ,, . t form y D ':F. PROCM .,PL.ERK 11140 ri BY letitt�.... . A i r/ DeplIty County Attorney M i--c Rev—09/23/2011 "September 2011, District One edition for the 2012 cycle" 63 16A20 EXHIBIT K Coordinated Public Transit-Human Services Transportation Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The applicant Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated December 13, 2011: 1) This grant request is derived from a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1F. 2) The name of this coordinated plan is provided below. Collier County Transportation Disadvantaged Service Plan (TDSP) 3) The agency that adopted this coordinated plan is provided below. Collier County, Collier Area Transit & Paratransit 4) The date the coordinated plan was adopted is provided below. June 10, 2011 5) The page number of the coordinated plan that this application supports. Page 14 Goal #2 Objective 2.11 and 2.12 Date: I 2-1/3)! / Signature: i W. (7,8,k Fred W. Coyle, Chairman Typed name and title ATTEST,"4T' rr 0 IGHTE -BRQ. • ,CLE'K ,�i_ Approved at to fens i salliskety Bl L Deputy County Attorney .. Rev-09/23/2011 "September 2011, District One edition for the 2012 cycle" 65 16A20 EXHIBIT K Coordinated Public Transit-Human Services Transportation Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The applicant Collier County Board of County Commissioners,certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated December 13, 2011: 1) This grant request is derived from a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1F. 2) The name of this coordinated plan is provided below. Collier County Transportation Disadvantaged Service Plan (TDSP) 3) The agency that adopted this coordinated plan is provided below. Collier County, Collier Area Transit & Paratransit 4) The date the coordinated plan was adopted is provided below. June 10, 2011 5) The page number of the coordinated plan that this application supports. Page 14 Goal #2 Obiective 2.11 and 2.12 Date: ` I3/// Signature: (A). Cirt3jk. Fred W. Coyle. Chairman Typed name and title '161 4 =7•C., CLERK sr to t & Wan 4411-11* It'd;a . Deputy County Attorney Rev-09/23/2011 "September 2011, District One edition for the 2012 cycle' 65 16A20 Cotter County Growth Management Division October 6, 2011 Nichole Gwinnett IC& R Coordinator 1926 Victoria Avenue Fort Myers, FL 33901 RE: Transmittal of Federal Transit Administration(FTA)5311 Grant Application for Intergovernmental Coordination and Review, (ICBR) Dear Ms. Gwinnett: Collier County Board of County Commissioners is submitting this draft application to the Florida Department of Transportation for Section FTA 5311 program. Please review this grant application and send a copy of the response letter to: Julia B. Davis,AICP,Transit Projects Coordinator Florida Department of Transportation, District One Modal Development Office/Public Transit. 2981 North East Pine Island Road; Cape Coral, Florida 33909 This draft application is submitted on this 6th day of October, 2011. Thank you for your assistance in this matter. All appropriate signatures on these documents will be obtained and will be forwarded to you immediately after. Sincerely, CCarter, Public Transit Manager Collier Area Transit NtIO r �t Growth Management Division•2885 South Horseshoe Drive•Naples, Florida 34104.239-252-8192•FAX 239-252-2726 16A20 Colter County Growth Management Division October 6, 2011 Ms. Lucy Ayer, Collier MPO Director Collier MPO 2885 South Horseshoe Drive Naples FL 34104 RE: Request for LCB's review of grant application for Coordination Purposes. Dear Ms. Ayer: Collier Area Transit-Paratransit submits this Application for the Federal Transit Administration Section 5310 Program Grant in the total amount of$ 544,872 for review by the Collier County Local Coordinating Board (LCB). We are requesting funds for the following equipment: Replacement of six (6) vehicles that have exceeded their life expectancy. The six (6) vehicles with be replaced with small cutaway 23'10" bus equipped with six(6)standard seats and six(6)foldaway seats for wheelchair accessibility. Please arrange for the LCB to review this grant for coordination purposes at its next regularly scheduled meeting December 7, 2011. Please also send me a letter following the LCB's review, to let me know what action the LCB took at your earliest convenience. Sincerely, )4Arititk rte, Glama Carter, Public Transit Manager Collier Area transit CC: FDOT grant application packet .0 lie • • r3rowtf.M.r33emert Dvs+or.•2885 South Horseshoe 7irve•Na;les F.orda 34'04•239-252-8192•FAX 239 252-2726 16A20 MEMORANDUM Date: January 10, 2012 To: Glama Carter, Principal Planner-CAT From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Certified Copies Resolution 2011-215A Resolution 2011-215B Attached, you will find two (2) certified copies of the documents referenced above, (Agenda Item #16A20), approved by the Board on Tuesday, December 13, 2011. Please forward the fully executed document referenced above to the Minutes and Records Department to be kept in the Boards official records. If you should have any questions, please contact our department at 252-7240. Thank you. 16A20 Checklist for Application Completeness, FTA 5310-37, FY 2012 Name of Applicant: Collier County Board of County Commissioners First-time Applicant WO The following items must be included in the Section 5310 grant application in the following order. ✓ This checklist. I/ Applicant's cover letter to FDOT 2 originally signed Resolutions by the agency's Governing Board. (Sea* 'reach ✓ Application for Federal Assistance(Form 424, Code 20.513) ✓ Projected Operating and Administrative Expense and Revenue Form Current Vehicle and Transportation Equipment Inventory Form • ✓ Capital Request Form V Vehicle Order form(s)for each type requested V Exhibit A: Current System Description Exhibit A-1: Fact Sheet ✓ Exhibit B: Proposed Project Description ✓ Exhibit C: Copy of Public Hearing Notice and copy of the Publisher's Affidavit(for public agencies only.) f y��ts h LEP C,oriftie-4i .e) `/ Exhibit D: Coordination, ✓ If a CTC or a DOPA, copy of Memorandum of Agreement letter from CTD If not a CTC, copy of Coordination Agreement or Coordination Contract with applicable CTCs. 1 N Orhnart Vrt�r * ` r_04} w Et Exhibit F: Federal Certifications and Assurances TcatL. NA Exhibit G: Certification of Equivalent Service(if grant is for non-accessible vehicles) Exhibit H: Applicant Certification and Assurance to FDOT. ✓ Copy of letter transmitting your grant to the Local Clearinghouse(Regional Planning Council)for Intergovernmental Coordination and Review, "ICBR". ✓ Send a copy of the ICBR response letter to FDOT/D1/MDO ✓ Exhibit K: Applicant Certification of Transportation Disadvantaged Service Plan (TDSP) from DOPA ✓ Copy of letter transmitting grant to DOPA for LCB's review for Coordination Purposes. Send a Copy of DOPA's response letter regarding the LCB's coordination review I4/A Cash Match and Leasing memo Additional documents required for first-time applicant(if a private-non-profit agency) "La Copy of Certificate of Incorporation Rev—09/23/2011 'September 2011, District One edition for the 2012 cycle" 48 16A20 Southwest Florida Regional Planning Council r S W FRPC Se ling Charlotte, Collier, Glades, Hendry, Lee and Sarasota Counties PeAft 1926 Victoria Ave,Fort Myers,Florida 33901-3414 (239)338-2550 FAX(239)338-2560 www.swfrpc.org Pvoteet 4 9.4rtavG November 15, 2011 Mrs. Glama Carter Collier Area Transit Growth Management Division 2885 South Horseshoe Drive Naples, FL 34104 RE: IC&R Project#2011-40 Funding Agent: Federal Transit Administration Funding Amount: $569,600 Collier Area Transit - Section 5311 Program Grant - Operating assistance to offset cost of transportation provided in the non-urban areas of Collier County, FL. Dear Mrs. Carter: The staff of the Southwest Florida Regional Planning Council reviews various proposals, Notifications of Intent, Preapplications, permit applications, and Environmental Impact Statements for compliance with regional goals, strategies, and actions, as determined by the Strategic Regional Policy Plan. The staff reviews such items in accordance with the Florida Intergovernmental Coordination and Review Process (Chapter 291-5, F.A.C.), and adopted regional clearinghouse procedures. These designations determine Council staff procedure in regards to the reviewed project. The four designations are: Less Than Regionally Significant and Consistent no further review of the project can be expected from Council. Less Than Regionally Significant and Inconsistent Council does not find the project of regional importance, but will note certain concerns as part of its continued monitoring for cumulative impact within the noted goal area. Regionally Significant and Consistent project is of regional importance, and appears to be consistent with Regional goals, objectives, and policies. Regionally Significant and Inconsistent project is of regional importance and does not appear to be consistent with Regional goals, objectives, and policies. Council will oppose the project as submitted, but is willing to participate in any efforts to modify the project to mitigate the concerns. 16A20 To: Mrs. Glama Carter Date: November 15, 2011 Re: SWFRPC #2011-40 Page: 2 The above referenced document has been reviewed by this office, based on the information contained in the document, and on local knowledge, has been found Regionally Significant and Consistent with adopted goals, objectives, and policies of the Strategic Regional Policy Plan. Should you or any other party request this finding to be reconsidered, please contact Nichole L. Gwinnett, IC&R Coordinator, with this request, or any questions concerning staff review of this item. This recommendation will be discussed at the next scheduled Council meeting. Should Council action differ from the staff recommendation, you will be notified. Sincerely, SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL Liz Donley Interim Executive Director LD/NLG cc: Julia Davis, FDOT - District One 16A20 cotter County Growth Management Division December 16, 2011 Mrs. Julia B. Davis, AICP, Transit Projects Coordinator Florida department of Transportation, District One Modal Development Office/Public Transit 2981 North East Pine Island Road Cape Coral, Florida 33909 Re: 5310 Grant Submittal Dear Mrs. Davis: Collier County submits this Application for the Section 5310 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on the 16th day of December, 2011 with two (2) original resolutions or certified copies of the original resolution authorizing Fred W. Coyle, Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, )4"X °'12t: Glama Carter, Public Transit Manager Collier Area Transit 0 k NI i lit r . .� Growth Management Division•2885 South Horseshoe Drive•Naples,Florida 34104.239-252-8192•FAX 239-252-2726 RESOLUTION NO.2011- 21 5A 1 6 A 2 0 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO EXECUTE, SUBMIT AND REVISE ANY AND ALL DOCUMENTS NECESSARY TO APPLY FOR A FEDERAL TRANSIT ADMINISTRATION SECTION 5310 GRANT INCLUDING, BUT NOT LIMITED TO, AUTHORIZING THE CHAIRMAN TO EXECUTE ANY REQUIRED CERTIFICATIONS AND ASSURANCES, AND TO ACCEPT, ON BEHALF OF THE COUNTY,ANY SUCH GRANT AWARDED. WHEREAS, 49 U.S.C.§ 5310 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide mass transportation services to meet the special needs of elderly individuals and individuals with disabilities; and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, the Collier County Transportation Disadvantaged program has obtained funds that are used for the purchase of vehicles and for the provision of transportation services to the elderly and disabled residents of Collier County; and WHEREAS, the Collier County Local Coordinating Board ("LCB") has requested that the Collier County Board of County Commissioners apply this year for Federal Transit Authority 49 U.S.C.§ 5310 funds in order to purchase vehicles to transport the elderly and disabled residents of Collier County; and WHEREAS, the Board of Collier County Commissioners has authority to apply for and accept grants from the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County, Florida,that: 1. The BOARD authorizes its Chairman to execute, submit, and revise any and all documents required in connection with the application for Federal Transit Administration Section 5310 Grant including, but not limited to, authorizing the Chairman to execute any required certifications and assurances, accepting any such grant awarded to the County, and approving all necessary budget amendments to receive and use grant dollars received above or below the target grant award referenced in the Section 5310 grant application. 2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3299 East Tamiami Trail,Naples, FL 34112. 3. This Resolution shall be effective immediately upon signature by the Chairman. 1 16A20 This Resolution adopted after motion, second and majority vote favoring same, this 13th day of December, 2011. ATTEST: - • :�, BOARD OF COUNTY COMMISSIONERS . ..,. P 'GHQ B'O K,'Cl COLLI OUNTY, FLORIDA PC- • h• Fred W. Coyle, Chairm Attest .as tgaatt ►�» Approved as to form and legal sufficiency: Scott Teach Deputy County Attorney 2 16A20 1 APPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2 DATE SUBMITTED Applicant Identifier December 16,2010 1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier Application Pre-application 0 Construction B construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 0 Q S.APPLICANT INFORMATION Legal Name: Organizational Unit pC�olllier County Board of County Commissioners A Transportation Modes 07699 DUNS: Growth:Management Division Address: Nano and telephone number of person to be contacted on matters Street: involving this application(give area code) 2885 S.Horseshoe Dr. Prefoc First Name: Mrs. Glamarier(Glarus) Cis Middle Name Last Name Coilier tgrcla 1 54104 Suffix: Country: Email 6.EMPLOYER IDENTIFICATION NUMBER(EIN): Phone Number(give area code) Fax Number(give aree code) ©0-®0 0 gj©©0 239-252-5832 239-252-6610 8.TYPE OF APPLICATION: 7.TYPE OF APPLICANT: (See back of form for Application Types) V New fl Continuation T Revision County If Revision,enter appropriate letter(s)in box(es) (See back of form for description of letters.) ❑ El Other(specify) Other(specify) 9.NAME OF FEDERAL AGENCY: Federal Transit Administration 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 11.DESCRIPTIVE TITLE OF APPLICANTS PROJECT: © 0—®0© Capital Assistance to replace paratrar�vehicles that have outlived useful their TITLE 13"EElddeerly with Disabilities Program We IL AREAS AFFECTED BY PROJECT(Cities,Counties,Steles etc.): Community of Immokalee,Naples,Marco Island,Everglades City,Collier County 13.PROPOSED PROJECT 14 DISTRICTS O F: Start Date: Ending Date: a.Applicant b.Project 7/1/12 6130/13 14 14 15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE 9RDER 12372 PROCESS? a. Federal $ °° a.�,� uj THIS PREAPPLICATION/APPUCATION WAS MADE 'x,898 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b.Applicant $ 54.487 w PROCESS FOR REVIEW ON c.State $ °° DATE 10/6/2011 54,487 d.Local $ .°° b No. fn PROGRAM IS NOT COVERED BY E.O.12372 e.Other $ .°° © OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f.Program Income $ ... 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g.TOTAL $ 544,872 W D Yes If"Yes'attach an explanation. VI No 18.TO THE BEST OF MY KNOWLEDGE AND BEUEF,ALL DATA IN THIS APPUCATIOWPREAPPUCATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF'THE ASSISTANCE IS AWARDED. a.Authorized ReoresenteHve I Name Middle Name Last Name t Suffix Coyle b.Title - �‘yw'C r Car L ,,-a lc.Telephone Number(give arse code) Chairman *. si, 239-252-8097 d.Signature of Authorized R n ' pP _ e.Date Signed/Ai 11 Previous Edition U s a b l e ' _. • i;.,y. F, . 4 4(Rev.9-2003) purltiorized for Local R=, ,. = as N s - : A-102-..-7-'If BY' /%I �.�i,A�b i� .te. , .a...w. ,�Si...' Deputy County Attorney A20 Name of Applicant Collier County BCC Fiscal period from 10/1/12 to 9/30/13 TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE EXPENSES EXPENSE CATEGORY EXPENSE $ Labor (501) $37,600 Fringe and Benefits(502) 19,200 Services(503) 80,500 Materials and Supplies (504) 455,000 Vehicle Maintenance(504.01) 338,900 Utilities(505) 20,300 Insurance(506) Licenses and Taxes(507) Purchased Transit Service(508) 2,916,900 Miscellaneous(509) 4,200 Leases and Rentals(512) 1,200 Depreciation(513) TOTAL EXPENSE $3,873,800 TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE REVENUES OPERATING REVENUE REVENUE $ Passenger Fares for Transit Service(401) 113,000 Special Transit Fares(402) Other(403—407) (identify by appropriate code) TOTAL OPERATING REVENUE $ OTHER REVENUE SOURCES Taxes Levied Directly by the Transit System (408) Local Cash Grants and Reimbursements (409) $2,515,100 Local Special Fare Assistance(410) State Cash Grants and Reimbursements(411) 625,200 State Special Fare Assistance(412) Federal Cash Grants& Reimbursements (413) 722,200 Interest Income(414) Contributed Services(430) Contributed Cash(431) Subsidy from Other Sectors of Operations(440) TOTAL OF OTHER REVENUE $3,760,800 GRAND TOTAL ALL REVENUES $3,873,800 NOTE: See the appendix for an explanation of these categories. 13 -14 . 16 A20 44 „......./..........) 4.****4. ER 1! I1fflaas =o c 0 0 0 0 O o o o o 0 _ 0 0 0 0 ..910:= O Q MC7MMChMet 1AtO1A NNN Q A O O V O o o O O o N O O o O O o L" EPOItt& VicLain/ § § rAcCAFil 2• NNNlt rtgga � Ng O �[) NODO) r C 4 1nU) 00Mt) f1AMAlt) 000ODODCOCO00CVeN- CV CV • E 7 W f I S 5555-55gSS55555555555 a • b ii I ;1 ii r eiit ii ii ii ii ii ii ii 8 to 000 i 11 1 i i 00000000000 I a H = _ _ntilliiinttttnnt_ _ _ _ _ _ _ _ _ _ _000 00000000000 2 cc t $00g0 11111011 1 0 55 "55 igi., ,gMiiii4 i 333 I i 11 N N N liiiiiii ii N $ $ N $ $ $ ;.; N N N ii ;3N- F- NFgNC OE3 Of el 07 7 7 7 1. 1. u) ,) u) [) ) 46 121 N N N ( N N N N N N N N N N N 0 0 Opt) 0 0000 . 0000000 16A20 CAPITAL REQUEST FORM Name of Applicant: Collier County Board of County Commissioners VEHICLE REQUEST—listed in Agency's Priority Order GMIS Code(This R or E Vehicle Description column for (REPLACE FDOT use OR Number ("1-22' bus with 8 ambulatory seats and 2 Estimated ONLY) EXPAND) requested wheelchair positions.") Cost R 6 Turtle Top small cutaway 23' 10" bus 11. with 6 standard seats and 6 foldaway $544,872 seats 11. . 11. . 11. . 11. . $544,872 Sub-total EQUIPMENT REQUEST 11. . 11. . 11. . 11. . Sub-total $ Check your Math! VEHICLE SUBTOTAL $544,872 + EQUIPMENT SUBTOTAL$ 0 =$544,872 (x). () X 80% = $435,898 [Be sure to show these amounts on Form 424 in block 15(a)] Rev—09/23/2011 "September 2011, District One edition for the 2012 cycle" 54 16A20 Florida Department of Transportation Public Transit Office Order Packet ORDER FORM - PAGE ONE CONTRACT# FVPP-08-SC-FCC ORDER FORM FOR TURTLE TOP SMALL CUTAWAYS FIRST CLASS COACH SALES AGENCY NAME: C.o Ce.R. -T c out DATE: Z PURCHASE ORDER NUMBER: CONTACT PERSON: (Name, Telephone Number and Email Address) November 2010 Item Unit Cost Quantity Total Cost Base Vehicle Type Chevrolet/GMC G3500 20' 10" 6.0L Gas 12,300 GVWR $59,296 Chevrolet/GMC G4500 23' 10" 6.0L Gas $64,485 l b y( y$s Ford E350 20' 10" 5.4L Gas $59,143 Ford E450 22' 10" 5.4L Gas $62,153 Ford E450 23' 10" 6.8L Gas $63,412 Ford E450 23' 10" Azure Hybrid Drive $110,331 Paint Scheme Choices Scheme#1 (Blackout Windows +One Color Stripe) $600 o 0 Scheme#2 (Blackout Windows, Stripe+ Skirt Painting) $855 Scheme#3 (Skirt Painting—One Color) $280 Floor Plan Choices Freedman Seats (Standard) Standard Seat (per person) $355 (0 2l l 30 Flip-up Seat (per person) $500 Foldaway Seat (per person) $500 (o 3, 0 00 Children's Seat (per person) $480 Securement Systems Q'Straint QRTMAX securement (per position) $540 3 j , Ga_o Sure-Lok securement (per position) $630 Seat belt extensions (2-sets standard) $20 - 6 0 Stretcher securement system storage included $880 Side Wheelchair Lift Choices (pick one) Braun $3,100 i _ 3 ( 0 0 Maxon $3,600 Ricon $3,300 PAGE ONE SUB-TOTAL ---- --- 1(095.- FVPP-08-SC-FCC - 9 - February 2008 16A20 Florida Department of Transportation Public Transit Office Order Packet ORDER FORM — PAGE TWO CONTRACT # FVPP-08-SC-FCC ORDER FORM FOR TURTLE TOP SMALL CUTAWAYS FIRST CLASS COACH SALES November 2010 Item Unit Cost Quantity Total Cost Other Available Options Aluminum Wheels (complete set) $800 Stainless Steel Wheel Inserts $240 Altro Transfloor Flooring $585 6.6L V-8 diesel engine $11,180 I )b0 — Driver safety partition $255 USSC 9500 Driver's Seat $1,100 Public Address System $300 Entertainment Center (am/fm/cd radio standard)_ $315 Hawkeye Reverse Detection System $690 Amerex Fire Suppression System No Charge 24/7 Event Data Recorder (standard) Operator Interface Operator"Smart Tag" button (1 per driver) $40 Button reader (1 per depot) $120 Data Download Interface Digital Smart Module (1 per depot) $170 DSM Reader(1 per depot) $75 RF Vehicle Interface (1 per bus) $360 RF Base Station receiver (1 per depot) $570 Bus Location 8 Mapping Historic GPS receiver (1 per bus) $440 Mapping software & maps (1 per depot) $1,000 PAGE TWO SUB-TOTAL --- ---- ( 0 FVPP-08-SC-FCC - 10 - February 2008 16A20 Florida Department of Transportation Public Transit Office Order Packet Item Unit Cost Quantity Total Cost PAGE TWO SUB-TOTAL ---- o- (sub-total of second page) ---- $ PAGE ONE SUB-TOTAL -�- ---- --j y, Q9 5 - (carry forward from previous page) GRAND TOTAL (sum of page 1 and 2 sub-totals) _ --` L ( -15" C.0s -0 t_ Q4 aa o - LI C -2 (a Alt( -I«.x 1 $ $9� D-ao (Z ,o u2 � rQ Sorfr0i3O ( I , 2oo (ZQNc $ ) I 3 9 1� f Got $ ICI FVPP-08-SC-FCC - 11 - February 2008 16A20 Florida Department of Transportation Public Transit Office Order Packet CHOICES FORM CONTRACT# FVPP-08-SC-FCC ORDER FORM FOR TURTLE TOP SMALL CUTAWAYS FIRST CLASS COACH SALES SEATING AND FLOORING CHOICES Seating Colors: (circle one) Btu= Gray Beige Flooring Colors: (circle one) Blue Gray Beige lack Paint Scheme: (circle one) #1. #2 #3 Other Paint Schemes Note: Agencies will select colors (2) for background and stripes when orders are placed. All paint, or reflective material scheme pricing, shall reflect white base coat. If an agency requires a paint and lettering scheme that is NOT GENERALLY covered by one of those listed above, they may make separate arrangements either with the manufacturer or a local vendor to provide these services. Upholstery Information-Vinyl Colors Available: Blue Vinyl Combo: Center insert of seat to be Blue/Gray Print CMI part#VP-MEDLI- KEAZU, Outside wrap and back of seat to be Blue solid CMI part#VP-MEDLI-TRAZU. Gray Vinyl Combo: Center insert of seat to be Blue/Gray Print CMI part#VP-MEDLI- KEAZU, Outside wrap and back of seat to be Gray solid CMI part#VP-MEDLI-TRGRY. Beige Vinyl Combo: Center insert of seat to be Beige Print CMI part#VP-MEDLI-KEVER, Outside wrap and back of seat to be Beige solid CMI part#VP-MEDLI-DOSNB. WHEELCHAIR LIFT CHOICE Wheelchair Lift: (circle one) gib Ricon Maxon SECUREMENT RETRACTOR CHOICE W/C Securement: (circle one) Q'Straint QRTMAX Sure-Lok FVPP-08-SC-FCC - 12 - February 2008 16A20 Florida Department of Transportation Public Transit Office Order Packet EVENT DATA RECORDER CHANNEL SYSTEMS SELECTION As detailed in Section 2.45 of the Technical Specifications, an event data recorder (EDR) will be mounted on each vehicle. The EDR will provide a continuous log of vehicle activity. Speed history, odometer, excessive RPM, heavy braking, fast acceleration, and idling exceptions will automatically be recorded by exception. In the event of an accident, all data shall be permanently captured in "tamperproof"flash memory (4MB minimum) for a minimum of(30) seconds prior to the incident and (15) seconds after the incident at a minimum interval of 25 milliseconds. The EDR will provide an automatic trigger function with different user definable thresholds for moving and stationary conditions. A manual driver alert button will be provided to allow driver "tagging" of either an accident or vehicle fault condition shall be located behind upper bulkhead and must be accessible through a latching door. All software for user configuration, data logging, and downloading and report generation will be included. All software will be Windows-based. Trip data will be stored in Microsoft Access database. All data will be the property of Florida DOT and will be immediately available to Florida DOT. There will be no additional charges, for hardware and/or software services or annual fees will be incurred by Florida DOT or any operator. Additional digital input channels will be provided to allow for status monitoring of a maximum of eight (8) vehicle sub-systems. Standard systems that will be monitored shall be: brakes, lights, signals, flashers, driver's seat belt, wheelchair lift, engine temperature and front door. Each agency may substitute any of the standard systems detailed above with any of the following optional systems: oil pressure, low air pressure, low voltage, or emergency exit door. The limit of the total systems to be monitored is eight (8). Below, please indicate the eight(8) vehicle sub-systems to be monitored on this vehicle. If no selection made, the standard systems will be programmed. For each of the optional systems you select, you must not include one of the standard system selections. A limit of eight(8) total systems per bus can be monitored. Select Eight Systems To Be Monitored (Maximum of Eight(8)) STANDARD SYSTEMS OPTIONAL SYSTEMS „, 1. Brakes 9. Oil Pressure v 2. Lights 10. Low Air Pressure t/ 3, Signals 11. Low Voltage 4. Flashers ✓ 12. Emergency Door Exit 5. Driver's Seat Belt 6. Wheelchair Lift 7. Engine Temperature 8. Front Door FVPP-08-SC-FCC - 13 - February 2008 16A20 COLLIER COUNTY/COLLIER AREA TRANSIT 2012 5310 GRANT Application EXHIBIT A: Current System Description: Collier Area Transit(CAT) & Collier Area Paratransit (CAP) Vision: To be an integral part of Collier County's Transportation network operated effectively and efficiently to improve economic and environmental benefits while providing all residents an alternative to the automobile. Collier Area Paratransit's Mission: Identify and safely meet the transportation needs of Collier County, through a courteous, dependable, cost effective and environmentally sound team commitment. Collier County Local Coordinating Board Mission: To carry out a coordinated and comprehensive approach to planning, developing and providing transportation services that meet the needs of transportation disadvantaged persons. Collier County occupies a land area of 2,026 square miles making it one of the largest County's in Florida. Almost 24 percent of Collier County's population is 65 years of age or older. This is 7% higher than the entire state of Florida. Collier Area Transit(CAT)provides residents and visitors of Collier County with an accessible mode of travel. These services include fixed route and paratransit service. The public transit services are-operated by a contracted management company; Tectrans, Inc. Paratransit service is available seven days per week, 24 hours per day. The Collier County Board of County Commissioners serves as the Community Transportation Coordinator (CTC) for Collier County. As the management company for the CTC, CAT performs the basic elements of coordination for the Paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling,reporting and many other related functions. Three distinct transportation programs are provided under CAT's Paratransit program: Americans with Disabilities Act (ADA), Transportation Disadvantaged(TD) and Medicaid. An approximate total of 124,000 one-way trips have been provided during fiscal year 2011. This is represents a 32% increase since 08 (see trips chart below). With more trip demand in such a large land area, comes wear and tear. More vehicle miles traveled translate into increased maintenance requirements of our fleet. Fares for the paratransit program are implemented as regulated by each funding source. ADA fares are set up at $2.00 per one-way trip, lower than allowed by regulations and based on Collier Area Transit's fixed route bus fares. Service is provided by carriers under contract to Tectrans mainly using vehicles provided and owned by the County. Collier Area Transit's paratransit program operates an average of 25 routes and or manifests each day; using an average of 15 Collier County owned vehicles. The balance of the routes are operated vehicles provided by private-for-profit providers. 16A20 The maintenance of Collier County owned vehicles is performed by Collier County Fleet Management. Subcontractors are responsible for maintenance on privately owned vehicles. Collier Area paratransit's program conducts regular safety inspections on subcontractor vehicles as a critical component of our overall safety and security program. Safety is a primary concern of all transportation entities. Our current vehicle inventory is supplied elsewhere in this grant application. As can be seen, many of the vehicles presently in the Collier County/Collier Area transit Fleet have high mileage on them. The Federal guidelines for vehicle replacement indicate that six paratransit vehicles currently qualify for replacement due to their mileage being in excess of 100,000 miles. As the Community Transportation Coordinator, we would like to be able to replace high mileage vehicles. High mileage vehicles require increased maintenance expenses compared with lower mileage vehicles. A copy of relevant pages from our TDSP Major Update Plan highlighting Service and Trend Analysis has been included. Types of Paratransit/Transportation Trips Total Trips Total Trips (non-cumulative per quarter) 112,696 117,702 17,685 Total Trips 18,098 94,091 18,510 13.300 13,114 -_--- 11,806 Total Trips Total Trips Total Trips Total Trips Total Trips Total Trips Total Trips /2,352 7 9,171 28,677 29,894 30,236 28,395 30,159 31,931 31,194 54,406 4 699 4 579 _._4,651 1,647 - 1• 3792 3873 `7: 4,028 19,248 20,279 20,062 19,582 19,237 19,753 19,187 FY08 FY09 FY10 FY10 FY10 FY10 FY10 FY11 FY11 FY11 FY11 YE YE YE Q1 02 43 Q4 Q1 Q2 Q3 44 •Medical •Food •Personal •Work&Education 16A21) Paratransit Operating Costs per Passenger Trip Including fuel vs.Excluding fuel (non-cumulative per quarter) $30.00 1 $ ' 1 1 II 1111 , $0.00 1 FY08 FY09 FY10 FY10 FY10 FY10 FY10 FY11 FY11 FY11 FY11 YEA YEA YEA Q1 Q2 Q3 Q4 01 Q2 Q3 Q4 •Including Fuel •Excluding Fuel Services provided by category Collier County FY11 (July-June) 16A20 DEVELOPMENT PLAN INTRODUCTION TO THE SERVICE AREA Background of the TD Program In 1999, Collier County Government assumed the roll of the Community Transportation Coordinator (CTC). The County then requested proposals for a private management entity. ATC/Intelitran was selected and under contract until their contract terminated on September 30, 2002. As required, the County again requested proposals for a management entity. There were three respondents to the request, ATC/Intelitran, McDonald Transit Associates and MV Transportation Inc. The proposals were processed through a selection committee for review and scoring. McDonald Transit Associates had the highest score, followed by ATC/Intelitran and MV Transportation Inc. respectively. The management of the local fixed-route and paratransit operations merged effective October 1, 2005 under McDonald Transit. CTC Designation The Collier County Board of County Commissioners serves as the Community Transportation Coordinator (CTC) for Collier County. The County has directed that the Collier Area Transit (CAT) Paratransit Program (operated by McDonald Transit) handle the management responsibilities as the CTC. Figure 1 shows the organizational structure of the Collier County CTC. Collier Area Transit operates nine routes on a fixed-route system. The entire fleet is equipped with lifts that are compatible with the Americans with Disabilities Act of 1990 (ADA). Collier County CTC is considered a complete brokerage, contracting all fixed-route, paratransit and transportation disadvantaged operations to McDonald Transit who operates as Collier Area Transit (CAT). Collier Area Transit obtains prior authorization for all trips (Americans with Disabilities Act (ADA), Transportation Disadvantaged (TD), and Medicaid), schedules the trips and invoices the County on a bimonthly basis. As the management company for the CTC, CAT performs the basic elements of coordination for the paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, transportation, reporting, cost-sharing and information sharing. Collier County provides administrative support for the paratransit program, such as grant writing and management, planning, and public information. Three distinct transportation programs are provided under Collier Area Transit's Paratransit Program: Americans with Disabilities Act (ADA), Transportation Disadvantaged (TD)and Medicaid. 1 16A20 The ADA program provides service to people who reside within 3/4 miles of an existing CAT bus route (with origins and destinations within 3/4 miles of a fixed-route), have transportation needs that fall within the service schedule of CAT, but cannot access the bus system due to a disability. The TD program provides service to people residing in areas where CAT bus routes are not available, and who have no other means of transportation. The Medicaid program provides transportation for individuals on Medicaid to Medicaid eligible services who cannot travel by the CAT bus routes and have no other means of transportation. Organization Chart (see Figure 1) 2 16A20 Figure 1 Collier County CTC Organizational Chart Florida Commission for the Transportation Disadvantaged 1 1 1 L 1 1 1 . r 1 1 • Collier County ( N ' Board of County = Local Coordinating '~- Collier County MPO Commissioners (CTC) Board , . . . . • Collier County Alternative Transportation Modes Department . / • Collier Area Transit ■ Agencies purchasing (McDonald Transit) transportation (Manager) Fixed route, ADA, Paratransit, Transportation Disadvantaged \ J • Transportation Operators 1 Customers 3 16A20 Population estimates for 2007 (2007 American Community Survey, US Census Bureau) report 315,839 residents. This growth has labeled Collier County as one of the fastest developing areas in the nation. Collier County Demographics Land Use Collier County continues to rank as one of the fastest growing metropolitan areas in the nation. Significant growth in the county is occurring in the unincorporated areas east and immediately west of Interstate 75. Large scale developments of regional impact (DRIs) include Ave Maria and Big Cypress. Population According to the 2007 American Community Survey, the most populous city in Collier County is Naples with an estimated population of 21,653. The City of Marco Island is the second largest in Collier County, with an estimated population of 14,879. The population of the county's unincorporated area is 279,307 residents. From 1990 to 2007, the population of Collier County increased from 152,099 to 315,839, an increase of 108 percent. Table 1 displays population, population growth, and population density for Collier County and Florida as a whole. From 1990 to 2007, Collier County grew at a rate much higher than that of the State of Florida — almost 108 percent, while the state population grew at just over 41 percent, The population density that exists in Collier County, however, is much less than the overall population density for the state, with 159 persons per square mile versus 339 persons per square mile. Table 1 Population and Population Density Population Population Population Population Density (2007) Area (1990) (2000) (2007) Grovrth (persons per (1990-2007) square mile) Collier County 152,099 251,377 315,839 107.7% 159 Florida 12,938,071 15,982,378 18,349,132 41.1% 339 Source: 2007 American Community Survey(released 8/28/2008) 8 16A20 Age Table 2 charts the age group percentages for both Florida and Collier County. According to the 2007 Florida Statistical Abstract, almost 24 percent of Collier County's population is 65 years of age or older. This is seven percent higher than the State of Florida. The 55-64 age cohort continues to comprise the smallest portion of the population in Collier County, with 13 percent of the population. The 0-17, 18-34, and 35-54 age cohorts are all somewhat less than those for the State of Florida. Table 2 Population Age Distribution, 2007 Age Cohorts Area 0.17 18-34 35-54 55-64 65+ Collier County 20.3% 17.7% 25.0% 13.4% 23.6% Florida 22.4% 21.1% 28.0% 11.3% 17.2% Source:Florida Statistical Abstract 2007(2007 ACS data not available for this data set) Income Table 3 compares the distribution of household income in Florida and Collier County. The percent of households in Collier County with incomes over $75,000 is significantly higher than that for the state. Collier County has a smaller percentage of residents in every category below $75,000. It is important to note that while the county as a whole is predominantly more affluent than that for the State of Florida, there are anomalies that exist. The Immokalee area falls within a statewide area of critical economic concern and has been designated as a "rural enterprise zone"with higher than average unemployment, children living in poverty, and families who fall under the federal poverty thresholds. Transportation to employment, job training, and critical health and social services available in the western portions of the county must continue to be available to residents of Immokalee area. 9 16A20 Table 3 Annual Household Income Distribution, 2006 Household Income and Percent of Total Area $0- $10,000- $25,000- $35,000- $50,000- Over $9,999 % $24,999 % $34,999 % $49,999 % $74,999 % $75,000 % Collier 4,873 4.06 19,298 16.07 14,284 11.89 18,006 14.99 16,674 13.88 46,953 39.10 Florida 543,202 7.64 1,306,156 18.38 879,081 12.37 1,128,398 15.88 1,360,289 19.14 1,888,916 26.58 Source: 2006 American Community Survey(2007 ACS data not available for this data set) Employment Characteristics Table 4 compares the size of the civilian labor force, 16 years of age and older; to the actual percent of the labor force that is employed for both Collier County and Florida (does not include members of the military). Ninety-seven percent of the Collier County labor force is employed. This is just above the Florida labor force employment rate of 95 percent. As mentioned previously, while the County has a relatively high employment rate, there are areas within the County that have high unemployment rates when compared to the County and to the State of Florida. For the area of Immokalee, the current unemployment rate is around 14.8% (US Department of Labor, Bureau of Labor and Employment Statistics, July 2008), significantly higher than that for the state or for Collier County. Table 4 Employment Characteristics for Collier County, 2008 Area Percentage of Labor Force Employed Collier 92.3% Immokalee 85.2% Florida 93.9% Source: Bureau of Labor and Employment Statistics, July 2008 Largest Employers Table 5 lists the top fifteen largest employers in Collier County. The largest employer in Collier County is the Collier County School Board. Other large employers include Publix, Collier County Government, and NCH Healthcare. 10 16A20 Table 5 Collier County Largest Employers Employer Type of Business Total Employees Collier County Public Schools Education 3,350 Publix Supermarkets Grocery 2,021 Collier County Government Government 2,161 NCH Healthcare System Health Care 2,080 Employee Professionals Staffing/Human Resources 1,700 Ritz-Carlton Hotel Hospitality 1,150 Collier County Sheriffs Office Government 1,000 Marriott Hospitality 943 Winn-Dixie Supermarkets Grocery 918 Registry Resort Hospitality 750 League Club, Inc Non-profit charitable 625 organization Symphony Rehabilitation Svcs. Healthcare 607 Wal-Mart Stores Retail 594 Classic Bentley Village, Inc. Retirement community 550 City of Naples Government 480 Source:Collier County Economic, Demographic& Community Profile Vehicle Availability Table 6 shows the number of households who have access to a vehicle. In Collier County, over four percent of the households do not have access to a vehicle. In the State of Florida, six percent of households do not have accessibility to a vehicle. Collier County has a slightly higher percentage of household vehicle availability when compared with the State of Florida, 95.5% and 93.4%, respectively. Table 6 Vehicle Availability Distribution, 2006 Household Vehicle Availability Area None %of Total One or More %of Total Collier 5,383 4.5% 115,580 95.5% Florida 465,693 6.6% 6,640,349 93.4% Source: 2006 American Community Survey(2007 ACS data not available for this data set. 11 16A20 Travel to Work Table 7 compares the distribution of travel time to work for Collier County and Florida. The majority of Collier County residents have a commute of less than 30 minutes (68 percent) whereas about 62 percent of Florida residents complete their commute in less than 30 minutes. From this table we can see that Collier County residents typically spend less time traveling to work than the average Florida resident. Table 7 Travel to Work—Commute Times for Collier County Area Less than 10-20 min 20-30 min 30-44 min 45-60 min 60+min 10 min Collier 10.7% 29.55% 23.64% 20.68% 8.53% 6.89% Florida 11.25% 27.84% 21.92% 23.25% 8.26% 7.47% Source: 2006 American Community Survey(2007 ACS data not available for this data set) Mode of Travel to Work Table 8 shows the distribution of workers' mode of transportation to work in Collier County and Florida. Collier County has a slightly lower percentage of drive alone travel, and a slightly higher rate of carpool/vanpool travel when compared to statewide results. Public transportation use is lower than that of the State of Florida, with less than one percent of workers using it to travel to work. Table 8 Mode of Travel to Work Distribution, 2000 at Area Drive Alone CarpoolNanpool Trans ublportation Bike or Walk H�o*me Collier 75.45% 16.11% 0.89% 2.58% 4.97% Florida 80.60% 11.06% 2.00% 2.26% 4.07% - Source: 2006 American Community Survey(2007 ACS data not available for this data set) Major Trip Generators Table 9 shows the major trip generators and attractors in Collier County. 12 16A20 Table 9 Major Paratransit Trip Generators and Attractors Medical Facilities Physicians Regional Medical Center(Collier North Collier Hospital Boulevard) Physicians Regional Medical Center(Pine Ridge Road) Dialysis Centers Naples Community Hospital Cleveland Clinic Children's Medical Services Shopping/Entertainment Naples CBD Super Wal-Mart(CR 951 south of Davis Blvd) Coastland Center Mall Super Wal-Mart(CR 951 south of US 41) Wal-Mart(US 41 North) Pine Ridge Crossings Wal-Mart(US 41 and Palm Dr) Carillon Place Schools/Government Centers Lorenzo Walker Institute of Technology Collier County Government Complex Edison College Other Generators/Attractors Sunrise Buena Vida(Assisted Living) Naples Municipal Airport Care Club The Naples Carlisle(Assisted Living) Source: Collier County Alternative Modes Department/CAT 13 16A20 SERVICE ANALYSIS/NEED ASSESSMENT This section presents estimates regarding the need and demand for transportation services among the Transportation Disadvantaged (TD) population in Collier County. It provides a quantitative transportation needs profile for the applicable TD populations and indicates unmet need for transportation in the Collier County service area. TD Population Forecasts There are two categories of TD population in the State of Florida, the difference between which is specifically related to funding arrangements. The first group is the "potential TD population" (also known as TD Category I). This potential TD population includes disabled, elderly, low- income persons, and children who are "high-risk"or"at-risk." The second group of TD population (also known as TD Category II), includes those persons who are unable to transport themselves or to purchase transportation. These persons are eligible to receive the same subsidies as those in Category I, plus they are eligible to receive TD Trust Fund monies for non-sponsored general trips. Thus, this population group is actually a subset of the potential TD population. Tables 10, 11 and 12 break down the Potential TD Population and TD Population groups in Collier County. Persons in either of these population groups may be heavily dependent on some form of public transportation. Table 10 Forecasts of TD Populations in Collier County TO Population Year 2008 2009 2010 2011 2012 2013 Category I 122,912 127,163 131,575 136,153 140,900 145,829 Category II 19,369 19,945 20,539 21,153 21,789 22,446 Source: 1993 CUTR Methodology 14 16A20 Table 11 2008 Collier County Potential Transportation Disadvantaged Population (Category I) Estimates Segments Population Percent of Total Estimates Potential TD Disabled,Non-Elderly, Low Income 1,119 .91% Disabled,Non-Elderly, Non-Low Income 7,694 6.3% Disabled, Elderly,Low Income 989 .80% Disabled, Elderly,Non-Low Income 17,666 14.4% Non-Disabled, Elderly, Low Income 3,882 3.2% Non-Disabled,Elderly,Non-Low Income 69,362 56.4% Non-Disabled, Non-Elderly, Low Income 22,200 18.1% Total Potential Transportation Disadvantaged Population 122,912 100% Source: 1993 CUTR Methodology Table 12 2008 Collier County Transportation Disadvantaged Population (Category II) Estimates Segments Population Percent of Total Estimates TD Transportation Disabled, Non-Elderly,Low Income 513 2.6% Transportation Disabled, Non-Elderly, Non-Low Income 3,526 18.2% Transportation Disabled, Elderly, Low Income 507 2.6% Transportation Disabled, Elderly,Non-Low Income 9,050 46.7% Non-Transportation Disabled, Low Income,No Auto, 5,773 29 8% No Fixed-Route Transit Total Transportation Disadvantaged Population 19,369 100% Source: 1993 CUTR Methodology Demand for Program Trips Individuals included in the Category I estimates are eligible to receive governmental and social service subsidies for program trips. A program trip is one made by a client of a government or social service agency for the purpose of participating in a program of that agency. Examples of program trips are Medicaid trips, trips to congregate meal sites, or trips to job training facilities. 15 16A20 The forecasted demand for program trips is shown in Table 13. Program Trip demand is dependent upon the existence of the program to which the potential TD population group is transported. For example, demand for trips to sheltered workshops exists only because there are sheltered workshop programs. Thus, the demand for program trips is equal to the number of trips required to take advantage of the service offered by the program. Therefore, the demand for program trips depends on the funding level for the various social service programs. Table 13 Forecasts of Collier County Program Trip Demand and Supply Year Potential TD Population Demand for Supply of Program (Category I) Program Trips Trips 2008 122,912 251,450 251,450 2009 127,163 261,508 261,508 2010 131,575 271,969 271,969 2011 136,153 282,847 282,847 2012 140,900 294,161 294,161 2013 145,829 305,928 305,928 Source: 1993 CUTR Methodology Demand for General Trips General trips are trips made by Transportation Disadvantaged persons (Category II) to destinations of their choice (not to agency programs). Examples of general trips are trips to work or grocery stores and non-Medicaid medical trips. Deriving the demand for general trips is different than for program trips. The methodology developed to forecast demand for general trips involves the use of trip rates derived in a study of paratransit demand conducted in 1990 for the San Francisco Bay Area Metropolitan Transportation Commission by Crain &Associates, Inc. and others (San Francisco Bay Area Regional Paratransit Plan: Final Report). The trip rates were developed from the actual experiences of paratransit systems around the country that were meeting most or all of the trip demand in their service areas. The use of these trip rates has been recommended by the Federal Transit Administration for estimating demand for ADA complementary paratransit. Total demand for general trips is simply the TD population multiplied by the trip rates. The TD population (rather than the Potential TD population) was used to forecast demand, because the TD population is the pool of persons eligible for general trips funded by the state. Table 14 shows the forecasts of the Collier County TD population, as well as demand and supply estimates for general trips by the TD population for the years 2008 through 2013. 16 16A20 A gap exists between demand for general trips and the supply of these trips. Unmet demand refers to demand that currently exists in the TD transportation market, but is not being met due to factors such as funding, price, convenience, comfort, eligibility, and the availability of other transportation modes. Table 14 Forecasts of Collier County TD General Trip Demand and Supply Year TD Population Demand for Supply of Unmet Demand (Category II) General Trips General Trips for General Trips 2008 19,369 278,914 107,404 171,510 2009 19,945 287,208 111,611 175,597 2010 20,539 295,762 115,984 179,778 2011 21,153 304,603 120,527 184,076 2012 21,789 313,762 125,249 188,513 2013 22,446 323,222 130,155 193,067 Source: 1993 CUTR Methodology It should be noted that the figures related to the demand and supply of TD general purpose trips in Collier County include trips that will also fall under the category of ADA complementary paratransit services. The ADA provides for unconstrained delivery of paratransit trips for persons who cannot use the fixed-route bus system due to the nature and/or extent of their disability. Persons may be certified as eligible for ADA paratransit trips, as well as TD general purpose trips. Therefore, the figures for unmet demand included in Table 14 are inflated and reflect some duplication in the calculation of trip demand. Census Tract Analysis Information from the U.S. Census can be used to determine characteristics that are highly correlated with a person's or household's need for transit. This type of analysis is useful for determining census tracts with high transit-dependent characteristics. Demographic characteristics that are generally used to indicate transit dependence included the distribution of youth (under 18 years of age), elderly persons (over 65 years of age), low-income households (125% of poverty level), and zero-vehicle households. These categories also become useful for identifying those residents who have a propensity to utilize paratransit (ADA, TD, and Medicaid) services. 17 1 6A70 The first step in identifying the census tracts that have persons or households with the greatest propensity for paratransit use involved the calculation of the percent distributions of the four demographic characteristics for each tract. Results from this process are put into a table of values indicating the percent of youth, elderly persons, low-income households, and zero- vehicle households for each of the area's census tracts. The census tracts are then sorted for each characteristic in descending order of percent distribution so that the tracts with higher percentages for each characteristic would appear at the top of their respective ranges. From the percentage ranges, an average percent value and a standard deviation value are calculated for each characteristic. Statistically, the standard deviation may be thought of as a measure of distance from the average value. According to an empirical rule of thumb, for most moderately-sized data sets with a bell-shaped normal distribution, approximately 68 percent of the data values will lie within one standard deviation of their average and approximately 95 percent of the data values will lie within two standard deviations of their average. Each of the three characteristic ranges is then stratified into four segments, based on the following break points: average percent, average percent plus one standard deviation, and average percent plus two standard deviations. Thus, the census tracts fall into one of the following four categories for each characteristic: below average, above average but below one standard deviation (above average), between one and two standard deviations above average (far above average), and more than two standard deviations above average (significantly above average). The next step involves the assignment of discrete numerical scores to each of the four categories established for each demographic characteristic. These scores serve two basic purposes: to provide uniform ranking to all of the tracts within a particular category and to numerically differentiate among the four categories for each characteristic. A comparative probability estimation method is utilized to develop the scores. First, the probability that a tract would be part of a specific category for a given characteristic is calculated for each category. For example, if two of Collier County's 52 census tracts were part of the "significantly above average" category for the elderly characteristic, this means that there is a 3.8 percent probability (# tracts in category + # total tracts x 100%) that one of the county's tracts would fall within the range established for that particular category for the elderly characteristic. After the probabilities are calculated for each characteristic, they are then used to estimate the categories' scores via comparative probability ratios. That is, the probability percentage for each category is divided into the probability percentage for the "below average" category. This numerator was selected so that, for each characteristic, the census tracts in the "below average" category would receive a score of one (1). 18 16A20 Finally, composite scores are calculated for the census tracts by summing individual category scores for each demographic characteristic. The census tracts are then ranked by composite score and stratified into four levels, using the same method that was utilized to develop characteristic categories. The census tracts that fell into the "significantly above average" category were defined as primary transit-dependent tracts, i.e., census tracts with the greatest propensity for transit based on each tract's percentages of youth, elderly persons, low-income households, and zero-vehicle households. Secondary transit-dependent tracts included those that fell into the "far above average" category; tertiary transit-dependent tracts included those tracts in the "above average"category. Table 15, provided on the following pages, lists each transit dependent block group by its designation as "primary," "secondary," and "tertiary." Also included is a list of CAT routes that serve these areas (if available), followed by an indication of whether the area is "adequately served," "not served,"or"partially served." The term adequately served does not necessarily suggest that service hours and frequency are sufficient. This level of evaluation is important and should be conducted by Collier County to determine if service level adjustments are warranted, within funding availability. Collier Area Transit Coverage Collier Area Transit (CAT) provides transit services to areas throughout Collier County. There are currently nine routes (see Figure 2) providing service coverage in Collier County, including an express route that runs twice a day between lmmokalee and Marco Island. As noted in Table 15, Tracts 112.04 and 112.05 are identified as the most transit-dependent tracts in the county. Six of the ten primary transit-dependent block groups (Census tracts are composed of smaller block groups) are located within these two census tracts. Tracts 112.04 and 112.05, as well as six of the ten primary transit dependent block groups are located in the Immokalee area. The Blue Route, Pink Route, and the Marco Express Route provide service to this area. The four other primary transit-dependent block groups are located at the Collier/Lee County line just west of US 41, two block groups along the east side of Goodlette-Frank Road between Pine Ridge Road and US 41, and a small block group located on the south side of Rattlesnake Hammock Road, just east of US 41. Figures 2 and 3 provide a visual depiction of the transit dependent block groups in Collier County. Many of the secondary and tertiary transit-dependent groups making the list are along the coastal areas. It should be noted that, sometimes, census blocks in typically affluent coastal communities are characterized by a large enough percentage of elderly so as to have a high enough composite score from this analysis to be considered transit-dependent. This is likely the 19 16A20 case for Collier County. However, while they are not necessarily transit dependent, they may be willing to purchase transportation to supplement their current options. With a few exceptions, transit service is provided to most of the transit-dependent block groups identified in this analysis. The main areas identified as being transit-dependent and not being served are located in the northern areas of the county by the Lee County line along US 41. Proposed intercounty service improvements that provide transit options between Collier and Lee Counties, specifically along the U.S. 41 corridor will accommodate these needs. 20 16A20 EXHIBIT A-1 -- FACT SHEET Name of Applicant: Collier County Board of County Commissioners This is a one year 'snap shot' of your service and every agency must use the following fiscal years: July 1, 2011 -June 30, 2012 for the CURRENT year, and, July 1, 2012-June 30, 2013 for the year the grant is to be awarded. July 1, 2011 — July 1, 2012 — June 30, 2012 June 30, 2013 CURRENTLY IF GRANT IS AWARDED (Estimates are acceptable.) 1. Number of one-way trips provided to Approx. Approx. elderly and persons with disabilities 124,000 129,000 (E&D) PER YEAR 2. Number of individual E&D served 1,442 1,602 (unduplicated) PER YEAR 3. Percentage of E&D needing 25% 26% wheelchair positions ACTUAL 4. Number of vehicles used to provide Average 33 per day Average 35 per day service ACTUAL 5. Number of ambulatory seats 325 335 ACTUAL 6. Number of wheelchair positions 70 70 ACTUAL 7.Vehicle miles traveled PER YEAR 1,520,450 1,526,988 8. Average vehicle miles 4,100 4,265 PER DAY ' 9. Normal number of days in 7 7 operation PER WEEK 10.Normal hours of vehicle operation 11 11 PER DAY 11. Trip length 13.7 11.6 AVERAGE Rev-09/232011 'September 2011, District One edition for the 2012 cycle' 57 COLLIER COUNTY/COLLIER AREA TRANSIT 16 A 2 0 2012 5310 GRANT Application EXHIBIT B: Proposed Project Description: The Collier County Board of County Commissioners is requesting FTA Section 5310 funds in the amount of $435,898 (80%). State match funds in the amount of $54,487 (10%) will also be requested. This will be matched with local funds in the amount of $54,487 (10%). Funds from this grant will be used to purchase replacement vehicles to continue the existing level of service. The vehicles scheduled for replacement have exceeded their useful life and must be replaced if normal service is to continue. These and other vehicles will be used to provide paratransit transportation services throughout the county. Section 5310 funding for these vehicles is essential if service is to continue. Collier County currently provides about$2 million dollars* each year from local funds to provide paratransit services. The current fleet of vehicles has exceeded its life expectancy and is inadequate due to their age and condition. Having an elder fleet reduces vehicle reliability and passenger safety and it requires higher maintenance, therefore increasing the operating cost. Collier Area Transit (CAT), as many other transit agencies across the nation, is facing tough fmancial times and local funds contribution is stagnate. Should the State not approve this grant, CAT may be forced to use some of the local operating funds to purchase replacement vehicles; therefore being forced to cut trips. Without 5310 funds for vehicle replacement Collier County will be forced to implement the trip prioritization of Transportation Disadvantaged as allowed by the State of Florida Commission for the Transportation Disadvantaged. In this situation, trips would be reduced/denied and many passengers would not have access to medical, work, recreational, and other life sustaining transportation. It is critical that Collier Area Transit receives these 5310 funds for vehicle replacement in order to be able to continue offering safe and reliable transportation. Collier Area Transit's paratransit provides ADA, Medicaid, and Transportation Disadvantaged, as well as agency funded paratransit trips for the at-risk population of Collier County, including those with disabilities, low income,and elderly. A Budget is provided elsewhere in the grant application as well as a list of equipment inventory. *Unaudited figure for fiscal year 2011 10 NAPLES DAILY NEWS r ,I4,fh 1100 Immokalee Road G h Naples, FL 3411 Ne,u3t party( Phone: 239-262-3161 Public Notice I 6 A 2 0 Public Notice is hereby given that Collier County will apply to the Florida Department of Transportation for a capital grant under Section 5310 of the Federal Transit Act of 1991, as amended, for the purchase of six(6) paratransit vehicles to be used for the provision of public transit services within Collier County, FL. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5311 of the Federal Transit Act of 1991, as amended for total operating expenses in the amount of $569,600 to be used for the provision of public transit services in Collier County's non-urbanized areas. Any interested party may request a public hearing by the Collier County Board of County Commissioners regarding the Program of Projects for these grant applications. This hearing will be conducted if and only if a written request for the hearing is received withinl0 (ten) days of this notice. Requests for a hearing must be sent to Florida Department of Transportation, District One Modal Development Office/Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 and copy Glama Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104. Any interested party may obtain more information about these grants by visiting our website at www.colliergov.net/cat 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at(239)252-5832 between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. Public comment period will open Monday, October 3, 2011 through Friday, November 4, 2011. Any interested party may obtain a copy of these grant applications by visiting 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, Public Transit Manager, at (239) 252-8192 between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. Inquiries may be directed to Ms. Carter at (239) 252-8192 or e-mail to plamacarter a(�.colliergov.net or at altransmodes(a�colliergov.net. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Glama Carter at Glamacarter(a�colliergov.net, Collier County Growth Management Division Alternative Transportation Modes Department Public Transit Section 2885 South Horsehoe Drive, Naples, FL 34104; (239)252-5832. Collier Area Transit operates in compliance with Federal Transit Administration, (FTA) program requirements and ensures that transit services are made available and equitably distributed, and provides equal access and mobility to any person without regard to race, color, or national origin, disability, gender or age. Title VI of the Civil Rights Act of 1964; FTA Circular 4702.1A, "Title VI and Title VI Dependent Guidelines for Federal Transit Administration Recipients." Any person who believes he/she has been discriminated because of race, color, religion, sex, age, national origin, disability or family status may file a complaint with the Florida Department of Transportation, District One, Title VI Coordinator, Robin Parrish, at (863) 5192675 or by writing her at P.O. Box 1249, Bartow, Florida 33831. Collier Area Transit has a Disadvantaged Business Enterprise(DBE)goal of 5.6%. Please Publish: Monday, October 3, 2011 Please send proof of publication to: Collier County,Transportation Services Division Att: Glama Carter, Public Transit Manager 2885 South Horseshoe Drive Naples, Florida 34104 (239)252-5832 Purchase Order: 4500121346 NQ.WSport Ntteuos Foot - ID/; j 11-Qu 'u an- 2 E p) ANUNCIO PUBLIC() El siguiente es un Anuncio publico de que el Condado de Collier aplicara en el Departamento de Transportacion de Ia Florida por una beca capital bajo Ia Seccion 5310 del Acto Federal de Transito del 1991, como enmendado, para la compra de seis (6) vehiculos del paratransito para ser usados para Ia provisiOn de transporte publico dentro del Condado de Collier de Ia Florida. El Condado de Collier tambien estara aplicando al Departamento de Transportacion de Ia Florida por una beta bajo la seccion 5311 del Acto Federal de Transito del 1991, como enmendado por un total de gastos operacionales de $569,600 que seran usados para Ia provisiOn de servicio de transporte publico en las areas no-urbanas del Condado de Collier. Todo grupo interesado puede requerir una audiencia publica por la Junta de Comisionados del Condado de Collier con respecto al programa de proyecto en las aplicaciones de becas. Esta audiencia sera conducida si y solo si una peticiOn escrita es recibida dentro de los 10 (diez) dias de este anuncio. La peticiOn por una audiencia deben ser enviadas al Florida Department of Transportation, District One Modal Development Office/Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 con copia a Glama Carter Collier Area Transit, 2885 South Horseshoe Drive, Naples, Florida 34104. Todo grupo interesado puede obtener mas informa- ciOn acerca de esta beca visitando nuestra oficina el 2885 South Horseshoe Drive, Naples, Florida 34104 en persona o contactando a Ms. Glama Carter, Manager del Transito Publico, al (239) 252-8192 entre las horas de 8:00 a.m. a 5:00 p.m., de lunes a viernes. Sus preguntas pueden ser dirigidas tambien via email a Ms. Carter al glamacarter @colliergov.net o a altransmodes @colliergov.net. El periodo de comentario publico abrira el lunes, 3 de octubre del 2011 hasta el viernes, 4 de noviembre del 2011. Aquellas personas que necesiten acomodo especial bajo el Acta de Americanos con lncapaci- dad (Americans with Disabilities Act - ADA) o personas que necesiten servicio de traduccion favor de contactar a Glamacarter @colliergov.net, Collier County Growth Management Division, Alternative Transportation Modes Department- Seccion de Transportacion Publica, 2885 South Horsehoe Drive, Naples, FL 34104; (239) 252-5832 antes de la reunion. Collier Area Transit opera en conjunto con los requisitos del programa de Administracion de Transito Federal, (FTA) y asegura que los servicios de transito sean equitativamente distribui- dos y proporciona igualdad de acceso y movilidad a cualquier persona sin distinciOn de raza, color u origen nacional, incapacidad, genero o edad.Titulo VI de Ia Ley de derechos civiles de 1964;TLC circular 4702.1 A, "Titulo VI y titulo VI dependientes directrices para los destinatarios de la AdministraciOn Federal deTransito'. Cualquier persona que crea haber sido discriminada por razon de raza, color, religion, sexo, edad, origen nacional, incapacidad,o situacion familiar puede presentar una reclamaciOn con: Collier Area Transit, Glama Carter (239) 252-5832 o el Departamento de Transportacion del estado de Florida, Distrito Uno, Coordinador del Titulo VI, Robin Parrish, at (863) 519- 2675 o escribiendo al P.O. Box 1249, Bartow, Florida 33831. Collier Area Transit tiene una meta de 5.6% para los Empresas de negocios en desventaja "Disadvantaged Business Enterprise': Exhibit D 16A20 Coordination Check one: X The Collier County Board of County Commissioners is a Community Transportation Coordinator, or, a Designated Official Planning Agency applying on behalf of a CTC. The (agency name) is NOT a Community Transportation Coordinator, but is a private not-for-profit organization. If Agency is a CTC, attach to Exhibit D the letter from the CTD confirming your Memorandum of Agreement date. If Agency is a DOPA applying on behalf of a CTC, attach a copy of the CTC's letter from the CTD confirming its Memorandum of Agreement date. If Agency is NOT a Community Transportation Coordinator attach to Exhibit D a copy of a fully executed coordination agreement (or coordination contract ) with the CTC in the count(ies) in which you will use the vehicle. If Agency is none of the above please contact FDOT District One for assistance. Rev—09/23/2011 "September 2011, District One edition for the 2012 cycle" 60 6 it20 Apendix D - Coordination 711) D��p■o+w ,y00sxttY KX 1*4 ■�9`a July 10,2008 Charlie Crist Ms.Michelle Arnold Governor Collier Area Transit JR Harding Ed.D. 2885 South Horseshoe Drive Chairperson Naples,FL 34104 Lawrence Forman Mr. Phil Tindall Ch"h1e"0A Collier Metropolitan Planning Organization Lisa M.Bacot 2885 South Horseshoe Drive &Nuevo Diredor Naples,FL 34104 Dear Ms.Arnold and Mr. Tindall: RE: Collier County Community Transportation Coordinator Designation Memorandum of Agreement TD 0803 Congratulations! At the June 20, 2008, Commission for the Transportation Disadvantaged meeting, the Commission approved Collier Area Transit to serve as the Community Transportation Coordinator for Collier County. This designation is effective July 1, 2008 through June 30, 2013. Enclosed is an executed Memorandum of Agreement for your records. The Commission for the Transportation Disadvantaged appreciates your continued support and participation in the coordinated transportation system of Collier County. If you have any questions or need any additional information,please contact Sheri Powers at 850-410-5710 or sheri.powers®dot.state.fl.us. pce5ly, • a cot Executive Director LB/ks Enclosures: Memorandum of Agreement $05 Suwarene Street.MS-40 so Tarohassee.FL 32315.0450 Phone:(ISO)410.5711 w Tel Freer(100)103.2435 w Roc(151)410-5752 wairdatstde.lydctl 16A20 Contract# Effective: to c/ 1/2.c.13 STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED MEMORANDUM OF AGREEMENT This Memorandum of Agreement is between the COMMISSION FOR THE TRANSPORTATION DISADVANTAGED,hereby referred to as the"Commission," and Collier County Board of County Commissioners. 3301 E. Tamiami Trail,Naples Florida 34112 the COMMUNITY TRANSPORTATION COORDINATOR, designated pursuant to Chapter 427, F.S., to serve the transportation disadvantaged for the community that includes the entire area of Collier county(ies),and hereafter referred to as the"Coordinator." This Agreement is made in consideration of the mutual benefits to both parties; said consideration acknowledged hereto by the parties as good and valuable consideration. The Parties Agree: I. The Coordinator Shall: A. Become and remain totally apprised of all of the Transportation Disadvantaged resources available or planned in their designated service area. This knowledge will be used to plan, coordinate, and implement the most cost effective transportation disadvantaged transit system possible under the economic and other conditions that exist in the designated service area. B. Plan and work with Community Transportation Coordinators in adjacent and other areas of the state to coordinate the provision of community trips that might be handled at a lower overall cost to the community by another Coordinator. This includes honoring and Commission-approved statewide certification program that allows for intercounty transportation opportunities. C. Arrange for all services in accordance with Chapter 427, Florida Statutes, and Rule 41-2, FAC, and as further required by the Commission and the local Coordinating Board approved Transportation Disadvantaged Service Plan. D. Return any acquired profits or surplus funds originating through the course of business as the Coordinator that are beyond the amounts(s) specifically identified and approved in the accompanying Transportation Disadvantaged Service Plan. Such profits or funds shall be returned to the Coordinator's transportation system or to any subsequent Coordinator, as a total transportation system subsidy, to be applied to the immediate following operational year. The Coordinator will include similar language in all coordination contracts to assure that transportation disadvantaged related revenues are put back into transportation disadvantaged services. Rev. 06/01/07 1 16A20 _ E. Accomplish this Project by: Developing a Transportation Disadvantaged Service Plan for approval by the local Coordinating Board and the Commission. Coordinators who are newly designated to a particular service area shall submit a local Coordinating Board approved Transportation Disadvantaged Service Plan, within j.2Q calendar days following the execution of the Coordinator's initial memorandum of agreement with the Commission, for approval by the Commission. All subsequent Transportation Disadvantaged Service Plans shall be submitted and approved with the corresponding memorandum of agreement. The approved Transportation Disadvantaged Service Plan will be implemented and monitored to provide for community-wide transportation services for purchase by non-sponsored transportation disadvantaged persons, contracting social service agencies, and other entities that use local, state, or federal government funds for the purchase of transportation for the transportation disadvantaged. 2. Maximizing the use of available public school transportation resources and public fixed route or fixed schedule transit services and assuring that private or public transit, paratransit operators, and school boards have been afforded a fair opportunity to participate to the maximum extent feasible in the planning process and in the development of the provisions of the Transportation Disadvantaged Service Plan for the transportation disadvantaged. 3. Providing or arranging 24-hour, 7-day per week transportation disadvantaged service as required in the designated service area by any Federal, State or Local Government agency sponsoring such services. The provision of said services shall be furnished in accordance with the prior notification requirements identified in the local Coordinating Board and Commission approved Transportation Disadvantaged Service Plan. 4. Complying with all local, state, and federal laws and regulations that apply to the provision of transportation disadvantaged services. 5. Submitting to the Commission an Annual Operating Report detailing demographic, operational, and financial data regarding coordination activities in the designated service area. The report shall be prepared on forms provided by the Commission and according to the instructions of said forms. F. Comply with Audit and Record Keeping Requirements by: Utilizing the Commission recognized Chart of Accounts defined in the Transportation Accounting Consortium Model Uniform Accounting System for Rural and Specialized Transportation Providers (uniform accounting system) for all transportation disadvantaged accounting and reporting purposes. Community Transportation Coordinators with existing and equivalent accounting systems are not required to adopt the Chart of Accounts in lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal documents relating to the transportation disadvantaged functions and activities using the chart of accounts and accounting definitions as outlined in the above referenced manual. 2. Assuming the responsibility of invoicing for any transportation services arranged, Rev. 06/01/07 2 16A20 _ - unless otherwise stipulated by a purchase of service contract or coordination contract. 3. Maintaining and filing with the Commission, local Coordinating Board, and all purchasing agencies/entities such progress, fiscal, inventory, and other reports as those entities may require during the period of this Agreement. 4. Providing copies of finance and compliance audits to the Commission and local Coordinating Board as requested by the Commission or local Coordinating Board. 5. Reporting accidents involving a vehicle operated within the coordinated transportation system in the coordinator's designated service area. Accidents involving a fatality or fatalities must be reported to the Commission not more than 24 hours after the community transportation coordinator becomes aware of the fatal accident. Any other accident,those not involving a fatality or fatalities, with over $1,000 in property damages, or personal injury that requires evacuation to a medical facility or a combination of both, must be reported to the Commission not more than 72 hours after the community transportation coordinator becomes aware of the accident. Copies of any accident report or reports prepared or received by the community transportation coordinator as a result of any accident must be sent to the Commission upon receipt or preparation of the report. G. Retain all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings. The Coordinator shall assure that these records shall be subject to inspection, review, or audit at all reasonable times by persons duly authorized by the Commission or this Agreement, They shall have full access to and the right to examine any of the said records and documents during the retention period. H. Comply with Safety Requirements by: 1. Complying with Section 341.061, F.S., and Rule 14-90, FAC, concerning System Safety; or complying with Chapter 234.051, F.S., regarding school bus safety requirements for those services provided through a school board; and 2. Assuring compliance with local, state, and federal laws, and Commission policies relating to drug testing. Conduct drug and alcohol testing for safety sensitive job positions within the coordinated system regarding pre-employment,randomization,post-accident, and reasonable suspicion as required by the Federal Highway Administration and the Federal Transit Administration. I. Comply with Commission insurance requirements by maintaining at least minimum liability insurance coverage in the amount of$100,000 for any one person and$200,000 per occurrence at all times during the existence of this Agreement for all transportation services purchased or provided for the transportation disadvantaged through the Community Transportation Coordinator. Upon the execution of this Agreement, the Coordinator shall add the Commission as an additional named insured to all insurance policies covering vehicles transporting the transportation disadvantaged. In the event of any cancellation or changes in the limits of liability in the insurance policy, the Rev. 06/01/07 3 16A20 insurance agent or broker shall notify the Commission. The Coordinator shall insure that contracting transportation operators and coordination contractors also maintain the same minimum liability insurance, or an equal governmental insurance program. Insurance coverage in excess of $1 million per occurrence must be approved by the Commission and the local Coordinating Board before inclusion in the Transportation Disadvantaged Service Plan or in the justification of rates and fare structures. Such coverage may be provided by a self - insurance program established and operating under the laws of the State of Florida and written verification of insurance protection in accordance with Section 768.28, Florida Statutes, shall be provided to the Commission upon request. Safeguard information by not using or disclosing any information concerning a user of services under this Agreement for any purpose not in conformity with the local, state and federal regulations (45 CFR, Part 205.50), except upon order of a court, written consent of the recipient, or his/her responsible parent or guardian when authorized by law. K. Protect Civil Rights by: 1. Complying with state and federal laws including but not limited to laws regarding discrimination on the basis of sex, race, religion, age, disability, sexual orientation, or national origin. The Coordinator gives this assurance in consideration of and for the purpose of obtaining federal grants, loans, contracts (except contracts of insurance or guaranty), property, discounts, or other federal financial assistance to programs or activities receiving or benefiting from federal financial assistance and agreeing to complete a Civil Rights Compliance Questionnaire if so requested by the Commission. 2. Agreeing that compliance with this assurance constitutes a condition of continued receipt of or benefit from federal financial assistance, and that it is binding upon the Coordinator, its successors, subcontractors, transferee, and assignees for the period during which such assistance is provided. Assure that all operators, subcontractors, subgrantee, or others with whom the Coordinator arranges to provide services or benefits to participants or employees in connection with any of its programs and activities are not discriminating against those participants or employees in violation of the above statutes, regulations, guidelines, and standards. In the event of failure to comply, the Coordinator agrees that the Commission may, at its discretion, seek a court order requiring compliance with the terms of this assurance or seek other appropriate judicial or administrative relief, to include assistance being terminated and further assistance being denied. L. To the extent allowed by Section 768.28, Florida Statutes, and only to the monetary and other limitations contained therein, indemnify and hold harmless the Commission and all of the Commission's members, officers, agents, and employees; purchasing agency /entity officers, agents, and employees; and the local, state, and federal governments from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by the Coordinator during the performance of this Agreement, whether direct or indirect, and whether to any person or property to which the Commission or said parties may be subject, except that neither the Coordinator nor any of its sub - contractors will be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Commission or any of its members, officers, agents or employees; purchasing agency /entity, officers, agents, and employees; and local, state, or federal governments. Nothing herein is intended to serve as a waiver of sovereign immunity by any agency /entity or Coordinator to which sovereign immunity may be Rev. 06/01/07 16A20 applicable. Nothing herein shall be construed as consent by a state agetayAWST &MI«.,al subdivision of the State of Florida or the federal government to be sued fly third parries to any matter arising out of any Agreement or contract. Notwithstanding the foregoing, pursuant to Section 768.28, Florida Statutes, no agency or subdivision of the state shall be required to indemnify, insure, or assume any liability for the Commission's negligence. M. Comply with standards and performance requirements of the Commission, the local Coordinating Board approved Transportation Disadvantaged Service Plan, and any purchase of service contracting agencies/entities. Failure to meet the requirements or obligations set forth in this MOA, and performance requirements established and monitored by the local Coordinating Board in the approved Transportation Disadvantaged Service Plan, shall be due cause for non - payment of reimbursement invoices until such deficiencies have been addressed or corrected to the satisfaction of the Commission. N. Comply with subcontracting requirements by executing or negotiating contracts for transportation services with Transportation Operators and Coordination Contractors, and assuring that the conditions of such contracts are maintained. The requirements of Part 1, Paragraph E.S. through M are to be included in all contracts, subcontracts, coordination contracts, and assignments made by the Coordinator for services under this Agreement. Said contracts, subcontracts, coordination contracts, and assignments will be reviewed and approved annually by the Coordinator and local Coordinating Board for conformance with the requirements of this Agreement. O. Comply with the following requirements concerning drivers and vehicles: 1. Drivers for paratransit services, including coordination contractors, shall be required to announce and identify themselves by name and company in a manner that is conducive to communications with the specific passenger, upon pickup of each rider, group of riders, or representative, guardian, or associate of the rider, except in situations where the driver regularly transports the rider on a recurring basis. Each driver must have photo identification that is in view of the passenger. Name patches, inscriptions or badges that affix to driver clothing are acceptable. For transit services, the driver photo identification shall be in a conspicuous location in the vehicle. 2. The paratransit driver shall provide the passenger with boarding assistance, if necessary or requested, to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door, fastening the seat belt or utilization of wheelchair securement devices, storage of mobility assistive devices, and closing the vehicle door. In certain paratransit service categories, the driver may also be required to open and close doors to buildings, except in situations in which assistance in opening/closing building doors would not be safe for passengers remaining on the vehicle. Assisted access must be in a dignified manner. Drivers may not assist wheelchair up or down more than one step, unless it can be performed safely as determined by the passenger, guardian, and driver. 3. All vehicles shall be equipped with two-way communications in good working order and be audible to the driver at all times to the base. Rev. 06/01/07 16A20. 4. All vehicles providing service within the coordinated system, shall have working air conditioners and heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be scheduled for repair or replacement as soon as possible. P. Comply with other requirements as follows: Transport an escort of a passenger and dependent children as locally negotiated and identified in the local Transportation Disadvantaged Service Plan. 2. Determine locally in the Transportation Disadvantaged Service Plan, the use, responsibility, and cost of child restraint devices. 3. Transport with the passenger at no additional charge, passenger property that can be carried by the passenger and/or driver in one trip and can be safely stowed on the vehicle. Additional requirements may be negotiated for carrying and loading rider property beyond this amount. Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices. 4. Provide shelter, security, and safety of passengers at vehicle transfer points. Post a local or other toll -free number for complaints or grievances inside each vehicle. The local complaint process shall be outlined as a section in the local Transportation Disadvantaged Service Plan including advising the dissatisfied person about the Commission's Ombudsman Program as a step within the process as approved by the local Coordinating Board. 6. Provide out -of- service -area trips, when determined locally and approved by the local Coordinating Board, except in instances where local ordinances prohibit such trips. 7. Keep interior of all vehicles free from dirt, grime, oil, trash, tom upholstery, damaged or broken seats, protruding metal or other objects or materials which could soil items placed in the vehicle or provide discomfort for the passenger. 8. Determine locally by the local Coordinating Board and provide in the local Transportation Disadvantaged Service Plan the billing requirements of the Community Transportation Coordinator. All bills shall be paid to subcontractors within 7 calendar days after receipt of said payment by the Coordinator, in accordance with Section 287.0585, Florida Statutes. 9. Maintain or have access to a passenger /trip database on each rider being transported within the system. 10. Provide each rider and escort, child, or personal care attendant adequate seating for paratransit services. No more passengers than the registered passenger seating capacity shall be scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles, adequate seating or standing space will be provided to each rider and escort, child, or personal care attendant, and no more passengers than the registered passenger seating or standing capacity shall be scheduled or transported in a vehicle at any time. Rev 06/01/07 16 A20. 11. First Aid shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. 12. Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. II. The Commission Shall: A. Recognize the Coordinator as the entity described in Section 427.011(5), Florida Statutes, and Rule 41- 2.002(4), F.A.C. A. Attempt to insure that all entities with transportation disadvantaged funds will purchase transportation disadvantaged services through the Coordinator's system. III. The Coordinator and the Commission Further Agree: A. Nothing in this Agreement shall require the Commission to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable state law. If any of the provisions of this Agreement is found by a court of law to violate any applicable state law, the purchasing agency /entity will at once notify the Commission in writing in order that appropriate changes and modifications may be made by the Commission and the Coordinator to the end that the Coordinator may proceed as soon as possible with the provision of transportation services. B. If any part or provision of this Agreement is held invalid, the remainder of this Agreement shall be binding on the parties hereto. C. Termination Conditions: Termination at Will - This Agreement may be terminated by either party upon no less than thirty (30) days notice, without cause. Said notice shall be delivered by certified mail, return receipt required, or in person with proof of delivery. 2. Termination for Breach - Unless the Coordinator's breach is waived by the Commission in writing, the Commission may, by written notice to the Coordinator, terminate this Agreement upon no less than twenty-four (24) hours notice. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. Waiver by the Commission of breach of any provision of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement, and shall not act as a waiver or estoppel to enforcement of any provision of this Agreement. The provisions herein do not limit the Commission's right to remedies at law or to damages. D. This agreement will expire unless an extension is granted to the Coordinator in writing by the Commission for the Transportation, in accordance with Chapter 287, Florida Statutes. E. Renegotiations or Modifications of this Agreement shall only be valid when they have been reduced to writing, duly approved by the Commission, and signed by both parties hereto. Rev. 06/01/01 16 A20 F. Notice and Contact: The name and address of the contract manager for the Commission for this Agreement is: Executive Director, 605 Suwannee Street, MS49, Tallahassee, FL 32399 -0450. The representative/position of the Coordinator responsible for administration of the program under this Agreement is: In the event that either party designates different representatives after execution of this Agreement, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this Agreement. This document has been reviewed in its entirety and approved by the local Coordinating Board at its official meeting held on I_)4?C•pI)N62 oyrl Coordinating Board Chairperson - - - WITNESS WHEREOF, the parties hereto have caused these presents to be executed. COMMUNITY TRANSPORTATION COORDINATOR: Collier County Board of County Commissioners Agency Name r r Title: Chairman ATTEST.QY�- l SEOIC . Co te_Offi otary Pibltc A`i. al � 17M APPROVED AS TO FORNI AND LEG I Sco eac . Assistant County Attorney Rev. 06/01/07 STATE OF FLORIDA, COMMISSION FOR TH� NSPORTATION DISADVANTAGED: •�'L -, lam' Typed Nameof AuthoriW Individual Signature: Title: Executive Director Attest.. X) atjtz11SEAL) Notary Public es..'x'!r��.�o�' t�M FEDERAL FISCAL YEAR 2012 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA funding and all FTA Grantees with an active capital or formula project) AFFIRMATION OF APPLICANT Name of Applicant: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Name and Relationship of Authorized Representative: Norman Feder BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with all Federal statutes and regulations, and follow applicable Federal directives, and comply with the certifications and assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 2012. FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certifications and assurances, should apply, as provided, to each project for which the Applicant seeks now, or may later seek FTA funding during Federal Fiscal Year 2012. The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission made to FTA. The criminal provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute in signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature: Norman Feder Date:11/14/2011 Name: Norman Feder Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY For (Name of Applicant):COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the certifications and assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certifications and assurances have been legally made and constitute legal and binding obligations on the Applicant. 16A20 I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these certifications and assurances, or of the performance of the project. Signature: Scott R Teach Date: 11/7/2011 Name: Scott R Teach Attorney for Applicant Each Applicant for FTA funding and each FTA Grantee with an active capital or formula project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its signature in lieu of the Attorney's signature, provided the Applicant has on file this Affirmation, signed by the attorney and dated this Federal fiscal year. EXHIBIT H APPLICANT CERTIFICATION AND ASSURANCE TO FDOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated 12/16/11: 1. It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2. It shall comply with Section 341.051 Florida Statutes and Chapter 14 -73 Florida Administrative Code. 3. It has the fiscal and managerial capability and legal authority to file the application. 4. Local matching funds will be available to purchase vehicles /equipment at the time an order is placed. 5. It will carry adequate insurance to maintain, repair, or replace project vehicles /equipment in the event of loss or damage due to an accident or casualty. 6. It will maintain project vehicles /equipment in good working order for the useful life of the vehicles /equipment. 7. It will return project vehicles /equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. 8. It recognizes the Department's authority to remove vehicles /equipment from its premises, at no cost to the Department, if the Department determines the vehicles /equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 9. It will not enter into any lease of project vehicles /equipment or contract for transportation services with any third party without prior written approval of the Department. 10. It will notify the Department within 24 hours of any accident or casualty involving project vehicles /equipment, and submit related reports as required by the Department. 11. It will submit an annual financial audit report to the Department, if required by the Department. / Date: ! � Signature: lu& W. Fred W. Coyle, Chairman Typed name and title Approves = to form A i 1�: 00� I L, ) Depaty County Attorney 4 iJ4 - tin, Rev — 0912312011 "September 2011, District One edition for the 2012 cycle" 63 � 16A20 Collier County Growth Management Division October 6, 2011 Nichole Gwinnett ICBM R Coordinator 1926 Victoria Avenue Fort Myers, FL 33901 RE: Transmittal of Federal Transit Administration (FTA) 5310 Grant Application for Intergovernmental Coordination and Review, (ICBR) Dear Ms. Gwinnett: Collier County Board of County Commissioners is submitting this draft application to the Florida Department of Transportation for Section FTA 5310 program. Please review this grant application and send a copy of the response letter to: Julia B. Davis, AICP, Transit Projects Coordinator Florida Department of Transportation, District One Modal Development Office/Public Transit. 2981 North East Pine Island Road; Cape Coral, Fkxida 33909 This Application is submitted on this 6h day of October, 2011. Thank you for your assistance in this matter. All appropriate signatures on these documents will be obtained and will be forwarded to you immediately after Si rely, Glama Carter, Public Transit Manager Collier Area Transit �I•a`�t C wAh Managernmt Division • 2885 South Horseshoe Drive • Naples, Florida 34104.239- 252 -8192 • FAX 239 - 252 -2726 16 A20 EXHIBIT K Coordinated Public Transit -Human Services Transportation Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The applicant Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated December 13, 2011: 1) This grant request is derived from a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1 F. 2) The name of this coordinated plan is provided below. Collier County Transportation Disadvantaged Service Plan (TDSP) 3) The agency that adopted this coordinated plan is provided below. Collier County, Collier Area Transit & Paratransit 4) The date the coordinated plan was adopted is provided below. June 10, 2011 5) The page number of the coordinated plan that this application supports. Page 14 Goal #2 Obiective 2.11 and 2.12 Date: 22/3A Signature: W. C , L — Fred W. Coyle, Chairman Typed name and title ATTEST. "C� . DWIGHT .•`B��K;�L�Ri K AVNMW a Is 3 Cooty Attorney Rev - 0912312011 "September 2011, District One edition for the 2012 cycle" 65 � Co 16 A20 Collier uvrty Growth Management Division October 6, 2011 Ms. Lucy Ayer, Collier MPO Director Collier MPO 2885 South Horseshoe Drive Naples FL 34104 RE: Request for LCB's review of grant application for Coordination Purposes. Dear Ms. Ayer: Collier Area Transit - Paratransit submits this Application for the Federal Transit Administration Section 5310 Program Grant in the total amount of $ 544,872 for review by the Collier County Local Coordinating Board (LCB). We are requesting funds for the following equipment: Replacement of six (6) vehicles that have exceeded their life expectancy. The six (6) vehicles with be replaced with small cutaway 23'10° bus equipped with six (6) standard seats and six (6) foldaway seats for wheelchair accessibility. Please arrange for the LCB to review this grant for coordination purposes at its next regularly scheduled meeting December 7, 2011. Please also send me a letter following the LCB's review, to let me know what action the LCB took at your earliest convenience. Sincerely, %m.x &tc& Glama Carter, Public Transit Manager Collier Area transit CC: FDOT grant application packet Growth Management Division • 2885 South Horseshoe Drive • Naples, Florida 34104.239- 252 -8192 • FAX 239 - 252 -2726 Council November 15, 2011 Mrs. Glama Carter Collier Area Transit Growth Management Division 2885 South Horseshoe Drive Naples, FL 34104 RE: IC &R Project #2011 -41 Funding Agent: Federal Transit Administration Funding Amount: $544,872 Collier Area Transit - Section 5310 Program Grant - Capital Assistance to replace paratransit vehicles that have outlived their useful life. Dear Mrs. Carter: The staff of the Southwest Florida Regional Planning Council reviews various proposals, Notifications of Intent, Preapplications, permit applications, and Environmental Impact Statements for compliance with regional goals, strategies, and actions, as determined by the Strategic Regional Policy Plan. The staff reviews such items in accordance with the Florida Intergovernmental Coordination and Review Process (Chapter 291 -5, F.A.C.), and adopted regional clearinghouse procedures. These designations determine Council staff procedure in regards to the reviewed project. The four designations are: Less Than Regionally Significant and Consistent no further review of the project can be expected from Council. Less Than Regionally Significant and Inconsistent Council does not find the project of regional importance, but will note certain concerns as part of its continued monitoring for cumulative impact within the noted goal area. Regionally Significant and Consistent project is of regional:.importance, and appears to be consistent with Regional goals, objectives, and policies. Regionally Significant and Inconsistent project is of regional importance and does not appear to be consistent with Regional goals, objectives, and policies. Council will oppose the project as submitted, but is willing to participate in any efforts to modify the project to mitigate the concerns. To: Mrs. Glama Carter Date: November 15, 2011 Re: SWFRPC #2011 -41 Page: 2 16A20 The above referenced document has been reviewed by this office, based on the information contained in the document, and on local knowledge, has been found Regionallv Significant and Consistent with adopted goals, objectives, and policies of the Strategic Regional Policy Plan. Should you or any other party request this finding to be reconsidered, please contact Nichole L. Gwinnett, IC &R Coordinator, with this request, or any questions concerning staff review of this item. This recommendation will be discussed at the next scheduled Council meeting. Should Council action differ from the staff recommendation, you will be notified. Sincerely, SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL ACIL-111�1 Liz Donley Interim Executive Director LD /N LG cc: Julia Davis, FDOT - District One