Backup Documents 11/08/2011 Item #16F5 ORIGINAL DENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6
THE BOARD OF COUNTY'COMMISSIONERS OFFICE FOR SIGNATURE
Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original documents are to be
tTh forwarded to the Board Office only au the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as-appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signer draw a line through,routing lines#1 through#4,complete the checklist,and forward to Sue Filson #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
4.
5. Ian Mitchell,Executive Manager Board of County Commissioners ! it( I •
t
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact lathe holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Barbetta Hutchinson Phone Number 252-8973
Contact
Agenda Date Item was 11/8/11 Agenda Item Number lbl
ved by the BCC
+ > ,f Document Resolution Number of Original 1
• �D t% "'" Documents Attached
INSTRUCTIONS& CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
approp riate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions,etc.signed by the County Attorney's Office and signature pages from
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all otherparties except the BCC Chairman.and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the Yes
document or the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Yes
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip Yes
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified.Be aware of your deadlines!
6. The document was approved by the BCC 11/81_11, (enter date)and all changes made Yes
during the meeting have been incorporated in the attached document.The County
Attorney's Office has reviewed the changes,if applicable.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 126.05,Revised 2.24.05
16F5 _ ,
MEMORANDUM
Date: November 10, 2011
To: Barbetta Hutchinson, Executive Secretary
County Manager's Office
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Resolution 2011-204/Budget Amendment
Attached for your records is a copy of the Resolution referenced above,
(Item #16F5) adopted by the Board of County Commissioners on November 8, 2011.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
RESOLUTION NO.11- 2 0 4 l6F5
U
A RESOLUTION PURSUANT TO SECTION 129.06(2),FLORIDA STATUTES,
TO AMEND THE BUDGET FOR THE 201142 FISCAL YEAR.
WHEREAS,Section 129.06(2),Florida Statutes,provides that the Board of County Commissioners(hereinafter also referred to as"Board")at any
time within a fiscal year may amend a budget for that year,and provides the procedures therefore;and
WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments which provide for but are not
limited to: revenue from grants,donations or contributions,or insurance proceeds for a designated purpose;and
WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments where reserve for future construction and
improvements are appropriated for the purposes for which the reserve was made;and
WHEREAS,the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2011-12 by resolution pursuant to Section 129.06,
Florida Statutes.
NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that the budget
amendments to the FY 2011-12. Budget described below are approved and hereby adopted and the FY 2011-12 Budget is so amended.
BUDGET INCREASE INCREASE INCREASE
AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR
FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION
705-Hsng Grant 12-016(10/11/11-16D1) $81,840 $81,840 Recognize funds from homeless Assistance Grant.
705-1-Isng Grant 12-052(10/25/11-16D4) $94,611 $94,611 Recognize funds from HUD to administer Entitlement Program.
705-Hsng Grant 12-053(10/25/11-16D4)$2,114,463 $2,114,463 Recognize funds from HUD to administer Entitlement Program.
705-Hsng Grant 12-054(10/25/11-16D4)$502,126 $502,126 Recognize funds from HUD to administer Entitlement Program.
707-Hum Sry Grant 12-043(10/25/11-16D10)$40,891 $40,891 Recognize funds from the Corporation for National and Community
Service for the RSVP Senior Program.
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent
record in his office. '
This R,esattition.adopiecNils 8a''day of November, 2011,after motion,second and majority vote.
ATTEST BOARD OF COUNTY COMMISSIONERS
DWIGHT Eij3RQCK,Clerk COLLIER COUNTY,FLORIDA
By:
PUT O to•y "441 Fred W.Coyle,Chairman
Item
Approv.a .•to old and legal sufficiency:
Jeffrey A. . la o• County Attorney
Date I I /
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