Backup Documents 10/25/2011 Item #16E3ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLk 6 E 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce tion of the Chairman's si ature draw a line throu routiniz lines # 1 throu #4, com lete the checklist, an d forward to Sue Filson line #5 .
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
Initial
Applicable)
2.
October 25, 2011
Agenda Item Number
16E3
3.
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Jennifer B. White, Asst. County Attorney
County Attorney Office
Number of Original
10/25/11
5. Ian Mitchell, BCC Executive Manager
Board of County Commissioners
I Documents Attached
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
ILcul.
Name of Primary Staff
Jennifer B. White
Phone Number
(239) 252 -8400
Contact
Initial
Applicable)
Agenda Date Item was
October 25, 2011
Agenda Item Number
16E3
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
Resolution — Certificates of Title for County
Number of Original
1
Attached
I Owned Vehicles set for Salvage/Destruction
I Documents Attached
"'0f " /'�� 1NCTRl1jVT10N1.9 Rc CHF,CKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter number» / «document number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
Initial
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the
JBW
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
JBW
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
JBW
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
N/A
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 10/25/11 and all changes made during the meeting
have been incorporated in the attached document. The County Attorney's Office has reviewed
�$
the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter number» / «document number»
d
ORIGINAL DOCUMENTS CHECKLIST & ROUTING k6 E 3 r
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
e.. ...tine nfthe f'ha:.rr.an'c c:anah 1r aline thrnnah motion line. Al thrnnah $d I Il to the rherlrli.t and forward to Cue F:I—n (line #4l
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
appropriate.
(Initial )
Applicable)
2.
10/25/11
Agenda Item Number
16E3
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Jennifer B. White, Assistant County
Attorney
County Attorney
JBW
10/26/2011
5. [an Mitchell, Executive Manager BCC
Board of County Commissioners
I Documents Attached
to
eta tl
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell needs to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
Name of Primary Staff
Jeff Walker, Director, Risk Management
Phone Number
252 -8906
Contact
appropriate.
(Initial )
Applicable)
Agenda Date Item was
10/25/11
Agenda Item Number
16E3
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Resolution – Executing Certificates of Title
Number of Original
One
Attached
I for Salvage Vehicles a bfl—lq3
I Documents Attached
11N4ZTD11Tf T1nNC A. (`1F vrwt.iCT
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial )
Applicable)
I.
Original document has been signed/initialed for legal sufficiency. (All documents to be
JBW
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
JBW
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
JBW
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JBW
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
JBW
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 10/25/11 and all changes made during
JBW
the meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
16E3
MEMORANDUM
Date: October 28, 2011
To: Jennifer B. White, Assistant County Attorney
County Attorney's Office
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2011 -193: Naming the County Manager the
Board's designee to execute certificates of title for County
owned salvage vehicles and permitting him to assign those
responsibilities to the directors of the Risk Management
and Purchasing Department
Attached for your records is a copy of the document referenced above, (Item #16E3)
adopted by the Board of County Commissioners on October 25, 2011.
The Minutes & Records Department has held the original for the Board's Official
Record.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
16E3
MEMORANDUM
Date: October 31, 2011
To: Jeff Walker, Director
Risk Management Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2011 -193: Naming the County Manager
the Board designee to execute certificates of title for
County -owned salvage vehicles and permKting him to
assign those responsibilities to the directors of the Risk
Management and Purchasing Department
Attached for your records is a certified copy of the resolution referenced above,
(Item #16E3) adopted by the Board of County Commissioners October 25, 2011.
The Minutes and Record's Department has held the original document for the
Official Record of the Board.
If you have any questions, please contact me 252 -8406.
Thank you.
Attachment
16E3 4
RESOLUTION NO. 2011 - 19 3
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS 'OF
COLLIER COUNTY, FLORIDA, NAMING THE COUNTY MANAGER
AS ITS DESIGNEE FOR THE PURPOSE OF EXECUTING
CERTIFICATES OF TITLE FOR COUNTY -OWNED VEHICLES SET
FOR SALVAGE OR DESTRUCTION AND PERMITTING THE COUNTY
MANAGER TO ASSIGN SUCH RESPONSIBILITIES TO THE
DIRECTORS OF THE RISK MANAGEMENT AND PURCHASING
DEPARTMENTS.
WHEREAS, from time to time Collier County -owned vehicles are declared by the
County's outside insurance carrier to be "total loss" due to accidents; and
WHEREAS, the process for the salvage or destruction of these vehicles includes the
filing of the title and an Application for Salvage /Certificate of Destruction with the Tax
Collector's Office; and
WHEREAS, Section 319.30 (3) (b), Florida Statutes, sets forth the time frame by which
the owner of any motor vehicle must forward the title to the motor vehicle to the Tax Collector's
Office for cancellation after a vehicle is destroyed; and
WHEREAS, the Certificates of Titles for County -owned vehicles list the Board of
County Commissioners as the owner; and
WHEREAS, so as to meet the requirements of 319.30 (3) (b), Florida Statutes, the Board
of County Commissioners desires to name the County Manager as its designee for the purpose of
executing Certificates of Title relating to County -owned vehicles set for salvage or destruction
and, to permit the County Manager to assign such responsibilities to the Directors of County's
Risk Management and Purchasing Departments.
NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the County Manager is hereby
designated to execute Certificates of Title for County -owned vehicles set for salvage or
destruction and, authorized to assign such responsibilities to the Directors of Collier County's
Risk Management and Purchasing Departments.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same
this 2 15 day of 0 tto b�el , 2011.
ATTEST:
A
G°
By. CLC.
" ty Clerk
Approved.af'
legal sufficiency:
Jennifer"fi. White
Assistant County Attorney
04 -COA- 01023/555
16E3
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
FRED W. COYLE, CHAIRMAN
Item # 3L
Agenda
Date
Date 1 fl /, j -V
Recd
eputy