Backup Documents 10/25/2011 Item #16A15 Dec .
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCMPANY ALL ORIGINAL DCUMENTS SENT
THE BOARD OF COUNTY COMM S ONERS OFFICE FOR S GNOATURE 16 A 15
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2
3.
4. Scott R.Teach,Deputy County Attorney County Attorney 10/25/11
5 Ian Mitchell,BCC Executive Manager Board of County Commissioners 424,A
N
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Scott R.Teach Phone Number (239)252-8400
Contact
Agenda Date Item was October 25,2011 Agenda Item Number 16-A-15
Approved by the BCC
Type of Document Memorandum of Understanding with Number of Original 1
Attached Early Learning Coalition of SWFL,Inc. Documents Attached
INSTRUCTIONS&CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not
(Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the SRT
Chairman,with the exception of most letters,must be reviewed and signed by the Office of the
County Attorney.This includes signature pages from ordinances,resolutions,etc.signed by the
County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and N/A
all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the document or SRT
the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and SRT
initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip should be SRT
provided to Sue Filson in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified.Be aware of your deadlines!
6. The document was approved by the BCC on 10/25/11 and all changes made during the meeting SRT
have been incorporated in the attached document.The County Attorney's Office has reviewed
the changes,if applicable.
7 Please return one executed copy to Scott R.Teach,Deputy County Attorney. SRT
pieeb : Io1 / 'q - 9g03O
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05
«matter_number»/«document_number»
16Ai 1
MEMORANDUM
Date: November 8, 2011
To: Scott Teach, Deputy County Attorney
County Attorney's Office
From: Ann Jennejohn, Deputy Clerk
Board Minutes & Records Department
Re: (Recorded) Memorandum of Understanding with the
Early Learning Coalition of Southwest Florida, Inc.
Attached for your records is a copy of the document referenced above, (Item #16A15)
approved by the Board of County Commissioners October 25, 2011.
The Minutes and Record's Department has held the original document for the Board's
Official Record.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment
16415
MEMORANDUM
Date: November 8, 2011
To: Amy Patterson, Impact Fee & EDC Manager
Business Management and Budget Office
From: Ann Jennejohn, Deputy Clerk
Board Minutes & Records Department
Re: (Recorded) Memorandum of Understanding with the
Early Learning Coalition of Southwest Florida, Inc.
Attached for your records is a copy of the document referenced above, (Item #16A15)
approved by the Board of County Commissioners October 25, 2011.
The Minutes and Record's Department has held the original document for the Board's
Official Record.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment
MEMORANDUM OF UNDERSTANDING
BETWEEN 16 A 15
EARLY LEARNING THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
COALITION AND
W so❑rHwesT rLoaiow
THE EARLY LEARNING COALITION OF SOUTHWEST FLORIDA,INC.
This Memorandum of Understanding (also referred to as the "Agreement") is entered
into between the Collier County Board of County Commissioners, hereinafter referred to as
"COUNTY" and the Early Learning Coalition of Southwest Florida a Nonprofit Corporation
registered under the laws of Florida Chapter 617, operating under the laws of the State of
Florida and, hereinafter referred to as the "COALITION."
This Agreement shall begin October 25, 2011 and end September 30, 2012, unless
terminated by either party as provided for herein.
The responsibilities assigned to the County under this Agreement are as follows:
a. To make payments to the COALITION on a reimbursement basis for work completed
and/or services delivered for a total amount not to exceed $50,000.00 through
September 30, 2012, that will cover the match for the cost of care for eligible Collier
families in the School Readiness program;
b. To reimburse the Coalition upon receipt of a monthly invoice from the Coalition in a
form acceptable to the County evidencing the proper expenditures of the funds
provided. Upon receipt of the Coalition's acceptable monthly invoices, the County will
review, process and remit prompt payment within thirty (30) days.
c. To cooperate with the Coalition as needed to fulfill the terms of this Agreement.
II. The responsibilities assigned to the Coalition under this Agreement are as
follows:
a. To implement programs to serve residents of Collier County in accordance with Florida
state requirements for the School Readiness program and Coalition policies and
procedures.
b. To provide, together with a service contract with Community Coordinated Care for
Children (4C), the following services to children and families residing in Collier County:
Resource & Referral, Eligibility and Enrollment, Reimbursement to Child Care
providers, Children's Developmental Screenings, Provider Monitoring, Inclusion, Infant
& Toddler and Training.
c. To process the State local match requirement for School Readiness.
d. To invoice the COUNTY for monthly expenditures incurred beginning in November
2011 through September 30, 2012, for the preceding month's expenditures in a form
acceptable to the County; --
INSTR 4621538 OR 4731 PG 3222
RECORDED 11/1/2011 9:24 AM PAGES 4
1 DWIGHT E. BROCK, CLERK OF THE CIRCUIT COURT
COLLIER COUNTY FLORIDA
REC$35.50
MEMORANDUM OF UNDERSTANDING
BETWEEN � 6 A 1 5 EARLY LEARNING THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
COALITION AND
F SOLIFFIWEST FLORIDA
THE EARLY LEARNING COALITION OF SOUTHWEST FLORIDA,INC.
e. To provide the appropriate supporting back-up documentation for clients enrolled,
including a quarterly report showing the client demographics with the number of Collier
County residents impacted by the program; list of employers of clients receiving school
readiness services; and other appropriate evidence of client movement toward
economic self sufficiency. The Coalition shall maintain all other records required by the
County in connection with the School Readiness program and have them available for
the County's review and audit upon request.
f. To cooperate with the COUNTY as needed to fulfill the terms of this agreement.
III. The Mutual Duties of the Parties
a. This Agreement and the terms and provisions hereof shall inure to the benefit of and be
binding upon the Parties hereto and their respective heirs, executors, personal
representatives, successors, successors trustees, and/or assignees, whenever the
context so requires. This Agreement shall only be amended with the mutual written
consent of the Parties hereto or by their successors in interest.
b. Should any part of this Agreement be found to be invalid, then such invalid part shall be
severed from the Agreement, and the remaining provisions of this Agreement shall
remain in full force and effect and not be affected by such invalidity.
c. This Agreement is governed and construed in accordance with the laws of the State of
Florida and shall be enforceable in the courts of Collier County, Florida.
The respective contact personnel under this agreement are:
The Collier County Board of County Commissioners
Leo E. Ochs, Jr., County Manager, 239-252-8383, LeoOchs @colliergov.net
The Early Learning Coalition of Southwest Florida, Inc.
Peter Escayg, 239-210-6863, peter.escavcaelcofswfl.orq
2
a get-
MEMORANDUM OF UNDERSTANDING 1 6 A 15
BETWEEN
EARLY LEARNING THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
COALITION AND
OF SOL FHN'EST FLORIDA
THE EARLY LEARNING COALITION OF SOUTHWEST FLORIDA, INC.
The parties are in mutual agreement with the terms of this agreement as evidenced by
their below signatures.
ATTEpTt,, BOARD OF COUNTY COMMISSIONERS
DWIGHT EFBROCK, Clerk COLLIER COUNTY, FLORIDA
(4°
t t Fred W. Coyle, Chairman
Dated: October 25, 2011
Approved as to form and
legal sufficienc •
i
Scott R. Teach,
Deputy County Attorney
3
, fp
MEMORANDUM OF UNDERSTANDING 16 A 15 1
BETWEEN
EARLY LEARNING THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
COALITION AND
OF SOUTh,ESI FLORIDA
THE EARLY LEARNING COALITION OF SOUTHWEST FLORIDA,INC.
Th Early Learning Coalition of Southwest Florida
Oros
/0/1(1. (/
-thleen Reynol s Date
Chief Executive Offic- 0
0--
First Witnes se,-*" di./ Date: /04A
SignaturW /
(--
Print Name: s 74---R .C"".5 cr4'iC.
Second Witness: • Date: a 7(
gnature
Print Name: Al . i' /A
i
4