Backup Documents 10/25/2011 Item #16A12MEMORANDUM
Date: November 22, 2011
To: Kevin Dugan
Project Manager, Trans /TECM
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Change Order #I
(Contract #10 -5456)
Contractor: AIM Engineering & Surveying, Inc.
Attached is the original document, referenced above (Agenda Item
#16Al2), approved by the Board of County Commissioners on
Tuesday, October 25, 2011.
The original is being held at the Minutes and Records
Department to be kept as part of the Board's official records.
If you should have any questions, please contact me at 252 -8411.
Thank you.
16A 12
CHANGE ORDER
CHANGE ORDER NO. 1
TO: AIM Engineering & Surveying, Inc.
5300 Lee Blvd.
Lehigh Acres, FL 33971
DATE: October 5, 2011
PROJECT NAME: Oil Well Rd Verification Testing
PROJECT NO.: 60044
Under our AGREEMENT dated July 28, 2010.
CONTRACT NO._10 -5456
BCC Date: June 22, 2010
Agenda Item: A 19
16A 12
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
FOR THE Additive Sum oP One Hundred Twenty -five Thousand Dollars
($125,000.00).
Original Agreement Amount $200.000.00
Sum of Previous Changes $2
This Change Order Adds $125.000.00
Present Agreement Amount $325.000.00
The time for completion shall be (increase or decrease) by 0 calendar days due to this Change Order.
Accordingly, the Contract Time is now Eight Hundred Forty( 840 ) calendar days. The final completion date is
November 14, 2012. Your acceptance of this Change Order shall constitute a modification to our Agreement
and will be performed subject to all the same terms and conditions as contained in our Agreement indicated
above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall
constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the
change set forth herein, including claims for impact and delay costs.
Accepted: D �Qb e- C a f L) , 20 -U.
CONTRACTOR:
AIM Engineering & Surveying, Inc.
By: ?"
Thomas Deer, PE, Vice President
OWNER: BOARD OF COUNTY
COMMISSIONERS
OF COLLIER LINTY, FLORIDA
By:
Kevin H. Project Manager
Date: . oll
ATTEST:
Dw' : Brock;-
Apooved As fe"Vorgi
and IAJ4 Sufficiondy:
Print Name: 2K
County Attomey
DEPARTMENT DIRECTOR 1 6A 12
By:
ad,
DIVIS M TOR
By: i :
o F er. AICP
PI OCUREMENT STRAT�E %GIST
By: / �f!
ion�§a Cummings
Lyi7 i"i. Wood
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
W.
BY:
Fred W. Coyle, Chairman
October 25, 2011
1 Z,
AIM Engineering Corporate Office 1.6A
5300 Lee Boulevard (33971 - 1026) 239- 332 -4569
Posi Office Box 1235 800- 226 -4569
& Surveying, Inc. Lehigh Acres. Florida 33970 -1235 Fox: 239- 332 -8734
Successfully providing our clients and the community with quality planning. engineering and surveying services since 1980.
September 21, 2011
Mr. Steve Ritter, Manager — Road Construction
Collier County Transportation Department
2885 South Horseshoe Drive
Naples, Florida 34104
Re: Oil Well Road, Contract #10 -5456
PO # 4500119417
Additional Funds for Verification Testing
Dear Mr. Ritter.
The original $200,000.00 budget for the verification testing of Oil Well Road will be.
insufficient to cover the testing costs for the remainder of the project. This can be partially
attributed to the extended services provided for the pre - stress piling and girder inspections.
The project is currently scheduled for completion in the summer of 2012. Verification testing
is currently billed out at 86% of the initial amount. AIM Engineering requests the project
funding be increased by $125,000, for a contract total of $325,000. Using past billing
trends, the requested additional funds can be estimated to be:
Field Inspector Services: 1150 hours @ $58 / hr = $66,700
Asphalt Plant Inspector Services: 700 Hours @ $65 / hr = $45,500
Additional Lab Material Testing: = $12,800
$125,000
Inspection and testing services will be provided in accordance with the Contract. Please
also consider that billings will be based on the actual field services rendered and the
number of laboratory tests completed.
Should you have any questions or if we can be of further assistance, please contact us.
We look forward to working with you on this project and projects in the future.
Sincerely,
Thomas Deer, PE
Vice President
AIM Engineering & Surveying, Inc.
CC: Jim Shulec PE
Kevin Dugan
At.couwv 16A 12
Purchasing Department
Change Modification Form
® Contract Change Request ❑ Work Order Modification
Contract 0:10-
Mod #: 1
POIWork Order 0:
Project Name: Verification Testing Oil
1
Current BCC Approved Amount 3;::
5456
A:49:
4500119417
Well R
11/27/2012
Project 0: 60044
Project Manager: Kevin
Department: Transportaion
Contractoffirm Name :AIM
Total Change from Original Amount
Dugan
Enaineerina
g ineerin & Surveying, Inc
62.50%
Original Contract/Work Order Amount -.3
.. 2d0' 000:00 '
e/21ilo- AA:19
Original BCC Approval Date; Agenda Item
Current BCC Approved Amount 3;::
:200:000:00
A:49:
Last BCC Approval Date; Agenda Rem !
Current Contract/Work Order Amount :3 204ii_
11/27/2012
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
3125,Q0o.o0.:
62.50%
Total Change from Original Amount
Revised Contract/Work Order Total
LJ Change task(s)
$325,000. 00
62.50%
Change ham Current BCC Approved Amount
Cumulative Changes
3125.000.00
62.5096
Change from Current Amount
Completion Dab, Description of the Task(s) Change, and Rationale for do Change
Original notice to proceed
Last approved completion date: N/A
Revised completion date (Includes this
completion date: July 28, 2010
or price adjustment
change): WA
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
6. Schedule adlustment
insurance certtficate(s) from SIRE
or obtain from vendor):
Add new task(s)
LJ Change task(s)
LJ Delete task(s)
E9 Other (specify):
Add additional fundina
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): The FDOT required a
Certified Inspector to oversee the fabrication of all pre -cast bridge components. This resulted in additional personnel to be
added to the payroll.
2. Provide detailed rationale for the requested change: To meet the terms of the Oil Well Rd Construction Project,
Collier County Transportation was to profide the CEI for the job. This required expertise and facilities beyond the County's
control, therefore the County hired a firm to provide Verification Testing and Laboratory Analysis.
3. Provide explanation why change was not anticipated in original scope of work: Typically If a Pre-cast plant is
FDOT certified additional inspection is not needed. FDOT required the additional inspection at this particular plant
4. Describe the Impact If this change Is not processed: The contract will nm out of funds before the end of the
project and the County will be unable to complete the necessary Verification Testing and Laboratory work.
Type of Change / Modification .
El 1. Planned / Elective
Contractor /ConsuRant
2. Unforeseen conditionsicircumstance
Q;-Quantity
or price adjustment
4. Correction of error(s)
Design Professional
5. Value added
Regulatory a
6. Schedule adlustment
Change Requested By
LJ
Contractor /ConsuRant
Owner
I UskV Department
EJ
Design Professional
I U
Regulatory a
Olher
Purchasing Professional Partici at otiation of Change / Modification: Yes No
I
Approved by:
Date: ld 1 !
Name and Tffe: Kevin H. Dugs Manager
Reviewed by:
Date: 0 !
Procurement Strat r me: Cu
Lyn M. Woods
Revised: 7/27/11
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