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Backup Documents 09/27/2011 Item #16K116K ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines # I through #4, complete the checklist, and forward to Ian Mitchell (line #5). Route to Addressee(s) (List in routing order) Office Initials Date 1. appropriate. (Initial) Applicable) 2. 9/27/11 Agenda Item Number 16K1 3. signed by the Chairman, with the exception of most letters, must be reviewed and signed 4.Jeffrey A. Klatzkow County Attorney JAK 10/10/11 5. Ian Mitchell, BCC Office Supervisor Board of County Commissioners Documents Attached 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Jeffrey A. Klatzkow Phone Number X8400 Contact appropriate. (Initial) Applicable) Agenda Date Item was 9/27/11 Agenda Item Number 16K1 Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed Type of Document Resolution u a 6V Number of Original 1 Attached resolutions, etc. signed by the County Attorney's Office and signature pages from Documents Attached INSTRUCTIONS & CHECKLIST 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) I . Original document has been signed /initialed for legal sufficiency. (All documents to be DDA signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike- through and revisions have been initialed by the County Attorney's DDA Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the DDA document or the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's DDA si nature and initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip DDA should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC on 9/27/11 (enter date) and all DDA changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09 16K 1 RESOLUTION NO. 2011- 17 6 A RESOLUTION APPROVING THE COUNTY ATTORNEY OFFICE 2012 FISCAL YEAR PAY AND CLASSIFICATION PLAN. WHEREAS, it has been the policy of Collier County to establish and administer a system of compensation based on principles of public accountability, external competitiveness, internal equity, relative complexity and responsibility between classifications, market economic conditions, County financial policies and appropriate federal, state and local laws pertaining to compensation so as to contribute to an environment conducive to employee motivation and productivity as is more fully set forth in Ordinance No. 96 -40, as amended by Ordinance No. 2001 -50; and WHEREAS, for the Office of the County Attorney, the Board of County Commissioners believes this policy may be achieved through a combination of an annual pay and classification plan for employees under the administration of the County Attorney and the approval from time to time, and as appropriate, of general wage adjustments. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. The 2012 Fiscal Year Pay and Classification Plan for employees under the administration of the County Attorney, a copy of which is attached hereto as Exhibit 1, is hereby approved and adopted. 2. Because of current economic conditions, there will be no general wage, merit, or cost -of- living adjustment in Fiscal Year 2012 for employees under the administration of the County Attorney, as is more particularly described in Exhibit 2 hereto. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, this ���day of September, 2011. ATTEST. WD, n BOARD OF COUNTY COMMISSIONERS DWIG;�`'�.iBR�, CLERK COLLIER COUNTY, FLORIDA By: At as to k FRED W. COYLE, CHAI Item # 1 47 k I Agenda Date J 91,-7/11 Date 16K 1 EXHIBIT 1 2012 FISCAL YEAR COLLIER COUNTY ATTORNEY OFFICE PAY AND CLASSIFICATION PLAN TITLE GRADE MINIMUM MARKET POINT MAXIMUM MATCH POINT Deputy Assistant County Attorney 35 97,228 125,058 156,323 97,228 Section Chief 33 71,211 113,432 141,790 71,211 Assistant County Attorney / Of Counsel 31 61,515 102,886 128,608 61,515 Legal Office Administrator 23 48,245 68,924 86,155 75,816 Legal Assistant / Paralegal 19 43,281 56,759 70,949 62,435 Legal Secretary 15 33,406 43,846 54,808 48,231 Legal Administrative Secretary 1 13 28,568 39,770 1 49,712 43,747 Deputy Assistant County Attorney encompasses Grades 32 through 35 Section Chief encompasses Grades 27 through 33 Assistant County Attorney encompasses Grades 24 through 31 Legal Office Administrator encompasses Grades 19 through 23 Legal Assistant / Paralegal encompasses Grades 17 through 19 Legal Secretary encompasses Grades 14 through 15 Legal Administrative Secretary encompasses Grades 11 through 13 16K 1 EXHIBIT 2 FY 2012 COMPENSATION ADMINISTRATION PLAN 1. PHILOSOPHY The philosophy of Collier County Government is to provide a market -based compensation program that meets the following goals: - Facilitates the hiring and retention of the most knowledgeable, skilled and experienced employees available. - Supports continuous training, professional development and enhanced career mobility. - Recognizes and rewards individual and team achievement. - Recognizes that the current financial /economic/budget climate for FY 2012 impacts the affordability of merit increases. 2. OBJECTIVES In support of this compensation philosophy, the following objectives have been established for FY 2012: - Maintain a broadband pay plan that targets appropriate reward mechanisms for management, professional/technical and hourly employees. - Do not adjust salary ranges in FY 2012. - Provide no merit awards for FY 2012. - Provide no general wage or cost -of- living adjustments for FY 2012. 3. GENERAL WAGE ADJUSTMENT There will be no general wage adjustment or cost -of- living in Fiscal Year 2012 because of current economic conditions. 4. PAY PLAN MAINTENANCE The County Attorney has adopted the ranges established by the County Manager agency; however, some pay ranges have been combined to achieve a broadband effect. These ranges are on the attached Pay Plan. 5. MERIT There will be no merit awards in Fiscal Year 2012 because of current economic conditions.