Backup Documents 09/27/2011 Item #16A16ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16A16
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's si ature, draw a line throu routing lines # I through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
avorooriate.
Initial
Applicable)
2.
9 -27 -2011
Agenda Item Number
Move Item 10L to
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
lfiAl&'
4. Scott Teach, Attorney
5. ::�n n^Ao.I� Executive Manager
County Attorney's Office
Sje�
9"3 -b% t
Board of County Commissioners
Z,
Documents Attached
6. Minutes and Records
Clerk of Court's Office
contracts, agreements, etc. that have been fully executed by all parties except the BCC
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Michelle Arnold
Phone Number
252 -5841
Contact
avorooriate.
Initial
Applicable)
Agenda Date Item was
9 -27 -2011
Agenda Item Number
Move Item 10L to
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
lfiAl&'
Type of Document
Naples Dail News Parking Lot Use
Number of Original
Attached
Authorizati n I
Documents Attached
INSTRUCTIONS & CHECKLIST
l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
avorooriate.
Initial
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)'1
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 9 -27 -2011 (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16A16
MEMORANDUM
Date: September 30, 2011
To: Michelle Arnold, Director
Alternative Transportation Modes
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Naples Daily News Parking Lot Use Authorization
Attached, for your records, please find a copy as referenced above,
(Item #16A16) adopted by the Board of County Commissioners on
September 27, 2011.
The Minutes and Record's Department will hold the original
in the Official Record's of the Board.
If you have any questions, please contact me at 252 -8411.
Thank you.
Attachment
DAVE NEILL
PRESIDENT AND PUBLISHER
1100 IMMOKALEE ROAD
NAPLES, FLORIDA 34110
(239) 262 -3161
(239) 435 -3482 FAX
www.naplesnews.com
wapties 43aiil,3 Xtws
16A16
At the request of Collier County Government (CCG), Scripps Media, Inc. dba Naples Daily News (NDN)
agrees to allow CCG to use the specifically marked portion of the NDN parking lot at 1100 Immokalee
Road from loam to noon on Thursday, October 6, 2011. This loan of parking lot space, at no charge, is for
attendees to park during the Lee Tran and Collier Area Transit ceremony event at Creekside Parkway.
Either party may terminate this agreement upon 15 days written notice to the other party.
CCG acknowledges that NDN does not operate a public facility and NDN makes no warranty or
guarantee as to the safety, security or adequacy of the parking lot for CCG's intended use nor the safety,
security or adequacy of NDN premises in general. CCG accepts the specifically designated parking area,
surrounding area and building, adjacent curbs and sidewalks in as -is condition. CCG shall provide all
accoutrements necessary for its event including water and electricity, trash receptacles, signage, tables,
chairs, etc.
During the event, CCG's contact person and cell phone number are:I Michelle Arnold -
877 -8138; Glama Carter — (239) 438 -2045
and this individual will be available at all times and have the authority to immediately address NDN
concerns. CCG will return the parking lot and surrounding premises to its pre -event condition, including
removal of all waste within 3 hours of close of the event and repair or replace within a reasonable amount
of time and to NDN satisfaction any damage to NN premises, property or landscaping. Should CCG fail to
do so, CCG agrees to pay NDN upon request any reasonable cost NDN incurs to correct CCG's
deficiencies.
CCG agrees to indemnify, defend and hold NDN harmless from any and all claims, loss, injury,
damage, liability and legal expense arising in any way from or in connection with the event, to the extent
permitted by Florida Laws, as limited by Florida Statute S768.28. CCG acknowledges that NDN assumes
no responsibility for any claim, loss, injury, damage, liability or legal expense from any cause whatsoever
and names NDN as additional insured as respects General Liability, Auto Liability and Excess Liability.
During the term of this agreement CCG is self - insured in amounts sufficient for the following
coverage. The certificate shall provide that insurance will not be modified or cancelled without first
providing NDN prior written notice. Failure to provide such certificate will automatically result in NDN's
withdrawal of permission to use the parking lot.
1. Commercial general liability insurance with a combined single limit of not less than $1,000,000
per occurrence, Scripps Media, Inc. dba Naples Daily News is named additional insured on this
policy;
2. Auto liability insurance with a limit of not less than $1,000,000 per occurrence, Scripps Media,
Inc. dba Naples Daily News is named additional insured on this policy;
3. Excess liability insurance with a limit of not less than $1,000,000 per occurrence, Scripps Media,
Inc. dba Naples Daily News is named additional insured on this policy.
Collier County Government Scripp edia, Inc. dba ple aily News
3301 Tam i m i Trail address 1100 m okalee Road f
T7 t Naples, FL 341 2 Na les, lorida 3411 1_ _ ,
�V %� 11
Officer signature and date
Fred W. Coyle, Chairman
Print Officer name
(239)
Officer signature and date
Dave Neill, President and Publisher s
OEM Ple I ei,r to turn f Mp! INNNIONY
A SCRIPPS NEWSPAPER
ATTttT-
DVI Q � EPROCK, CLMK cc
AttesPRI � a Irun
3 i mature 08#1
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP16A16
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
t'on of the Chairman's si nature draw a line throu h routing lines #I through #4 com lete the checklist, and forward to Sue Filson (line #5).
exce
Route to Addressee(s)
(List in routing order
Office
Initials
Date
1.
4ppropriate.
Initial
Applicable)
2.
9 -27 -2011
Agenda Item Number
Move Item 10L to
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
16A1lz:
4. Scott Teach, Attorney
County Attorney's Office
Number of Original
5.Ms, ` rk;,}tA Executive Manager
Board of County Commissioners
I Documents Attached
30
6. Minutes and Records
Clerk of Court's Office
Cl-
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item �
Name of Primary Staff
Michelle Arnold
Phone Number
252 -5841
Contact
4ppropriate.
Initial
Applicable)
Agenda Date Item was
9 -27 -2011
Agenda Item Number
Move Item 10L to
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
16A1lz:
Type of Document
Temporary License and Right of Entry
Number of Original
Attached
I Document
I Documents Attached
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
4ppropriate.
Initial
Applicable)
I.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC a
Cl-
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
ct-
sijznature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
d
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 9 -27 -2011 (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
(y/
County Attorney's Office has reviewed the changes, if applicable. I
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16A16
MEMORANDUM
Date: September 30, 2011
To: Michelle Arnold, Director
Alternative Transportation Modes
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Temporary License and Right of Entry Document
Attached, for your records, please find a copy as referenced above,
(Item #16A16) adopted by the Board of County Commissioners on
September 27, 2011.
The Minutes and Record's Department will hold the original
in the Official Record's of the Board.
If you have any questions, please contact me at 252 -8411.
Thank you.
Attachment
TEMPORARY LICENSE AND RIGHT OF ENTRY
This Temporary License and Right of Entry is given this 617 day of
SG ✓, 2011, by Creekside West, Inc. a Florida corporation (hereinafter
refe re "Licensor") whose business address is 2600 Golden Gate Parkway,
Naples, Florida 34105, to COLLIER COUNTY, a political subdivision of the State of
Florida, its agents, contractors or assigns, whose mailing address is 3301 Tamiami Trail
East, Naples, Florida 34112 (hereinafter collectively referred to as "Licensee "), for the
express purpose of holding a public "ribbon- cutting ceremony" on October 6, 2011, to
commemorate the beginning of transit route service between Lee and Collier counties
(the Collier Area Transit / Lee Tran -- "LinC" route) to be held at the Licensor's lands at
1171 Creekside Parkway, Naples, Florida 34109 (Parcel # 29331190725).
ALL RIGHT AND PRIVILEGE given by this Temporary License and Right of Entry shall
terminate upon the clean -up and removal of all equipment brought to the site by
Licensee but in no case later than 12:00 P.M. October 7, 2011.
ENTRY ONTO LICENSOR'S LANDS by Licensee, shall constitute acceptance of this
Temporary License and Right of Entry, and such acceptance shall carry with it the
Licensee's promise to obtain any and all permits required to conduct a ribbon - cutting
ceremony, provide Licensor with certificate evidence of comprehensive general liability
insurance with a minimum limit of general liability of One Million Dollars ($1,000,000.00)
per occurrence and Two Million Dollars ($2,000,000.00) aggregate for personal injuries
or deaths of persons occurring in or about the Licensors lands issued by insurance
companies licensed to do business in the state of Florida with general policyholder's
ratings of at least A and a financial rating of at least XI in the most current Best's
Insurance Reports and naming the Licensor as additional insured and, to the extent
permitted by Florida law, as limited by Florida Statute § 768.28, to indemnify and hold
harmless the Licensor from and against any and all claims and demands and causes of
action, which may arise as a result of Licensee's performance or activities under this
agreement, including, but not limited to, all claims and demands and causes of action,
personal injury, death, or damage to property sustained by any person, firm, or
corporation, including, without limitation, the employees, agents, or Contractors of
COLLIER COUNTY, together with all costs and a reasonable attorney's fee for
defending the same.
The rights and interest conveyed hereunder are conditioned upon the reasonable
exercise thereof by Licensee. Licensee agrees not to unreasonably interfere with
Licensor's use of its lands. Additionally, Licensee agrees that it shall, at the Licensee's
cost, repair any damage caused to Licensor's property as a result of Licensee's
negligence.
Licensee's right of entry onto Licensor's lands is contingent upon no other provisions,
conditions, or premises other than those so stated above; and there are no other prior
or contemporaneous written or oral agreements, undertakings, promises, warranties, or
covenants not contained herein.
IN WITNESS WHEREOF, the Licensor and Licensee have caused this
Temporary License and Right of Entry to be executed by their duly authorized
representatives.
WITNESSES:
Print Name:Q7 tP_/ �7. Wi elAl
'1 / V-7-- r-r--
Print Name: KAREN V. I R1 LETT
LICENSOR:
Creeks est, Inc. �f
By:
Name:.¢lf
Title: Pxisll) Ek, l
16Q16
Attewt "
D\MGHT Er.Bf3OCK, Clerk
c
>wL 3E tC+ �jy� CWrk
¢Padt�6tP� ! �u
nv a to a d legal sufficiency:
•C.R s
LICENSEE:
16A16
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
By_ W. ('j,
FRED W. COYLE, Chairman
2