Backup Documents 09/13-14/2011 Item #16F4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 F lit
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist. and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order
Office
Initials
Date
1.
-----------------------------------
•
(Initial)
A licable
2.
-----------------------------------
9/13/11
Agenda Item Number
i
3.
----------------------------------
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
MOU w/First Baptist Chruch
CB
9/13/11
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
Documents Attached
l9 I l
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pouting BCC approval. Normally the primary contact is the person who created /prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, need to contact staff for additional or missing mformwon. All original
documents needing the BCC Chairman's signature are to be delivered to the BCC office oni v after the BCC has acted to wove the item
Name of Primary Staff
Judy Scribner
Phone Number
252 -3600
Contact
•
(Initial)
A licable
Agenda Date Item was
9/13/11
Agenda Item Number
i
Approved b the BCC'
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
MOU w/First Baptist Chruch
Number of Original
1
Attached
I I
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS OrigM 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
•
(Initial)
A licable
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
CB
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike- through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
CB
signature initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
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should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 9/13/11 (enter date) and all
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changes made during the meeting have been incorporated in the attached document.
Iff]
The County Attorney's Office has reviewed the changes, if applicable. I
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS OrigM 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16F4
MEMORANDUM
Date: September 26, 2011
To: Judy Scribner, Human Services Program Mgr.
Emergency Management Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Memorandum of Understanding between
Collier County and First Baptist Church of Naples, Inc.
Attached for your records is a copy of the document referenced above, (Item #16F4)
approved by the Board of County Commissioners on September 13, 2011.
The original will be held in the Minutes & Records Department with the Board's
Official Records.
If you have any questions please call me at 252 -8406.
Thank you.
Attachment
16F4
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
First Baptist Church of Naples, Inc
I: Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define
and establish mutual agreements, understandings, and obligations by and between the Collier
County Board of County Commissioners, through its Emergency Management Department, and
First Baptist Church of Naples, Inc.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency
Management Department, provides coordination of emergency services with
Collier County, including incorporated areas. This includes the selection and
utilization of various resources and organizations capable of rendering assistance.
Under Chapter 252, Florida Statutes, the Board of County Commissioners,
through its Emergency Management Department, also coordinates the
administration of relief activities of both public and private relief or disaster
assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
may utilize personnel and facilities of relief or disaster assistance organizations,
churches, temples and synagogues in the distribution of food, relief supplies,
medicines or other items and temporary sheltering as part of the restoration,
rehabilitation or reconstruction of community services and essential facilities
whenever Collier County authorities deem it necessary and the Organization
signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to
supplement assistance and recovery to victims of both Presidentially declared or
undeclared disasters and the need to work in harmony with local governments and
private relief agencies, the First Baptist Church of Naples, Inc wishes to assist in
rendering the most efficient service with a minimum of duplication to the citizens
and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County
Government, through its Emergency Management Department and First Baptist Church of
Naples, Inc at a time of major disaster and during the post- disaster recovery period should be
maintained at efficient levels and is part of the purpose of this Agreement. First Baptist Church
of Naples, Inc will make a continuing effort to acquaint its members of this Agreement to assist
Collier County government in carrying out mutual responsibilities for disaster relief.
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1
5. Other provisions as follow:—none
16F4 "
V. Effective Date, Automatic Renewal, and Modification: This Agreement presents the
general and some specific guidelines by which Collier County, through its Emergency
Management Department and First Baptist Church of Naples, Inc will cooperate to aid
victims at the time of disaster. In witness thereof, the parties have executed this agreement
on the date indicated. The provisions of the Agreement will be effective from the date
approved by the Board of County Commissioners for a period of three (3) years. At the end
of the three year (3) period, this Agreement will automatically renew for an additional term
of one year unless terminated as provided in Paragraph VI of this Agreement. At the end of
the one (1) year renewal period, this Agreement will renew for an additional term of one (1)
year unless terminated as provided in Paragraph VI. of this Agreement. This Agreement may
only be automatically renewed two times. Both parties have the authority to amend
provisions of this Memorandum of Understanding upon mutual consent and by written
instrument executed by the Parties.
VI. Termination: Either party may terminate this Agreement by providing the other party with
notice of its intent to terminate with 30 days written notice. The Agreement may be
immediately and automatically terminated by the County without providing such notice,
should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes
is not being effectuated by this Agreement.
AS TO COUNTY:
Attest:. BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROM Clerk COLLIER COUNTY, FLORIDA,
By: i By: W
yDe tl ' Fred Coyle, Chairman ' 3 )
WJTN � First Baptist Church of Naples, Inc
Pri t Name: o -0—t
STATE OF FLORIDA
COUNTY OF COLLIER
The foregoing instrumei
2011,
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MY CQMMISS0 i DD 865853
EXPIRES; May 20, 2013
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NOTARY BLIC
Appttivsd as to form & legal Sufficiency
'AsalkIint County Attorney
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