Backup Documents 09/13-14/2011 Item #16F716F7
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the BWd has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for�dditiontal signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
Initial
Applicable)
2.
September 13, 2011
Agenda Item Numbe�
16 -F -7
3.
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Colleen M. Greene, ACA
County Attorney
Numb of Original
09/20/11
5. Ian Mitchell, BCC Executive Manager
Board of County Commissioners
Documents Attached
9At� t t
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The prirgary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Colleen M. Greene, ACA
Phone Number
252 -8400
Contact
Initial
Applicable)
Agenda Date Item was
September 13, 2011
Agenda Item Numbe�
16 -F -7
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
Contract Amendments to 2011
Numb of Original
8
Attached
I Tourism Agreements
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter _number» / «document_number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
Initial
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the
CMG
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This incltides signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
CMG
the final ne otiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
CMG
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
N/A
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
67
The document was approved by the BCC on 09/13/11 and all changes made during the meeting
CMG
have been incorporated in the attached document. The County Attorney's Office has reviewed
PM.
the changes, if applicable.
7
Please return one executed copy to Colleen M. Greene, ACA
CMG
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter _number» / «document_number»
16F7 '
MEMORANDUM
Date: September 26, 2011
To: Lyn Wood, Purchasing
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #10 -5551 Amend #1 to the FY11 Tourist
Development Tax Category B & C -2 Grant Agreement
with Naples International Film Festival, Inc.
Attached is an original copy of the agreement amendment referenced
above (Item #16F7) approved by the Board of County Commissioners
September 13, 2011.
The Minutes & Records Department will hold the second original
agreement in the Board's Official Record.
If you have any questions please feel free to contact me at 252 -8406.
Thank you.
Attachment
16F7
EXHIBIT A -1 Contract Amendment #1
"2011 Tourism Agreement Between Collier County and Naples International Film Festival
(NIFF, Inc.)"
This amendment, dated , 2011 to the referenced agreement shall be by and
between the parties to the original Agreement, Naples International Film Festival (NIFF, Inc.) (to be
referred to as "Grantee ") and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and Naples International
Film Festival (NIFF, Inc.)"
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract as per the Exhibit "A1 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Grantee and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST:
DWIGHT E BROOK, Clerk
By: E• �' ,
Dated:'-
a -
Approved as to form-
legal sufficiency -
0
vJ2
Assistant County Attorney
WITNESSES:
Printed/T d Name
(2 —
Printed/Typed Name
Accepted: " 13 , 2011
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: W. (nik
FRED W. COYLE, Chairman
GRANTEE:
Naples International Film Festival (MIFF, Inc.)
..........
Printed/Typed Name
Printed/Typed Title
16F7 f7 4
Exhibit AI -A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND NAPLES INTERNATIONAL FILM FESTIVAL, INC.
THIS AGREEMENT is made and entered into this day of 12010,
by and between NIFF, Inc., a Florida not - for - profit corporation, hereinafter referred to as
"GRANTEE" and Collier County, a political subdivision of the State of Florida, hereinafter
referred to as "COUNTY ".
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Plan provides that certain of the revenues generated by the Tourist
Development Tax are to be allocated to promote and advertise tourism within the State of
Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for community information services; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F ", the GRANTEE shall expend the funds for the production the 2010 Naples
International Film Festival (hereinafter "the Project "), .
1
16 F �/;
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Thousand
Dollars ($20,000), with Fourteen Thousand Dollars ($14,000) expended in Fiscal Year 2010 and
the balance in Fiscal Year 2011. GRANTEE shall be paid in accordance with fiscal procedures
of the County for the expenditures incurred as described in Paragraph One (1) herein upon
submittal of a Request for Funds on the form attached hereto as Exhibit "D" and made a part
hereof, and shall submit -, copies of credit card receipts and statements and two -sided copies of
cancelled checks, on —line bill pay transaction registers or other acceptable evidence of payment.
original tear sheets of print ads showing publication name and date, affidavit of broadcast dates
and times. screen shots of on -line ads showing date of capture, or samples of printed materials.
to the Executive Director of the Naples, Marco, Everglades Convention and
Visitors Bureau ( "CVB "), or his designee, for review and upon verification by letter from the
GRANTEE that the services or work performed as described in the invoice have been completed
or that the goods have been received and that all vendors have been paid. Should these
documents be unavailable, the GRANTEE may submit other legally viable evidence of payment
subject to review and approval by the Clerk's office.
(b) The Tourism Director or his designee shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The line item budget attached as Exhibit "F"
shall constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the total amount for
any line item nor, the maximum amount budgeted pursuant to the attached "Exhibit F ". The
amounts applicable to the various line items of Exhibit "F ", subject to the maximum total
amount, may be increased or decreased by up to ten percent (10 %) at the discretion of
GRANTEE. Adjustment in excess of ten percent (10 %) of any line item may be authorized by
the County Manager or his designee.
(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside Collier County over 50% of the total will be acceptable for
K
16F-/
reimbursement at full value based on a statement from the publisher, broadcaster or distributor
attesting to that circulation percentage.
(Q) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(fi) All requests for reimbursement must be received prior to Steer
November 30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between the effective date
of this agreement and Septeffiber-November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming Collier County Board
of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
16F7 #"
(c) The Certificate of Insurance must be delivered to the Tourism Director, or his
designee, with the executed Agreement. The GRANTEE shall not commence promotional or
advertising activities which are to be funded pursuant to this Agreement until the Certificate of
Insurance has been received by the COUNTY and the Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a preliminary status report on the form
attached hereto as Exhibit "A" within thirty (30) days of the effective date of the agreement.
(b) GRANTEE shall provide to County a calendar quarterly interim status report on
the form attached hereto as Exhibit "B" whether or not a Reauest for Funds is submitted.
(c) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit "C" no later than Oetober3!November 30, 2011.
(d) Each report shall identify the aneun4 spent, the "tiespeffafined, the- sefv=iees
provided, the egenemie imigaet gefiefated by the QB604EE and the goods delivered sinee the
1pai4ing per -i economic impact generated by the GRANTEE through the use of the
reports Exhibits A, B and C) which identify the amount spent, the duties performed, the services
provided, and the goods delivered since the previous reporting period.
(e) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(f) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Executive Director of the
CVB.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and /or shareholders.
4
16F7
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by certified mail to the GRANTEE at the following address:
Tim Rowe, President
Naples International Film Festival, Inc.
720 Belair Court
Naples, FL 34103
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
5
16F7
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
ourist
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
of
Jurist tax funds are not avail
written notice . at
iscretion. reduce or eliminate fundin
4-314. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
A
16F7
4-415. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16 -5. TERM: This Agreement shall become effective on the date of approval by the
oard of County Commissioners and shall remain effective until Septe ffil3er- November 30, 2011.
If the project is not completed within the term of this agreement, all unreleased funds shall be
retained by the COUNTY. Any extension of this Agreement beyond the original term in order to
complete the Project must be at the express consent of the Collier County Board of County
Commissioners.
176. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional one (1) year.
18 -7. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director, or his designee, along with a final budget analysis by
eta ' November 30, 2011.
19 -9. REQUIRED NOTATION: All promotional literature and all print, broadcast and
line media advertising must prominently list Collier County and the Tourist Development
as a source of funds to read "A cooperative effort funded by the Collier County Tourist
and/or display the CVB logo with website address www.paradisecoast.com to
qualify for reimbursement.
204-9. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
7
16F7
IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
(1)
Printed/Typed Name
(2)
Printed/Typed Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
i
FRED COYLE, Chairman
GRANTEE:
NIFF, INC.
C
Printed/Typed Name
Printed/Typed Title
EXHIBIT "A"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Preliminary Status Report
TITLE:
FAX:
On an attached sheet, answer the following questions and attach it to your
application.
PRELIMINARY INFORMATION:
Is this a first time project? If not, please give details of past projects.
Do you anticipate using area hotels in support of your project?
If so, what are the estimated hotel room nights generated by project?
What is the estimated revenue generated by this project?
What is the estimated number of participants expected to visit the project?
If project planning is in progress, what has been done, what remains to be done, and are
there any problems?
If the project planning has not been started, why?
List any planned out -of- county advertising, marketing, and /or public relations that will be
used in support of the project.
E
16F7
EXHIBIT "B"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Interim Status Report
TITLE:
W
On an attached sheet, answer the following questions to identify the status of the
project. Submit this report at least quarterly.
INTERIM — These questions will identify the current status of the project. After the TDC
staff reviews this Interim Status Report, if they feel you are behind schedule on the
planning stages, they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project?
(Percent of completion)
Will any hotels /motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval?
Please supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
10
EXHIBIT "C"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
:20 LOU, I
Final Status Report
1111111114
FAX:
16F7
On an attached sheet, answer the following questions for each element in your
scope of work.
Final — These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
11
EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAM
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD
REQUEST#
( ) INTERIM REPORT
TOTAL CONTRACT AMOUNT
EXPENSE
TOTALS
FROM TO
( ) FINAL REPORT
BUDGET REIMBURSEMENT REQUESTED
16F7
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application and Scope of Services in your agreement. Copies of paid invoices, cancelled
checks, tear sheets, printed samples or other backup information to substantiate payment must
accompany request for funds. The following will not be accepted for payments: statements in
place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A
proof of an ad will not be accepted.
For each additional request for payment subsequent ta the firet reques , Grantee is required to
submit verification in writing that all subcontractors and vendors have been paid for work and
materials previously performed or received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on
our official accounting system and records, consistently applied and maintained and that the cost
shown have been made for the purpose of and in accordance with, the terms of the contract. The
funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE TITLE
12
EXHIBIT "F"
2010 Naples International Film Festival, Inc.
Project Budget
Out of Collier County marketing and advertising expenses
to include website and social media site ads.
Up to $14,000 to be expended in Fiscal Year 2010 and the
balance expended in Fiscal Year 2011
Total:
13
16F7
Funding — Not to Exceed
$20,000
$20,000
16F7
MEMORANDUM
Date: September 26, 2011
To: Lyn Wood, Purchasing
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #10 -5551 Amend #2 to the FY1I Tourist
Development Tax Category B & C -2 Grant Agreements
with Naples Botanical Garden, Inc., ArtsNaples World
Festival, Inc. and Naples Arts Association, Inc.
Attached are three original copies of the agreement amendments referenced
above (Item #16F7) approved by the Board of County Commissioners
September 13, 2011.
The Minutes & Records Department will hold the second set of original
amendment documents in the Board's Official Records.
If you have any questions please feel free to contact me at 252 -8406.
Thank you.
Attachments
16F7
EXHIBIT A -2 Contract Amendment #2
2011 Tourism Agreement Between Collier County and Naples Botanical Garden, Inc."
This amendment, dated f i *3 , 2011 to the referenced agreement shall be by and
between the parties to the original Agreement, Naples Botanical Garden, Inc. (to be referred to as
"Grantee ") and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and Naples Botanical
Garden, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract as per the Exhibit "A2 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Grantee and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST':. ",
DW10HT 13. BROCK. , 6erk
By:
Dated:
Y
Woo
Approved as to form and
legal sufficiency
0160,�
Assistant County Attorney
WITNESSES:
C4I V-iS -Tk& L. $Q.IGN-roKJ
Printed/Typed Name
Printed/Typed Name
Accepted: _ r_3 , 2011
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: W . (" L
FRED W. COYLE, Chairman
GRANTEE:
Naples Botanical Garden, Inc.
BY: / r
PAR -lAN Ikot�Y
Printed/Typed Name
1✓YZ-W- avG b1(ZW` 0V-
Printed/Typed Title
16F7 11
F.Yhihit A%A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND NAPLES BOTANICAL GARDEN, INC.
THIS AGREEMENT, is made and entered into this 1st day of October, 2010, by and
between Naples Botanical Garden, Inc., a Florida not - for -profit corporation, hereinafter referred
to as "GRANTEE" and Collier County, a political subdivision of the State of Florida, hereinafter
referred to as "COUNTY"
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not - for - profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S out of county marketing expenses; and
WHEREAS, The Tourist Development Council has recommended funding for
GRANTEE'S out of county market advertising. website enhancement and related marketing and
promotional expenditures; and
WHEREAS, the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
16F7
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F ", the GRANTEE shall expend the funds for the promotion of GRANTEE'S
marketing (hereinafter "the Project "), to include, but not be limited to:
outside of Collier- .J number- of evemigl-A visitors to Collier- Geuiit�-
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Seventy -Five
Thousand Dollars ($75,000). GRANTEE shall be paid in accordance with the fiscal procedures
of the County for the expenditures incurred as described in Paragraph One (1) herein upon
submittal of a Request for Funds on the form attached hereto as Exhibit "D" and made a part
hereof, and shall submit vendor invoices -, copies of credit card receipts and statements and two -
sided copies of cancelled checks, on —line bill pay transaction registers or other acceptable
evidence of payment. original tear sheets of print ads showing publication name and date
affidavit of broadcast dates and times, screen shots of on -line ads showing date of capture or
samples of printed materials and VVriv of . aneelle U ehee' J Vl Vt 1{l evidence of + a an peff6-miaa to the Executive Director of the Naples, Marco, Everglades Convention and Visitors
Bureau ( "CVB "), or his designee, for review and upon verification by letter from the GRANTEE
that the services or work performed as described in the invoice have been completed or that the
goods have been received and that all vendors have been paid. Should these documents be
unavailable, the GRANTEE may submit other legally viable evidence of payment subject to
review and approval by the Clerk's office.
(b) The Executive Director of the CVB, or his designee, shall determine that the
invoice payments are authorized and that the goods or services covered by such invoice[s] have
been provided or performed in accordance with such authorization. The budget attached as
Exhibit "F" shall constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
16f7
(e) GRANTEE shall be paid for its actual costs, not to exceed the total amount for
any line item nor the maximum amount budgeted pursuant to the attached "Exhibit F ".
(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside Collier Countv over 50% of the total will be acceptable for
reimbursement at full value based on a statement from the publisher, broadcaster or distributor
attesting to that circulation percentage.
O Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(it) All requests for reimbursement must be received by Septexiber November
30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and Septeffiber-November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
16F7
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY - Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE
shall not commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a preliminary status report on the form
attached hereto as Exhibit "A" within thirty (30) days of the effective date of the agreement.
(b) GRANTEE shall provide to County a calendar quarter4y interim status report on
the form attached hereto as Exhibit `B "whether or not a Request for Funds is submitted.
(c) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit "C" no later than October -I I ovember 30, 2011.
(d) Each report shall identify the amen- spen��e dtAiesper-fefmed- -the ser-viees
economic impact generated by the GRANTEE through the use of the
reports (Exhibits "A ", "B" and "C ") which identify the amount spent the duties performed the
services provided and the goods delivered since the previous reporting period
(e) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(f) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Executive Director of the
CVB.
16F7
(g) GRANTEE shall request that visitors to the Naples Botanical Gardens complete
the visitor questionnaire attached to this Agreement as Exhibit "E ". All completed visitor
questionnaires shall be maintained in accordance with Section 13 of this Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Brian Holley, Executive Director
Naples Botanical Garden
4820 Bayshore Drive
Naples, Florida 34112
16F7
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
16F7 0
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement, the COUNTY may upon written notice, at any time during the term
of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15, PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2010 and shall
�emain effective for one year until S° =-November 30, 2011. If the project is not completed
within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
extension of this agreement beyond the above date in order to complete the
((Project must be at the express consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional 90 days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Executive Director of the CVB or his designee, along with a final budget
analysis by �'^*�November 30, 2011.
16F7
19. REQUIRED NOTATION: All promotional literature and al_ print, broadcast and
-line media advertising must prominently list Collier County and the Tourist Development
ouncil as a source of funds to read "A cooperative effort funded by the Collier County Tourist
!velopment Tax ": and/or display the CVB logo and website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
16F7
IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
0
Approved as to form and
legal sufficiency
FRED W. COYLE, Chairman
Assistant County Attorney
WITNESSES: GRANTEE:
(1) NAPLES BOTANICAL GARDEN, INC.
Printed/Typed Name
(2)
Printed /Typed Name
MM
Printed/Typed Name
Printed/Typed Title
EXHIBIT "A"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Preliminary Status Report
II #111111*
FAX:
16F7
On an attached sheet, answer the following questions and attach it to your application.
PRELIMINARY INFORMATION:
Is this a first time project? If not, please give details of past projects.
Do you anticipate using area hotels in support of your project?
If so, what are the estimated hotel room nights generated by project?
What is the estimated revenue generated by this project?
What is the estimated number of participants expected to visit the project?
If project planning is in progress, what has been done, what remains to be done, and are there
any problems?
If the project planning has not been started, why?
List any planned out -of- county advertising, marketing, and /or public relations that will be used in
support of the project.
16F7
EXHIBIT "B"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Interim Status Report
TITLE:
FAX:
On an attached sheet, answer the following questions to identify the status of the project.
Submit this report at least quarterly.
INTERIM — These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels /motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
16F7
EXHIBIT "C"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Final Status Report
TITLE:
FAX:
On an attached sheet, answer the following questions for each element in your scope of work.
Final —These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to support
the project and attach samples.
How could the project been improved or expanded?
EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAM
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD
( ) INTERIM REPORT
FROM TO
TOTAL CONTRACT AMOUNT $
TOTALS
( ) FINAL REPORT
EXPENSE BUDGET REIMBURSEMENT REQUESTED
REQUEST #
16F7
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
Each addition2l- request for payment subsequent to the F FSt .e.... , Grantee is required to submit verification
in writing that all subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: 1 certify that the above information is correct based on our official
accounting system and records, consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
16F7
EXHIBIT "E"
Naples
sland
Everglades
PARADISE COAST VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast sm. Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise sm. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL /RESORT FRIENDS /FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY /AREA:
NAME OF CONDOMINIUM /TIMESHARE:
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY =
HOW DID YOU SELECT THE HOTEL /CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE
WATER SPORTS
NATURE
von Liebig Art Center
Beaches
Everglades Tour
Naples Museum of Art
Naples Pier
County Parks
Sugden Theatre
Shelling
National Park
Naples Philharmonic
Fishing
State Parks
Art Galleries
Boating
Corkscrew Swamp
Other
Kayaking
Conservancy of SW FL
Other
Lake Trafford
Other
SHOPPING AND DINING
Fifth Avenue South
Third Street South
Waterside Shops
Venetian Bay
Bayfront
Tin City
Prime Outlets
Other
SIGHTSEEING
Lunch /Dinner Cruise/
Sunset Cruise
City Trolley Tour
Everglades Tour
Segway Tour
Dolphin Cruise
Other
FAMILY ATTRACTIONS
Naples Zoo
Naples Botanical Garden
Fun 'n Sun Water Park
Swamp Buggy Race
Mini Golf
King Richard's Fun Park
Other
RELAXATION &
ENTERTAINMENT
Golf
Spa
Shelling
Seminole Casino
Lounges & Clubs
Music
Other
EXHIBIT "F"
Naples Botanical Garden
Project Budget
16F7
Funding — Not to Exceed
Out of County Advertising and Marketing Expenses to include:
Online Marketing and Regional Advertising
Total: $75,000
16F7
EXHIBIT A -2 Contract Amendment #2
"2011 Tourism Agreement Between collier County and ArtsNaples World Festival, Inc."
This amendment, dated _ S , 2011 to the referenced agreement shall be by and
between the parties to the original Agreement, ArtsNaples World Festival, Inc. (to be referred to as
"Grantee ") and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and ArtsNaples World
Festival, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract as per the Exhibit "A2 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Grantee and the County have each, respectively, by an authorized person
or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST,,,
DWIGJ4T <E.13116Ci -; Clerk
By. -C-
Date -
Approved as to form and
legal sufficiency
0,tr6!22�7
Assistant County Attoriney
Accepted: z� ; , 2011
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: W .
FRED W. COYLE, Chairman
WITNESSES: GRANTEE:
- Nth.,!., ArtsNaples World Festival, Inc.
Printed/Typed Name
(2) BY:
,�� 1%l.�z ����� •_ i � �tZLI � � C K �� LTE2
Printed/Typed ame Printed/Typed Name
I oAl2a PEFS -c 6UT
Printed/Typed Title
la
ibF7
Exhibit A2 -A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND ARTSNAPLES WORLD FESTIVAL, INC.
THIS AGREEMENT is made and entered into this 1st day of October, 2010, by and
between ArtsNaples World Festival, Inc., a Florida not - for - profit corporation, hereinafter referred
to as "GRANTEE" and Collier County, a political subdivision of the State of Florida, hereinafter
referred to as "COUNTY'.
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to promote and advertise tourism
within the State of Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds to promote an international celebration of the arts festival;
ONI
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "E ", the GRANTEE shall expend the funds for website development to
promote the Naples World Festival (hereinafter "the Project ").
1
16F7
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Fifteen Thousand
Dollars ($15,000). GRANTEE shall be paid in accordance with fiscal procedures of the County
for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a
Request for Funds on the form attached hereto as Exhibit "D" and made a part hereof, and shall
submit vendor -, copies of credit card receipts and statements and two -sided copies of cancelled
checks, on —line bill pay transaction registers or other acceptable evidence of payment, original
tear sheets of print ads showing publication name and date, affidavit of broadcast dates and
times. screen shots of on -line ads showing date of capture. or samples of printed materials
to the
Executive Director of the Naples, Marco, Everglades Convention and Visitors Bureau ( "CVB "),
or his designee, for review and upon verification by letter from the GRANTEE that the services
or work performed as described in the invoice have been completed or that the goods have been
received and that all vendors have been paid. Should these documents be unavailable, the
GRANTEE may submit other legally viable evidence of payment subject to review and approval
by the Clerk's office.
(b) The Executive Director of the CVB or his designee shall determine that the
invoice payments are authorized and that the goods or services covered by such invoice[s] have
been provided or performed in accordance with such authorization. The budget attached as
Exhibit "FE" shall constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit E ".
-(fl Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside Collier County over 50% of the total will be acceptable for
reimbursement at full value based on a statement from the publisher. broadcaster or distributor
attesting to that circulation percentage.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
2
16F7
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(f) All requests for reimbursement must be received prior to Se--tefi be November
30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and -S epte iiber-November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (3 )0) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming Collier County Board
of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB, or his designee, with the executed Agreement. The GRANTEE shall not commence
promotional or advertising activities which are to be funded pursuant to this Agreement until the
Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed.
3
5. REPORTING REQUIREMENTS: 1 6F7
(a) GRANTEE shall provide to County a preliminary status report on the form
attached hereto as Exhibit "A" within thirty (3 )0) days of the effective date of the agreement.
(b) GRANTEE shall provide to County a calendar quarterly interim status report on
the form attached hereto as Exhibit `B" whether or not a Request for Funds is submitted.
(c) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit "C" no later than November ')Qgeteber- 15, 2011.
(d) Each report shall identify the amount spea#, the did4ies Pefemaed the seniees
goods
economic impact generated by the GRANTEE through the use of the
reports (Exhibits "A ", "B" and "C ") which identify the amount spent, the duties performed, the
services provided, and the goods delivered since the previous reporting period.
(e) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(f) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Executive Director of the
CVB.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
0
16F7
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified parry or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Merlin Lickhalter, President
ArtsNaples World Festival, Inc.
6825 Grenadier Blvd. #1005
Naples, FL 34108
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
5
16F7
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all
or part of this agreement, the COUNTY may upon written notice , at any time during the term of
this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2010 and shall
Iremain effective for one year until November 30, 2011. If the project is not completed
within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
16F7
extension of this agreement beyond the e e r 1 ` yeaf *°above date in order to complete the
((Project must be at the express consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional 90 days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Executive Director of the CVB or his designee, along with a final budget
lanalysis by °^*o�4November 30, 2011.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
advertising must prominently list Collier County -and the Tourist Development
as a source of funds to read "A cooperative effort funded by the Collier County Tourist
or display the CVB logo with website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
7
16F7
IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
(1)
Printed/Typed Name
(2)
Printed/Typed Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
FRED W. COYLE, Chairman
GRANTEE:
ARTSNAPLES WORLD FESTIVAL, INC.
M.
Printed/Typed Name
Printed/Typed Title
16f7
EXHIBIT "A"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Preliminary Status Report
TITLE:
FAX:
On an attached sheet, answer the following questions and attach it to your
application.
PRELIMINARY INFORMATION:
Is this a first time project? If not, please give details of past projects.
Do you anticipate using area hotels in support of your project?
If so, what are the estimated hotel room nights generated by project?
What is the estimated revenue generated by this project?
What is the estimated number of participants expected to visit the project?
If project planning is in progress, what has been done, what remains to be done, and are
there any problems?
If the project planning has not been started, why?
List any planned out -of- county advertising, marketing, and /or public relations that will be
used in support of the project.
9
16F7
EXHIBIT "B"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Interim Status Report
TITLE:
FAX:
On an attached sheet, answer the following questions to identify the status of the
project. Submit this report at least quarterly.
INTERIM — These questions will identify the current status of the project. After the TDC
staff reviews this Interim Status Report, if they feel you are behind schedule on the
planning stages, they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project?
(Percent of completion)
Will any hotels /motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval?
Please supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
10
16F7 '
EXHIBIT "C"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Final Status Report
TITLE:
AM
On an attached sheet, answer the following questions for each element in your
scope of work.
Final — These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
11
16F7
EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON_
REQUEST PERIOD
REQUEST#
( ) INTERIM REPORT
TELEPHONE (
FROM TO_
( ) FINAL REPORT
TOTAL CONTRACT AMOUNT $
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other
backup information to substantiate payment must accompany request for funds. The following
will not be accepted for payments: statements in place of invoices; checks or invoices not dated;
tear sheets without date, company or organizations name. A tear sheet is required for each ad for
each day or month of publication. A proof of an ad will not be accepted.
Each additional request for payment ,Grantee is required to submit
verification in writing that all subcontractors and vendors have been paid for work and materials
previously performed or received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on
our official accounting system and records, consistently applied and maintained and that the cost
shown have been made for the purpose of and in accordance with, the terms of the contract. The
funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE
12
TITLE
«
EXHIBIT E „ 16F7
ArtsNaples World Festival, Inc.
Project Budget
Funding - Not to Exceed
Website development $15,000
Total: $15,000
13
16F7
EXiIIBIT A -2 Contract Amendment #2
"2011 Tourism Agreement Between Collier County and Naples Art Association, Inc."
This amendment, dated Sa. j _� , 2011 to the referenced agreement shall be by and
between the parties to the original Kgreement, Naples Art Association, Inc. (to be referred to as
"Grantee ") and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and Naples Art
Association, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract as per the Exhibit "A2 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Grantee and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST: .,
DWIGHT E. BROCK -, Cle*
By: •
Dated:
etpwtr�► w�.
Approved as to form and
legal sufficiency
C�� �
Assistant County Attorney
1./ I I►1 D _ 9 3
Cinw) &JlAr
Printed/Typefd�Name/
(2) L� VCJ
)?k Ll - ►s lr d,,tom
Printed/Typed Name
Accepted: c_ �-�-� ( , 2011
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By. W .
FRED W. COYLE, Chairman
GRANTEE:
Naples Art Association, Inc.
BY: �
Printed/Typed Name
Vie- _ /rL't'�C�T� Lt; G
Printed/Typed Title
16F7
Exhibit A2 -A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND NAPLES ART ASSOCIATION, INC.
d /b /a The von Liebig Art Center
THIS AGREEMENT, is made and entered into this 1st day of October, 2010, by and
between Naples Art Association, Inc. d/b /a The von Liebig Art Center a Florida not - for - profit
corporation, hereinafter referred to as "GRANTEE" and Collier County, a political subdivision
of the State of Florida, hereinafter referred to as "COUNTY"
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not - for - profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S marketing expenses to promote exhibits
and festivals to attract visitors and enhance the quality of life for area residents; and
WHEREAS, The Tourist Development Council has recommended funding for
GRANTEE'S-out of coun market advertising expenditures for the promotion of major off-
season upcoming exhibitions, festivals and special events to attract visitors; and
WHEREAS, the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
16F7 'A
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F ", the GRANTEE shall expend the funds for the promotion of GRANTEE'S
marketing (hereinafter "the Project "), to include, but not be limited to:
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Thirty-Seven
Thousand and Five Hundred Dollars ($37,500). GRANTEE shall be paid in accordance with the
fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1)
herein upon submittal of a Request for Funds on the form attached hereto as Exhibit "D" and
made a part hereof, and shall submit vendor invoices —, copies of credit card receipts and
statements and two -sided copies of cancelled checks on —line bill pay transaction registers or
other acceptable evidence of payment, original tear sheets of print ads showing publication name
and date, affidavit of broadcast dates and tunes, screen shots of on -line ads showing date of
capture. or samples of printed materials and eepies of eaneelled cheeks of other evideflee
paymepA and perfennanee to the Executive Director of the Naples, Marco, Everglades
Convention and Visitors Bureau ( "CVB "), or his designee, for review and upon verification by
letter from the GRANTEE that the services or work performed as described in the invoice have
been completed or that the goods have been received and that all vendors have been paid.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's office.
(b) The Executive Director of the CVB, or his designee, shall determine that the
invoice payments are authorized and that the goods or services covered by such invoice[s] have
been provided or performed in accordance with such authorization. The budget attached as
Exhibit "F" shall constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
16F7 01
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit F ".
(f) Expenditures with publications. broadcast and brochure distribution with
circulation or reach outside Collier Countv over 50% of the total will be acceptable for
reimbursement at full value based on a statement from the publisher, broadcaster or distributor
attesting to that circulation percentage.
O Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(if) All requests for reimbursement must be received by Se November
30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
16F7
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE
shall not commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a preliminary status report on the form
attached hereto as Exhibit "A" within thirty (30) days of the effective date of the agreement.
(b) GRANTEE shall provide to County a calendar quarterly interim status report on
the form attached hereto as Exhibit `B" whether or not a Request for Funds is submitted.
(c) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit "C" no later than November 30n^*o5, 2011.
(d) Each report shall identify the ametint spent, the duties per-fefined, the
° 1pet4ing pefi . economic impact generated by the GRANTEE through the use of the
reports (Exhibits "A ", "B" and "C ") which identify the amount spent, the duties performed the
services provided, and the goods delivered since the previous reporting period.
(e) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(f) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
16F7
status report or final status report or other report acceptable to the Executive Director of the
CVB.
(g) GRANTEE shall request that visitors to The von Liebig Art Center complete the
visitor questionnaire attached to this Agreement as Exhibit "E ". All completed visitor
questionnaires shall be maintained in accordance with Section 13 of this Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified parry or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
16F7
Joel Kessler, Executive Director /CEO
The von Liebig Art Center
585 Park Street
Naples, Florida 34102
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other parry written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
16F7
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement, the COUNTY may upon written notice, at any time during the term
of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2010 and shall
remain effective for one year until September- 30, 2011. If the project is not completed
((within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
extension of this agreement beyond the above date one (1) y°���in order to complete the
(Project must be at the express consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional 90 days.
rNt
Purchasing Department
3327 Tamiami Trail East
Naples, Florida 34112
Telephone: (239) 252 -2667
FAX: (239) 252-6593
Email: Lyn Wood collier o'
ITE O.: 6 �' " \�'� (� DATE RECEIVED:
r T 7
ILE NO.: 0
RO E3 t :j --f..
DO NOT WRITE ABOVE THIS LINE
w
Request for Legal Services
Date: Se - r 14, 20
To: C teen M. ree
C o y's Office ,C
From: Lyn M. Wood, C.P.M, Procurement Strategist
to
Re: Amendment #2 to Contract # •5551 "2011 Tourism Agreement"
Golisano Children's Museum of Naples, Inc. IS `
not
BACKGROUND OF REQUEST: ov,-
'ce►'
tit
This contract was approved by the BCC on September 13, 2011; Agenda Item 16.F.7
This item has not been previously submitted. PZ+AX," -tD
n woad
ACTION REQUESTED: Cffl 65
Contract amendment review and approval. P15 G105
OTHER COMMENTS: Sk�1 [1
Please forward to BCC for signature after approval. If there are any questions concerning the document,
please contact me at the telephone number or email address above. Purchasing would appreciate
notification when the documents exit your office.
n z� , J
C: Jack Wert, Tourism ( ,� ' �( 37 --
�v
G /Acquisitions /AgentFormsand Letters /RiskMgmtReviewoflnsurance4 /15/2010/16/09
MEMORANDUM
Date: September 27, 2011
To: Lyn Wood, Contract Specialist
Purchasing Department
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Amendment #2 to Contract #11 -5551 "2011 Tourism
Agreement"
Contractor: Golisano Children's Museum of Naples, Inc.
Attached is one (1) original contract, referenced above (Item #16F7)
approved by the Board of County Commissioners on Tuesday, September
13, 2011.
The original has been kept by the Minutes and Records Department to
be kept as part of the Boards Official Records.
If you should have any questions please contact me at 252- 78411.
Thank you.
16Fi
16F7
EXHIBIT A -2 Contract Amendment #2
"2011 Tourism Agreement Between Collier County and Golisano Children's Museum
of Naples, Inc.
This amendment, dated 'S,-,-� ( a) , 2011 to the referenced agreement shall be by and
between the parties to the original Agreement, Golisano Children's Museum of Naples, Inc. (to be
referred to as "Grantee ") and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and Golisano Children's
Museum of Naples, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract as per the Exhibit "A2 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Grantee and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST: f
DWIGd-�-ft—.'
ft''
Accepted: ja A t 3S , 2011
BOARD OF COUNTY COMMISSIONERS
K, Clerk COLLIEZ C UNTY, FLORIDA
cx
W
B y.
.
� FRED W. COYLE, Chairman
Approved as to form and
legal sufficiency
C�le'kJC��
Assistant County Attorney
i
NO
Printed /Typed Name
(2
1a� lQ 1 �C YV�L16� 4�
Printed/Typed Name
GRANTEE:
Golisano Children's Museum of Naples, Inc.
Printed /Typed Name
Printed /Typed Title
A ;prda C) (,J 0
D610
DatAcAfa—�t �"
16F7
Exhibit A2 -A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND THE GOLISANO CHILDREN'S MUSEUM OF NAPLES,
INC.
THIS AGREEMENT, is made and entered into this 1 st day of October, 2010, by and
between the Golisano Children's Museum of Naples, Inc., a Florida not - for - profit corporation,
hereinafter referred to as "GRANTEE" and Collier County, a political subdivision of the State of
Florida, hereinafter referred to as "COUNTY"
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not - for - profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S out of county marketing expenses; and
WHEREAS, The Tourist Development Council has recommended funding for the
GRANTEE'S out of county marketing, advertising and promotional expenditures; and
WHEREAS, the Board of County Commissioners has made a fmding that GRANTEE
qualifies as a museum; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
16F7
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F ", the GRANTEE shall expend the funds for the promotion of GRANTEE'S
Grand Opening (hereinafter "the Project "), to include, but not be limited to:
< >u va.>rr
distributed outside of Collier- County to iner-ease the number- of evenlight visitors to
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of One Hundred
Thousand Dollars ($100,000). GRANTEE shall be paid in accordance with the fiscal procedures
of the County for the expenditures incurred as described in Paragraph One (1) herein upon
submittal of a Request for Funds on the form attached hereto as Exhibit "D" and made a part
hereof, and shall submit vendor -, copies of credit card receipts and statements and two -sided
copies of cancelled checks on -line bill pay transaction registers or other acceptable evidence of
payment. original tear sheets of print ads showing publication name and date affidavit of
broadcast dates and times, screen shots of on -line ads showing date of capture or samples of
printed materials invaiees and eepies ef eaiieelled heek other- ide ° e f i4 �a
pelf rme- . °° to the Executive Director of the Naples, Marco, Everglades Convention and Visitors
Bureau ( "CVB "), or his designee, for review and upon verification by letter from the GRANTEE
that the services or work performed as described in the invoice have been completed or that the
goods have been received and that all vendors have been paid. Should these documents be
unavailable, the GRANTEE may submit other legally viable evidence of payment subject to
review and gp roval by the Clerk's office.
(b) The Executive Director of the CVB, or his designee, shall determine that the
invoice payments are authorized and that the goods or services covered by such invoice[s] have
been provided or performed in accordance with such authorization. The budget attached as
Exhibit "F" shall constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
16F7
(e) GRANTEE shall be paid for its actual costs, not to exceed the for maximum
amount budgeted pursuant to the attached "Exhibit F ".
—(f) Expenditures with publications. broadcast and brochure distribution with
circulation or reach outside Collier County over 50% of the total will be acceptable for
reimbursement at full value based on a statement from the publisher, broadcaster or distributor
attesting to that circulation percentage.
(2) Invoices for payment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(if) All requests for reimbursement must be received by c°r* b°r November
30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and Seer- November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY'S written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
16Fi
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE
shall not commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a preliminary status report on the form
attached hereto as Exhibit "A" within thirty (30) days of the effective date of the agreement.
(b) GRANTEE shall provide to County a calendar quarter�yy interim status report on
the form attached hereto as Exhibit `B" whether or not a Request for Funds is submitted.
(c) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit "C" no later than November 30L'^*o 15, 2011.
(d) Each report shall identify the amount spent, the a ies pe4 f ed, the
economic im ap ct generated by the GRANTEE through the use of the
reports (Exhibits "A ", "B" and "C ") which identify the amount spent the duties performed the
services provided, and the goods delivered since the previous reporting period
(e) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(f) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Executive Director of the
CVB.
16F7
(g) GRANTEE shall request that visitors to the the Golisano Children's Museum of
Naples complete the visitor questionnaire attached to this Agreement as Exhibit "E ". All
completed visitor questionnaires shall be maintained in accordance with Section 13 of this
Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
16F7
Joe Cox, Executive Director
Golisano Children's Museum of Naples, Inc.
P.O. Box 2423
Naples, Florida 34106
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other parry written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
16Fj
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement, the COUNTY may upon written notice , at any time during the term
of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2010 and shall
(remain effective for one year until Septemlef7November 30, 2011. If the project is not completed
within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
extension of this agreement beyond the ene (1) year- tef date above in order to complete the
((Project must be at the express consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement-to extend the term for an additional 90 days.
16F7
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Executive Director of the CVB or his designee, along with a final budget
�nalysis by r'^�f-14November 30, 2011.
19. REQUIRED NOTATION: All promotional literature and all print, broadcase and
nedia advertising must prominently list Collier County and the Tourist Development
as a source of funds and display the - -CALB lege and webs4e- addfese te- quad}fy,
: "A cooperative effort by the
and website address, www.paradisecoast.com"
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
16F7
IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
W1
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
I (l)
Printed/Typed Name
(2)
Printed /Typed Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
FRED W. COYLE, Chairman
GRANTEE:
GOLISANO CHILDREN'S MUSEUM OF
NAPLES, INC.
Printed/Typed Name
Printed/Typed Title
EXHOrT �A» 16F7
Collier CountyTourist Development Council
EVENT NAME:
I1,44l01di- _ OF
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Preliminary Status Report
TITLE:
11_`:E
On an attached sheet, answer the following Questions and attach it to your application.
PRELIMINARY INFORMATION:
Is this a first time project? If not, please give details of past projects.
Do you anticipate using area hotels in support of your project?
If so, what are the estimated hotel room nights generated by project?
What is the estimated revenue generated by this project?
What is the estimated number of participants expected to visit the project?
If project planning is in progress, what has been done, what remains to be done, and are there
any problems?
If the project planning has not been started, why?
List any planned out -of- county advertising, marketing, and /or public relations that will be used in
support of the project.
EXHIBIT "B"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Interim Status Report
FAX:
16F7
On an attached sheet, answer the following Questions to identify the status of the project.
Submit this report at least quarterly.
INTERIM — These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels /motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
EXHIBIT "C' 16F7
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Final Status Report
TITLE:
FAX:
On an attached sheet, answer the following questions for each element in your scope of work
Final — These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to support
the project and attach samples.
How could the project been improved or expanded?
EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD FROM TO
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT $
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
REQUEST #
16F7
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
Each addiEiea21request for payment subsequent %o the first ..,q ems +, Grantee is required to submit verification
in writing that all subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records, consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
EXHIBIT "E" F7
Naples
Marcy °^
Everglades
PARADISE COAST' VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast S". Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise 5"". PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL /RESORT FRIENDS /FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY /AREA:
NAME OF CONDOMINIUM /TIMESHARE:
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY =
HOW DID YOU SELECT THE HOTEL /CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE
WATER SPORTS
NATURE
von Liebig Art Center
Beaches
Everglades Tour
Naples Museum of Art
Naples Pier
County Parks
Sugden Theatre
Shelling
National Park
Naples Philharmonic
Fishing
State Parks
Art Galleries
Boating
Corkscrew Swamp
Other
Kayaking
Conservancy of SW FL
Other
Lake Trafford
SHOPPING AND DINING
Fifth Avenue South
Third Street South
Waterside Shops
Venetian Bay
Bayfront
Tin City
Prime Outlets
Other
SIGHTSEEING
Lunch /Dinner Cruise/
Sunset Cruise
City Trolley Tour
Everglades Tour
Segway Tour
Dolphin Cruise
Other
Other
FAMILY ATTRACTIONS
Naples Zoo
Naples Botanical Garden
Fun 'n Sun Water Park
Swamp Buggy Race
Mini Golf
King Richard's Fun Park
Other
RELAXATION &
ENTERTAINMENT
Golf
Spa
Shelling
Seminole Casino
Lounges & Clubs
Music
Other
EXHIBIT "F"
GOLISANO Children's Museum of Naples, Inc.
Project Budget
16F7
Funding — Not to Exceed
Out of County Advertising and Marketing Expenses Related to the Grand Opening to
include:
Public Broadcast Campaign, Print and Radio Advertising
Total: $100,000
16F7
MEMORANDUM
Date: September 21, 2011
To: Kelly Green, Tourist Tax Coordinator
Tourism Department
From: Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re: Contract #10 -5551 (Amend #2) to the FY11
Tourist Development Tax Category B and C -2
Grant Agreement with United Arts Council
Attached for your records, is an original copy of the document referenced above
(Item #16F7) approved by the Board of County Commissioners September 13, 2011.
The Minutes and Record's Department will hold the second original contract
amendment in the Official Record's of the Board.
If you have any questions, you may contact me at 252 -8406.
Thank you.
Attachment
16F7
EI1IIIBIT A -2 Contract Amendment #2
"2011 Tourism Agreement Between Collier County and United Arts Council of
Collier County, Inc."
This amendment, dated 13 , 2011 to the referenced agreement shall be by and
between the parties to the original Agreement, United Arts Council of Collier County, Inc. (to be referred
to as "Vendor ") and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and United Arts Council
of Collier County, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
Vendor agrees to amend the above referenced Contract as per the Exhibit "A2 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Vendor and the County have each, respectively, by an authorized person
or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTES'1�, „
DWIQ.k,;E. BROC. Xlerk
Dates
Attest as
I Los
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
1 aMi,L e Paine-
Printed/Typed Name
(2) 2 A'A--
Printed/Typed Name
Accepted: i , 2011
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: W.
FRED W. COYLE, Chairman
VENDOR:
United Arts Council of Collier County, Inc.
-V
BY:
e- c-L�aa n
Printed/Typed Name
Printed/Typed Title
A
16F7
Exhibit A2 -A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND UNITED ARTS COUNCIL OF COLLIER COUNTY, INC.
THIS AGREEMENT is made and entered into this 1st day of October, 2010, by and
between United Arts Council of Collier County, Inc., a Florida not - for - profit corporation,
hereinafter referred to as "VENDOR" and Collier County, a political subdivision of the State of
Florida, hereinafter referred to as "COUNTY"
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Plan provides that certain of the revenues generated by the Tourist
Development Tax are to be allocated to promote and advertise tourism within the State of
Florida, nationally and internationally which encourages tourism; and
WHEREAS, VENDOR has proposed to the Tourist Development Council and the
County to use Tourist Development Tax funds for community information services including the
production and printing of a monthly calendar of events for arts and cultural activities; and
WHEREAS, the Tourist Development Council has recommended funding for the
production of a monthly arts and culture calendar; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding proposal of the VENDOR and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION; IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "A ", the VENDOR shall produce a monthly arts and culture calendar
(hereinafter "the Project ")
1
16f7
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty -Four
Thousand Dollars ($24,000). VENDOR shall be paid in accordance with fiscal procedures of the
County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of
an invoice, and shall submit vendor invoices -, copies of credit card receipts and statements and
two -sided copies of cancelled checks, on —line bill pay transaction registers or other acceptable
evidence of payment. original tear sheets of print ads showing publication name and date
affidavit of broadcast dates and times, screen shots of on -line ads showing date of capture or
samples of printed materials and eepies of eanee led ,.,,°eks ° of °f ..,,.,, ei4 to the Executive
Director of the Naples, Marco, Everglades Convention and Visitors Bureau ( "CVB "), or his
designee, for review and upon verification by letter from the VENDOR that the services or work
performed as described in the invoice have been completed or that the goods have been received
and that all vendors have been paid. Should these documents be unavailable, the GRANTEE
may submit other legally viable evidence of payment subject to review and approval by
Clerk's office.
(b) The Executive Director of the CVB or his designee shall determine that the
invoice payments are authorized and that the goods or services covered by such invoice[s] have
been provided or performed in accordance with such authorization. The line item budget
attached as Exhibit "A" shall constitute authorization for the expenditure[s] described in the
invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay VENDOR until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
(e) VENDOR shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit A ".
(fl Expenditures with publications. broadcast and brochure distribution with
circulation or reach outside Collier Countv over 50% of the total will be acceptable for
reimbursement at full value based on a statement from the publisher broadcaster or distributor
attesting to that circulation percentage.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
K
16F7
(h) Services or product must be delivered and paid for by VENDOR between the effective
dates of this agreement.
(if) All requests for reimbursement must be received prior to September
November 30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and c°ber-November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) VENDOR shall submit a Certificate of Insurance naming Collier County Board of
County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB, or his designee, with the executed Agreement. The VENDOR shall not commence work to
be funded pursuant to this Agreement until the Certificate of Insurance has been received by the
COUNTY and the Agreement is fully executed.
3
16F7
5. CHOICE OF VENDORS AND FAIR DEALING:
(a) VENDOR may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) VENDOR agrees to disclose any financial or other relationship between
VENDOR and any subcontractors or vendors, including, but not limited to, similar or
related employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures
The reasonableness of the expenditures shall be based on industry standards.
6. INDEMNIFICATION:
VENDOR shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the VENDOR or anyone employed or utilized
by the VENDOR in the performance of this Agreement. This indemnification obligation shall not
be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified parry or person described in this paragraph.
7. NOTICES:
All notices from the COUNTY to the VENDOR shall be in writing and deemed duly
served if mailed by registered or certified mail to the VENDOR at the following address:
Elaine Hamilton, Executive Director
United Arts Council of Collier County, Inc.
2335 Tamiami Trail North, #504
Naples, FL 34103 -4459
All notices from the VENDOR to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
0
16F7
The VENDOR and the COUNTY may change the above mailing address at any time
upon giving the other parry written notification pursuant to this Section.
8. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the VENDOR, or its vendors or subcontractors, or to
constitute the VENDOR, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
9. COOPERATION: VENDOR shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
10. TERMINATION:
(a) The COUNTY or the VENDOR may cancel this Agreement with or without cause by
giving thirty (30) days advance written notice of such termination specifying the effective date of
termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the VENDOR
for all expenditures or contractual obligations incurred by VENDOR, with subcontractors and
vendors, up to the effective date of the termination so long as such expenses are eligible.
11. GENERAL ACCOUNTING: VENDOR is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
12. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all
or part of this agreement, the COUNTY may upon written notice , at any time during the term of
this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
k,
16F7
13. AVAILABILITY OF RECORDS: VENDOR shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. VENDOR agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of VENDOR involving any transactions related to this Agreement.
14. PROHIBITION OF ASSIGNMENT: VENDOR shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
15. TERM: This Agreement shall become effective on October 1, 2010 and shall
(remain effective for one year until Septembef November 30, 2011. If the project is not completed
within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
extension of this agreement beyond the ene (1) yea f to above date in order to complete the
((Project must be at the express consent of the Collier County Board of County Commissioners.
16. The VENDOR must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional 90 days.
17. REQUIRED NOTATION: All promotional literature and all print, broadcast and
line media advertising_ must prominently list Collier County -and the Tourist Development
as a source of funds to read "A cooperative effort funded by the Collier Countv Tourist
'_,--and/or display the CVB logo with website address www.paradisecoast.com to
qualify for reimbursement.
18. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
n
16F7
IN WITNESS WHEREOF, the VENDOR and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
(1)
Printed/Typed Name
(2)
Printed/Typed Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Im
FRED W. COYLE, Chairman
VENDOR:
UNITED ARTS COUNCIL OF COLLIER
COUNTY, INC
Mon
Printed/Typed Name
Printed/Typed Title
7
EXHIBIT "A"
United Arts Council of Collier County, Inc.
Project Budget
Printing of calendars
Data compilation, graphics, typesetting & layout
Distribution (postage, mail services, delivery fees)
Total:
M
16F7
Funding — Not to Exceed
$24,000
16F7 "
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Executive Director of the CVB or his designee, along with a final budget
�nalysis by r'eo� November 30, 2011.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
line media advertising must prominently list Collier County and the Tourist Development
zncil as a source of funds to read "A cooperative effordt funded by the Collier County Tourist
ielopment Tax "; and/or display the CVB logo and website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
16F7
IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
FRED COYLE, Chairman
Assistant County Attorney
WITNESSES: GRANTEE:
(1) NAPLES ART ASSOCIATION, INC. d/b /a
The von Liebig Art Center
Printed/Typed Name
(2) BY:
Printed /Typed Name
Printed/Typed Name
Printed/Typed Title
P
EXHIBIT "A"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Preliminary Status Report
ktkiq*
FAX:
16F7
On an attached sheet, answer the following questions and attach it to your application
PRELIMINARY INFORMATION:
Is this a first time project? If not, please give details of past projects.
Do you anticipate using area hotels in support of your project?
If so, what are the estimated hotel room nights generated by project?
What is the estimated revenue generated by this project?
What is the estimated number of participants expected to visit the project?
If project planning is in progress, what has been done, what remains to be done, and are there
any problems?
If the project planning has not been started, why?
List any planned out -of- county advertising, marketing, and /or public relations that will be used in
support of the project.
EXHIBIT `B"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Interim Status Report
TITLE:
FAX:
16F7 I.;
On an attached sheet, answer the following questions to identify the status of the project
Submit this report at least guarter/v.
INTERIM — These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels /motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
EXHIBIT "C"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Final Status Report
TITLE:
FAX:
16F7
On an attached sheet, answer the following questions for each element in your scope of work.
Final —These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to support
the project and attach samples.
How could the project been improved or expanded?
EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAM
ORGANIZATIO
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD FROM TO REQUEST #
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
16F7
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
Each additieaa1 •request for payment subsequent to the fiFst - eg , Grantee is required to submit verification
in writing that all subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records, consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
16F7
EXHIBIT "E"
Naples
Marco Island
Everglades
VARADISE COAST VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast Im. Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise 5m. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL /RESORT FRIENDS /FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY /AREA:
NAME OF CONDOMINIUM /TIMESHARE:
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY
HOW DID YOU SELECT THE HOTEL /CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE
WATER SPORTS
NATURE
von Liebig Art Center
Beaches
Everglades Tour
Naples Museum of Art
Naples Pier
County Parks
Sugden Theatre
Shelling
National Park
Naples Philharmonic
Fishing
State Parks
Art Galleries
Boating
Corkscrew Swamp
Other
Kayaking
Conservancy of SW FL
Other
Lake Trafford
Other
SHOPPING AND DINING
Fifth Avenue South
Third Street South
Waterside Shops
Venetian Bay
Bayfront
Tin City
Prime Outlets
Other
SIGHTSEEING
Lunch /Dinner Cruise/
Sunset Cruise
City Trolley Tour
Everglades Tour
Segway Tour
Dolphin Cruise
Other
FAMILY ATTRACTIONS
Naples Zoo
Naples Botanical Garden
Fun 'n Sun Water Park
Swamp Buggy Race
Mini Golf
King Richard's Fun Park
Other
RELAXATION &
ENTERTAINMENT
Golf
Spa
Shelling
Seminole Casino
Lounges & Clubs
Music
Other
16F7
EXHIBIT "F"
Naples Art Association, Inc.
d /b /aThe von Liebig Art Center
Project Budget
Funding — Not to Exceed
Out of County Advertising and Marketing Expenses to include:
Off Season Major Festival and Event Advertising, Print and Mailings
Total: $37,500
16F7
Exhibit A2 -A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND THE GOLISANO CHILDREN'S MUSEUM OF NAPLES,
INC.
THIS AGREEMENT, is made and entered into this 1st day of October, 2010, by and
between the Golisano Children's Museum of Naples, Inc., a Florida not - for - profit corporation,
hereinafter referred to as "GRANTEE" and Collier County, a political subdivision of the State of
Florida, hereinafter referred to as "COUNTY"
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not - for - profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S out of county marketing expenses; and
WHEREAS, The Tourist Development Council has recommended funding for the
GRANTEE'S out of county marketing, advertising and promotional expenditures; and
WHEREAS, the Board of County Commissioners has made a fmding that GRANTEE
qualifies as a museum; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
16F7
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F ", the GRANTEE shall expend the funds for the promotion of GRANTEE'S
Grand Opening (hereinafter "the Project "), to include, but not be limited to:
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of One Hundred
Thousand Dollars ($100,000). GRANTEE shall be paid in accordance with the fiscal procedures
of the County for the expenditures incurred as described in Paragraph One (1) herein upon
submittal of a Request for Funds on the form attached hereto as Exhibit "D" and made a part
hereof, and shall submit vendor -. copies of credit card receipts and statements and two -sided
copies of cancelled checks, on -line bill pay transaction registers or other acceptable evidence of
payment. original tear sheets of print ads showing publication name and date. affidavit of
broadcast dates and times, screen shots of on -line ads showing date of capture, or samples of
printed materials invoiees and eepies e f eaneelled ,.heeks other- e ides ee of 13a),nei4 an
to the Executive Director of the Naples, Marco, Everglades Convention and Visitors
Bureau ( "CVB "), or his designee, for review and upon verification by letter from the GRANTEE
that the services or work performed as described in the invoice have been completed or that the
goods have been received and that all vendors have been paid. Should these documents be
unavailable the GRANTEE may submit other legally viable evidence of payment subject to
review and approval by the Clerk's office.
(b) The Executive Director of the CVB, or his designee, shall determine that the
invoice payments are authorized and that the goods or services covered by such invoice[s] have
been provided or performed in accordance with such authorization. The budget attached as
Exhibit "F" shall constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
16F7
(e) GRANTEE shall be paid for its actual costs, not to exceed the for maximum
amount budgeted pursuant to the attached "Exhibit F ".
-(f) Expenditures with publications. broadcast and brochure distribution with
circulation or reach outside Collier County over 50% of the total will be acceptable for
reimbursement at full value based on a statement from the publisher. broadcaster or distributor
attesting to that circulation percentage.
(a) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
Cif) All requests for reimbursement must be received by September-November
30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and Sept-eiiiber-November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (3 )0) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
16Fi
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE
shall not commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a preliminary status report on the form
attached hereto as Exhibit "A" within thirty (30) days of the effective date of the agreement.
(b) GRANTEE shall provide to County a calendar quarterly interim status report on
the form attached hereto as Exhibit `B" whether or not a Request for Funds is submitted.
(c) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit "C" no later than November 30�'�+�4-5, 2011.
(d) Each report shall identify the , the sefviees
economic impact generated by the GRANTEE through the use of the
reports (Exhibits "A ". `B" and "C ") which identify the amount spent, the duties performed, the
services provided, and the goods delivered since the previous reporting period.
(e) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(f) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Executive Director of the
CVB.
16F7
(g) GRANTEE shall request that visitors to the the Golisano Children's Museum of
Naples complete the visitor questionnaire attached to this Agreement as Exhibit "E ". All
completed visitor questionnaires shall be maintained in accordance with Section 13 of this
Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified parry or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
16F7
Joe Cox, Executive Director
Golisano Children's Museum of Naples, Inc.
P.O. Box 2423
Naples, Florida 34106
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other parry written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
16F?
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement, the COUNTY may upon written notice , at any time during the term
of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2010 and shall
Iremain effective for one year until Septembef November 30, 2011. If the project is not completed
within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
�xtension of this agreement beyond the ene (` year- tefm date above in order to complete the
Project must be at the express consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement_ to extend the term for an additional 90 days.
16F7
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Executive Director of the CVB or his designee, along with a final budget
lanalysis by Oetebef4-SNovember 30, 2011.
19. REQUIRED NOTATION: All promotional literature and all print, broadcase and
-line media advertising must prominently list Collier County and the Tourist Development
�uncil as a source of funds and display the 0,11 lege— and websiteaddfess te qua4ify -ror
mbufsem To read: "A cooperative effort by the Collier County Tourist Development Tax
d/or display the CVB logo and website address, www.paradisecoast.com ", to qualify for
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
16F7
IN WITNESS WHEREOF, the GRANTEE and COUNTY have -respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
1 (1)
Printed/Typed Name
(2)
Printed/Typed Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
FRED W. COYLE, Chairman
C40.7_1ailll=
GOLISANO CHILDREN'S MUSEUM OF
NAPLES, INC.
Printed/Typed Name
Printed/Typed Title
EXHIBIT "A" 16F7
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Preliminary Status Report
TITLE:
FAX:
On an attached sheet, answer the following questions and attach it to your application.
PRELIMINARY INFORMATION:
Is this a first time project? If not, please give details of past projects.
Do you anticipate using area hotels in support of your project?
If so, what are the estimated hotel room nights generated by project?
What is the estimated revenue generated by this project?
What is the estimated number of participants expected to visit the project?
If project planning is in progress, what has been done, what remains to be done, and are there
any problems?
If the project planning has not been started, why?
List any planned out -of- county advertising, marketing, and /or public relations that will be used in
support of the project.
EXI3IBIT "B"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
9.[9P► 0
Interim Status Report
TITLE:
FAX:
16F7
On an attached sheet, answer the following questions to identify the status of the proiect.
Submit this report at least quarterly.
INTERIM — These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels /motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
EXHIBIT "C" 16F7
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Final Status Report
11/11111114
FAX:
On an attached sheet, answer the following questions for each element in your scope of work
Final — These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to support
the project and attach samples.
How could the project been improved or expanded?
EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON
REQUEST PERIOD FROM
( ) INTERIM REPORT
TOTAL CONTRACT AMOUNT $
TOTALS
TELEPHONE ( )
ffC
( ) FINAL REPORT
EXPENSE BUDGET REIMBURSEMENT REQUESTED
REQUEST #,
16F7
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
Each addi # ieaal- request for payment subsequeRt W the fi-st - eg , Grantee is required to submit verification
in writing that all subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records, consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
EXHIBIT "E" f F7
Naples
Marc ^° Is�lan�d
M�
Everglades
PARADISE COAST _ VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast sm. Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise sm. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL /RESORT FRIENDS /FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY /AREA:
NAME OF CONDOMINIUM /TIMESHARE:
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY =
HOW DID YOU SELECT THE HOTEL /CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE
von Liebig Art Center
Naples Museum of Art
Sugden Theatre
Naples Philharmonic
Art Galleries
Other
SHOPPING AND DINING
Fifth Avenue South
Third Street South
Waterside Shops
Venetian Bay
Bayfront
Tin City
Prime Outlets
Other
WATER SPORTS
Beaches
Naples Pier
Shelling
Fishing
Boating
Kayaking
Other
SIGHTSEEING
Lunch /Dinner Cruise/
Sunset Cruise
City Trolley Tour
Everglades Tour
Segway Tour
Dolphin Cruise
Other
NATURE
Everglades Tour
County Parks
National Park
State Parks
Corkscrew Swamp
Conservancy of SW FL
Lake Trafford
Other
FAMILY ATTRACTIONS
Naples Zoo
Naples Botanical Garden
Fun 'n Sun Water Park
Swamp Buggy Race
Mini Golf
King Richard's Fun Park
Other
RELAXATION &
ENTERTAINMENT
Golf
Spa
Shelling
Seminole Casino
Lounges & Clubs
Music
Other
16F7
EXHIBIT "F"
GOLISANO Children's Museum of Naples, Inc.
Project Budget
Funding — Not to Exceed
Out of County Advertising and Marketing Expenses Related to the Grand Opening to
include:
Public Broadcast Campaign, Print and Radio Advertising
Total: $100,000
16F7
MEMORANDUM
Date: September 21, 2011
To: Kelly Green, Tourist Tax Coordinator
Tourism Department
From: Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re: Contract #10 -5551 (Amend #2) to the FY11
Tourist Development Tax Category B and C -2
Grant Agreement with United Arts Council
Attached for your records, is an original copy of the document referenced above
(Item #16F7) approved by the Board of County Commissioners September 13, 2011.
The Minutes and Record's Department will hold the second original contract
amendment in the Official Record's of the Board.
If you have any questions, you may contact me at 252 -8406.
Thank you.
Attachment
16F7 `'
EXHIBIT A -2 Contract Amendment #2
"2011 Tourism Agreement Between Collier County and United Arts Council of
Collier County, Inc."
This amendment, dated %3 , 2011 to the referenced agreement shall be by and
between the parties to the original Agreement, United Arts Council of Collier County, Inc. (to be referred
to as "Vendor") and Collier County, Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and United Arts Council
of Collier County, Inc."
In order to continue the services provided for in the original Contract document referenced above, the
Vendor agrees to amend the above referenced Contract as per the Exhibit "A2 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Vendor and the County have each, respectively, by an authorized person
or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST,:,
DWIQ9IiE. ,13RO6L- ,Clerk
By:`.
Datad—
Atto as
i1!` , -W
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
(1) ' `'t P a , 1- .
1Mti,Le Pine
Printed/Typed Name
(2) a
Printed/Typed Name
Accepted: 1.1 2011
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: W • _C
FRED W. COYLE, Chairman
VENDOR:
United Arts Council of Collier County, Inc.
BY:
51atne- . &o
Printed/Typed Name
Printed/Typed Title
16F7
Exhibit A2 -A
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND UNITED ARTS COUNCIL OF COLLIER COUNTY, INC.
THIS AGREEMENT is made and entered into this 1st day of October, 2010, by and
between United Arts Council of Collier County, Inc., a Florida not - for - profit corporation,
hereinafter referred to as "VENDOR" and Collier County, a political subdivision of the State of
Florida, hereinafter referred to as "COUNTY"
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Plan provides that certain of the revenues generated by the Tourist
Development Tax are to be allocated to promote and advertise tourism within the State of
Florida, nationally and internationally which encourages tourism; and
WHEREAS, VENDOR has proposed to the Tourist Development Council and the
County to use Tourist Development Tax funds for community information services including the
production and printing of a monthly calendar of events for arts and cultural activities; and
WHEREAS, the Tourist Development Council has recommended funding for the
production of a monthly arts and culture calendar•, and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding proposal of the VENDOR and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "A ", the VENDOR shall produce a monthly arts and culture calendar
(hereinafter "the Project ").
1
16F7
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty -Four
Thousand Dollars ($24,000). VENDOR shall be paid in accordance with fiscal procedures of the
County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of
an invoice, and shall submit vendor invoices -. copies of credit card receipts and statements and
two -sided copies of cancelled checks, on —line bill pav transaction registers or other acceptable
evidence of payment. original tear sheets of print ads showing publication naive and date,
affidavit of broadcast dates and tunes, screen shots of on -line ads showing date of capture, or
samples of printed materials and eepies of ,..,,,eelled ehe ks ° of „f..,,�,,. ei4 to the Executive
Director of the Naples, Marco, Everglades Convention and Visitors Bureau ( "CVB "), or his
designee, for review and upon verification by letter from the VENDOR that the services or work
performed as described in the invoice have been completed or that the goods have been received
and that all vendors have been paid. Should these documents be unavailable, the GRANTEE
may submit other legally viable evidence of payment subject to review and approval by the
Clerk's office.
(b) The Executive Director of the CVB or his designee shall determine that the
invoice payments are authorized and that the goods or services covered by such invoice[s] have
been provided or performed in accordance with such authorization. The line item budget
attached as Exhibit "A" shall constitute authorization for the expenditure[s] described in the
invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay VENDOR until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
(e) VENDOR shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit A ".
(fl Expenditures with publications. broadcast and brochure distribution with
circulation or reach outside Collier County over 50% of the total will be acceptable for
reimbursement at full value based on a statement from the publisher broadcaster or distributor
attesting, to that circulation percentage.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
16F7
(h) Services or product must be delivered and paid for by VENDOR between the effective
dates of this agreement.
(it)___7---All requests for reimbursement must be received prior to Septeffiber
November 30, 2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and SeptembeiFNovember 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) VENDOR shall submit a Certificate of Insurance naming Collier County Board of
County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB, or his designee, with the executed Agreement. The VENDOR shall not commence work to
be funded pursuant to this Agreement until the Certificate of Insurance has been received by the
COUNTY and the Agreement is fully executed.
3
16F7
5. CHOICE OF VENDORS AND FAIR DEALING:
(a) VENDOR may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) VENDOR agrees to disclose any financial or other relationship between
Q T-E€VENDOR and any subcontractors or vendors, including, but not limited to, similar or
related employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
6. INDEMNIFICATION:
VENDOR shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the VENDOR or anyone employed or utilized
by the VENDOR in the performance of this Agreement. This indemnification obligation shall not
be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified parry or person described in this paragraph.
7. NOTICES:
All notices from the COUNTY to the VENDOR shall be in writing and deemed duly
served if mailed by registered or certified mail to the VENDOR at the following address:
Elaine Hamilton, Executive Director
United Arts Council of Collier County, Inc.
2335 Tamiami Trail North, #504
Naples, FL 34103 -4459
All notices from the VENDOR to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
4
16F7
The VENDOR and the COUNTY may change the above mailing address at any time
upon giving the other parry written notification pursuant to this Section.
8. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the VENDOR, or its vendors or subcontractors, or to
constitute the VENDOR, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
9. COOPERATION: VENDOR shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
10. TERMINATION:
(a) The COUNTY or the VENDOR may cancel this Agreement with or without cause by
giving thirty (30) days advance written notice of such termination specifying the effective date of
termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the VENDOR
for all expenditures or contractual obligations incurred by VENDOR, with subcontractors and
vendors, up to the effective date of the termination so long as such expenses are eligible.
11. GENERAL ACCOUNTING: VENDOR is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of - this Agreement.
12. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all
or part of this agreement, the COUNTY may upon written notice , at any time during the term of
this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
5
16F7
13. AVAILABILITY OF RECORDS: VENDOR shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. VENDOR agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after fmal payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of VENDOR involving any transactions related to this Agreement.
14. PROHIBITION OF ASSIGNMENT: VENDOR shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
15. TERM: This Agreement shall become effective on October 1, 2010 and shall
�emain effective for one year until `.fie November 30, 2011. If the project is not completed
within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
�xtension of this agreement beyond the one ( 1) y tef above date in order to complete the
Project must be at the express consent of the Collier County Board of County Commissioners.
16. The VENDOR must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional 90 days.
17. REQUIRED NOTATION: All promotional literature and all print. broadcast and
-line media advertising must prominently list Collier County -and the Tourist Development
as a source of funds to read "A cooperative effort funded by the Collier County Tourist
°---,-and/or display the CVB logo with website address www.paradisecoast.com to
qualify for reimbursement.
18. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
0
16F7
IN WITNESS WHEREOF, the VENDOR and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
Assistant County Attorney
WITNESSES:
(I)
Printed/Typed Name
(2)
Printed/Typed Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
MIN
FRED W. COYLE, Chairman
VENDOR:
UNITED ARTS COUNCIL OF COLLIER
COUNTY, INC
M.
Printed/Typed Name
Printed/Typed Title
7
EXHIBIT "A"
United Arts Council of Collier County, Inc.
Project Budget
Printing of calendars
Data compilation, graphics, typesetting & layout
Distribution (postage, mail services, delivery fees)
Total:
W
16F7
Funding — Not to Exceed
$24,000
16F7
MEMORANDUM
Date: October 6, 2011
To: Lyn Wood, Contract Specialist
Purchasing Department
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Amendment #1 to 2011 Tourism Agreement w /Florida
Holocaust Museum
Attached is one (1) original, referenced above (Item #16F7) approved by
the Board of County Commissioners on Tuesday, September 13, 2011.
An original has been kept by the Minutes and Records Department to
be kept as part of the Boards Official Records.
If you should have any questions please contact me at 252 -8411.
Thank you.
EXHIBIT A -1 Contract Amendment #1 16F7
"2011 Tourism Agreement Between Collier County and Southwest Florida Holocaust Museum,
Inc. d /b /a Holocaust Museum of Southwest Florida"
This amendment, dated - i 2011 to the referenced agreement shall be by and
between the parties to the originaf Agreement, Southwest Florida Holocaust Museum, Inc. d/b /a
Holocaust Museum of Southwest Florida (to be referred to as "Grantee ") and Collier County, Florida, (to
be referred to as "County ").
Statement of Understanding
RE: Contract # 10 -5551 - "2011 Tourism Agreement Between Collier County and Southwest Florida
Holocaust Museum, Inc. d/b /a Holocaust Museum of Southwest Florida"
In order to continue the services provided for in the original Contract document referenced above, the
GRANTEE agrees to amend the above referenced Contract as per the Exhibit "A1 -A" attached to this
Amendment and incorporated herein by reference. This Amendment shall extend the Agreement through
November 30, 2011
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Grantee and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
T'I ST.
T11 IW K, Clerk
B
3
On 14
Approved as to form and
legal sufficiency C�c2P���rn
Assistant County Attorney
WIT ES:
Printed/Tvned Name
Printed/Typed Name
Accepted: S.2 JR1 1 1, -92011
BOARD OF COUNTY COMMISSIONERS
COLLIER O TY, FLORIDA
A By:
FRED W. COYLE, Chairman
GRANTEE:
SOUTHWEST FLORIDA HOLOCAUST MUSEUM, INC.
d/b /a HOLOCAUST MUSEUM OF SOUTHWEST FLORIDA
Printed/Typed Title
EXUigi -r AI A16F7
2011 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND THE SOUTHWEST FLORIDA HOLOCAUST MUSEUM,
INC. D/B /A HOLOCAUST MUSEUM OF SOUTHWEST FLORIDA
THIS AGREEMENT, is made and entered into , this 1st day of October, 2010, by and
between the Southwest Florida Holocaust Museum, Inc. d/b /a Holocaust Museum of Southwest
Florida, a Florida not - for - profit corporation, hereinafter referred to as "GRANTEE" and Collier
County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY ".
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not - for - profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S out of county marketing expenses; and
WHEREAS, The Tourist Development Council has recommended funding for
GRANTEE'S out of county advertising and promotional expenditures to promote visitation to
the museum; and
WHEREAS, the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum; and
WHEREAS, The Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
16F7
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F ", the GRANTEE shall expend the funds for the promotion of GRANTEE'S
marketing (hereinafter "the Project "), to include, but not be limited to:
iii /� �Elvertising and pr-einetienal axpenses in media a pr-emetional 1 + +
Collier-
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Thirty -Two
Thousand and Five Hundred Dollars ($32,500). GRANTEE shall be paid in accordance with the
fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1)
herein upon submittal of a Request for Funds on the form attached hereto as Exhibit "D" and
made a part hereof, and shall submit vendor invoices. copies of credit card receipts and
statements and two -sided copies of cancelled checks. on -line bill pay transaction registers or
other acceptable evidence of payment, original tear sheets of print ads showing publication name
and date, affidavit of broadcast dates and times screen shots of on -line ads showing date of
capture, or samples of printed materials to the Executive Director of the Naples, Marco,
Everglades Convention and Visitors Bureau ( "CVB "), or his designee, for review and upon
verification by letter from the GRANTEE that the services or work performed as described in the
invoice have been completed or that the goods have been received and that all vendors have been
paid. Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's office
(b) The Executive Director of the CVB, or his designee, shall determine that the
invoice payments are authorized and that the goods or services covered by such invoices] have
been provided or performed in accordance with such authorization. The budget attached as
Exhibit "F" shall constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre- audits all payment invoices in accordance with law.
16f7
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached "Exhibit F"
(t) Expenditures with publications. broadcast and brochure distribution with
circulation or reach into Collier County of less than fifty percent (50 %) of total will be acceptable
for reimbursement at full value based on a statement from the publisher broadcaster or
distributor attesting to that circulation percentage.
(Q) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE after the
effective date. and no later than the expiration date of this Agreement.
01) All requests for reimbursement must be received by Septesber—November 30,
2011 to be eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2010
and Septe mber- November 30, 2011.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
16F?
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Executive Director of the
CVB or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE
shall not commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a preliminary status report on the form
attached hereto as Exhibit "A" within thirty (30) days of the effective date of the agreement.
(b) GRANTEE shall provide to County a calenda quarter} interim status report on
the form attached hereto as Exhibit `B" whether or not a Request for Funds is submitted.
(c) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit "C" no later than Oeteber- November 15, 2011.
(d) Each report shall identify the amau.,4 pen4, dries- FerfeFmed, the
Pr-evi e a-R the geeds delivefed since the „ i4i b economic impact generated
by the GRANTEE through the use of the reports (EYhibits "A" `B" and "C ") which identify the
amount spent, the duties performed, the services provided and the goods delivered since the
previous reporting period.
(e) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(f) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Executive Director of the
CVB.
(g) GRANTEE shall request that visitors to the Holocaust Museum of Southwest
Florida complete the visitor questionnaire attached to this Agreement as Exhibit "E ". All
16F7
completed visitor questionnaires shall be maintained in accordance with Section 13 of this
Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Alex Vance, Executive Director
Holocaust Museum of Southwest Florida
4760 Tamiami Trail North, Suite 7
Naples, Florida 34103
16F7
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Executive Director
Naples, Marco Island, Everglades CVB
2800 N. Horseshoe Drive
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
16F7
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement, the COUNTY may upon written notice , at any time during the term
of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2010 and shall
iremain effective for one year until Septe.%beer November 30, 2011. If the project is not completed
within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any
extension of this agreement beyond the above date eiie (1 ` yeef to in order to complete the
((Project must be at the express consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional 90 days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Executive Director of the CVB or his designee, along with a final budget
�nalysis by Geteber- November 15, 2011.
16F7
19. REQUIRED NOTATION: All promotional literature and all print. broadcast and
on-line media advertising must prominently list Collier County and the Tourist Development
Council as a source of funds to read "A cooperative effort by the Collier County Tourist
evelo ment Tax" and/or display the CVB logo and website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
16F7
IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an
authorized person or agent, hereunder set their hands and seals on the date year first above
written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
I-
FRED W. COYLE, Chairman
Approved as to form and
legal sufficiency
i
Assistant County Attorney
WITNESSES: GRANTEE:
(1) SOUTHWEST FLORIDA HOLOCAUST
MUSEUM, INC. d/b /a HOLOCAUST MUSEUM
OF SOUTHWEST FLORIDA
Printed/Typed Name
(2)
Name
E-Im
Printed/Typed Name
Printed/Typed Title
16F7
EXHIBIT "A"
Collier County Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Preliminary Status Report
TITLE:
y_lk,F
On an attached sheet, answer the following questions and attach it to your application.
PRELIMINARY INFORMATION:
Is this a first time project? If not, please give details of past projects.
Do you anticipate using area hotels in support of your project?
If so, what are the estimated hotel room nights generated by project?
What is the estimated revenue generated by this project?
What is the estimated number of participants expected to visit the project?
If project planning is in progress, what has been done, what remains to be done, and are there
any problems?
If the project planning has not been started, why?
List any planned out -of- county advertising, marketing, and /or public relations that will be used in
support of the project.
EX=IT "B"
Collier County Tourist Development Council
VIFIM111 ELI r <<u><:l
REPORT DATE:
ORGANIZATIOM:
CONTACT PERSON:
ADDRESS:
PHONE:
Interim Status Report
TITLE:
FAX:
16F7
On an attached sheet, answer the following questions to identify the status of the project.
Submit this report at least quarterly.
INTERIM — These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels /motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
EXHIBIT "C"
Collier County.Tourist Development Council
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
Final Status Report
TITLE:
FAX:
16F7
On an attached sheet, answer the following questions for each element in your scope of work.
Final —These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to support
the project and attach samples.
How could the project been improved or expanded?
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON
EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
TELEPHONE ( )
REQUEST PERIOD FROM TO
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT $
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
REQUEST #
16F7
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
Each addWin request for payment subsequent to the as --+ Feque t Grantee is required to submit verification
in writing that all subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records, consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
16F7
EXHIBIT "E"
Naples
Marco Island
Everglades
PARADISE COAST VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast Im. Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise S"°. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL /RESORT FRIENDS /FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY /AREA:
NAME OF CONDOMINIUM /TIMESHARE:
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY =
HOW DID YOU SELECT THE HOTEL /CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE
WATER SPORTS
NATURE
von Liebig Art Center
Beaches
Everglades Tour
Naples Museum of Art
Naples Pier
County Parks
Sugden Theatre
Shelling
National Park
Naples Philharmonic
Fishing
State Parks
Art Galleries
Boating
Corkscrew Swamp
Other
Kayaking
Conservancy of SW FL
Other
Lake Trafford
Other
SHOPPING AND DINING
Fifth Avenue South
Third Street South
Waterside Shops
Venetian Bay
Bayfront
Tin City
Prime Outlets
Other
SIGHTSEEING
Lunch /Dinner Cruise/
Sunset Cruise
City Trolley Tour
Everglades Tour
Segway Tour
Dolphin Cruise
Other
FAMILY ATTRACTIONS
Naples Zoo
Naples Botanical Garden
Fun 'n Sun Water Park
Swamp Buggy Race
Mini Golf
King Richard's Fun Park
Other
RELAXATION &
ENTERTAINMENT
Golf
Spa
Shelling
Seminole Casino
Lounges & Clubs
Music
Other
16F7
EXHIBIT "F"
Holocaust Museum of Southwest Florida
Project Budget
Funding — Not to Exceed
Out of County Advertising and Marketing Expenses to include:
PBS TV and Radio,
Journals and Online Ads
Total: $32,500