Backup Documents 09/13-14/2011 Item #16C 9ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6; C.
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
PYP— lnn of the i`hn rl of..w .i—, -I.-.
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
appropriate.
Initial)
Applicable)
2.
9/13/11
Agenda Item Number
16 C 9
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Jennifer B. White, Assistant County
Attorney
County Attorney
JBW
9/22(2011
5. Ian Mitchell, Executive Manager BCC
Board of County Commissioners
Documents Attached
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell needs to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item 1
Name of Primary Staff
Nicole Parker, Procurement Strategist
Phone Number
2524270
Contact
appropriate.
Initial)
Applicable)
Agenda Date Item was
9/13/11
Agenda Item Number
16 C 9
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Work Order/Purchase Order for
Number of Original
One for each
Attached
Pump Replacement and Motorized Strainers
Documents Attached
11%TCT1DTT!"TTl1NC R. Allj '/-Yi YLgr
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
JBW
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
JBW
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
JBW
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JBW
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
JBW
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 9/13/11 and all changes made during the
JBW
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
16C9
MEMORANDUM
Date: September 27, 2011
To: Nicole Parker, Contract Specialist
Purchasing Department
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Work Order /Purchase Order for Pump Replacement and
Motorized Strainers
Project #73968.43.27 and #73968.43.28
Attached is a copy of the document referenced above, (Item #16C9) approved by
the Board of County Commissioners Tuesday, September 13, 2011.
The original will be held on file in the Minutes and Records Department as
part of the Board's Official Record.
If you have any questions, please contact me at 252 -8411.
Thank you.
Attachment
16C9
WORK ORDERIPURCHASE ORDER
Agreement for "Fixed -Term Underground Utilities Contract"
Dated: March 11, 2008 (Contract 08 -5011)
This Work Order is for underground construction services for work known as:
Project Name: NCWRF Motorized Strainers, Project No. 73968.43.27
The work is specified in the quote dated July 21, 2011 which is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order is assigned to: Mitchell & Stark Construction Company, Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task 1 $ 232,800.00 Install Two Motorized Strainers
• Task 2 $ 34,920.00 Owner Directed Work
Schedule of Work: Complete work within 1,200 days from Date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum ®Lump Sum Quote
Time & Material (established hourly rate – Schedule A) ❑Cost Plus Fixed Fee, as provided in the
attached proposal.
Task 1 $232,800.00 Lump Sum
Task 2 $ 34,920.00 Time and Materials
Total Fee $ 267,720.00
Any change made subsequent to final department approval will be considered an additional service
and charged according to Schedule "A" of the original Contract Agreement.
Prepared By:
Craig P_0q, PEp'Pr' ci al Project Manager
Authorized By: —
To Chmelik, PE, PPMD Director
Approved --�- --
Bet Johnssen, astewater Operations Manager
Approved By:
Steve Messner, I terim Wastewater Director
Approved By:
Nicole Parker, Purchasing Agent
8 Z'S _
D to
Date
Date
CSIZsl�l
Uate
�1�Ihl
Date
Approved By:
i y
Dr. George Yilmaz, Interim PUD Administrator Date
Accepted By:
Mitchell & Stark Construction Company, Inc.
-z5-1 d i .
(Michael P. Wes Vice President) Date
ATTEST: Witness:
A, U-N. Wit ess:
Signature re
ATTEST:
Dwight E. Brock, Clerk
;stn ur!'i
A*oved as to ,Ford and
Legai��ex��i:"
Assis t County Attorney
BOARD OF COUNTY COMMISSIONERS
Collier County, Florida
By:
W.
Chairman
16C9
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16C9
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ #08- 5011 -49
Multiple Projects Separately Awarded
PROPOSALPAGE
DUE DATE: July 21, 2011 at 2:30 pm
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Bid Schedules
This firm has submitted a quote for the individual stand -alone project (check all that applies):
RFQ_ ContractDriven _RevisedSeptembe2009
5
16C9
01 — Sludge Conveyor
02 — Bleach Piping
V
03 — Knife Gates Valve
04 — Channel Mixers
05 — Clarifiers
06 — Potable Water Interconnect
07 — Motorized Strainers
08 — RAS / WAS Pumps -
RFQ_ ContractDriven _RevisedSeptembe2009
5
16C9
16C9
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 28'" day of Ju
Mitchell & Stark Construction Company, Inc.
Firm's Complete Legal Name
239 - 332 -1632
Telephone Number
239 - 332 -2819
FAX Number
mwesthafer@mitchelistark.com
Email Address
9009 High Cotton Lane
Address
Fort Myers
City
Florida
State
33905
Zip
845897
Florida Certificate AuthorDocument Number twww.sunb1z.ora/searc0tm1
/ A c. f
Signature '
Vice President
Title
Michael P. Westhafer 7/29/2011
Print Name Date
RFQ_ ContractD6ven _RevisedSeptember2009
6
16C9
COLLIER COUNTY QUOTE NO. RFQ #08 -5011 -49
QUOTATION OPENING DATE 07/28/2011
REPLACE AUTOMATIC STRAINERS - REUSE PUMPS 5 AND 6
NORTH COUNTY WATER RECLAMATION FACILITY
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item
No.
Description
Estimated
Quantity
Total
1
Perform all Contract Work described in the
Contract Documents
Lump Sum
$232,800.00
2
Allowance Fund for Owners Use as
Directed. This fund will be used only at the
Owner's direction to address unforeseen
work associated with the existing
underground piping and to direct the
SCADA - related work associated with
integration of the new strainers into the
existing SCADA system. Inclusion of the
Allowance Fund as part of the Contract
Price is not a guarantee that the Contractor
will be paid any portion or the full amount of
the Allowance Fund. Insert 15% of cost.
Lump Sum
$34,920.00
16C 9
WORK ORDER/PURCHASE ORDER
Agreement for "Fixed -Term Underground Utilities Contract"
Dated: March 11, 2008 (Contract 08 -5011)
This Work Order is for underground construction services for work known as:
Project Name: NCWRF RAS /WAS Pump Replacement, Project No. 73968.43.28
The work is specified in the quote dated July 21, 2011 which is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order is assigned to: Mitchell & Stark Construction Company, Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task 1 $ 215,728.00 Install RAS /WAS Pump Replacements
• Task 2 $ 30,000.00 Owner Directed Work
Schedule of Work: Complete work within 1,200 days from Date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum ®Lump Sum Quote
Time & Material (established hourly rate — Schedule A) ❑Cost Plus Fixed Fee, as provided in the
attached proposal.
Task 1 $215,728.00 Lump Sum
Task 2 $ 30,000.00 Time and Materials
Total Fee $ 245,728.00
Any change made subsequent to final department approval will be considered an additional service
and charged according to Schedule "A" of the original Contract Agreement.
Prepared By:
Authorized By:
T
Approved B—�
Bet
Approved By:
Project Manager
Chmelik, PE, PPMD Director
A_ �
Johnssen.
astewater Operations Manager
Steve Messner, Interim Wastewater Director
Approved By: ` 2;
Nicole Parker, Purchasing Agent
0/.7:!57Z11
Date
8 k rh
Date
1� //
Date
8 Z4 �I
ate
&1-2. V/ //
Date
Approved By:
Dr. George Yilmaz, Interim PUD Administrator
Accepted By:
Mitchell & Stark Construction Company, Inc.
(Michael P. Westhafer, Vice President) DA
ATTEST: Witness: T Witne
Signature S'
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk Collier County, Florida
l ice' W
By:
1 rVAA Chairman
'Approved as to 4M and
Legal;,$ufficiency:
Assistanft7ounty Attorney
Sa NN1'V-� �Z— 3. tom %TC
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16C9
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16C9
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ #08- 5011 -49
Multiple Projects Separately Awarded
PROPOSALPAGE
DUE DATE: July 21, 2011 at 2:30 am
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Bid Schedules
This firm has submitted a quote for the individual stand -alone project (check all that applies):
RFQ_ContractDriven RevisedSeptember1009
5
01 —Sludge Conveyor
02 — Bleach Piping
V
03 — Knife Gates Valve
04 — Channel Mixers
05 — Clarifiers
AX,
— Potable Water Interconnect
07 — Motorized Strainers
08 — RAS / WAS Pumps
RFQ_ContractDriven RevisedSeptember1009
5
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 28 t day of July,
2011 in the County of Lee, in the state of Florida.
Mitchell & Stark Construction Company, Inc.
Firm's Complete Legal Name
239 -332 -1632
Telephone Number
239 - 332 -2819
FAX Number
mwesthafer@mitchelistark.com
Email Address
9009 High Cotton Lane
Address
Fort Myers
City
Florida
State
33905
Zip
845897
Florida Certificate; 91 Authori Document Number lyww.sunb1z.orn/searcr1,Un1 �
/ ti "O /Y/ f
Signature "
Vice President
Title
Michael P. Westhafer 7/29/2011
Print Name Date
RFQ_ ContractDriven _RevisedSeptembe2009
6
16C9
COLLIER COUNTY QUOTE NO. RFQ #08 -5011 -49
QUOTATION OPENING DATE 07/28/2011
RAS/WAS PUMPS - CLARIFIERS 2 & 3
NORTH COUNTY WATER RECLAMATION FACILITY
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item
No.
Description
Estimated
Quantity
Total
1
Perform all Contract Work described in the
Contract Documents
Lump Sum
215,728.00
2
Allowance Fund for Owners Use as
Directed. This fund will be used only at the
Owner's direction to address unforeseen
work associated with modifications to
existing ductile iron piping and valves and
existing electrical conduits. Inclusion of the
Allowance Fund as part of the Contract
Price is not a guarantee that the Contractor
will be paid any portion or the full amount of
the Allowance Fund.
Lump Sum
30,000.00
TOTAL PRICE FOR ITEMS 1 AND 2 $245,728.00