Backup Documents 09/13-14/2011 Item #16C 2ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16C2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's sip-nature draw a line through rmi ing linee # 1 thrnnah AM � .. -1.+e the 6e bc�a ....a c _.. _a .- n.._ r.:r___ _ —
• - -- - ---
Route to Addressee(s)
List in routing order
- -- ---- �...__ .. _ _•••,.. ... y ....... ............ v..wn.my wau
Office
A — w ouc rizbvl
Initials
kLL11Vft.1j.
Date
1.
appropriate.
1 Original document has been signed/initialed for legal sufficiency. (All documents to be
(Initial )
JBW
A licable)
2.
9/13/11
Agenda Item Number
16 C 2
3.
by the Office of the County Attorney. This includes signature pages from ordinances,
4. Jennifer B. White, Assistant County
Attorney
County Attorney
JBW
9/22/2011
5. Ian Mitchell, Executive Manager BCC
6. Minutes and Records
Board of County Commissioners
Clerk of Court's Office
Documents Attached
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell needs to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Nicole Parker, Procurement Strategist
Phone Number
2524270
Contact
appropriate.
1 Original document has been signed/initialed for legal sufficiency. (All documents to be
(Initial )
JBW
A licable)
Agenda Date Item was
9/13/11
Agenda Item Number
16 C 2
Approved by the BCC
by the Office of the County Attorney. This includes signature pages from ordinances,
Type of Document
Work Order/Purchase Order for
Number of Original
One
Attached I
Clarifiers 6 and 7
Documents Attached
1NCTVTjd- Tin%ZQ V. nu>crvr ram
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
- w a..aaa.Vaw1�71
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
1.
appropriate.
1 Original document has been signed/initialed for legal sufficiency. (All documents to be
(Initial )
JBW
A licable)
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
JBW
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
JBW
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JBW
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
JBW
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 9/13/11 and all changes made during the
JBW
meeting have been incorporated in the attached document. The County Attorney's
IF
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
16C2
MEMORANDUM
Date: September 27, 2011
To: Nicole Parker, Contract Specialist
Purchasing Department
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Work Order /Purchase Order for Clarifiers 6 & 7
Project #73968.43.25
Attached is a copy of the document referenced above, (Item #16C2) approved by
the Board of County Commissioners Tuesday, September 13, 2011.
The original will be held on file in the Minutes and Records Department as
part of the Board's Official Record.
If you have any questions, please contact me at 252 -8411.
Thank you.
Attachment
16C2
WORK ORDER/PURCHASE ORDER
Agreement for "Fixed -Term Underground Utilities Contract"
Dated: March 11, 2008 (Contract 08 -5011)
This Work Order is for underground construction services for work known as:
Project Name: NCWRF Clarifiers 6 and 7, Project No. 73968.43.25
The work is specified in the quote dated July 21, 2011 which is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order is assigned to: Douglas N. Higgins, Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task 1 $192,000.00 Install Two Clarifier Drive Mechanisms
• Task 2 $28,800.00 Owner Directed Work
Schedule of Work: Complete work within 1,200 days from Date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): RNegotiated Lump Sum ®Lump Sum Quote
Time & Material (established hourly rate - Schedule A) OCost Plus Fixed Fee, as provided in the
attached proposal.
Task 1 $192,000.00 Lump Sum
Task 2 $228,800.00 Time and Materials
Total Fee $ 220,800.00
Any change made subsequent to final department approval will be considered an additional service
and charged according to Schedule "A" of the original Contract Agreement.
Prepared By: _ LS 1
Craig j al Project Manager _ Date
Authorized By:
To Chmelik, PE, PPMD Director Date
Approved R -�--- - Zs�/
Beth Johnssen astewater Operations Manager Date
Approved By: 8 Zla Steve essner, Interim Wastewater Director ylf�2
te
Approved By: ( p
Nicole Parker, Purchasing Agent Date
Approve(] By: ZS Il
Dr. George YjImaz, Interim PUD Administrator Date
Accepted By:
Do iglas N. Higgins, Inc.
(Dan Higgins, Vice President)
ATTEST: Witnes s *Wit
m
Signature :
ATTEST:
Dwight E, Brock, Clerk
At
Approvzli�tslo Form 'b' pu,
Legal Sufffr,
Assist, County Attorney
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Date
BOARD OF COUNTY COMMISSIONERS
Collier County, Florida
By- t� W. (�
Chairman
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16C2
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ #08- 5011 -49
Multiple Projects Separately Awarded
PROPOSALPAGE
DUE DATE: July 21 2011 at 2:30 pm
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Bid Schedules
This firm has submitted a quote for the individual stand -alone projecticheck all that applies):
R FO_ConlractD rive n_Rev ised S e plembe r2009
5
16C2
01 — Sludge Conveyor
02 — Bleach Piping
03 — Knife Gates Valve
04 — Channel Mixers
05 — Clarifiers
06 — Potable Water Interconnect
07 — Motorized Strainers
08 — RAS I WAS Pumps
R FO_ConlractD rive n_Rev ised S e plembe r2009
5
16C2
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this ��
July 2011 in the County of Collier in the state of Florida
Douglas N. Higgins, Inc.
Firm's Complete Legal Name
239 -774 -3130
Telephone Number
239 - 774 -4266
FAX Number
brandybodnhiggins.com
Email Address
4485 Enterprise Ave.
Address
Naples
City
Florida
State
day of
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Title
Brandy Bartolone
Print Name
RFG7_C ontraclDriven _RevisedSeptember2009
6
16C[
16C2
COLLIER COUNTY QUOTE NO. CY -•SZ`1 `?
QUOTATION OPENING DATE 11,0 1 11
REPLACE DRIVE UNITS - CLARIFIERS 6 & 7
NORTH COUNTY WATER RECLAMATION FACILITY
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item
No.
Description
Estimated
Quantity
Total
1
Perform all Contract Work described in the
Contract Documents
Lump Sum
$ 192,000.00
2
Allowance Fund for Owners Use as
Directed. This fund will be used only at the
Owner's direction for unforeseen work
associated with modifications to the
existing clarifiers' center columns and
changes due to existing underground
piping. Inclusion of the Allowance Fund as
part of the Contract Price is not a
guarantee that the Contractor will be paid
any portion or the full amount of the
Allowance Fund. Insert 15% of cost.
Lump Sum
$ 28,800.00
TOTAL PRICE FOR ITEMS 1 AND 2 $ 220,800.00