Backup Documents 07/26/2011 Item #16D11
.~
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI-.4 6 0 11
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO ~J.
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. Ifthe document is already complete with the
exce tion of the Chairman's si nature, draw a line throu h routin lines # I throu #4, com lete the checklist, and forward to Ian Mitchell (line #5).
Route to Addressee(s) Office Initials Date
(List in routin order)
1.
2.
3.
4. :fe V\V\-~~e:-
i J. LJ \-\ l~ e.
ounty Commissioners
~1)
<i.-
do- j
~1Q. \\~
1>11'(lt
~rr. r ~ I 01 ~ l ~ ~
5. Ian Mitchell, Executive Manager
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Nick Green, HHVS Phone Number 252-2376
Contact Grants Coordinator
Agenda Date Item was July 26,2011 Agenda Item Number 16D 11
Approved by the BCC
Type of Document Agreement Amendment Number of Original 2
Attached Documents Attached
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "NI A" in the Not Applicable column, whichever is
a ro riate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final ne otiated contract date whichever is a licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si nature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
The document was approved by the BCC on 07/26/11 and all changes made during
the meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the chan es, if a Iicable.
Yes
(Initial)
NG
NIA (Not
A licable)
2.
3.
4.
5.
6.
nla
NG
NG
NG
NG
I: Forms/ County Forms/ Bec Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
160 114
MEMORANDUM
Date:
August 5, 2011
To:
Nick Green, Grants Coordinator
Housing & Human Services
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
Amendment #2 to Agreement w/Collier County hunger and
Homeless Coalition - Catalog of Federal Domestic Asst. #14.257
HUD HPRP Grant #S09-UY-12-0024-2009-06
Attached is one original of each as referenced above (Item #16D11) approved by
the Board of County Commissioners on Tuesday, July 26, 2011.
An original has been kept by the Minutes and Record's Department
as part of the Board's Official Records.
If you have any questions please call me at 252-7240.
Thank you
160 11~
Amendment No.2 to the Agreement
Between Collier County and
Collier County Hunger and Homeless Coalition
Catalog of Federal Domestic Assistance #14.257
HUD HPRP Grant # S09-UY-12-0024-2009-06
THIS AMENDMENT dated this 26th day of July, 2011, to the above-referenced Agreement shall be by
and between the parties to the original Agreement, Collier County Hunger and Homeless Coalition, a private not for
profit corporation existing under the laws of the State of Florida and its Federal Tax Identification number as 04-
3610154 ("SUBRECIPIENT").
RE: HUD Grant # S09-UY -12-0024-2009-06, Catalog of Federal Domestic Assistance # 14.257
The following change to the above referenced Agreement has been mutually agreed to by the Subrecipient and the
County. The additions to the existing language in the Agreement are shown herein by underlining; deletions from
the Agreement are shown by strikethroughs.
VII. ADMINISTRATIVE REQUIREMENTS
*
*
*
B. DOCUMENT A TION AND RECORD KEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP. To
maximize the transparency and accountability of the American Recovery and Reinvestrnent Act
spending required by Congress and in accordance with 2 CFR 215.21 "Uniform Administrative
Requirements for Grants and Agreements" and the A-I02 Common Rule provisions, recipients
agree to maintain records that identify adequately the source and application of ARRA funds.
*
*
*
G. AUDITS AND INSPECTIONS
*
*
*
1. Non-profit organizations that expend $500,000 or more annually in federal awards shall
have a single or program-specific audit conducted for that year in accordance with OMB A-133.
Non-profit organizations expending federal awards of $500,000 or more under only one federal
prograrn may elect to have a program-specific audit performed in accordance with OMB A-133.
For recipients covered by the Single Audit Act Amendrnents of 1996 and OMB Circular A-133,
recipients agree to separately identify the expenditures for Federal awards under the ARRA on the
Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC)
required by OMB Circular A-B3. This shall be accomplished by identifying expenditures for
Federal awards made under the ARRA separately on the SEF A, and as separate rows under Item 9
of Part III on the SF -SAC by CFDA number, and inclusion of the prefix "ARRA-" in identifying
the name of the Federal program on the SEF A and as the first characters in Item 9d of Part III on
the SF-SAC.
*
*
*
S09-UY -12-0024-2009-06
Amendment No.2
Collier County Hunger and Homeless Coalition
Page 1
160 11~
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the Agreement
shall remain in force.
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY have signed Amendment No~ to the
Agreement as of the date first written above.
..~\l.....~~,; -, ~~
ATTE~.T:__'.<~'J' eOA ~"{i
Dwight}(~ibck,- cter-k. €~~&urts
BOARD OF COUNTY COMMISSIONERS
COLLIER~T\ft FLORID
~W.
By:
FRED W. COYLE, CHAI
Collie, ~unty Hung", and Homeless Coalition
By: '&L /v1 ~::> .
Subrecipient Signature
Debra Mahr. Executive Director
econ Witness
i&itJ f;tl/t;/l'cl~_~~
Type/print witness name
Approved as to form and legal sufficiency:
Jennif~]>:8~
Assistant County Attorney
kJ::)
ce
S09.UY -12-0024-2009-06
Amendment No.2
Collier County Hunger and Homeless Coalition
Pag(1 '2