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DASAB Minutes 07/17/2018July | 7. 201 8 MINUTES OF THE MEETING OF COLLIER COUNTY DOMESTIC ANIMAL SERVICES ADVISORY COMMITTEE Naples, Florida, July 17,2018 LET IT BE REMEMBERED, that the Collier County Domestic Animal Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in REGULAR SESSION at Domestic Animal Services Training Room, Davis Blvd., Naples, Florida, with the following members present: CHAIRMAN: James Spartz (Excused) VICE CHAIRMAN: Marjorie Bloom SECRETARY: Vacant James Rich Mary Baker Dr. Michael Gordon Daniel Rheaume Sarah Baeckler Davis ALSO PRESENT: Kyra Lynch, Shelter Operations Manager, DAS Kell ie Carrol l, Administrative Assistant, DAS Colleen Greene, Assistant County Attomey I. Call to Order Vice Chairman Marjorie Bloom called the meeting to order at 6:01 p.m. II. Attendance A quorum was established. Kellie Carroll presided over the projector displaying the Agenda packet. III. Approval of Agenda 3.A.3 Packet Pg. 53 Attachment: Meeting Minutes - July 17, 2018 (6901 : Animal Services Advisory Board - September 18, 2018) July 17,2018 Mary Baker made a motion to approw the agenda, there was a second and the motion passed 6-0. IV. Approval of Minutes of the May 22,2018 Meeting Jim Rich made a motion to approye the minutes of the May 22, 2018 meeting, there was a second and the motion possed 6-0. V. Director's Report Kyra Lynch reported that four (4) new Animal Care Specialists have been hired and are expected to start on July 23rd. Ms. Lynch also advised the Board that the cat population remains high and the $10.00 cat promotion has been extended. Cats will also remain at adopt one cat, get a second cat at halfoffthe adoption price. VI. New Business A. Colleen Greene, Assistant County Attorney Ms. Greene provided the Board with a hand-out entitled 'Sunshine Law and Public Records Law,' and discussed transparency in government. She read the top five reminders directly from the hand-out 1. No pre- and post- meeting discussions 2. No private conversations on the dais 3. Avoid texting on the dais 4. May not use non-members as liaisons between Board members 5. Avoid the appearance of impropriety Ms. Greene also discussed written correspondence and advised that if something needs to be sent to all Board members, it should be sent to the staff liaison who will send it out with a reminder that it is a one-way communication and Board members should not respond to the communication. Advisory Board members should not appear by phone; this is reserved for the Board ofCounty Commissioners. Should the members ofthe Advisory Board determine that they need to do an inspection trip as a group, it must be scheduled through the County Attomey's Office. Sarah Baeckler Davis asked if Ms. Greene could provide some boundaries but was advised that is difficult to provide hypotheticals. Ms. Baeckler Davis inquired is Humane Society Naples staff would be covered under this and was advised that they are not. Jim Rich stated that he has spoken to the County Attomey's Office in the past because his organization works closely with other organizations that are represented on the Board and was advised not to wolry unless it is about something that it likely to come before the Animal Services Advisory Board. 2 3.A.3 Packet Pg. 54 Attachment: Meeting Minutes - July 17, 2018 (6901 : Animal Services Advisory Board - September 18, 2018) July 17. 201 8 Mary Baker stated that she is a volunteer at DAS as is Marjorie Bloom. Ms. Greene advised her that they are free to discuss volunteer business but cannot discuss Board business. Ms. Greene spoke about public records and advised the Board that DAS has very specific exemptions to public disclosure. She also advised that Board members are subject to the public records laws. If a Board member drafts a document and presents it to the Board, the Board member is required to maintain it as a public record. She recommended that the document be emailed to the staff liaison and she suggested that the Board members keep a three (3) ring binder with all their documents and that they tum it in to the staff liaison when their term ends. If Board members take notes on agenda items, the Board members are required to maintain them as a public record or scan and email it to the staff liaison. lf Board members receive a public records request, they should send it to the staff liaison. Ms. Green also discussed social networking. If any Board members' social media covers board business, it is subject to public records requests. Print it and place a copy in your binder. Ms. Greene advised that the ethics law, state law and county ordinance state that Board members cannot accept any gifts from anyone who may come before the Board. She also advised that there may be voting conflicts and that Board members should reach out to staff or the County Attorney's Office if a Board member believes there may be a conflict. Marjorie Bloom thanked Colleen Greene for attending the meeting and providing this information. B. DASAB Workshop Dan Rheaume made a motionfor the Animal Services Advisory Board to hold a l orkshop, date to be determined, there was a second and the motion passed 6-0 C. Elect Chair, Vice Chair and Secretary Marjorie Bloom made a motion to elect Dan Rheaume as Chairman qf the Board, lhere was o second and the motion passed 6-0. Dan Rheaume made o motion to elect Jim Rich as Vice Chairman of the Board, lhere was a second arul the motion passed 6-0. Sarah Baeckler Davis made a motion to elect herself as Secretary, there was a second and the motion passed 6-0. Old Business A. Collier County Animal Control Ordinance 3 3.A.3 Packet Pg. 55 Attachment: Meeting Minutes - July 17, 2018 (6901 : Animal Services Advisory Board - September 18, 2018) July 1 7. 201 8 Kyra Lynch advised the Board that the Collier County Animal Control Ordinance was approved by the Collier County Board of County Commissioners, along with the new fee policy. The ordinance will be rolled out over the next several months once it has been codified. VIL Public Comment Bridget Bannon stated that the cat volunteers are suffering from kitten season stress and that it happens every year. She is hoping that a group will get together to form a task force to prevent this from happening again next year. Jim Rich advised that there are several groups working on this, but as long as there are irresponsible pet owners, it is likely to continue and that activists are doing everything that they can. Marjorie Bloom stated that if you read the role of the Animal Services Advisory Board, it was put in place to make recommendations to the Board of County Commissioners. Michele Antonio asked ifthe new ordinance has provisions so that you can call and report litters ofkittens or puppies to DAS so that they will go out will go out to check. Kyra Lynch responded that it does. Jim Rich asked if calling and reporting will be enough and was advised by Kyra Lynch that it is. VIII. Advisory Board Member Comments Dr. Gordon stated that he is looking forward to the workshop. Sarah Baeckler Davis thanked the volunteers and Bridget Bannon and said that she understands their stress. She encouraged volunteers to take care olthemselves. Jim Rich thanked the Board for his nomination and stated that he is looking forward to the workshop. Dan Rheaume advised the Board that he is now a member of an animal law committee and that lawyers are working full time to change animal related laws. Marjorie Bloom stated that it has been very stressful with some many animals at the shelter and that there are more kittens than ever in need of fosters. She also stated that it is very important for the Board members to visit the shelter. The next regularly scheduled Advisory Board Meeting will be on Tuesday, September l8th, at 6:00 in the Domestic Animal Training Room, Davis Blvd,, Naples, Florida. There being no further business for the good ofthe County, the meeting was concluded at 6:55 p.m. 1 Dan Rheaume made a motion to adjourn, there was a second and the motion passed 6-0. 3.A.3 Packet Pg. 56 Attachment: Meeting Minutes - July 17, 2018 (6901 : Animal Services Advisory Board - September 18, 2018) COLLIER COUNTY DO These minutes approved by Board/Committee on amended July 17. 2018 SERVICES AS presented L,/or as 5 3.A.3 Packet Pg. 57 Attachment: Meeting Minutes - July 17, 2018 (6901 : Animal Services Advisory Board - September 18, 2018)