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Backup Documents 06/28/2011 Item #16J616J6 MEMORANDUM Date: July 5, 2011 To: Lyn Wood, Contract Specialist Purchasing Department From: Teresa Polaski, Deputy Clerk Minutes and Records Department Re: Change Order #1 to Contract #09 -5270 Attached are one (1) copy original of the Original Contract, referenced above (Item #16 .16) approved by the Board of County Commissioners on June 28, 2011. The original has been kept by the Minutes and Records Department to be kept as part of the Boards Official Records. If you should have any questions please contact me at 252 -8411. Thank you. 16J 6 MEMORANDUM Date: July 5, 2011 To: Derek Johnssen, General Accounting Manager From: Teresa Polaski, Deputy Clerk Minutes & Records Department Re: Change Order #1 to Contract #09 -5270 Enclosed please find one (1) copy of the document as referenced above, (Agenda Item #16J6), which was approved by the Board of County Commissioners on Tuesday, June 28, 2011. If you have any questions, please call me at 252 -8411. Thank you. Enclosure CHANGE ORDER CHANGE ORDER NO. I TO: Ernst & Young LLP Attn: Mr. Thomas Bradley 5100 Town Center Circle Suite 500 Boca Raton, FL 33486 CONTRACT NO. 09 -5270 BCC Date: 6/22/10 Agenda Item: _16J6 16J6 Under our AGREEMENT dated June 22, 2010 In accordance with Section 4 of the Agreement, you hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: Add Exhibit A, Payment Milestones and Schedule for Auditing Services for Collier County for Fiscal Year 2011, herebly attached and incorporated by reference. FOR THE (Additive) Sum of: five hundred ninety two thousand two hundred fifty dollars ($592,250). Original Agreement Amount Sum of Previous Changes This Change Order add Present Agreement Amount $575,000.00 $ 70,000.00 $592,250.00 $ 1,237,250.00 The time for completion shall be as per attached Exhibit A due to this Change Order. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Auditor arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted: 28 12011 CONTRACTOR: Ernst & Young LLP By: L k 0 b1S6J10 FYCL�1WtE bIAECTor, Type Name of Signator OWNER: BOAR F OUNTY COMMISSIONERS OF C�LI R COUNTY, FLORIDA By: D < Johnssen, Project Manager D ARTMENT DIRECTOR By: Cryst Kinzel PROCUREMENT STRATEGIST By: _ Lyn Date: AT'IyF:tS�':�.�' •' SrT� a o�`t�, ",�1 gas @o a road I alflnature oats ApprovtdiAs To Form and Lggal Suffcien Dep ounty ttornev Print Name: Scott Teach 09 -5270 — Annual Auditing Services Change Order 41 — Page 2 BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY FLORIDA i BY: 1A w. Fred W. Coyle, Chairman 10 =IB= A 16 �! 6 JERNST &YOUNG chment: Basis of Compensation and Billing Schedule For the Services provided for in the Agreement #09 -5270 and the related Addendum #I herein, the County agrees to make the lump sum payments to Auditor in accordance with the terms stated below. Auditor will invoice the County in accordance with the following Schedule, and payment shall be made in accordance with Chapter 218, Florida Statutes, also known as the "Local Government Prompt Payment Act." Payment of any particular line item noted below shall not be due until all services associated with any such line item have been substantially completed to County's reasonable satisfaction. 2. Payments for Additional Services of Auditor will be in accordance with the terms outlined in Article 4 of the Agreement #09 -5270 and the related change order. Task 1 Meet with executives and financial 5 5,150 Upon completion of I July management to co- develop expectations. all items associated Conduct planning meetings, develop detailed with Task 1. audit plan. Attend Audit Committee Meeting; begin interim fieldwork (understanding and testing of internal controls and systems). Begin single audit planning and interim testing. Task 2 ( Significant completion of control testing, risk i S 1237600 Upon completion of I November 1 assessments and audit planning all items associated Constitutional Officer General Ledgers with Task 2. provided to the auditors. Begin performance of substantive testing of account balances. Task 3 Significant completion of fieldwork of S 123,600 Upon completion of November— Constitutional Officers. Review of all items associated December Constitutional Financial Statements and with Task 3. conduct exit interviews on Constitutional l Statements December 1 -15, 2011. Begin performance of substantive testing of account balances — Board of County Commissioners General Ledger provided December 12, 2011. Continue single audit testing. Addendmn #1 to Agremnent 4409 -3270 Collier County, Florida Page 1 of 6 -11 05- 1260101 Task 4 January J ERNST & Y©UNG Board financial statement audit significantly complete. Single audit significantly complete. The Clerk of Courts oversees preparation of draft financial statements, notes and required supplemental schedules and statistical data. First draft of financial statements to auditors January 20, 2012. Second draft to auditors one week after review. S 154,500 Upon completion of all items associated with Task 4. Task 5 Issue opinion an Comprehensive Annual $ 185,400 Upon completion of February Financial Report (CAFR), including all all items associated j Constitutional Officer reports_ Issue all other with Task 5. required reports, including single audit. Present CAFR to the Board. Completion and delivery of all other required reports, including single audit and data collection I reports on February 28. 2012 Total Fee (Total Ixems 1 -5) $ 592,250 i Should the number of the County's grant programs required to be audited as major exceed twenty (20) programs, our fee for such additional major programs will be seven thousand, seven hundred twenty-five dollars ($ 7,725.00) per program and the amount of the last billing will be adjusted accordingly by change order. Additionally, our fee to perform and issue a report on Agreed Upon Procedures related to the Sheriff's Investigative Funds will be seven thousand, two hundred ten dollars (57,210.00) if the major grant programs exceed twenty (20); otherwise, the Sheriff's Investigative Funds will be included under the major programs within the agreement, the amount of the last billing to be adjusted accordingly by change order. This schedule of performance is based upon the County's personnel providing a reasonable level of client assistance as well as the County's records being reasonably maintained. Should the Auditor's assumptions with respect to the condition of the records, degree of cooperation, or other matters beyond Auditor's reasonable control require additional commitments by Auditor beyond those upon which this schedule is based, Auditor reserves the right to adjust planned completion dates with the County in writing. Add.d=#1 aAgaammtx09 -5270 Colter C,,.t, Ronda P .ge 2 of h— 1105 - 126010; > t�¢IIUFY IrtT nl J�S� 4 YOUIIq Gib JInIIcO