Backup Documents 06/28/2011 Item #16F2ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
161`
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Anach to original document Original doonncnt: -should h, hiu,d deivered t the Board Onicc. The completed netting slip and original
documents arc to be Iwi%r ded to the I3ourd 01fiiev only after a c Baar I)— I rlan udwn on t`:c i[cIll,
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw aline through routine lines # I through #4, complete the checklist. and forward to Sue Filson (line #5).
Route to Addressee(s)
List in muting order
Office
Initials
Date
1.
-----------------------------------
appropriate.
(Initial)
Applicable)
2.
---------------------------- - - - - - --
6/28/11
_
Agenda Item Number
161`2
3.
-----------------------------------
_
4.
MOU
CB
6/28/11
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
Documents Attached
Thank you.
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, need to contact staff for additional or missing information. All original
documents needing the BCC Chairman's signature are to be delivered to the BCC oil ice only after the BCC has acted to approve the item 1
Name of Primary Staff
Christine Boni
Phone Number
252 -3617
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
6/28/11
_
Agenda Item Number
161`2
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
MOU
Number of Original
T Please return original.
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
Thank you.
INSTRUCTIONS & CHECKLIST
ao; _l r as l. '
ic
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WINS Original 9.03.04.. Revised 1.26 05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
CB
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc, that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike- through and revisions have been initialed by the County Attorney's
CB
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
CB
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
CB
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
CB
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
6.
The document was approved by the BCC on 6/28/11 (enter date) and all
CB
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WINS Original 9.03.04.. Revised 1.26 05, Revised 2.24.05, Revised 9.18.09
16F2
MEMORANDUM
Date: June 30, 2011
To: Christine Boni, Administrative Assistant
Bureau of Emergency Services
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Memorandum of Understanding for Resource Logistics Support
Trailer w /Florida Division of Emergency Management
Attached for further processing is one (1) original of the document referenced above,
(Item #16F2) approved by the Board of County Commissioners June Q9, 2011.
After forwarding to the State's Division of Emergency Management for required
signature please return a fully executed original to this office for the Board's Official
Record.
Minutes & Records MUST receive an original back or we will
start sending the documents to the State to insure we get them
back.
If you have any questions, please feel free to call me at 252 -8411.
Thank you.
16F2
MEMORANDUM OF UNDERSTANDING
FOR RESOURCE LOGISTICS SUPPORT TRAILER
BETWEEN THE
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
AND
COLLIER COUNTY EMERGENCY MANAGEMENT
THIS MEMORANDUM OF UNDERSTANDING ("MOU ") is entered into by and
between the Florida Division of Emergency Management ( "DEM ") and COLLIER COUNTY, a
political subdivision of the State of Florida ( "County ") in order to outline and memorialize the
obligations and responsibilities of the parties with respect to the placement and use of Resource
Logistics Support Trailers ('RLSTs °) for emergency response activities in the County and
surrounding regions.
WHEREAS, the County owns or has control of a facility located at 8075 Lely Cultural
Parkway, Naples, Florida, which has been identified by the County as a suitable location for the
placement of a RLST for emergency response activities; and
WHEREAS, DEM would like to place a RLST in the County to allow for the storage and
distribution of emergency supplies and equipment;
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties agree to the following terms:
1. The County will:
a. Allow the placement of one 53 foot RLST in an enclosed secure parking area
at the County facility identified above.
b. Pay for all necessary electrical power costs in order to maintain proper climate
control in the RLST.
c. Maintain reasonable security over the RLST by ensuring it is placed in a
fenced area and ensuring that it is locked when not in use. The County also
agrees to inspect the RLST monthly for any damage or maintenance issues
and provide immediate notice to the State Watch Office, 2575 Shumard Oak
Boulevard, Tallahassee, Florida 32399 -2100 (emergency numbers 1- 800 -320-
0519 & 1- 850 - 413 -9911; non - emergency number 850 -413 -9900) should any
internal alarms be triggered due to loss of power or climate control.
d. Provide a semi - tractor of appropriate power and a licensed operator to tow the
RLST anywhere within the Region, (Region" includes the following
counties: Collier, Hardee, Manatee, DeSoto, Highlands, Sarasota, Glades,
Charlotte, Lee, Hendry, Broward, Dade and Monroe) in the event of its
required use. The semi - tractor does not need to be a dedicated unit but must
be available for use within one hour of notification of need by DEM.
16F2
2. DEM will:
a. Maintain ownership of the RLST at all times and be responsible for all costs
of maintenance, licensing, registration and insurance.
b. Pay for the installation of appropriate 220 volt, single -phase electrical
connections at the County's location.
c. Clearly mark the RLST with State of Florida logo graphics and no additional
logo graphics may be added without the express written consent of DEM.
d. Load the RLST, at its own expense, with expendable and non - expendable
resources to include cots, bedding kits, personal hygiene kits, food, water and
other resources. All cots and other hard assets are considered non - expendable
and shall be recovered after their use. However, the County will not be held
responsible for lost, stolen, or damaged non - expendable items as part of
normal disaster use.
e. Annually recover the RLST for purposes of maintenance, inventory, rotating
stock and item replacement
3. The RLST has been specially designed to maintain climate control inside the trailer
with temperatures below 80 degrees and humidity below 50 %. The RLST is also
equipped with a lift gate and lower storage compartments.
4. The County agrees that upon mission tasking from the State Emergency Operations
Center, it will deploy the RLST to any location within the Region as directed. Such
movement shall be tasked as a mission and be reimbursable as outlined in the State
Mutual Aid Agreement.
5. The County may utilize any unused spaces in the RLST for equipment or additional
emergency supplies. However, any such additions are at the County expense and
DEM will not be responsible for the loss or damage to any such items. Under no
circumstances may the total loaded weight of the trailer exceed 42,000 pounds.
6. The County may, upon approval from DEM, deploy the trailer on its own within the
Region for local emergencies. The County may use the RLST contents to support the
local emergency response.
7. Should the RLST be needed outside the County's Region area, the County agrees to
release the trailer and DEM shall assume all costs and responsibility for the
transportation and relocation. The restocked RLST will be returned to the County by
DEM no later than 60 days after the expiration of the out -of -region emergency.
2
16F2
8. The County agrees it will permit ingress and egress to DEM. its agents, contractors
and employees to the area containing the RLST. In addition, the County will permit
access to the RLST by local, state and federal regulatory agencies for inspection or
such other legal purposes as are deemed appropriate by DEM.
9. The County agrees that it shall be solely responsible for its negligent acts or omissions
or tortious acts which result in claims or suits against DEM and agrees to be liable for
any damages proximately caused by said acts or omissions. DEM agrees that it shall
be solely responsible for its negligent acts or omissions or tortious acts which result in
claims or suits against the County and agrees to be liable for any damages
proximately caused by said acts or omissions. The foregoing indemnification shall not
constitute a waiver of sovereign immunity beyond the limits set forth in Section
768.28, Florida Statutes, nor shall the same be construed to constitute agreement by
either party to indemnify the other party for such other party's negligent, willful or
intentional acts or omissions.
10. The parties agree that all notices provided under or pursuant to this Memorandum of
Understanding shall be in writing, either by hand delivery, or first class, certified
mail, return receipt requested, to the contract representative identified below at the
address set forth below and said notification shall be attached to the original of this
Memorandum of Understanding:
The name, title, address and phone number of the DEM representative for this MOU
is:
Chuck Hagan, Logistics Chief
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
850 -413 -9969
The name. title, address and phone number of the County representative responsible
for the administration of this MOU is:
Dan E. Summers
Director, Bureau of Emergency Services
8075 Lely Cultural Parkway
Naples. FL 34113
239- 252 -3600
11. This MOU is effective upon its execution by the parties and may be modified only in
a writing signed by both parties. This MOU shall expire three (3) years from the date
of execution unless an extension is mutually agreed to in writing. Either party may
terminate with or without cause with a thirty (30) day written notice
12. This MOU contains all the terms and conditions agreed upon by the parties.
3
16F2
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of
Understanding to be executed by their undersigned officials as duly authorized.
COLLIER COUNTY, a political
Subdivision of the State of Florida
W.
By:
Fred W. Coyle, Chairman
L-Mlll
Date
E. Bttv�i
il�c
Attest ax to thalraaa 4
", 31p0atiM`,4'Q9'e!I
4
Florida Division of Emergency
Management
i
Bryan Koon, Director
Date
APProMOd as to form & legal Sufficiency
Assl:ta County Attorney
Teresa L. Polaski
16F2
From: BoniChristine [ChristineBoni @colliergov.net]
Sent: Thursday, June 30, 2011 9:03 AM
To: Teresa L. Polaski
Subject: RE: Memorandum of Understanding
Teresa,
I will make sure that it gets sent back to you. I can have someone stop and pick it up some time tomorrow. Thank you0
Christine
From: Teresa L. Polaski fmailto: Teresa .PolaskiCa@collierclerk.coml
Sent: Thursday, June 30, 20119:01 AM
To: BoniChristine
Subject: Memorandum of Understanding
Hi Christine,
I have this document ready for pickup. Once it has been sent for additional signatures, can you make sure we get the
original back. They must be kept with the Board's Records. Thanks
Teresa L. Polaski, BMR Clerk III
Minutes and Records Department
239 -252 -8411
239 - 252 -8408 fax
(Teresa.Polaski @collierclerk com)
Please visit us on the web at www.collierclerk.com
This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not
be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient, you must not copy, distribute or
take any action induced by or in reliance on information contained in this message.
Unless expressly stated, opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of
Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdesk@colliercierk.com
quoting the sender and delete the message and any attached documents. The Collier County Clerk's Office accepts no liability or responsibility
for any onward transmission or use of emails and attachments having left the CollierClerk.com domain.
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to
a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
16 F 2w
MEMORANDUM
Date: June 30, 2011
Christine Boni, Administrative Assistant
t", r*^V'— Bureau of Emergency Services
Fr Teresa Polaski, Deputy Clerk
C� Minutes & Records Department
Re: Memorandum of Understanding for Resource Logistics Support
Trailer w /Florida Division of Emergency Management
Attached for further processing is one (1) original of the document referenced above,
(Item #16F2) approved by the Board of County Commissioners June 34, 2011.
After forwarding to the State's Division of Emergency Management for required
signature please return a fully executed original to this office for the Board's Official
Record.
Minutes & Records MUST receive an original back or we will
start sending the documents to the State to insure we get them
back.
If you have any questions, please feel free to call me at 252 -8411.
Thank you.
16F2
MEMORANDUM OF UNDERSTANDING
FOR RESOURCE LOGISTICS SUPPORT TRAILER
BETWEEN THE
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
AND
COLLIER COUNTY EMERGENCY MANAGEMENT
THIS MEMORANDUM OF UNDERSTANDING ( "MOU ") is entered into by and
between the Florida Division of Emergency Management ( "DEM ") and COLLIER COUNTY, a
political subdivision of the State of Florida ( "County ") in order to outline and memorialize the
obligations and responsibilities of the parties with respect to the placement and use of Resource
Logistics Support Trailers ( "RLSTs ") for emergency response activities in the County and
surrounding regions.
WHEREAS, the County owns or has control of a facility located at 8075 Lely Cultural
Parkway, Naples, Florida, which has been identified by the County as a suitable location for the
placement of a RLST for emergency response activities; and
WHEREAS, DF,M would like to place a RLST in the County to allow for the storage and
distribution of emergency supplies and equipment;
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, the parties agree to the following terms:
L The County will:
a. Allow the placement of one 53 foot RLST in an enclosed secure parking area
at the County facility identified above.
b. Pay for all necessary electrical power costs in order to maintain proper climate
control in the RLST.
c. Maintain reasonable security over the RLST by ensuring it is placed in a
fenced area and ensuring that it is locked when not in use. The County also
agrees to inspect the RLST monthly for any damage or maintenance issues
and provide immediate notice to the State Watch Office, 2575 Shumard Oak
Boulevard, Tallahassee, Florida 32399-2100 (emergency numbers 1- 800 -320-
0519 & 1- 850 -413 -9911; non - emergency number 850 -413 -9900) should any
internal alarms be triggered due to loss of power or climate control.
d. Provide a semi - tractor of appropriate power and a licensed operator to tow the
RLST anywhere within the Region, ('Region" includes the following
counties: Collier, Hardee, Manatee, Desoto, Highlands, Sarasota, Glades,
Charlotte, Lee, Hendry, Broward, Dade and Monroe) in the event of its
required use. The semi- tractor does not need to be a dedicated unit but must
be available for use within one hour of notification of need by DEM.
2. DEM will:
a. Maintain ownership of the RLST at all times and be responsible for all costs
of maintenance, licensing, registration and insurance.
b. Pay for the installation of appropriate 220 volt, single -phase electrical
connections at the County's location.
c. Clearly mark the RLST with State of Florida logo graphics and no additional
logo graphics may be added without the express written consent of DEM.
d. Load the RLST, at its own expense, with expendable and non - expendable
resources to include cots, bedding kits, personal hygiene kits, food, water and
other resources. All cots and other hard assets are considered non - expendable
and shall be recovered after their use. However, the County will not be held
responsible for lost, stolen, or damaged non - expendable items as part of
normal disaster use.
e. Annually recover the RLST for purposes of maintenance, inventory, rotating
stock and item replacement
3. The RLST has been specially designed to maintain climate control inside the trailer
with temperatures below 80 degrees and humidity below 50 %. The RLST is also
equipped with a lift gate and lower storage compartments.
4. The County agrees that upon mission tasking from the State Emergency Operations
Center, it will deploy the RLST to any location within the Region as directed. Such
movement shall be tasked as a mission and be reimbursable as outlined in the State
Mutual Aid Agreement,
5. The County may utilize any unused spaces in the RLST for equipment or additional
emergency supplies. However, any such additions are at the County expense and
DEM will not be responsible for the loss or damage to any such items. Under no
circumstances may the total loaded weight of the trailer exceed 42,000 pounds.
6. The County may, upon approval from DEM, deploy the trailer on its own within the
Region for local emergencies. The County may use the RLST contents to support the
local emergency response.
7. Should the RLST be needed outside the County's Region area, the County agrees to
release the trailer and DEM shall assume all costs and responsibility for the
transportation and relocation. The restocked RLST will be returned to the County by
DEM no later than 60 days after the expiration of the out -of- region emergency.
2
16F 2
8. The County agrees it will permit ingress and egress to DEM, its agents, contractors
and employees to the area containing the RLST. In addition, the County will permit
access to the RLST by local, state and federal regulatory agencies for inspection or
such other legal purposes as are deemed appropriate by DEM.
9. The County agrees that it shall be solely responsible for its negligent acts or omissions
or tortious acts which result in claims or suits against DEM and agrees to be liable for
any damages proximately caused by said acts or omissions. DEM agrees that it shall
be solely responsible for its negligent acts or omissions or tortious acts which result in
claims or suits against the County and agrees to be liable for any damages
proximately caused by said acts or omissions. The foregoing indemnification shall not
constitute a waiver of' sovereign immunity beyond the limits set forth in Section
768.28, Florida Statutes, nor shall the same be construed to constitute agreement by
either party to indemnify the other party for such other party's negligent, willful or
intentional acts or omissions.
10. The parties agree that all notices provided under or pursuant to this Memorandum of
Understanding shall be in writing, either by hand delivery, or first class, certified
mail, return receipt requested, to the contract representative identified below at the
address set forth below and said notification shall be attached to the original of this
Memorandum of Understanding:
The name, title, address and phone number of the DEM representative for this MOU
is:
Chuck Hagan, Logistics Chief
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
850- 413 -9969
The name, title, address and phone number of the County representative responsible
for the administration of this MOU is:
Dan E. Summers
Director, Bureau of Emergency Services
8075 Lely Cultural Parkway
Naples, FL 34113
239 - 252 -3600
11. This MOU is effective upon its execution by the parties and may be modified only in
a writing signed by both parties. This MOU shall expire three (3) years from the date
of execution unless an extension is mutually agreed to in writing. Either party may
terminate with or without cause with a thirty (30) day written notice
12. This MOU contains all the terns and conditions agreed upon by the parties.
3
16F2
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of
Understanding to be executed by their undersigned officials as duly authorized.
COLLIER COUNTY, a political
Subdivision of the State of Florida
By:
Fred W. Coyle, Chairman
Date
ATTw'
D HT E. BRA .Clerk_ .�
Attest a's to Chairs" 4
31Qn�Eure arre
Florida Division of Emergency
Management
By:
Bryan Koon, irector
71i
Date
^PPr*V*d sa to form & legal Sufficiency
Assists Coin' n Attorney
-1�1NtiI 'V--,L 0— 3.�>a