Backup Documents 06/28/2011 Item #16E 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
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THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # 1 through 44 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines # 1 through #4, complete the checklist, and forward to Ian Mitchell (line 461.
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.Joshua Thomas, Assistant Grant
Coordinator
Grant Management Office_3`
Agenda Item Number
�I1
J
2.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
3.
Amendment to Agreement
Number of Original
1 (please provide two
4.
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
certified copies of
5. Ian Mitchell, Executive Manager
to the BCC
Board of County Commissioners
t 1
16. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending 13CC approval. Normally the primary contact is the person who created'prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to die 13CC office only after the BCC has acted to approve the
item.
Name of Primary Staff
Contact
Joshua Thomas
Phone Number
239- 252 -8989
Agenda Date Item was
June 28, 2011
Agenda Item Number
16E -I
Approved by the BCC
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendment to Agreement
Number of Original
1 (please provide two
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
certified copies of
contracts, agreements, etc. that have been fully executed by all parties except the BCC
original document.)
INSTRUCTIONS & CHECKLIST
I: Forns/ County Forms/ BCC Forms/ Original Docunhcnts Routing Slip, Revised 6 -15 -2011
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(initial)
Applicable)
I.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
Is the Chairman's original signature required?
A '}o
3.
All handwritten strike - throughs and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board.
4.
The Chairman's signature line dare has been entered as the date of BCC approval of the
document or the final negotiated contract date, whichever is applicable.
5.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
6.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
7.
The document was approved by the BCC on _ (enter date) and all changes
I!VA l0i Out
made during the meeting have been incorporated in the attached document. The
8;n dlti,¢u
County Attorney's Office has reviewed the changes, if applicable.
fbt 1ip;6
I: Forns/ County Forms/ BCC Forms/ Original Docunhcnts Routing Slip, Revised 6 -15 -2011
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MEMORANDUM
DATE: July 6, 2011
TO: Josh Thomas, Grants Support Specialist
Administrative Services Department
FROM: Teresa Polaski, Deputy Clerk
Minutes and Records
RE: Amendment #6 to Agreement w /School Board -
Driver's Education Grant
Attached for your records are two (2) certified copies of the original document,
referenced above (Agenda Item #16E1), approved by the Board of County
Commissioners on Tuesday, June 28, 2011.
The original has been kept by the Minutes and Records Department for the
Board's Official records.
If you should have any questions, please contact me at 252 -8411.
Thank you.
Attachment (1)
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AMENDMENT NO. 06
TO AGREEMENT BETWEEN COLLIER COUNTY
AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY
FOR DRIVER EDUCATION GRANT
This AMENDMENT NO. 06, entered into thisl'�_11_� day of)(A (Y , 2011 to that
Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of
Florida, located at 3299 Tamiami Trail E., Naples, Florida 34112, ( "COUNTY ") and the District
School Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109,
( "SCHOOL BOARD)."
WHEREAS, the Agreement specifies that it can be extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal year,
with program changes reflected in the respective Amendment to the Agreement; and
WHEREAS, renewal of the Agreement must be approved by the Board of County
Commissioners and the School Board; and
WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2011
Driver Education Grant Program Request for Proposals that was sent to the District School
Board and all non - public high schools listed in the Driver Education Grant Program; and
WHEREAS, the SCHOOL, BOARD agreed in Amendment No. 5 to this agreement to
fully spend $219,532.64 remaining from the 2009 Driver Education Grant Program during the
2010 Grant Program year and has done so and provided a report outlining the use of these funds;
"reI
WHEREAS, the SCHOOL BOARD continues to expend funds from the 2010 Driver
Education Grant Program that has an end date of June 30, 2011, and the SCHOOOL BOARD
has not yet submitted its final report for this fiscal year, but has submitted the required "interim
project synopsis" which synopsis is determined to be sufficient by COLLIER COUNTY; and
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WHEREAS, this Amendment Number 06 is consistent with the requirements of the
Agreement, Ordinances 2003 -39 and 2007 -39 and the requirements of the Driver Education
Grant Program.
NOW, THEREFORE, the Parties agree follows:
I. AVAILABILITY OF FUNDING
Total funding available in the Driver Education Trust Fund, as of February 1, 2011, was
$196,200 (Funds). Additional surcharges continue to be collected and will be available for the
2012 Driver Education Grant Program cycle.
II. USE OF FUNDS
The SCHOOL BOARD has requested $196,200 of the available funding and agrees that: (1) the
SCHOOL BOARD will use the $196,200 solely for eligible direct education expenses, which
includes purchase of goods and services including driver education course materials, vehicles to
be used exclusively for driver education programs, driver simulators, and salaries of driver
education instructors; (2) the SCHOOI, BOARD will not use the Funds for administrative
expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing
funds; (4) the SCHOOL BOARD will ensure that a minimum of 30 percent (30 %) of a student's
time in the program is spent doing behind - the -wheel training; and (5) the SCHOOL BOARD will
comply with all additional Ordinance terms and requirements concerning the use of funds,
attached as Exhibit A.
III. PROJECT
The SCHOOL BOARD agrees that it will only implement the project as represented in its
Application Form (Application), attached as Exhibit B, and as permitted by the Driver Education
Grant Program, attached as Exhibit C. The project will provide additional driver education
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teachers, paraprofessionals, supplies, equipment, fuel /maintenance to fund the summer school
program.
IV. CARRYFORWARD FUNDING
The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will
result in carry forward for each year of this program as currently implemented. The following
table identifies estimated and actual carry forward amounts for past program years and the
estimated amounts for the 2010 program year.
Program
Program
Carry
Expended at
Balance at
Estimated
Actual carry
Year
Year
forward
time of
time of
carry
forward into
Allocation
from
approval of
approval of
forward at
subsequent
previous
new
new
time of
program year
program
program
program
approval of
year
year
year
new
agreement
agreement
program
year
agreement
2005
$199,267
$141,417.44
$57,849.56
$45,000.00
$36,005.00
2006
$148,087
$36,005.28
$97,389.54
$86,702.74
$45,000.00
$33,471.00
2007
$225,500
$33,471
$95,167.09
$130,332.91
$89,000.00
$87,626.71.00
2008
$205,000
$87,626.71
$82,689.41
$122,310.59
$47,000.00
$50,955.72.00
2009
$355,900
$50,955.72
$136,367.36
$219,532.64
$104,097.67
$129,356.30.00
2010
$201,800
$129,356.30
$29,472.00
$172,328.00
$33,037.00
2011
$196,200
A report that explains the use of funds for each year and itemizes the annual expenditures is
attached as Exhibit D. Although the Grant Program guidelines imply that monies disbursed, but
not spent at the end of the respective project's time frame, are to be returned to the Trust Fund
for disbursement the next following project year, the applicant is the same applicant as in the
previous three years and, as was determined by Amendment No 01, COLLIER COUNTY deems
it to be inefficient to return the unexpended 2010 funds, and those funds should be carried
forward into the 2011 project. The final 2010 report that will be presented to the County
following the end of the 2010 project time period will indicate the exact monetary amount of
2010 funds carried forward into the 2011 project. Use of the unexpended 2010 funding shall be
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included in the SCHOOL BOARD'S Final 2011 Report that will be presented to the Board of
County Commissioners following the end of that project time period.
V. PROJECT TIME FRAME
The SCI TOOL BOARD has represented in its Application that the project will begin on July 1,
2011 and v6ll end no later than June 30, 2012.
'SCI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY
SPECIFIED IN THIS AMENDMENT NUMBER SIX.
All other aspects of the Agreement remain unchanged except to the extent expressly amended by
this Amendment Number 06.
lit i x; r S 'HOOT BOARD OF COLLIER
COU TY, F -ORI A
By=
0 ATI AN FISHBANE, Attorney
A` 11ST:
bW1GHT E: BROCK, CLERK QQ��
t St aS tG Eye }r<np�Clerk
31gn�tL1'+e clrtt e,.
Approval for form and legal Sufficiency:
fir✓
Jennifer ite
Assistant County Attorney I
DISTRICT SCHOOL BOARD OF COLLIER
COUNTY, ORIDA
By:
GARY I.. ROWN, Superintendent
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUN'T'Y, FLORIDA
By:_ IiA w'
FKED W. COYLE, C man
1234558
&�
1 6 E l
I
?
ORDINANCE NO. 2007 - 39
RAY
�1
REC IV ANCE AMENDING ORDINANCE 2003 -39, ALSO KNOWN*
RI SLOSBERG DRIVER EDUCATION ORDINANCE, '3S
a-
a2 CO D IN SECTIONS 2451 THROUGH 2456 OF THE CODE bF,
a
FL�1tQy S AND ORDINANCES IN ORDER TO INCREASE Tom:
CHARGE THAT THE CLERK OF COURTS MAY COLLECT QZf:
ALL CIVIL TRAFFIC PENALTIES FROM $3.00 PER PENALTY TAO:
$5.00 PER PENALTY, CHANGE REFERENCES TO "TRAFFI-
?
EDUCATION TO "DRIVER" EDUCATION PROGRAMS, FURTH>
_
CLARIFY THAT FUNDS ARE TO BE USED TO ENHANCE, N(ii'"
REPLACE DRIVER EDUCATION PROGRAM FUNDS AND STIPULATE
THAT EACH PROGRAM RECEIVING FUNDS REQUIRE A MINIMUM
OF 30 PERCENT OF A STUDENT'S TIME IN THE PROGRAM BE
BEHIND - THE -WHEEL TRAINING; PROVIDING FOR INCLUSION IN
THE CODE OF LAWS AND ORDINANCES; PROVIDING FOR
CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on July 29, 2003, the Board of County Commissioners adopted Ordinance
2003 -39, otherwise known as the "Dori Slosberg Driver Education Ordinance" to authorize the
Clerk of the Circuit Court to collect an additional three dollar ($3.00) surcharge on all civil
traffic penalties in County Court to be used to fund the direct education expenses of traffic
education programs in both public and non -public high schools; and
WHEREAS, recent changes in Section 318.1215 of the Florida Statutes, entitled "Dori
Slosberg Driver Education Safety Act ", authorize the Board of County Commissioners to amend
the authorizing ordinance to increase the $3.00 per penalty surcharge to $5.00 per penalty, as
well as several other modifications to clarify intent and criteria; and
WHEREAS, the Board of County Commissioners of Collier County, Florida deems it
appropriate and in the best interest of the public health, safety and welfare to adopt this
Ordinance to collect an additional surcharge and snake minor program modifications.
NOW, THEREFORE BE IT ORDAINED by the Board of County Commissioners of
Collier County, Florida that:
SECTION 1: Collier County Ordinance No. 2003 -39 is amended as follows:
SECTION THREE: COLLECTION OF SURCHARGE
(1) Pursuant to § 318.1215 Fla. Stat., a t1ree- deliae{$380) five dollar ($5.00)
surcharge shall be added by the Collier County Court against every person who pleads
guilty or nolo contendere to, or is convicted of, regardless of adjudication, a moving or
non - moving civil traffic violation.
(2) The dwee- dellaf ES3.00) five dollar ($5,00) surcharge shall be in addition
EXHIBIT o any fine, civil penalty or other court cost and will not be deducted from the proceeds of
—Ji-- 1 of 3
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that portion of any fine or civil penalty which is received by Collier County in accordance
with §§ 316.660 and 318.21 Fla. Star.
(3) The three dellm ($399) five dollar ($5.00) surcharge shall be specifically
added to any civil penalty paid, whether such penalty is paid by mail, paid in person
without request for hearing, or paid after hearing and determination by the court.
SECTION FOUR: DISTRIBUTION OF FUNDS COLLECTED
(1) The Clerk shall collect the tfxee dellaF ($3:98) five dollar ($5.00)
surcharge in accordance with § 318.1215 Fla. Stat.
(2) All funds collected pursuant to this Ordinance shall be used for the
exclusive purpose of ftmdmg driver education programs, and shall be deposited into a
special trust fund to be used to exclusively fund the direct education expenses of traffie
driver education programs in both public and non - public high schools.
(2) All funds collected shall be used exclusively to supplement,(enhancc and
not replace) funding for direct education expenses of tra€fie dbver education programs in
both public and non - public high schools.
(3) Direct educational expenses are incurred for the purchase of goods and
services including, but not limited to, driver education course materials, vehicles
exclusively used for driver education programs, driver simulators, and salaries of driver
education instructors and shall not include administrative expenses.
SECTION FIVE: EXPENDITURE AND MANAGEMENT OF FUNDS
BUDGETED
(1) The County Manager, or his designee, with direction from the Board of
County Commissioners, in accordance with § 318.1215 Fla. Stat., and with the budget
adopted by the Collier County Board of Commissioners, shall have the authority to provide
for the expenditure of funds remitted to the tmffiie driver education program.
(2) Procedures for disbursement of the funds collected pursuant to this
Ordinance shall be developed by the County Manager, or his designee, and approved by the
Board of County Commissioners.
(3) In order to receive funds, the eligible public and non - public high schools
must make application for funds and receive approval by Collier County in accordance
with the program procedures established by the County Manager and must execute an
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acceptance agreement, acknowledging that funds received shall be used exclusively by the
recipient for direct educational expenses for driver education programs. -and shall enhance
and not be used to replace funds received from existing sources and that the program
receiving funds requires that a minimum of 30 percent of a student's time in the program
be behind- the -wheel training.
(4) Monies that have not been disbursed at the end of each fiscal year shall be
retained for disbursement in the subsequent fiscal year(s), as appropriate.
SECTION 2: CONFLICT AND SEVERABILITY
In the event this Ordinance conflicts with any other ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion of this Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct, and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION 3: INCLUSION IN THE CODE OF LAWS AND ORDINANCES
The provisions of this Ordinance shall become, and be made a part of, the Code of Laws
and Ordinances of Collier County, Florida. The sections of the Ordinance may be renumbered or
re- lettered to accomplish such, and the word "ordinance" may be changed to "section ", "article ",
or any other appropriate word.
SECTION 4: EFFECTIVE DATE
A certified copy of this Ordinance shall be filed with the Department of State by the
Clerk of the Board of Collier County Commissioners after adoption by the Collier County Board
of Commissioners, and shall take effect and be implemented thirty (30) calendar days from the
date of said filing with the Department of State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this J� day of kpiA 2007.
AT[5�: `.,- •., �:f BO F UNTY COMMISSI RS
Dwp l No ely erl�' OF LLM COUNTY LO A`
�( ... �'' i�4S�S ro
Attett `et +'tb' Cnalrsw s y:
Signature on]. o
Approved as to form and legal sufficiency:/ / rice sided with a."
1� v of tafg': 0�_�1.
� l A. Apedio l o{ fl
Jennt er A. Bel o and oeknvwl rren +fi it-..�
Assistant County Attorney as rttt wKed this xv
o+
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Application Form - Collier County Driver Education Grant Program
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
Application Form
Deadline March 31
Applicant Name: District School Board of ('oll ex (' ounty
Address: 5775 Osceola'frail Naples FL 34109
Phonc Number: 219 177 9204
Contact Person: Patricia Ackerman
Contact Phone Number, including extension (if different from above):
Email Address: ackex�a colhex k12 fl us
Type of High School (check one): x Public High School Non - Public High School
List participating high school (s), address, phone number and campus contact information (if different than above).
Barron Collier High School - 5600 Cougar Drive - 239.377.1200 - Principal/Tim Kurz
Golden Gate High School -2925 Titan Way - 239.377.1600 - Principal /Jose Hernandez
Gulf Coast High School - 7878 Shark Way - 239.377.1400 - Principal /Dave Stump
Immokalee High School — 701 Immokalee Drive - 239.377.1800 - Principal/Linda Salazar
Lely High School - 1 Lely High School Blvd. - 239.377.2000 - Principal/Ken Fairbanks
Naples High School — 1100 Golden Eagle Circle - 239.377.2200 - Principal /Dr Nancy Graham
palmetto Ridge High School, 2925 Titan Way - 239.377.2400 - Principal/Mary Murray
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Brief project description. (Provide more detailed description on following pages).
District School Board of Collier County uses the Slosberg Grant Funding for:
• Summer School Driver Education Program available to both public and private school students in Collier County.
• Paraprofessionals to assist in order for students to be able to receive the required minimum of 30% of behind the wheel
training with the Driver Education instructor.
• Equipment, maintenance and fuel for the vehicles for the year round Driver Education Program.
• Maintenance contracts for driving simulators used in the classrooms.
• One vehicle to be purchased next year.
3. Approximate number of students eligible for driver education. 9500
4. Approximate percentage of time each student receives behind - the -wheel training. At least 30% minimum
(By statute, each student must receive a minimum of 30°x, of behind -the -wheel training.)
5. Approximate number of students to benefit from the project. 1238
6. Anticipated project start and end dates. Start: Julyl, 2011 End: June 30, 2012
7. Total funds requested. $196.200.00
S. Total number of high school students (grades 9 -12) on September I` of previous year. 12,70 0
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in the Program Description, will support a program that requires a minimum of 30% of a 7ADMIN�ISTRATIVE rt�'H - el
traini and will not supplant normally budgeted funds for driver education. RECEIVED
NTY
Ant orized igh .S r, 0Ol/Dia -iCt O rc I 011
EXIIIBF E0.VICE5
Date _.TMENT
Submh one signed original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3199 Tamiami Trail East, Suite
602, Naples, Florida 34112; Re.: Driver Education Grant Program Page I of 3
Application Form - Collier County Driver Education Grant Program
Ct 1RRE.NT DRIVER EDUCATION PROGRAM DESCRIPTION
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Describe the existing driver education program. I none exists, indicate such and explain wh .
The Driver Education Program exists in all of Collier County Public High Schools with the exception of Everglades School and
Lorenzo Walker High School. At each school, a certified Driver Education teacher is responsible for the instruction of the class.
The teacher, during the school year, will have a paraprofessional assigned to enable the teacher to take students for the required
minimum of 30% behind - the -wheel training. Two high schools, Golden Gate High and Palmetto Ridge High have computer based
simulation for classroom lessons. The other high schools have theater based simulation. The program consists of the following
components: Road, Range Simulation and Classroom. The goal of the program is to safely prepare novice drivers and achieve the
National Driver Education Standards. Our teachers serve as third party testers for the State Department of Motor Vehicles (SDMV).
Driver Education teachers can issue written and road test waivers to their students upon proven documented competencies
established by the DMV. The project includes providing a free surnmer school driver education program for public, private and
home schooled students, living in Collier County, as per the Slosberg legislation. In addition, the funds will be used for new
equipment /vehicles, paraprofessionals, teacher training, supplies and fuel, maintenance and repairs for vehicles used in the regular
school year and summer school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
ff /hurling was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
The funding was used for six summer school Driver Education teachers, paraprofessionals, equipment, maintenance and fuel for
vehicles, maintenance contracts and repairs for simulators and supplies for the program.
There was a deviation in the 2009 -2010 carry forward amount as the paraprofessional salaries and benefits were added to that
amount, as stated in the 2009 -2010 Final Report.
PROPOSED PROGRAM /PROJECT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget
narrative on the following page.
The district's project will include two summer school sites for Driver Education. Four teachers will work at each site. Funding will
be used to pay these teachers at their hourly teaching rate.
Funding will also be used to provide new supplies, equipment, fuel and maintenance on the vehicles and the purchase of a new
Driver Education vehicle.
Funding is needed to continue the existing Driver Education program including paraprofessionals in the classroom who enable the
Driver Education teacher to be compliant with the minimum 30% behind - the -wheel requirement.
Maintenance contracts and repairs for the two driving simulator systems used in the classrooms are funded by this grant.
Submit one signed original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3299 Tamiami Trail East, Suite
602, Naples, Florida 34112; Re. Driver Education Grant Program Page 2 of 3
Application Form - Collier County Driver Education Grant Program 1 6 E 1
PROGRAM /PROJECT BUDGET
List all budget items and their associated cost, including, but not limited to: personnel (salary, fringe), contract services,
materials and supplies, equipment, etc. Note: All funds must be used exclusively to fund direct expenses of driver
education programs. Direct driver education expenses are defined as those that directly improve the level of skill,
responsibility and capability of students to become better drivers. Eligible direct education expenses include the purchase
of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver
education programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support
the underlying driver education program and other items solely to support the instructor or classroom are not eligible for
grantfunding.
BudgetTtem
Associated Cost
Eight Driver Education Teachers for Summer School 2012 ( Hall)
Salary and Benefits $ 32,000
Paraprofessionals at each high school 2011 -2012
Salary and Benefits 152,000
Equipment, Fuel, Maintenance of Vehicles
17,000
Maintenance Contracts /Repairs for Simulator System (I of 2)
7,737
Purchase of New Vehicle
20,000
Supplies
SUB TOTAL 2011 -2012
500
$229,237 (deficit to be covered by
carry forward amount)
TOTAL REQUESTED
$196,200
CARRY FORWARD 2010 -2011 APPROX.
33,037
TOTAL 2011 -2012 FUNDS WITH CARRY FORWARD
$229,237
BUDGET NARRATIVE
The budget narrative should justify the direct costs associated with the programlproject as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Proeram /Project Budget should be listed below with calculations and justification provided.
Eight Driver Education Teachers for Summer Proeram are needed/four teachers per site at two different sites.
Driver Education is recognized as the number one elective in the state of Florida. However, students to advanced classes, specialized programs,
and /or students enrolled in private /home school may not have the opportunity to include Driver Education in their schedule due to the rigor of their
course work. This summer program gives students the opportunity to be properly trained in Driver Education and is vitally important as motor
vehicle crashes are the number one killer of adolescents. Half of the 2012 costs will be paid from the 2011 -2012 funds and the second half will be
paid from the 2012 -2013 funds.
Paraprofessionals at each Hieh School
Paraprofessionals are needed during the school year to assist the teachers in order to meet the minimum of 30% behind - the -wheel
requirement.
Equip ment /Fuel /Maintenance
In order to provide a quality program, the district must provide the behind the wheel component of the course. This requires fuel, maintenance and
equipment repairs on the Driver Education vehicles.
Maintenance /Contract for Simulators
There are two different simulator systems in the classrooms. The maintenance contract for one of the systems will be paid out of these funds.
Some component parts will need to be repaired or replaced at an additional cost.
New Supplies
The updated list of new supplies includes: updated videos, technological applications, paper, curriculum materials, etc.
New Eguipment/Vehicles
In order to be in compliance with the new Division of Motor Vehicles third party tester contract, each school site must have an established and
approved road test course. The district will purchase cones, road signs and markings. A new vehicle will be purchased to replace one due to the
age and condition of the vehicle.
Submit one signed original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3299 Tamiami Trail East, Suite
602, Naples, Florida 34112; Re: Driver Education Grant Program Page 3 of 3
Program Description - Collier County Driver Education Grant Program 1 / E y
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
GENERAL PROVISIONS
Collier County has created the Collier County Driver Education Grant Program under the authority of
Section 318.1215 of the Florida Statutes, entitled "The Dori Slosberg Driver Education Safety Act." This
act allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to
collect a five dollar ($5.00) surcharge on all moving and non - moving civil traffic infractions, except
infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of
driver education programs in both public and non - public high schools.
The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best
interest of the public health, safety and welfare to adopt Ordinance No. 2007 -39 to collect this surcharge
to supplement driver education funding and, as such, to create a grant program to manage and disburse the
funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a special trust fund
established specifically for these funds. The County Manager, or designee, will request regular reports of
these funds from the Clerk of Courts.
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and to each non - public high school indicating the provisions of the grant program and indicating
an approximate funding level for that year.
USE OF FUNDS
All funds collected will be used exclusively to fund the direct expenses of driver education programs in
both public and non - public high schools in Collier County. Direct driver education expenses are defined
as those that directly improve the level of skill, responsibility and capability of students to become better
drivers. Eligible direct education expenses include the purchase of goods and services, including, but not
limited to, driver education course materials, vehicles exclusively used for driver education programs,
driver simulators, and salaries of driver education instructors. Administrative expenses to support the
underlying driver education program and other items solely to support the instructor or classroom are not
eligible for grant funding. Furthermore, based on the legislative intent of Section 318.1215 of the Florida
Statutes, Collier County may lawfully disburse funds to a new driver education program as long as the
funds are used for the direct expenses of the new program and there is no supplanting of already existing
funds. Each program will also be required to verify that a minimum of 30 percent (30 %) of a student's
time in the program is spent doing behind - the -wheel training.
Funds will be apportioned based on the total number of high school students (grades 9 -12) enrolled as of
September 1 of the previous year.
The application period will be March 1 — March 31 of the following year with funding based on
collections through February 1 of each year. Each applicant will be required to report on the application
the number of eligible students as of September 1 of the previous year.
The apportionment of funds will be adjusted annually based on the number of students reported on each
application, or in the case that no applications are submitted, by the County Manager, or designee, every
EXHIBIT C ___
Program Description - Collier County Driver Education Grant Program
16E1
three (3) years to reflect changes in number of eligible students due to growth and other changes affecting
high school populations.
Example:
High School
# of eligible 9 -12 grade
students as of 9/1/03
Available
Funding
Funding per
High School
School Board
500
$100,000
$90,909
Non - Public High Schools (tbd)
50
$9,091
NOTIFICATION PROCESS
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and each non - public high school providing notification of the grant program provisions, deadline
for applications and an estimated funding level for that year. The following contact information will be
used and may be amended as new non - public high schools are formed or as contact information changes:
District School Board of Collier County
Patricia Ackerman, Driver Education Coordinator
5775 Osceola Trail
Naples, Florida 34109
Community School of Naples
Gene Rochette, Dean of Students
13275 Livingston Road
Naples, Florida 34109
First Baptist Academy
Cindy Murphy, High School Ministry Assistant
3000 Orange Blossom Drive
Naples, Florida 34109
Seacrest Country Day School
Erin Duffy, Head of Upper Schools
7100 Davis Blvd
Naples, Florida 34104
Seagate Christian Schools
Glenn Wiggins, Principal
1010 Whippoorwill Lane
Naples, Florida 34105
Saint John Neumann High School
Laura Campbell, Principal
3000 53rd Street Southwest
Naples, Florida 34116
SUBMITTAL PROCESS
The application cycle will be open from March 1 — March 31 of each year. All applicants must submit an
application for funding, using the application form provided, signed by the authorized official such as the
school principal for private schools or the superintendent of schools for the
District School Board of Collier County. Applications will include:
1) Applicant name and contact information,
2) Names and addresses of high schools to benefit,
3) Name, phone number, email and mailing address of contact person,
4) Current program description, including total cost of current program,
5) Intended use of funds /project description,
6) Number of eligible students,
7) Expected time frame for project,
S) Budget for proposed project, and
9) Certifications (funding direct costs only, non - supplanting requirement, 30% of student's time as
behind - the -wheel training).
Program Description - Collier County Driver Education Grant Program 1 6 E 1
PROJECT REPORTING
If an applicant received previous funding, proposals must provide a brief synopsis of the project or
program funded in the previous year. Note: this synopsis is in addition to the final report that must be
submitted within 90 days of completion of each project.
All applications must be received on or before March 31 of each year at the following address:
Collier County Grant Coordinator
Re: Driver Education Grant Program
3299 Tamiami Trail E. Suite 602
Naples, Florida 34112
EVALUATION PROCESS
Upon receipt of each proposal, the County Manager, or designee, will review the applications to ensure
completeness and eligibility. The County Manager, or designee, may work with the designated contact to
obtain additional information or clarification as necessary in the approval process.
APPROVAL AND AWARD PROCESS
Following the review of each proposal, the County Manager, or designee, will coordinate with the project
contact and the County Attorney's office to prepare a contractual agreement for each project. Each
contractual agreement will then require approval by the Board of County Commissioners. Each
agreement will acknowledge that funds received will only be used for direct educational expenses for
driver education programs, will not supplant existing funding sources and will support 30% of each
student's time in behind- the -wheel training. Each agreement will also stipulate that a final report of
expenditures and project outcomes be submitted within 90 days of the end of the project or termination of
the grant period (whichever comes first). Agreements will also contain provisions for the County to have
the right to audit the paperwork and project.
DISBURSEMENT OF FUNDS
Funds will be disbursed within 45 days following the Board of County Commissioners approval of the
contractual agreement.
Frmmnlp
Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in the
following fiscal year (s), as appropriate. Monies disbursed, but not spent at the end of the project's time
frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in the
following year. Instructions for this process will be contained within the agreement negotiated between
Collier County and the grantee.
PROJECT REPORTING
Within 90 days following completion of the project or termination of the grant period (whichever comes
first), a final report must be submitted to the County Manager, or designee, which outlines how the funds
were used and includes copies of invoices and checks and any other documentation of expenditures and
verifies that the funds supplemented, but did not supplant existing funds and supported a program that
requires a minimum of 30% of a student's time be behind - the -wheel training. Failure to provide this
report would constitute breach of contract and would affect an agency's eligibility for future funding.
3
Step 2
Step 4 (within 90 days of
Ste 1
Step
(within 45 days)
Ste 3
p -
project completion)
Agreement Approved
_
Funds Disbursed
_
Project Completed
Report Submitted
Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in the
following fiscal year (s), as appropriate. Monies disbursed, but not spent at the end of the project's time
frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in the
following year. Instructions for this process will be contained within the agreement negotiated between
Collier County and the grantee.
PROJECT REPORTING
Within 90 days following completion of the project or termination of the grant period (whichever comes
first), a final report must be submitted to the County Manager, or designee, which outlines how the funds
were used and includes copies of invoices and checks and any other documentation of expenditures and
verifies that the funds supplemented, but did not supplant existing funds and supported a program that
requires a minimum of 30% of a student's time be behind - the -wheel training. Failure to provide this
report would constitute breach of contract and would affect an agency's eligibility for future funding.
3
2010 -2011 Interim Report
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16E1
The 2010 -2011 Slosberg Driver Education Grant Fund has provided additional resources for the School District of Collier
County Driver Education Program. The Slosberg Funds have assisted the District in reaching the goals in Driver
Education to achieve the National Driver Education Standards.
Specifically, the funding has been used for additional equipment, fuel and maintenance for vehicles, simulator
maintenance contracts and repairs and the summer school Driver Education program.
The District has planned two summer school sites for Driver Education for both private and public school students. Four
teachers will be hired for two sites, Naples High School and Gulf Coast High School and will facilitate 320 students. This
is two more teachers which enable us to facilitate 80 more students than last year.
The attached Budget Status Summary and Expenditure Ledger Detail identify the expenditures for this year to date, by the
month. The #109975 grant carry forward funds from 2009 -2010 in the amount of $129,356.30 were totally expended in
February 2011. The 2010 -2011 #119975 grant funds in the amount of $201,800 were then put into place in February
2011. The following is an estimate of expenses for the remaining of 2010 -2011:
EXPENSE
OFFICE OF EXECUTIVE DIRECTOR
11997510 -11
CURRICULUM & INSTRUCTION
ELEMENTARY PROGRAMS
DolfierC
5775 Osceola Trail
$61,291
Naples, FL 34109 -0919
(239) 377 -0107
VEHICLE REP /MAINT
(239) 377 -0081 FAX
2010 -2011 Interim Report
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16E1
The 2010 -2011 Slosberg Driver Education Grant Fund has provided additional resources for the School District of Collier
County Driver Education Program. The Slosberg Funds have assisted the District in reaching the goals in Driver
Education to achieve the National Driver Education Standards.
Specifically, the funding has been used for additional equipment, fuel and maintenance for vehicles, simulator
maintenance contracts and repairs and the summer school Driver Education program.
The District has planned two summer school sites for Driver Education for both private and public school students. Four
teachers will be hired for two sites, Naples High School and Gulf Coast High School and will facilitate 320 students. This
is two more teachers which enable us to facilitate 80 more students than last year.
The attached Budget Status Summary and Expenditure Ledger Detail identify the expenditures for this year to date, by the
month. The #109975 grant carry forward funds from 2009 -2010 in the amount of $129,356.30 were totally expended in
February 2011. The 2010 -2011 #119975 grant funds in the amount of $201,800 were then put into place in February
2011. The following is an estimate of expenses for the remaining of 2010 -2011:
EXPENSE
PROJECT
11997510 -11
BALANCE
2010 -2011
$172,328
SALARY & BENEFITS
$61,291
DR. ED. SUMMER
SCHOOL 2011
$64,000
VEHICLE REP /MAINT
$1,500
SIMULATOR CONT.
(1 OF 2) 2011 -2012
$12,000
SUPPLIES
$500
SUB TOTAL
$139,291
BALANCE
$33,037
CARRY OVER TO
2011 -2012
$33,037
COLLIER COUNTY CHARACTER EDUCATION TRAITS
Citizenship Cooperation Honesty
Respect Responsibility
Kindness Patriotism Perseverance
Self - Control Tolerance
EXHIBIT
THE COLLIER COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL ACCESS/ EQUAL OPPORTUNITY INSTITUTION FOR EDUCATION AND EMPLOYMENT
2009 -2010 Final Report
Repoli e:i.a��p on
vile 'or• GTor& Om.cC
16F1
The 2009 -2010 Slosberg Fund has provided additional resources for the School District of Collier County
Driver Education Program. The Slosberg Funds have assisted the District in reaching the goals in Driver
Education to achieve the National Driver Education Standards.
Specifically, the funding has been used for additional equipment, fuel, maintenance and the summer
school program. There was an overestimated equipment, fuel and maintenance charges by about $10,000.
The purchase of two vehicles was $18,193 less than what was budgeted.
The District planned two summer school sites for Driver Education for both private and public school
students. Three teachers were hired for two sites, Barron Collier High School and Gulf Coast High
School. There were over 240 students enrolled. Since the summer school expenses for 2010 -2011
were going to be about $31,367, funds would have to come out of the new year's budget.
Attached are the detailed budget status summary reports which identify the expenditures for this year. It
is noted that the original budget for the grant application does not match the actual expenditures. The
following information outlines the discrepancy and the identified need that guided the decisions.
• It was determined that there were maintenance issues with the two newest simulator systems.
Since this system is different from the other schools' systems, it was decided that it would be both
productively and financially beneficial to replace them with the same system as all the other
schools. The cost for this was going to be $98,473.94. We looked at the budget to determine
where the funds should be taken.
The amount of $100,720 was transferred from these accounts to the capitalized computer account
in January 2010 and a purchase order was issued for the new simulators. At that time there was
concern about the amount of the grant funds for the 2010 -2011 school year due to the fact that
less money had been anticipated. As a result, it was decided to cancel the purchase order and the
funds were transferred into the salary/benefits accounts to carry forward to the 2010 -2011 school
year.
• Also, it was determined that the Para Professionals' salary and benefits amount would be about
$40,890 lower than what had been budgeted. This was partially due to one less Para Professional
in the program.
• The carry forward amount on the mid -term report of $194,097.67 was the amount of the
simulators, in addition to an estimated amount of funds riot spent. The 2010 -11 summer school
amounts were included causing the carry forward amount to be the higher than the amount of
$129,356.30.
COLLIER COUNTY CHARACTER EDUCATION TRAITS
Citizenship Cooperation Honesty Kindness Patriotism Perseverance
Respect Responsibility Self-Control Tolerance
THE COLLIER COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL ACCESS I EQUAL OPPORTUNITY INSTITUTION FOR EDUCATION AND EMPLOYMENT
OFFICE OF EXECUTIVE DIRECTOR
rict School
CURRICULUM & INSTRUCTION
s
ELEMENTARY PROGRAMS
5775 Osceola Trail
Naples, FL 34109 -0919
`otierCw�`
(239) 377 -0107
(239) 377 -0081 FAX
2009 -2010 Final Report
Repoli e:i.a��p on
vile 'or• GTor& Om.cC
16F1
The 2009 -2010 Slosberg Fund has provided additional resources for the School District of Collier County
Driver Education Program. The Slosberg Funds have assisted the District in reaching the goals in Driver
Education to achieve the National Driver Education Standards.
Specifically, the funding has been used for additional equipment, fuel, maintenance and the summer
school program. There was an overestimated equipment, fuel and maintenance charges by about $10,000.
The purchase of two vehicles was $18,193 less than what was budgeted.
The District planned two summer school sites for Driver Education for both private and public school
students. Three teachers were hired for two sites, Barron Collier High School and Gulf Coast High
School. There were over 240 students enrolled. Since the summer school expenses for 2010 -2011
were going to be about $31,367, funds would have to come out of the new year's budget.
Attached are the detailed budget status summary reports which identify the expenditures for this year. It
is noted that the original budget for the grant application does not match the actual expenditures. The
following information outlines the discrepancy and the identified need that guided the decisions.
• It was determined that there were maintenance issues with the two newest simulator systems.
Since this system is different from the other schools' systems, it was decided that it would be both
productively and financially beneficial to replace them with the same system as all the other
schools. The cost for this was going to be $98,473.94. We looked at the budget to determine
where the funds should be taken.
The amount of $100,720 was transferred from these accounts to the capitalized computer account
in January 2010 and a purchase order was issued for the new simulators. At that time there was
concern about the amount of the grant funds for the 2010 -2011 school year due to the fact that
less money had been anticipated. As a result, it was decided to cancel the purchase order and the
funds were transferred into the salary/benefits accounts to carry forward to the 2010 -2011 school
year.
• Also, it was determined that the Para Professionals' salary and benefits amount would be about
$40,890 lower than what had been budgeted. This was partially due to one less Para Professional
in the program.
• The carry forward amount on the mid -term report of $194,097.67 was the amount of the
simulators, in addition to an estimated amount of funds riot spent. The 2010 -11 summer school
amounts were included causing the carry forward amount to be the higher than the amount of
$129,356.30.
COLLIER COUNTY CHARACTER EDUCATION TRAITS
Citizenship Cooperation Honesty Kindness Patriotism Perseverance
Respect Responsibility Self-Control Tolerance
THE COLLIER COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL ACCESS I EQUAL OPPORTUNITY INSTITUTION FOR EDUCATION AND EMPLOYMENT