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Backup Documents 06/28/2011 Item #16D 8ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper, Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Ian Mitchell (line #5). Route to Addressee(s) List in muting order Office Initials Date I. Grants Coordinator Initial Applic able 2. June 28, 2011 Agenda Item Number 16D8 3. signed by the Chairman, with the exception of most letters, must be reviewed and signed 4. Jennifer B. White, Asst. County Attorney County Attorney \� .. 11 (� V V �O 13 0 5. Ian Mitchell, Executive Manager Board of County Commissioners Documents Attached }' I t(11 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Nick Green, HHVS Phone Number 252 -2376 Contact Grants Coordinator Initial Applic able Agenda Date Item was June 28, 2011 Agenda Item Number 16D8 Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed Type of Document Agreement Amendment Number of Original 3 (2 of each) Attached resolutions, etc. signed by the County Attorney's Office and signature pages from Documents Attached INSTRUCTIONS & CHECKLIST 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. Initial Applic able 1. Original document has been signed/initialed for legal sufficiency. (All documents to be NG signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials. 2. All handwritten strike- through and revisions have been initialed by the County Attorney's n/a Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the NG document or the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's NO signature and initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip n/a should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC on 06/28/11 and all changes made during NG the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 MEMORANDUM Date: July 6, 2011 To: Nick Green, Grants Coordinator Housing & Human Services From: Teresa Polaski, Deputy Clerk Minutes & Records Department Re: Amendment #1 to Agreement w /Youth Haven, SAWCC and St. Matthew's House Attached is one original of each as referenced above (Item #16D8) approved by the Board of County Commissioners on June 28, 2011. An additional original can be found in the Minutes and Record's Department, being kept as part of the Board's Official Records. If you have any questions please call me at 252 -8411. Thank you. Attachment (2) AMENDMENT #1 TO THE AGREEMENT BETWEEN COLLIER COUNTY AND YOUTH HAVEN, INC. State of Florida Homeless Assistance Challenge Grant# HFZ1D THIS AMENDMENT amends the AGREEMENT entered into the 8th day of March, 2011 by and between Collier County and YOUTH HAVEN, INC., a private not - for - profit corporation existing under the laws of the State of Florida, having its principal office at 5867 Whitaker Road, Naples, FL 34112, and its Federal Tax Identification number as 23-7065187, hereinafter referred to as "Subrecipient." The changes to the above- referenced Agreement have been mutually agreed to by the Subrecipient and the County. The additions to the existing language in the Agreement are shown herein by underlining deletions from the Agreement are shown by a riketheeughs, The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the Agreement shall remain in force. WHEREAS, Collier County has entered into a Challenge Grant Agreement with the State of Florida Department of Children and Families hereinafter referred to as the "Challenge Agreement," in which Collier County was awarded the sum of $63,347 to provide homeless assistance as described in Collier County's application dated August 27, 2010 and approved by the Board of County Commissioners after the fact on September 28, 2010 Item 16137. WHEREAS, Challenge Agreement Terms and Conditions have been added in a supplemental Exhibit "D," YY,Y.Y... VI: COMPLIANCE WITH LOCAL AND STATE RULES, REGULATIONS AND LAWS i.Y1Y.1YR the Subrecipient is required to cony with the Challenge Grant "Penns and Contlitinnti in Exhibit -12.- Amendment #1 2011 Challenge Grant Youth Haven Page I of 4 16Dg EXHIBIT "D° CHALLENGE GJK6,NT.TFRMS & CONDITION 1. THE SUBRECIPIENT AGREES: A. Federal Law and Prohibitions Against Lobbying If this agreement is funded by the use of federal funds the Recipient shall comply with any and all of the provisions of federal law and regulation including, but not limited to 45 CFR, Parts 74 and 92, the Clean Air Act and Federal Water Pollution Control Act as applicable, the Energy, Policy and Conservation Act (Public Law 94 -163) and any Executive Orders pertaining to the use of the grant funds. No federal funds may be used by the Recipient or its employees or agents for lobbying Congress of the Florida Legislature. The Recipient shall not employ unauthorized aliens. The Recipient shall comply with all laws, orders, and regulations pertaining to Equal Employment Opportunity. If applicable, the Recipient shall comply with the Pro - Children Act of 1994. B. Risk Prevention and Incident Reporting The Subrecipient shall comply with CFOP 215.6 for establishing risk prevention and reporting any incident listed in CFOP 215 -6, The Subtecpiem shall immediately report any knowledge or reasonable suspicion of abuse. arglect. or exploitation ol'a child, aged person, or disabled adult to the Florida Abuse Hotline at telephone nundter 1- 80(1.96ABIJSIi. This requirement applies to both the Subrecipient and its employees. C. Confidentiality of Client Information The Subrecpicm shall not use or disclose any information concerning any clients or persons served by occasion of this agreement for any purpose prohibited by state or federal law or regulations except with the prior written consent of n person legally empowered to give that consent or when authorized by law, D. Civil Rights Requirements The Subrecpient shall comply with all civil rights laws, regulations, and orders including, but not limited It', Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, the Florida Civil Rights Act of 1992, and 45 CFR Pans 80, 83, 84, 90, and 91. The Subrecpient shall not discriminate against any emplovec or applicant on the basis of race, color, gender, national origin, disability, age, or marital status. E. Health Insurance Portability and Accountability Act The Recipient shall, where applicable, comply with the Health Insurance Portability and Accountability Act (42 U.S.C. 1320d) as well as all regulations promulgated pursuant to the act (45 CFR Parts 160, 162, and 164). F. Emergency Preparedness The Subrecipient shall develop and submit to the County an emergency preparedness plan not later than th days after execution of this agreement and updated plans shall be submitted at least annually thereafter. G Whistlehlower's Act Requirements In accordance wnh section 112.3187(2), Florida Statutes (KS.). agencies or independent contractors shall not retaliate agumsi an entplovcc for reptming violations of law to an appropriate agency that creates substantial and specific danger to the public's health, safety. or welfare, Furthermore, agcrtcics or independent contractors shall not retaliate against any person who discloses information to an appropriate ugcncy alleging improper use of governmental office. gross waste of finds, or any other abuse or gross neglect of duty oil the pan of an agency. public officer, or employee, Employees and persons may file with the Office of Chief Inspector General, Agency Inspector General, the Florida Commission on Human Relations or the Whistle- blower's hotline number at 1-800.543 -5353. Amendment # 1 2011 Challenge Grant Youth Haven Page 2 of 4 • H. Support to the Dearor Hard -of- Hearing (l) The Suhrecpient shall comply with section 504 of the Rehabilitation Act of 1973, 29 794, as implemented by 45 C.F.R Part 84 (hereinafter referred to as Section 504), the Americans with Disabilities Act of 1990, 42 12 13 1, as implemented by 28 C.F.R. Part 35 (hereinafter referred to as ADA), and the Children and Families Operating Instruction (CFOP) 60 -10, Chapter 4, entitled "Auxiliary Aids and Services Persons with 1 fearing Impairment." (2) The Subrecpient shall, if the Subrecpient employs 15 or more employees, designate a Single- Point -of- Contact (one per firm) to ensure effective communication with deaf or hard -of- hearing customers or companions in accordance with Section 504, the ADA, and CFOP 60 -10, Chapter 4. The name and contact information for the provider's Single- Point -of- Contact shall be furnished to the department's Grant or Contract Manager within 14 calendar days of the effective date of this requirement. (3) 1 h Subrecpient shall, within 30 days of the e0bctive dine of this requirement, contractually require that its partners, subcontractors and agents comply with section 504, the ADA, and CFOP 60•lo, Chapter •1. A Single-Point-of-Contact shall be required for each Subrecpient that employs 15 or more employees. This Single- Point-of- Contact will ens effective communication with deaf or hard -of- hearing customers or companions in accordance with Section 504 and the ADA and coordinate activities and reports with the provider's Single- Point -of- Contact. (4) The Single - Point -of- Contact shall ensure that employees are aware of the requirements, roles bt responsibilities, and contact points associated with compliance with Section 504, the ADA, and CFOP 60- 10, Chapter 4. Further, employees of Subrecpient with 15 or more employees shall attest in writing that they are familiar with the requirements of Section 504, the ADA, and CFO I' 6D -10. Chapter 4. This attestation shall be maintained in the employee's personnel file. (5) I'Ire Subrccpicni's Single-Point -of- Contact will ensure that conspicuous Notices which provide information about the availability of appropriate auxiliary aids and services at no -cost to the deaf or hard - ofhearing customers or companions are posted near where people enter or are admitted within the agent locations. Such Notices roust he posted immediately, but not later than March 12, 2010, with respect to current providers (partners, subcontractors, and agents). The approved Notice can be downloaded through the Internet at: hap: t! N' tvw. dcfstatc. Il ,u&ladmiulig /civilrights.shtmi. (6) The Subrecpicnt shall document the customer's or companion's preferred method of communication and any rccprested auxiliary aids/services provided in the customer's record. L)o umeniation, with supporting iustification, roust also be made ifanyy request was not honored. TheSubreepient shall submit Compliance Reports monthly, not later than the I Sth day of each month, to the department's Grant or Contract Manager. The Subrecpient shall distribute Customer Feedback farms to customers or companions, and provide assistance in completing the forms as requested by the customer or companion. (7) If customers or companions are referred to other agencies, the Subrecpient must ensure that the receiving agency is notified of the customer's or companion's preferred method of communication and any auxiliary aids/service needs. I. Return of Funds 1 he Subrecipieni shall promptly return to the County, any overpayments due to unearned funds, disallowed or ineligible expenditures, or accounting or record keeping errors. The Subrecipient shall return such excess funds immediately upon discovery by it or its employees or upon receiving written notice from the County. Amendment #I 2011 Challenge Grant Youth Haven Page 3 of 4 WITNESS our Hands and Seals on this ?V day of 2011. ATTEST: BOARD OF COUNTY COMMISSIONERS OF DWI�G T E. BROCK, CLERK COLLIERY, FLORIDA By: i5 puty Clerk FRED W. COYLE, CHAIRMA�N(I Atto as ( ftvpan 4 iliowtu a 041 A,. First Witness' °` Second Wi/esss Type /print witness name Approved as to form and legal sufficiency: Jenniffir B. White Assistant County A U M%, Amendment #1 2011 Challenge Grant Youth Haven Youth Haven, Inc. Subreeipient Signature Type /print Subrecipient n e and d title Page 4 of 4 1608 AMENDMENT #1 TO THE AGREEMENT BETWEEN COLLIER COUNTY AND SAWCC, Inc. (SHELTER FOR ABUSED WOMEN & CHILDREN) State of Florida Homeless Assistance Challenge Grant# HFZ1D THIS AMENDMENT amends the AGREEMENT entered into the 8t° day of March, 2011 by and between Collier County and the SAWCC, Inc., a private not - for - profit corporation existing under the laws of the State of Florida, having its principal office at P.O. Box 10102, Naples, FL 34101, and its Federal Tax Identification number as 59- 2752895, hereinafter referred to as "Subrecipient." The changes to the above- referenced Agreement have been mutually agreed to by the Subrecipient and the County. The additions to the existing language in the Agreement are shown herein by underlininw deletions from the Agreement are shown by steike*jeughs, The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the Agreement shall remain in force. WHEREAS, Collier County has entered into a Challenge Grant Agreement with the State of Florida Department of Children and Families hereinafter referred to as the "Challenge Agreement," in which Collier County was awarded the sum of $63,397 to provide homeless assistance as described in Collier County's application dated August 27, 2010; and approved by the Board of County Commissioners after the fact on September 28, 2010 Item 16D7. WHEREAS, Challenge Agreement Terms and Conditions have been added in a supplemental Exhibit "D." VI: COMPLIANCE WITH LOCAL AND STATE RULES, REGULATIONS AND LAWS I he Subrecipient is rcuuiroJ tu_ as if nii the ('halten7e (ir{urt Terms and Condition+ iil Exhibit "D." Amendment # 1 2011 Challenge Grant SAWCC Page 1 of 4 .i• CHALLENGE GRANT TERMS & CONDITIONS I. THE SUBRECIPIENT AGREES: A. Federal Law and Prohibitions Against Lobbying If this agreement is funded by the use of federal funds the Recipient shall comply with any and all of the provisions of federal law and regulation including, but not limited to 45 CFR, Parts 74 and 92, the Clean Air Act and Federal Water Pollution Control Act as applicable, the Energy, Policy and Conservation Act (Public Law 94.163) and any Executive Orders pertaining to the use of the grant funds. No Federal funds may be used by the Recipient or its employees or agents for lobbying Congress of the Florida Legislature. The Recipient shall not employ unauthorized aliens. The Recipient shall comply with all laws, orders, and regulations pertaining to Equal Employment Opportunity. If applicable, the Recipient shall comply with the Pro- Children Act of 1994. B. Risk Prevention and Incident Reporting The Subrecipient shall comply with CFOP 215 -6 for establishing risk prevention and reporting any incident listed in CFOP 215 -6. The Subrecpient shall immediately report any knowledge or reasonable suspicion of abuse, neglect, or exploitation of a child, aged person, or disabled adult to the Florida Abuse Hotline at telephone number 1- 800.96ABUSE. This requirement applies to both the Subrecipient and its employees. C. Confidentiality of Client Information fhe Suhrcepicnt shall not use or disclose any information concerning any clients or persons served by occasion of this agreement I'm anN purlx se prohibited by state or federal law or regulations except with III,: prior x rittcn c011setu of a person iegully empowered to give that consent or when authorized by law. 1>. Civil Rights Requirements The Subrecpient shall comply with all civil rights laws, regulations, and orders including, but not limited to, Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, the Florida Civil Rights Act of 1992, and 45 CFR Parts 80, 83, 84, 90, and 91. The Subrecpient shall not discriminate against any employee or applicant on the basis of race, color, gender, national origin, disability, age, or marital status. E. Health Insurance Portability and Accountability Act The Recipient shall, where applicable, comply with the Health Insurance Portability and Accountability Act (42 U.S.C. 1320d) as well as all regulations promulgated pursuant to the act (45 CFR Parts 160, 162, and 164). F. Emergency Preparedness The Subrecipient shall develop and submit to the County an emergency preparedness plan not later than 30 days after execution of this agreement and updated plans shall be submitted at least annually thereafter. G. Whistleblower's Act Requirements In accordance with section 112.3187(2), Florida Statutes (F.S.), agencies or independent contractors shalt not retaliux against an en:pl0tec for rcp0rting violations of law to an appropriate agency that creates substantial and specific danget to the public's health, safety, or welfare. Furthermore, agencies or ,ndependcnt conuacntrs Aali nut retaliate against any person who discloses information to an appropriate agcnc� allcginu improper use 01 90sennnental office, gross waste of funds, or any other abuse or gross neglect of duty on the part of an agency, public officer, or employee. Employees and persons may file with the Office of Chief Inspector General, Agency Inspector General, the Florida Commission on Human Relations or the Whistle- blower's Hotline number at 1. 800 -543 -5353. Amendment #1 2011 Challenge Grant SAWCC Page 2 of 16D8 I . Supp(m to the Deaf or Ilard- of= llearing t I) ']-he Subrecpient shall comply with section 504 of the Rehabilitation Act of 1973, 29 794, as implemented h} 45 C.F.R Pan 84 thereinafter referred to as Section 504), the Americans with Disabilities Act of 1990. 42 12131, as implemented by 28 C.F.R. Part 35 (hereinafter referred to as ADA). and the Children and Families Operating Instruction (CFOP) 60 -10, Chapter 4, entitled "Auxiliary Aids and Service, Pcrsuns with Hearing lmpainuent" (2) The Subrecpient shall, if the Subrecpient employs 15 or more employees, designate a Single- Point -of- Contact (one per firm) to ensure effective communication with deaf or hard -of- hearing customers or companions in accordance with Section 504, the ADA, and CFOP 60 -10, Chapter 4. The name and contact information for the provider's Single- Point -of- Contact shall be furnished to the department's Grant or Contract Manager within 14 calendar days of the effective date of this requirement. ( 3) "fhe Subrecpient shall, a rthm 30 days of the effective date of this requirement, contractually require that its panucrs. suheontractnrs and agent, comply with section 504, the ADA, artd CFOP 60 -10. Chapter 4 A Single- Pnun•of•Contect shall be required for each Subrecpient that employs 15 or more engrloyees, 1 "is Single- poiut•nf- Caulact will ensure effective communication with deaf or hard -ol'- hearing customers or companions in accordance with Section 504 and the ADA and coordinate activities and repon, with the provider's Single- Point -of- Contact. (4) The Single- Point -of- Contact shall ensure that employees are aware of the requirements, roles & responsibilities, and contact points associated with compliance with Section 504, the ADA, and CFOP 60- 10, Chapter 4. Further, employees of Subrecpient with 15 or more employees shall attest in writing that they are familiar with the requirements of Section 504, the ADA, and CFOP 60 -10, Chapter 4. This attestation shall be maintained in the employee's personnel file. (5) The Subrecpient's Single- Point -of- Contact will ensure that conspicuous Notices which provide nlnrmation about the availability otappropriate auxiliary aids and services at no -cost to the deaf or hard - of- hearing customers ur companions are posted near where people enter or are admitted within the agent locations. Such Notice; must be posted immediately, but not later than March 12, 2010, with respect to current providers ( panners, suhconiracmrs, and agents). The approved Notice can be downloaded through the hncrnet at• http G'ww'w.dcf statr.fl.us admhttigicivilrights.shtml. (6) The Subrecpient shall document the customer's or companion's preferred method of communication and any requested auxiliary aids/services provided in the customer's record. Documentation, with supporting justification, must also be made if any request was not honored. The Subrecpient shall submit Compliance Reports monthly, not later than the 15th day of each month, to the department's Grant or Contract Manager, The Subrecpient shall distribute Customer Feedback forms to customers or companions, and provide assistance in completing the forms as requested by the customer or companion. (7) if customers or companions are referred to other agencies, the Subrecpient must ensure that the receiving agency is notified of the customer's or companion's preferred method of communication and any auxiliary aids/service needs. 1. Return of Funds I'he Subrecipient shall promptly return ut he County any overpayments due to unearned funds, disallowed or ineligible expenditures. or accountunl, or record keeping errors. The Subrecipient shall return such excess funds trnntecfiateh upon discovery by it or its employees or upon receiving written notice from the Count Amendment #1 2011 Challenge Grant SAWCC Page 3 of 4 WITNESS our Hands and Seals on this _-Ze day of (A wc, ATTEST: DWI H) �BROCK, CLERK -'A Deputy Clerk fate 'Z'C' 4 1 raus t First Witness Type/print witness name Witness ' -F, I- W- --- ssname Approved as to form and legal sufficiency: Jennit&B. White k' Assistant County Attorney A� Amendment #1 2011 Challenge Grant SAWCC BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: FRED W. COYLE, CHAIRMA —Nio- SAWCC, Inc. By: — brecipinetSiigna­ture "d Type/print Subrecipient namc and —fitie Page 4 of 4 AMENDMENT #1 TO THE AGREEMENT BETWEEN COLLIER COUNTY U [Fc ST. MATTHEW'S HOUSE State of Florida Homeless Assistance Challenge Grant# HFZID THIS AMENDMENT amends the AGREEMENT entered into the 8h day of March, 2011 by and between Collier County and St. Matthew's House, a private not - for - profit corporation existing under the laws of the State of Florida, having its principal office at 2001 Airport Road South, Naples, FL 34112, and its Federal Tax Identification number as 65- 111050, hereinafter referred to as "Subrecipient." The changes to the above - referenced Agreement have been mutually agreed to by the Subrecipient and the County. The additions to the existing language in the Agreement are shown herein by underlinine• deletions from the Agreement are shown by strfketltreaghs. The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the Agreement shall remain in force. WHEREAS, Collier County has entered into a Challenge Grant Agreement with the State of Florida Department of Children and Families hereinafter referred to as the "Challenge Agreement," in which Collier County was awarded the sum of $63,397 to provide homeless assistance as described in Collier County's application dated August 27. 2010 and approved by the Board of County Commissioners after the fact on September 28, 2010 Item 16D7. WHEREAS, Challenge Agreement Terms and Conditions have been added in a supplemental Exhibit "D." VI: COMPLIANCE WITH LOCAL AND STATE RULES, REGULATIONS AND LAWS The Su recipient is required too Exhibit "D" nly with the Challenge Cragt Terms and Conditions in Amendment 41 2011 Challenge Grant St. Matthew's House Page 1 of 4 0 • EXHIBIT "D" CFIALLFNGE /rRANT'TR1�S & CONDITIfJNS I. THE SUBRECIPIENT AGREES: A. Federal Law and Prohibitions Against Lobbying If this agreement is funded by the use of federal funds the Recipient shall comply with any and all of the provisions of federal law and regulation including, but not limited to 45 CFR, Parts 74 and 92, the Clean Air Act and Federal Water Pollution Control Act as applicable, the L-nergv. Policy and Conservation Act (Public Unk 94 -163) and any Executive orders pertaining to the use of the grant funds. No federal funds may lx used by the Recipient or its cmployces or agents for lobbying Congress of the Florida Legislature. The Recipient shall not employ unauthorized aliens. The Recipient shall comply with all laws, orders, and rcgtdations pertaining to Equal Employment Opportunity. If applicable, the Recipient shall comply with the Pro- Children Act of 1994. B. Risk Prevention and Incident Reponing The Subrecipient shall cnntply with CFOP 215 -6 for establishing risk prevention and reporting any incident listed in CFOP 215 -6. The Suhrccpicnl shall immediately report any knowledge or reasonable suspicion of abuse, ncgloct, or exploitation of it child, aged person, or disabled adult to the Florida Abuse Hotline at telephone number )- 800.96ABUSL. This requirement applies to both the Subrecipient and its employees. C. Confidentiality of Client Information The Subrecpient shall not use or disclose any brtbrmation concerning any clients or persons served by occasion of this agreement ii,r any purpose prohibited by state or federal law or regulations except with the prior written consent of a person legally empowered to give that consent or when authorized by law. D. Civil Rights Requirements The Subrecpient shall comply with all civil rights laws, regulations, and orders including, but not limited to, Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, the Florida Civil Rights Act of 1992, and 45 CFR Parts 80, 83, 84, 90, and 91. The Subrecpient shall not discriminate against ally employee or applicant on doe basis of race, color, gender, national origin, disability, age, or marital status. E. Health Insurance Portability and Accountability Act The Recipient shall, where applicable, comply with the Health Insurance Portability and Accountability Act (42 U.S.C. 1320d) as well as all regulations promulgated pursuant to the act (45 CFR Parts 160, 162, and 164). F. Emergency Preparedness The Subrecipient shall develop and submit to the County an emergency preparedness plan not later than 30 days after execution of this agreement and updated plans shall be submitted at least annually thereafter. ti Whistlehlower's Act Requirements In accordance with section 1 12.3187(2), 1'lotida Statutes (F.S.), agencies or independent contractors shall not retaliate against an omptoyce fill repoming violations of law to an appropriate agency that creates substantial and specific danger to the public's heallh. safety, or welfare. Furthermore, agencies or independent contractors shall not retaliate against any person who discloses information to an appropriate agency alleging improper use of governmental office, gross waste of funds, or any other abuse or gross neglect of duty on the part of an agency, public officer, or cruployce. Employees and persons may file with the Office of Chief Inspector General, Agency Inspector General, the Florida Commission oil 1luman Relations or the Whistle - blower's Hotline number at 1 -800- 543 -5353, Amendment # 1 2011 Challenge Grant St. Matthew's House Page 2 of 4 H. Support to the Dcaf or Hard -of- Hearing (1) The Subrecpient shall comply with section 504 of the Rehabilitation Act of 1973, 29 794, as implemented by 45 C.F.R Part 84 (hereinafter referred to as Section 504), the Americans with Disabilities Act of 1990, 42 12131, as implemented by 28 C.F.R. Part 35 (hereinafter referred to as ADA). and the Children and Families Operating Instruction (CFOP) 60 -10, Chapter 4, entitled "Auxiliary Aids and Services Persons with Hearing Impairment." (2) The Subrecpient shall, if the Subrecpient employs 15 or more employees, designate a Single- Point -of- Contact (one per firm) to ensure effective communication with deaf or hard -of- hearing customers or companions in accordance with Section 504, the ADA, and CFOP 60 -10, Chapter 4. The name and contact information for the provider's Single - Point -of- Contact shall be furnished to the department's Grant or Contract Manager within 14 calendar days of the effective date of this requirement. (3) The Subrecpient shall, within 30 days of the effective date of this requirement, contractually require that its partners, subcontractors and agents comply with section 504, the ADA, and CFOP 60.10, Chapter 4. A Single- Point -of- Contact shall be required for each Subrecpient that ctnploys IS or more employees. This Single-Point-of-Contact will ensure cflcctive communication with deafor hard -of- heating customers or companions in accordance with Section 504 and the ADA and coordinate activities and reports with the Provider's Single- Point -of- Contact, (4) The Single - Point -of- Contact shall ensure that employees are aware of the requirements, roles & responsibilities, and contact points associated with compliance with Section 5(M. the ADA, and CFOP 60- 10, Chapter 4. Further, employees of Subrecpient with 15 or more employees shall attest in writing that they are familiar with the requirements of Section 504, the ADA, and CFOP 60-10. Chapter 4. This attestation shall be maintained in the employee's personnel tile. (5) "fhc Subrccpient-s Single - Point -of- Contact will ensure that conspicuous Notices which provide information about the availability of appropriate auxiliary aids and services at no-cost to the deaf or hard - of- hearing customers or companions are posted near where people enter or are admitted within the agent locations. Such Notices most be pcxsted immediately, but not later than March 12, 2010, with respect to current providers (partners, subcontractors, and agents). The approved Notice can be downloaded through the Internet al: http:// www, dcfstatc: I7 .us!adminiig/civilrights.shtmi. (6) The Subrecpient shall document the customer's or companion's preferred method of communication and any requested auxiliary aids /services provided in the customer's record. Documentation, with supporting iustifrcation. must also he made if any request was not honored. The Subrecpient shall submit Compliance Reports monthly, not later than the 15th day of each month, to the department's Grant or Contract Manager. The Subrecpient shall distribute Customer Feedback forms to customers or companions, and provide assistance in completing tha forms as requested by the customer or companion. (7) If customers or companions are referred to other agencies, the Subrecpient must ensure that the receiving agency is notified of the customer's or companion's preferred method of communication and any auxiliary aids/serviec needs. 1. Return of Funds The Subrecipient shall promptly return to the County any overpayments due to unearned funds, disallowed or incligiblc expenditures, or accounting or record keeping errors. The Subrecipient shall return such excess funds immediately ulxm discovery by it or its employees or upon receiving vvritton notice from the Counq. Amendment #1 2011 Challenge Grant St. Matthew's House Page 3 of 4 WITNESS our Hands and Seals on this 8day of —_ :_) Q K` , 2011. T !w Qateti: �- Attest as � Signature oao4 First Witness CLERK ,Deputy Clerk ireAn s T tf' e S ' t witness name Second_Witness Type /print witness name -F Approved as to form and legal sufficiency; JenniferYi. 11' lute Assistant County Attorney Amendment #1 2011 Challenge Grant St. Matthew's House 16D8 BOARD OF COUNTY COMMISSIONERS OF COLLIER WgVTY, FLORIDA By: - W. FRED W. COYLECCHAIRMA St. Matthew's House By.0Z £: ''si.. Subrecipient Signature .�_� Type /print Subrecipied title Page 4 of 4