Backup Documents 06/28/2011 Item #16D 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1605
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
excenrinn nfthe Chairman's simature. draw a line through routine lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1. Jennifer B. White, Assistant
County Attorney
CAO
Initial
Applicable)
2.
June 28, 2011
Agenda Item Number
16 -D -5
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Amendments
Number of Original
p
4
5. Ian Mitchell, Executive Manager
to the BCC
Board of County Commissioners
Documents Attached
( l�
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Site Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appropriate.
Initial
Applicable)
Agenda Date Item was
June 28, 2011
Agenda Item Number
16 -D -5
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendments
Number of Original
p
4
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHEC'KLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
Applicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be
SM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages front ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SM
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
SM
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 6 -28 -I1 (enter date) and all
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changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicabl e.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
1605
MEMORANDUM
Date: July 6, 2011
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services Department
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #1 to CDBG 10 -03
"Landscaping Improvements — Anthony Park"
Attached is an original of the agreement referenced above, (Item #16D5)
approved by the Board of County Commissioners on June 28, 2011.
The Minutes and Records Department will hold the second original agreement
in the Board's Official Records.
A copy has been sent to the City of Naples Clerk.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16D5
MEMORANDUM
Date: July 6, 2011
To: Jessica Rosenberg, Clerk
City of Naples
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #1 CDBG 10 -03
"Landscaping Improvements — Anthony Park"
Attached is a copy, referenced above (Agenda Item #16D5) approved by
the Board of County Commissioners on June 28, 2011.
The Minutes and Records Department has kept the original as part of
the Board's Official Records.
If you should have any questions, you may contact me at 252 -8411.
Thank you.
Attachment (1)
1605
EXHIBIT A -I Contract Amendment 41
"City of Naples
CDBG 10 -03 Landscaping improvements Anthony Park"
This amendment. date _5_lY1Q„- -) C;L__._ 0A1_
be _ to the referenced agreement shall be by and
between the parties to the original Agreemem, City of Naples, a municipality existing under the laws of the State
of Florida (to be referred to as Subrecipient; and Collier County. Florida, (to be referred to as "COUNTY').
Statement of Understanding
RE: Contract ti B- 10- IJC-12.0016 414.. ^_18 "City of Naples,
CDBG Landscaping Improvements Anthony Park"
In order to continue the services provided for in the original Contract document referenced above, the Sufi -
Recipient agrees to amend the Contract as follows:
Words StFuek Through are deleted; words Underlined are added:
Ill. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be July i, 2010. The
services of the SUBRECIPIENT sha €l be undertaken and completed in light of the purposes of this
Agreement. Subrecipients are authorized to incur eligible expenses after that date and prior to execution
of this Agreement subject to HHVS prior written approval. In any event, all services required hereunder
shall be completed by the SUBRECIPIENT prior to ust a ?0- 1+.Tanuary 31, 2012..0.ny funds not
obligated by the expiration date of this Agreement shall automatically revert to the COUNTY
EXHIBIT "A"
SCOPE OF SERVICES
CITY OF NAPLES
ANTHONY PARK IMPROVEMENTS
TIIE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
On April 27t1', 2010, the Board of County Commissioners approved the HUD Action Plan
allocating funding for this initiative. Community Development Block Grant (CDBG) funding
will be used for the Anthony Park improvements within the City of Naples.
In the Action Plan for this program the intended outcome of this funding is to provide pass -
through funding for the enhancement of a ;we R neighborhood parks within a low /moderate
income area in the City of Naples. Enhancements at Anthony Park will include! paving and
curbs, , creation of a traffic turn -a- round, nathwav
hardscaoin�. additional landscaping, ar�c�irritiot3 rttpetxients and a minimum of two
B- IO -UY -12 -0016 414.218
City ofNaples
Landscaping, Improvements Anthony Park
Contract Amendment d I Page i of 3
16B5
park ne spaces to Anthony Park, and bri4ge -Avery No#ti
i�* tt st�r4l+te rtrsitti x +n ct;- en 4 tl -park-tttg -4pa r4.
the funding will cover all costs associated with Engineering design, drainage, landscaping,
paving. irrigation and hard scaping.
The detailed project scope v, I be contained in the bid specifications of the vendor awarded the
project's engineering andior construction contracts. The project construction contract will
include details sufficient to document the number, amount, and costs associated with all
activities.
The project activities will meet the C.S. Department of Housing and Urban Development's
national objective to benefit low and moderate income area.
B. BUDGET
Collier County Housing, human and Veteran Services is providing One hundred Twenty
Thousand Four Hundred Thirty Four Dollars and 00 /100 ($120.434.00) in CDBG funding, for
the project scope described above.
Line Item Description CDBG Funds
Design and construction $ 120,434.00
TOTAL $120,434.110
Any modifications to this contract shall he in compliance with the County Purchasing Policy
and Administrative PrOCedtaeS in effect at the time such modifications are authorized.
C. PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only and, as
such, is not intended to he used as a payment schedule.
Date Date
S Work Plan
Start End
1 }0 9f larettat N.
DATE, I DATE
I
13- 10 -UY -1 -0016 a14.21R
Cry of Naples
Landscuping Imprnvements Anthony Park
Contract Amendment 4! Page 2 of
1605
IN WITNESS WHEREOF, the SUBRECIPILNT and the County, have each. respectively, by an
authorized person or agent, hereunder set their hands and seas on this _Q day of
20_A _.
ATTEST
DwiAF. Brock) Jerk of-courts
, ?I C
'Deputy Clerk
Daf
.;& 4
. (SEAL)
Attest ,as to Chair%W.
09"Stuft gait,
First Witness
Type print witness name
4 _It �Stc
d Witness_ s s
Liz �t v -
Type/print witness name
Approved as to form and
Legal sufficiency:
Jennifer 'hue
Assistant County Attorney
13-1041Y-12-0016, #14.218
City of Naples
Landscaping Improvements Anthom Park
Contract Amendmeni a I
BOARD OF COUNTY COMMISSIONERS
COLLIER COI JNTY, FLORIDA
Bv: 11-4 W
Fred W. Coyle, Chairman
CITY OF NAPLES
Byo�G
Hon. Bill Barnett. Mayor
Page 3 of I
Approved as to form and kleft
'�
ft-1 "I jl., .- i ) k / Aj-
Robert D. Pft City Attorney
AffMt
ssic RR be�, uty City