Backup Documents 06/28/2011 Item #16D 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 p 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only fu teh the Board has taken action on the item)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
entinn of rha Chairman% einnatnre draw n line thrnnnh rnminn lines 01 thrnnoh 94 rmmilete the checklist and forward to Sne Filson (line H51
Route to Addressee(s)
(List in routing order
Office
Initials
Date
1. Jennifer B. White, Assistant
County Attorney
CAO
(Initial)
Applicable)
2.
June 28, 2011
Agenda Item Number
16 -D -4
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Amendments
Number of Original
2-
5. Ian Mitchell, Executive Manager
to the BCC
Board of County Commissioners
Documents Attached
I t
(l
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval- Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to he delivered to the BCC office only after the BCC has acted to approve the
item 1
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
June 28, 2011
Agenda Item Number
16 -D -4
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendments
Number of Original
2-
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be
SM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chainnan and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SM
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
SM
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the RCC on 6 -28 -11 (enter date) and all
SM
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
I Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16D4
MEMORANDUM
Date: July 6, 2011
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services Department
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #2 to CDBG -R 09 -03
"Landscaping Improvements — Anthony Park"
Attached is an original of the agreement referenced above, (Item #16D4)
approved by the Board of County Commissioners on June 28, 2011.
The Minutes and Records Department will hold the second original agreement
in the Board's Official Records.
A copy has been sent to the City of Naples Clerk.
If you have any questions, please contact me at 252 -8411.
Thank you.
Attachment
1604
MEMORANDUM
Date: July 6, 2011
To: Jessica Rosenberg, Clerk
City of Naples
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #a. CDBG -R 09 -03
"Landscaping Improvements — Anthony Park"
Attached is a copy, referenced above (Agenda Item #16D4) approved by
the Board of County Commissioners on June 28, 2011.
The Minutes and Records Department has kept the original as part of
the Board's Official Records.
If you should have any questions, you may contact me at 252 -8411.
Thank you.
Attachment (1)
16D4 °
EXHIBIT A -1 Contract Amendment #2
City of Naples
CDBG -R 09 -03 Landscaping Improvements Anthony Park"
This amendment, dated �1 ut'f2 �_ _ . 20,�_ to the referenced agreement shall be by and
between the parties to the original Agreement, Citv of Naples, a municipality existing under the laws of the Stale
of Florida (to he referred tc as Subrecipient) and Collier County. Florida. (to he referred to as "COUNTY").
Statement of Understanding
RE: Contr act # 13- 09 -UY -12 -0016 #14.253 "City of Naples,
CDBG -R- Landscaping Improvements .Anthony Park"
In order to eontinue the services provided for in the original Contract document referenced above, the Sub -
Recipient agrees to amend the Contract as follows:
Words Str-aele Through are deleted; Words Underlined are added:
III. TIME OF PERFORMANCE
The effective date of the Agreement between IIUD and Collier County shall be August 19, 2009.
Subrecipients are authorized to incur eligible expenses after that date and prior to execution of this
Agreement subject to HHS prior written approval. The services of the SURRFCIPlEN F shall be
undertaken and completed in light of the purposes of this Agreement. In any event, all services required
hereunder shall be completed by the SUBRECIPIENT prior to aa =.e 115, 2011 January 31. 2012. Any
funds not obligated by the expiration date of this Agreement shall automatically revert to the HUD.
EXHIBIT "A"
SCOPE OF SERVICES
CITY OFNAPLES
ANTHONY PARK IMPROVEMENTS
THE SUARECIPIENT.AGRF.ES TO:
A. PROJECT SCOPE: ORIGINAL
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F- 09- UY- 12 -0016 414.1_53
CaY of Naples
I.andscapiog improvements Anthony Park
Contract Amendment �2' Page 1 of 5
16D4
PROJECT SCOPE: UPDATED
The City of Naples proposes to install irrigation and sod landscaping including soil
Anthony Park and will expand the use of the existing developed park. It is estimated this
project will retain .28 of full -time equivalent employees FTE's which was determined by
OMB formula This project will only support the vendors retention cif FTE's by using the
CDBG -R fiords awarded for reimbursement to the City of Naples for payment.
Collier County Department of Housing and Human Services is funding THIRTY THOUSAND
ITIREE 11UNDRED SIXTY -FIVE DO11ARS ($30,365) with CDBG -R funds to provide
installation of irri El kr- te— sal3peri- Ge =,m =ii =.ii;TJiindseu
vaeant pareel. irrigation. and sod landscaping including; soil preparation, and the cost of
materials and labor to a Citv owned vacant and underdeveloped parcel located in Anthony
Park.
In addition to documents requested pursuant to the agreement, the Subrecipient will be
responsible for submitting the following to HHS:
a. Monthly submission of completed person hours to for the FTE's with the monthly report
which is due by the 10`h of each month. The documentation submitted must indicate the
amount of time the retained employee's have spent on the CDBG -R job sit Project.
B. BUDGET — Anthon} Park Improvements
Line Item:
CDBG -R Funds Granted
LABOR
Tren^ ;n- Iti, ^F
Pipe lying and - eonfteetief+s
n,r..i.. watef supply eonnection
Watef: coverage testing afid adjustment
c - ._:... �c=prn- ncro'rncaa- +nt:cm(ln
M-i'ge l,aber
B -09 -U Y -12- 0016:! 14.253
City of Naples
Landscaping Iraprovernents Anthony Park
Contract Amendrncnt +'2 Page 2 of 5
4
$ ;,243
S 524
$30,365
Undated CDBG -R Funds
16D4
MATERIALS
Pinsk
��sv-- Y�— &3�(n��
& ZW
J7
(Material and La_horl. SR 0(10
Irrigation
S22.)6�
Sod landscanin (and-501111 14t 0)
330r 165
Total Estimated Project Cost
be
Further clarifications to the
I.ettter, Exhibit A-1, and made an integral component of this iAtgreement, if
processed by a Change by
necessary.
C, PRO II CT MILESTONE SCHEDL L�
The time frame for completion of the outlined activities shall be:
Bi 09 -UY -12 -0016 014.253
City of Naples
landscaping improvements Anthony Park Page 9 of
Contract Amendment 02
E.
16D 4
MUl ESTONE/TA,S: K, S�lRT DATE FL �
i
�D permits — April, 2010 June, 2011
IBid Prcriaration and Float Bids June, 2010 June, 2011 I
'Bidders Meetine, and Vendor Selection S_eptember._ 2M une, 2011
Vanstruction /Implementation dune, 2011 August. 2011
'Complete proiect. inspections Jtrly, 2011 fart 31,
2012
NOTE: Performance milestones are in effect for program monitoring requirements only,
and as such, are used by HUD and other grantor agencies as general target goals rather
than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated with
the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHS.
OUTCOME MUORMANCE MEASUREMENTS:
OBJF,CTIVE ' OU 1 CONIES
Enhance
the I The enhanced open space
neighborhood
and adjacent park will
character
and
serve approximately 420
high quality
of
single - family and multi -
residential
life.
family housing units in a
RECOVERY:
LMI neighborhood
Objective
is
vendor
anticipated
FTE
B- 09- UY -12 -00 16 41 4.253
City of Naples
Landscaping improvements Anthony Park
Contract Amendment �2
This is a Public
Facilities project to
assist a suitable living
environment and
increase neighborhood
facilities quality for
low- income families'.
Page 4 of 5
job retention of
0.28 FTE's
1604
IN WITNESS WHEREOF, the SlBRECIPIENT and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on this day of
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dw t E. $rock, Clerk °of�Courts _ J)
By:
r Deputy Clerk Fred W. Covle, Chairma
(SEAL) �s
Attest at, gip, �2iatraan t
4ignature 0414
CITY OF NAPLES
- -_._m .._ Mr--► __.� By:
1� --
First Witness Subreci ent ignatur
Hon. Bill Barnett, Mayor
Type /print witness name
+onrovad as to form and le"Ity
SeiWitnes
�i TI5 'Nty Attorney
Type /print writness name
A C
R. Roaenb rg, Depuq b Clerk
Approved as to form and
Legal sufficiency:
Asskwnt Counts; AttumeN r
B- 09 -UY -12 -0016 014.253
City of Naples
Landscaping Improvements Anthony Park
Contract Amendment "2 Page 5 of 5