Backup Documents 06/28/2011 Item #16A1016A 10
MEMORANDUM
Date: July 12, 2011
To: Tara Castillo
Transportation Engineering & Construction Management
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Change Order #1 to Contract #09 -5229
Attached for your records are copies of the resolutions referenced above,
(Agenda Items #16A10) adopted by the Board of County Commissioners on
Tuesday, June 28, 2011.
The original will be held in the Minutes & Records Department as part of the
Board's Official Records.
If you have any questions, please call me at 252 -8411.
Thank you.
Attachments (4)
CHANGE ORDER
CHANGE ORDER NO.
TO: Vicki L. Castro
Gannett Fleming, Inc.
4350 West Cypress Street, Suite 340
Tampa, Florida 33607
DATE:
PROJECT NAME: Collier County Retiming Project
PROJECT NO.:
Under our AGREEMENT dated: October 7 2009
CONTRACT NO. 09 -5229
BCC Date: 9/29/09
Agenda Item: 16134
16A IO
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
FOR THE Sum of: Zero dollars and no cents ($0.00).
Original Agreement Amount
Sum of Previous Changes
This Change Order add or deduct
Present Agreement Amount
$269.536.30
$0.00
$0.00
$269.536.00
The time for completion shall be increased by 218 calendar days due to this Change Order. Accordingly, the
Contract Time is now five hundred twenty five (525) calendar days. The substantial completion date is March
31, 2011 and the final completion date is March 31, 2011. Your acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the
Contractor ari sing out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted: , 20.
CONTRACTOR:
Gannett Fleming, Inc.
By:
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
BY:
Randy En e , Project Klan g 'r
DEPARTMENT DIRECTOR
By: �Z
y�imad , Diree r
Transpo tion Services G/r 3 1J
Date: + 2 D
ATTEST:
E.
� - ji13CU1^e an, iii .
Approved . As To Fo
and Le c, ncyr
Print Name: SCOTT R. TEACH
A4,seata8t County Attorney
Deputy
16 A 10
DIVISION ADMINISTRATOR
By.
onnan E. Pr, AICP /
Growth Maq Bement A ministrator
,—
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY:
Fred W. Coyle, Chairman
Date: June 28, 2011
C
tom Coumty
Adrmist ** Services Division
Purchasing
❑ Contract Change Request
16A �0
Purchasing Department
Change Modification Form
N Work Order Modification
Contract #:09 -5229
Mod #:
I PO/Work Order#:45001 13122
Project Name: CC Retiming Project
Project #:
Project Manager: RJE
Department: Traffic Op.
Contractor /Firm Name: Gannett
Fleming Inc.
Original Contract/Work Order Amount
$ 259,536.30
10128/2008
Original BCC Approval Date, Agenda Item #
Current BCC Approved Amount
$ 269,536.30
10/28/2008
Last BCC Approval Date, Agenda Item #
Current Contract/Work Order Amount
$ 269,536.30
Revise the "Timing Analysis" (Task 5) to the current F.D.O.T. Yellow and Red
Resolution 2008 -312
Dollar Amount of this Change
$0.00 1
0.00%
Total Change from Original Amount
Revised New Contract/Work Order Total
$269,536.30
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 08/25/2010
08/25/2010
change): 03/31/2011
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
Revise the "Timing Analysis" (Task 5) to the current F.D.O.T. Yellow and Red
insurance certificate(s) from SAP
clearance interval standards.
or obtain from vendor): 218
N Add new task(s)
❑ Change task(s)
❑Delate task(s)
❑Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Request 218 day contract extension of "JPA 423654 Signal Retiming Project' to change the end of the contract
from August 25, 2010 to March 31, 2011 in order to revise the "Timing Analysis" (Task 5) to the current F.D.O.T.
clearance interval standards.
2. Provide detailed rationale for the requested change:
Request extension to provide Gannett, Fleming (consultant) with adequate time to revise the Timing Analysis
(Task 5) and produce a product that meets the current F.D.O.T. Yellow and Red clearance standards.
3. Provide explanation why change was not anticipated in original scope of work:
This project involves the retiming of signalized intersections on state roadways within Collier County and the City
of Naples. The FDOT clearance interval standards (yellow and all red) were changed late during this project. The
revision requires the consultant to revisit each intersection and take additional geometric measurements of the
intersection, recalculate clearance intervals, and perform the Timing Analysis (Task 5) again.
4. Describe the impact if this change is not processed:
Without the extension, Collier County and the City of Naples will be forced to accept signalization timings on
state roadways with clearance intervals that were developed according to out of date standards. Since Collier
County has already implemented the current clearance interval standards at our signalized intersections, we would
either have to redo the Timing Analysis (Task 5) in -house or install the new timings with out of date clearance
intervals.
Type of Change / Modification
❑ 1. Planned / Elective
® 2. Unforeseen conditions /circumstance
El 3. Quantity or rice adjustment
❑ 4. Correction of errors)
❑ 5. Value added
I ❑ 6. Schedule adjustment
Change Requested By
❑ Contractor /Consultant
0 Owner
❑ Usin De artment
❑ Design Professional
Regulatory Agency (specify):
00 ther s ecif
Purchasing Professional Participated in Negotiation of Change / Modification:
N Yes ❑ No
Revised: 4/6/11
1
Approved by:
Date: `
Name and Title:
Reviewed by:
Date:
Purchasing Pr es ional's ame:
M
Revised: 4/6/11
2