Backup Documents 06/14-15/2011 Item #16A25
16 A 25
MEMORANDUM
Date:
June 16,2011
To:
L yn Wood, Contract Specialist
Purchasing Department
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Contract #08-5009 Change Order No.2
Contractor: SIRE Technologies, Inc.
Attached is a copy of the document referenced above, (Item #16A25) approved
by the Board of County Commissioners on June 14,2011.
The original contract document will be held on file in the Minutes and Record's
Department for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
eoltr_Onmty
.~ 16A250
O/-7=iGE OF .
purchasi~~rfr\fe~trto THE ,
3327 TgD1iami Trail East . RNEY
Naple~~~rUlUN4Il '.2
Telephone: (239) ~5'2-~~' I: 30
FAX: (239) 252-6593
Email: Iynwood@colliergov.net
www.colliergov.net
AdrrinisIrative SeMces.1lvisioo
Purd1asing
ITEM NO.: , 1- ~1.C .- o"s. d-8;
DATE RECEIVED:
FILE NO.:
ROUTED TO:
DO NOT WRITE ABOVE THIS LINE
Request for Legal Services
~ I..~\"'\\.l
Date:
June 14, 2011
(g \ \6 \ ~ I
cm6
pl~ d~
To:
From:
Colleen Greene
Assistant County Attorney
Lyn M Wood JA J.N'
Procurement Strategist (/71,,- ~ .
Re:
08-5009 - Enterprise Content Management Software Solution
Contractor: SIRE Technologies, Inc.
BACKGROUND OF REQUEST:
This contract was approved by the BCC on June 14, 2011; agenda item 16A25.
You have previously initialed the change order for Agenda Central.
ACTION REQUESTED:
Change order review and approval.
OTHER COMMENTS:
Please forward to BCC for signature after approval. If there are any questions concerning the document,
please contact me at the telephone number or email address above. Purchasing would appreciate
notification when the documents exit your office.
\\t~
GI AcquisitionslT echFormsand Letters/MemotoRequestLegalServices
. .Revised: 4/16//10
CHANGE ORDER
16A25
CHANGE ORDER NO.
2
CONTRACT NO. 08-5009
BCC Date: 7/22/08
Agenda Item: _16E4
TO: SIRE Technologies. Inc.
2211 West 2300 South
West Valley City. UT 84119
DATE: May 27.2011
PROJECT NAME:
Active Review - Electronic Plan Submittal and Review System
Under our AGREEMENT dated
July 22
, 2008_.
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: See attached Exhibit A
FOR THE Additive Sum of: _One hundred twenty-nine thousand one hundred fifty
($129,150.00).
Original Agreernent Amount
$
232.727.00
Sum of Previous Changes
$
189.575.00
This Change Order adds
$
129.150.00
Present Agreement Amount
$
551.452.00
Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed
subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the
same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final
settlement of any and all claims of the Contractor arising out of or related to the change set forth herein,
including claims for impact and delay costs.
Accepted: 9 U/'i. L. / If
CONTRACTOR:
SIRE Technologies, Inc.
,201L
By: c4J~ ~
David Reeder
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
DIVISION DEPUTY ADMINISTRATOR
BY:~~
Nick Casalanguid
Date: (j)
ATTEST:,
I' r,r--'fI('j. ."'l
'''.. '(\I'~'" < '.. \,,/ it.. ~~
1l)',J-"" ;,;,I.....) /1
1..:'-.)- z.r .......... ,"""<'11:,, _ "
Dwight E.,,8t.oc"k, CleI.'k....>~....
r?':":~}"t. ':'~i~.. '. f;:'~ ':
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Print Name: ~I leen (VI Grebt-JL-
Assistant County Attorney
08-5009 - Enterprise Content Management
Software Solution - Change Order #2 2
CONTRACT SPECIALIST ~ 2 5
By: ~ )}1 <a)
Lyn ood .
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY:
EXHIBIT A
16A 25
S'RE.
Quote
TF!CHlNlOLOG E$
Document Management & Agenda Automation
for State & Local Government
ACTIVE REVIEW
To:
Cynthia Muckle
Collier County FL
3301 Tamiami Trail, East
Naples Florida 34112
239-252-82813
Date:
Expiration Date:
Account Manager:
May 18. 2011
August 13, 2011
David Reeder
aTY DESCRIPTION UNIT PRICE EXTENDED PRICE MAINTENANCE PART #
SOFTWARE
SIRE SERVER CORE
o
Enterprise SIRE Server Core - This is a one time cost for any size customer that
provides the PDF. FTR and other needed capabilities. This is required for all
clients. This is a required component for EDMS and/or Agenda Plus. Includes
the following modules: SIRE Administrator. SIRE FlleCenter / WebCenter, SIRE
OCR I FTR. SIRE Retention Manager. SIRE Office Add-in Module, SIRE
Reports (Requires MS SQL), SIRE Web Publishing. and SIRE Workflow. Server
Cores are not inluded on Hosting and Active Review only Proposals. Is included
on EDMS and Agenda Proposals.
10,500.00 County already purchased
40050
SIRE ACTIVE REVIEW LICENSES
0 Active Review Workgroup 25,000.00 $ 50001
Active Review Enterprise: (Includes server software for active review. workflow.
forms. 10 EDMS licenses. Active Review web portal) (Portal and unlimited 50.00000 $ 50,000.00 10,000.00 50002
number of internal users)
0 Active Review Client (1-25 Concurrent Users) 700.00 $ 50003
50 Active Review Client (26-50 Concurrent Users) 680.00 $ 34,000.00 6.800.00 50004
0 Active Review Client (51-100 Concurrent Users) 660.00 $ 50005
0 Active Review Client (101-150 Concurrent Users) 640.00 $ 50006
0 Active Review Client (151-200 Concurrent Users) 620.00 $ 50007
0 Active Review Client Enterprise 130.000.00 $ 50008
SUB.TOTAL SOFTWARE $ 84000000 $ 16.800.00
SERVICES
7
4
Project Management (Per Day Cost)
Installation, Implementation, & Testing days (Per Day Cost)
Workflow Definition and Configuration (Per Day Cost)
1,350.00 $
1.350.00 $
1,350.00 $
9,450.00
5,400.00
10.800.00
120063
120051
120053
SUB.TOTAL SERVICES $ 25,650.00
ONSITE TRAINING
16A 25
3
3
SIRE Active Review Administrator Training - Cost per day.
SIRE Active Review End User Training - Cost per day.
1,350.00 $
1.350.00 $
4.050.00
4.050.00
130052
130059
SUB-TOTAL TRAINING $ 8.100.00
EXPENSES.
o
o
Travel: Airfare (per trip)
Per Diem: Daily expense for Lodging, Car, meals (per day)
600.00 $
200.00 $
Billed as Incurred
Billed as Incurred
SUB.TOTAL EXPENSES $.
COST OVERVIEW
Total Cost for Software $ 84,000.00
Total Cost for Services $ 25,650.00
Total Cost for Training $ 8,100.00
Total Cost for Expenses $
GRAND TOTAL $ 117,750.00
PURCHASE INCENTIVE $ 4,200,00
TOTAL SYSTEM COST $ 113,550.00
ANNUAL SOFTWARE MAINTENANCE $ 16,800.00
Quotation prepared by:
cxt?~
~
ThiS IS a quotation on SIRE Technologies software. subject to the conditions noted below:
SIRE Technologies Standard Payment Terms: 100% of Software Fees due at signing. Pmfessional SelVice Fees due upon
mutually determined Milestones and Maintenance due at final pmject acceptance.
Proposal is valid for 90 days fmm Proposal Date un~ss othelWise specified in writing.
'Travel Expenses Will be bil~d as incurred.
To accept this quotation, sign here and return:
Thank you for your business!
EXHIBIT A
16A 25
S'RE.
TECHNOLOG ES
Quote
Document Management & Agenda Automation
for State & Local Government
ACTIVE REVIEW
To:
Kimberley Grant
Collier County FL
3301 Tamiami Trail, East
Naples Florida 34112
239-252-6287
Date:
Expiration Date:
Account Manager:
May 27, 2011
August 27,2011
David Reeder
QTY DESCRIPTION UNIT PRICE EXTENDED PRICE MAINTENANCE PART #
SOFTWARE
SIRE SERVER CORE
o
Enterprise SIRE Server Core - This is a one time cost for any size customer that
provides the PDF, FTR and other needed capabilities. This is required for all
clients. This is a required component for EDMS and/or Agenda Plus. Includes
the following modules: SIRE Administrator, SIRE FileCenter / WebCenter, SIRE
OCR / FTR, SIRE Retention Manager, SIRE Office Add-in Module. SIRE
Reports (Requires MS SQL), SIRE Web Publishing, and SIRE Workflow. Server
Cores are not inluded on Hosting and Active Review only Proposals. Is included
on EDMS and Agenda Proposals.
10,500.00 County already purchased
40050
SIRE ACTIVE REVIEW LICENSES
0 Active Review Workgroup 25.000.00 $
Active Review Enterprise: (Includes server software for active review. workflow,
forms, 10 EDMS licenses, Active Review web portal) (Portal and unlimited 50,000.00 $
number of internal users)
0 Active Review Client (1-25 Concurrent Users) 700.00 $
50 Active Review Client (26-50 Concurrent Users) 680.00 $
0 Active Review Client (51-100 Concurrent Users) 660.00 $
0 Active Review Client (101-150 Concurrent Users) 640.00 $
0 Active Review Client (151-200 Concurrent Users) 620.00 $
0 Active Review Client Enterprise 130,000.00 $
50001
50.000.00
10.000.00 50002
34,00000
50003
6,800.00 50004
50005
50006
50007
50008
SUB-TOTAL SOFTWARE $ 84.000.00 S 16.800.00
SERVICES
7 Project Management (Per Day Cost)
4 Installation, Implementation, & Testing days ( Per Day Cost)
8 Workflow Definition and Configuration (Per Day Cost)
Allowance for other implementation services
1,350.00 $ 9,450.00 120063
1.350.00 $ 5.400.00 120051
1,350.00 $ 10,800.00 120053
10,000.00 $ 10,000.00
SUB-TOTAL SERVICES $ 35.650.00
ON SITE TRAINING
16A25
3
3
SIRE Active Review Administrator Training - Cost per day.
SIRE Active Review End User Training - Cost per day.
1,350.00 $
1.350.00 $
4,050.00
4,050.00
130052
130059
SUB-TOTAL TRAINING $ 8,100.00
EXPENSES *
4
16
Travel: Airfare (per trip)
Per Diem: Daily expense for Lodging, Car. meals (per day)
600.00 $
200.00 $
2,400.00 Silled as Incurred
3.200.00 Silled as Incurred
SUB-TOTAL EXPENSES $ 5,600.00
COST OVERVIEW
Total Cost for Software $ 84,000.00
Total Cost for Services $ 35,650.00
Total Cost for Training $ 8,100.00
Total Cost for Expenses $ 5,600.00
GRAND TOTAL $ 133,350.00
PURCHASE INCENTIVE $ 4,200.00
TOTAL SYSTEM COST $ 129,150.00
ANNUAL SOFTWARE MAINTENANCE $ 16,800.00
Quotation prepared by'
cx11~
~
This is a quotation on SIRE Technologies software, subject to the conditions noted below:
SIRE Technologies Standard Payment Terms: 100% of Software Fees due at signing. Professional Service Fees due upon
mutually determined Milestones and Maintenance due at final project acceptance.
Proposal Is valid for 90 days from Proposal Date unless otherwise speCified In Writing.
.Travel Expenses will be billed as Incurred.
To accept this quotation. sign here and return:
Thank you for your business!