Backup Documents 05/24/2011 Item #16D 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI016 D 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. 'The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
1' th h tin lines # I throw #4 corn lete the checklist and forward to Sue Filson line #5).
exception of the Charrman s sr ature draw a me rou
Route to Addressee(s)
(List in muting order
row
Office
Initials
Date
1. Jennifer B. White, Assistant
County Attorney
CAO
� �
S1Z(00
2.
May 24, 2011
Agenda Item Number
16-D4
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Amendments
Number of Original
5
5. Ian Mitchell, Ice
lsor E .{ ,.
Board of County Commissioners
Documents Attached
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
rum.
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appropriate.
Initial)
Applicable)
Agenda Date Item was
May 24, 2011
Agenda Item Number
16-D4
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendments
Number of Original
5
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Fonns/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial)
Applicable)
I.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike- through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
SM
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SM
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
SM
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 5 -24 -11 (enter date) and all
SM
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
1: Forms/ County Forms/ BCC Fonns/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
160 4
MEMORANDUM
Date: May 27, 2010
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services Department
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Amendment #1 to Grant Agreement # B- 09 -UY -12 -0016
#14.253 of City of Naples — Landscaping Improvements -
Anthony Park
City of Naples — Anthony Park
Attached is one certified (1) copy of the amended agreement referenced above,
(Item #16D4) approved by the Board of County Commissioners on Tuesday,
May 24, 2011.
The original of the document mentioned above is being kept by the
Minutes and Records Department and will be kept as a part of the
Board's Official Records.
If you have any questions, please contact me at 252 -7240.
Thank you
16D 4
Amendment No. I to the Agreement
Between Collier County and City of Naples
Landscaping Improvements — Anthony Park
Catalog of Federal Domestic Assistance 914.253
HUD Grant # B- 09 -UY -12 -0016
THIS AMENDMENT, dated I tj/ ih _. 2011 to the above - referenced
Agreement shall be by and between the parties to t7he original Agreement, City of Naples (hereinafter
"SUBRECIPIENT ") and Collier County (hereinafter "COUNTY ").
RE: HUD Grant # B- 09 -UY -12 -0016, Landscaping Improvements — Anthony Park Catalog of Federal
Domestic Assistance #14.253
The following change to the above referenced Agreement has been mutually agreed to by the Subrecipient
and the County. The additions to the existing language in the Agreement are shown herein by underlining;
deletions from the Agreement are shown by str;l eT
VII. ADMINISTRATIVEREQUIREMEMTS
13. DOCUMENTATION AND RECORDKEEPING
I. The SUBRECIPIEN "T shall maintain all records required by CDBG -R and
ARRA. To maximize the transparency and accountability of the American Recovery and
Reinvestment Act spending required by Congress and in accordance with 2 CFR 215.21
"Uniform Administrative Requirements for Grants and Agreements" and the A -102
Common Rule provisions, recipients agree to maintain records that identify adequately the
source and application of ARRA funds.
G. AUDITS AND INSPECTIONS
1. Non - profit organization that expend 5500,000 or more annually in federal
awards shall have a single or program - specific audit conducted for that year in accordance
with OMB A -133. Non -profit organizations expending federal awards of $500,000 or more
under only one federal program may elect to have a program- specific audit performed in
accordance with OMB A -133. For recipients covered by the Single Audit Act
Amendments of 1996 and OMI3 Circular A -133, recipients agree to separately identify the
expenditures for Federal awards under the ARRA on the Schedule of Expenditures of
Federal Awards (SETA) and the - Data Collection_ Form (SF -SAC) required by OMB
Circular A -133. This shall be accomplished by identifying expenditures for Federal
awards made under the ARRA separate on the SETA, and as separate rows under Item 9,
B -094 Y -12 -0016
Amendment No 1
City of Naples
Landscaping Improvements
160 4
of Part III on the SF -SAC by CFDA number, and inclusion of the prefix "ARRA -" in
identifying the name of the Federal program on the SEFA and as the first characters in
Item 9d of Part III on the SF -SAC.
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
IN WITNESS WHEREOF, the SUBRF,CIPIENT and the COUNTY have each, respectively, by
an authorized person or agent, hereunder set their hands and seals on this �!�'`�day of
pL, y 2011.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
p Ity Clerk
Attoot a to ch 1 s
;""t" 011 i A
Type /Print
Name
Approved as to form and
legal sufficiency:
Jennifer . White
Assistant County Attorney
11- 09 -UY -12 -0016
�NmendnteM No I
('itv of Naplcs
Landscaping Improvements
HOARD OF COUNTY CONEVIISSIONERS
COLLIER COUNTY, FLORIDA
By. W.
Fred W. Coyle, Chairma
CH NAP."
By: ;40-�
0NtjiT ay r
Hon. Bill Barnett
Print Name
Approved as to fore and INaIRy
my �-
Robert D. PiK My Attorney
AlfDet
` essfca R. Rosenberg, Depu Ity Clerk
2
160 4
MEMORANDUM
Date: May 27, 2010
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services Department
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Amendment #1 to Grant Agreement # B- 09 -UY -12 -0016
#14.253 of Empowerment Alliamce Corporation of Southwest
Florida (EASF) — Credit Counseling and Foreclosure
Prevention Program
Empowerment Alliance Corporation of Southwest Florida
Attached is one original (1) of the amended agreement referenced above,
(Item #16D4) approved by the Board of County Commissioners on Tuesday,
May 24, 2011.
An original of the document mentioned above is being kept by the
Minutes and Records Department and will be kept as a part of the
Board's Official Records.
If you have any questions, please contact me at 252 -7240.
Thank you
160 4
Amendment No. 1 to the Agreement
Between Collier County and
Empowerment Alliance Corporation of Southwest Florida (EASF)
Credit Counseling and Foreclosure Prevention Program
Catalog of Federal Domestic Assistance #14.253
HUD Grant # B- 09 -UY -12 -0016
THIS AMENDMENT, dated ' 1011 1"i , 2011 to the above - referenced
Agreement shall be by and between the parties to the original Agreement, The Empowerment Alliance
Corporation of Southwest Florida (SUBRECIPIENT) and Collier County (COUNTY).
RE: HUD Grant # B- 09 -UY -12 -0016, Credit Counseling and Foreclosure Prevention Program
Catalog of Federal Domestic Assistance #14.253
The following change to the above referenced Agreement has been mutually agreed to by the Subrecipient
and the County. The additions to the existing language in the Agreement are shown herein by underlining.
deletions from the Agreement are shown by strikethfeughs.
VII. ADMINISTRATIVE REQUIREMENTS
B. DOCUMENTATION AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by CDBG -R and
ARRA. To maximize the transparency and accountability of the American Recovery and
Reinvestment Act spending required by Congress and in accordance with 2 CFR 215.21
"Uniform Administrative Requirements for Grants and Agreements" and the A -102
Common Rule provisions recipients agree to maintain records that identify adequately the
source and application of ARRA funds.
G. AUDITS AND INSPECTIONS
1. Non -profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program- specific audit conducted for that year in accordance
with OMB A -133. Non - profit organizations expending federal awards of $500,000 or more
under only one federal program may elect to have a program - specific audit performed in
accordance with OMB A -133. For recipients covered by the Single Audit Act
Amendments of 1996 and OMB Circular A -133 recipients agree to separately identify the
expenditures for Federal awards under the ARRA on the Schedule of Expenditures of
Federal Awards (SEFA) and the Data Collection Form (SF -SAC) required by OMB
Circular A -133 This shall be accomplished by identifying expenditures for Federal
identifying the name of the Federal program on the SEFA and as the first characters in
Item 9d of Part III on the SF -SAC.
B -09 -UY -12 -0016
EASF - CDBG -R
Amendment No. 1
Page 1
16D 4
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on this 0q day of
2011.
ATTEST:.
By.I1 C
l"ftatvi+ Goo
First /
BOARD OF COUNTY COMMISSIONERS
if Courts COLLIER COUNTY, FLORIDA
By:..a W
Vve k FRED, W. COYLE, CHAaVMAN
—Do ro' -J l.00 k
Type/Print Witness Name
s - W <Zf
Type/Print Witness Name
Approved as to form and Legal Sufficiency:
Jennifej B. White
Assistant County Attorney
B- 09 -UY -12 -0016
EASF - CDBG -R
Amendment No. I
The Empowerment Alliance of Southwest
Florida CDC (EASF)
/
By: , X
u recipient Signature
l:dw. "�i e.
Print Name, Title
Page 2
160 �+
MEMORANDUM
Date: May 27, 2010
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services Department
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Amendment #1 to Grant Agreement # B- 09 -UY -12 -0016
#14.253 of Housing Development Corporation of SW Florida
(HDC) — Credit Repair /Homebuyer Education and
Counseling Program
Housing Development Corporation of SW Florida (HDC)
Attached is one original (1) of the amended agreement referenced above,
(Item #16114) approved by the Board of County Commissioners on Tuesday,
May 24, 2011.
An original of the document mentioned above is being kept by the
Minutes and Records Department and will be kept as a part of the
Board's Official Records.
If you have any questions, please contact me at 252 -7240.
Thank you
169, 4
Amendment No. 1 to the Agreement
Between Collier County and
Housing Development Corporation of SW Florida (HDC)
Credit Repair/Homebuyer Education and Counseling Program
Catalog of Federal Domestic Assistance #14.253
HUD Grant # B- 09 -UY -12 -0016
THIS AMENDMENT, dated A_�, 2011 to the above - referenced
Agreement shall be by and between the parties o the original Agreement, Housing Development
Corporation of SW Florida, Inc., a private not for profit corporation existing under the laws of the State of
Florida, ( SUBRECIPIENT) and Collier County (COUNTY).
RE: HUD Grant # B- 09 -UY -12 -0016, Credit Repair /Homebuyer Education and Counseling Program,
Catalog of Federal Domestic Assistance #14.253
The following change to the above referenced Agreement has been mutually agreed to by the Subrecipient
and the County. The additions to the existing language in the Agreement are shown herein by underlining;
deletions from the Agreement are shown by strikethfoughs.
VII. ADMINISTRATIVE REQUIREMENTS
B- 09 -UY -12 -0016
HDC CDBG -R
Amendment No. 1
: s :
B. DOCUMENTATION AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by CDBG -R and
ARRA. To maximize the transparency and accountability of the American Recovery and
Reinvestment Act spending required by Congress and in accordance with 2 CFR 215 21
"Uniform Administrative Requirements for Grants and Agreements" and the A -102
Common Rule provisions recipients agree to maintain records that identify adequately the
source and application of ARRA funds.
G. AUDITS AND INSPECTIONS
1. Non - profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program - specific audit conducted for that year in accordance
with OMB A -133. Non -profit organizations expending federal awards of $500,000 or more
under only one federal program may elect to have a program - specific audit performed in
accordance with OMB A -133. For recipients covered by the Single Audit Act
Amendments of 1996 and OMB Circular A -133 recipients agree to separately identify the
expenditures for Federal awards under the ARRA on the Schedule of Expenditures of
Federal Awards (SEFA) and the Data Collection Form (SF -SAC) required by OMB
Circular A -133 This shall be accomplished by identifying expenditures for Federal
awards made under the ARRA separately on the SEFA and as separate rows under Item 9
Page 1
160 4
of Part III on the SF -SAC by CFDA number, and inclusion of the prefix "ARRA in
identifying the name of the Federal program on the SEFA and as the first characters in
Item 9d of Part III on the SF -SAC.
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY have each, respectively, by
an authorized person or agent, hereunder set their hands and seals on this Ly�day of
yk7a y , 2011.
ATTEST:
Dwight E. Bf6c4 J;1*rk of Courts
�h
By: y
Depu
WWI, a to ckfna
First Witn
Zitness Name
tness
" G zaleZ
Type /Print Wi7tness Name
Approved as to form and
legal sufficiency:
Jennifer hite
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: W
Fred W. Coyle, Chairman
Housing Development Corporation of SW Florida,
Inc. (HDC), a private not for profit corporation existing
under the laws of the State of Florida
By: �s Z`li�...•
Subrecipi6nt Signature
Kathy Patterson
Print Name
B- 09 -UY -12 -0016
HDC CDBG -R
Amendment No. 1 Page 2