Backup Documents 05/24/2011 Item #16D 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP V D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after. the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
#;nfrbeCbairmao1ssj onstore draw aline. thrnunh routine lines 41 throueh #4. complete the checklist, and forward to Sue Filson (line 45).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1. Jennifer B. White, Assistant
County Attorney
CAO
(Initial)A
licable
2.
May 24, 2011
Agenda Item Number
16 -D -I
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Amendment Agreement
Number of Original
1
5. Ian Mitchell, Ice
lsor Fteeot ',vc. jet
Board of County Commissioners
Documents Attached
s� '
ti�
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information, All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
ie.o, N
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appropriate.
(Initial)A
licable
Agenda Date Item was
May 24, 2011
Agenda Item Number
16 -D -I
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendment Agreement
Number of Original
1
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
C Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)A
licable
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
SM
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SM
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
SM
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 5 -24 -11 (enter date) and all
SM
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
C Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
160 1
MEMORANDUM
Date: May 27, 2010
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services Department
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Amendment #1 to Grant Agreement # B- 09 -UC -12 -0016
#14.218 of City of Marco Island CDBG — 2nd Avenue Sidewalk
Installation
City of Marco Island
Attached is one certified (1) copy of the amended agreement referenced above,
(Item #16D1) approved by the Board of County Commissioners on Tuesday,
May 24, 2011.
The original of the document mentioned above is being kept by the
Minutes and Records Department and will be kept as a part of the
Board's Official Records.
If you have any questions, please contact me at 252 -7240.
Thank you
160 1
EXHIBIT A -I Contract Amendment #1
"City of Marco Island.
CDBG 09 -03 Installation of Sidewalks 2 "d Avenue"
This amendment, dated M V g I A , 20 // to the referenced agreement shall be by and
between the parties to the original Agreement, City of Marco Island, a municipality existing under the laws of
the State of Florida (to be referred to as Subrecipient) and Collier County, Florida, (to be referred to as
"COUNTY ").
Statement of Understanding
RE: Contract # B- 09 -UC -12 -0016 414.218 "City of Marco Island,
CDBG- 2 "d Avenue Sidewalk Installation"
In order to continue the services provided for in the original Contract document referenced above, the Sub -
Recipient agrees to amend the Contract as follows:
EXHIBIT "A"
SCOPE OF SERVICES
CITYOFMARCf. HAND
MTAUATION OF SI A-WS
SUBDIVISION OF MARCO HIGHLANDS
2 AVENUE
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The City of Marco Island proposes to construct approxifnetely 4-,233 1 333 linear feet of
concrete sidewalk adjacent to 2 "d Avenue located in the Marco Highlands Subdivision within
the City of Marco Island in Collier County, Florida. The construction of these sidewalks will
provide for the safety of pedestrians and will be an area wide benefit to a targeted population as
determined by the income survey conducted by the City of Marco Island. The targeted income
range for the area of activity is 80% of AMI the threshold for the low and moderate income
designation. Approximately 30 residents living in approximately 14 homes will benefit
directly from this project. This funding will cover all costs associated with the construction of
these sidewalks including survey, project design, construction management services, culverts,
storm management, excavation and preparation, grading, fence removal, sod and landscaping
restoration, and contingencies.
Collier County Department of Housing and Human Services is funding SEVENTY
THOUSAND DOLLARS ($75,00 °O7 SIXTY TWO THOUSAND SIX HUNDRED AND
SEVEN DOLLARS AND 74/100 ($62,607.74) with CDBG funds for this sidewalk installation
infrastructure project.
B- 09 -UC-12 -0016 914.218
City of Marco Island
2 "d Avenue Sidewalk Installation
Contract Amendment #I Page I of 4
i m l
Words Str-uek Through are deleted; Words Underlined are added
The Subrecipient will be responsible for submitting the following to HHS:
a. Submission of documentation to qualify project as an area wide benefit through an income
survey conducted by The City of Marco Island as approved by HUD.
B. BUDGET — Infrastructure- Sidewalk Installation (approximately 4-,235 1,333 linear feet)
Line Item:
CDBG Funds
Original CDBG Funds
Concrete Sidewalk (1,235 hineaf Feet)
gel °1,333 Linear Feet
Sidewalk installation $37,050.00
Survey, Project Design
c,. .. a.. - r� ..t.-. etie n $20,000.00
Construction Mana eg merit $ 0.00
Total Project Cost $75,000
S75,000 ORIGINAL
$62,607.74 UPDATED
Updated CDBG Funds
$42,682.23
$17,300.00
$ 0.00
$ 2,625.51
$62,607.74
Further clarifications to the quantity and types of work to be conducted under Exhibit A will be
processed by a Change by Letter, Exhibit A -1, and made an integral component of this Agreement, if
necessary.
C. PROJECT MILESTONE SCHEDULE - ORIGINAL
The time frame for completion of the outlined activities shall be:
B- 09 -UC -12 -0016 414.2 18
City of Marco Island
2 "d Avenue Sidewalk Installation
Contract Amendment #I
Page 2 of 4
7
160 1
PROJECT MILESTONE SCHEDULE
Milestone /Task
Start Date
End Date
Conduct Income Survey
July I, 2009
Completed in September, 2009
& provide results to
HHS
Number of linear
Determine Eligibility of
July I, 2009
Completed in September, 2009
the two streets and
notity HHS
ENVIRONMENT
Review and
confirmation of income
September, 2009
Completed in December, 2009
survey and area
eli Lb i I i ty b HUD
Sub - recipient agreement
February, 2010
in February, 2010
si ned
_Completed
Project Desi m
Aril 2010
Com feted in June 2010
Award of Contract and
Aueust, 2010
Completed in November, 2010
Construction of
Pedestrian Sidewalks
NOTE: Performance milestones are in effect for program monitoring requirements only,
and as such, are used by HUD and other grantor agencies as general target goals rather
than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated with
the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHS.
E D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE
OUTCOMES
ACTIVITY
INDICATORS
SUITABLE
Sustainability through
Infrastructure-
Number of linear
LIVING
public improvements for
Installation of
feet of sidewalks
ENVIRONMENT
installation of
ap IT 1,2-35 1333
appfaxifnately '�
L 333 linear feet of
installed
apprexirnately
linear feet of sidewalk
sidewalks
1 333
B- 09 -UC -12 -0016 414.218
City of Marco Island
2 "d Avenue Sidewalk Installation
Contract Amendment #I Page 3 of 4
16D
IN WITNESS WHEREOF, the SUBRECIPIENT and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on this day of
{'Y 20 -4—
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dw ht E Br6eCl elexk of Courts
By: ,- By. � W.
IS puy k Fred W. Coyle tairman
Dated:
(S A )
AtiKt at
awbrol
CITY OF MARCO ISLAND
l
By.
rirst Witness Subrecipient Signature
Dr. James Riviere, City Manager
eSli( (o X-tn
Type /print witness name
Second Wi
, " Ma-r -rre d
Type /print witness name
Approved as to form and
Legal sufficiency:
Jennifer .White ��—
Assistant County Attorney
B- 09 -UC -12 -0016 #14.218
City of Marco Island
2 "d Avenue Sidewalk Installation
Contract Amendment # I Page 4 of 4
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