Backup Documents 05/10/2011 Item #16F 1
ORIGINAL DOCUMENTS CHECKLIST & ROUTING sLd 6 F 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 4'
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
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2.
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3.
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4. County Attorney's Office ~ ~"f>W 6/2/11
Jennifer White
5. Ian Mitchell, BCC Office Board of County Commissioners ~ \..Q \1....2\ \. "-
Supervisor
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, need to contact staff for additional or missing information. All original
documents needin the BCC Chairman's si sture are to be delivered to the BCC office onl after the BCC has acted to rove the item.)
Name of Primary Staff Judy Scribner Phone Number 252-3608
Contact
Agenda Date Item was 5/10/11
A roved b the BCC
Type of Document
Attached
Agenda Item Number
Memorandum of Understanding
Number of Original
Documents Attached
16F1
1
Yes
(Initial
CB
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
a ro riate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibly State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final negotiated contract date whichever is applicable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si ature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
The document was approved by the BCC on 5/10/11 (enter date) and all
changes made during the meeting have been incorporated in the attached document
The Co un Attorne's Office has reviewed the chan es, if a licable.
CB
CB
CB
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5.
6.
I: Forms! County Forms! BCC Forms! Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16f
1.1
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MEMORANDUM
Date:
June 7, ~011
To:
Judy Scribner, Human Services Program Mgr.
Emergency Management Department
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
Memorandum of Understanding between
Collier County and Hodges University
Attached is two (2) certified copies of the documents referenced above, (Agenda
Item #16F1) approved by the Board of County Commissioners on Tuesday, May
10,2011.
The original has been kept by the Minutes & Records Department, where it
will be kept as part of the Board's Official Records.
If you should have any questions please call me at 252-7240.
Thank you.
Attachments (2)
16F 1
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Hodges University
I: Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define
and establish mutual agreements, understandings, and obligations by and between the Collier
County Board of County Commissioners, through its Emergency Management Department, and
Hodges University.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency
Management Department, provides coordination of emergency services with
Collier County, including incorporated areas. This includes the selection and
utilization of various resources and organizations capable of rendering assistance.
Under Chapter 252, Florida Statutes, the Board of County Commissioners,
through its Emergency Management Department, also coordinates the
administration of relief activities of both public and private relief or disaster
assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
may utilize personnel and facilities of relief or disaster assistance organizations,
churches, temples and synagogues in the distribution of food, relief supplies,
medicines or other items and temporary sheltering as part of the restoration,
rehabilitation or reconstruction of community services and essential facilities
whenever Collier County authorities deem it necessary and the Organization
signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to
supplement assistance and recovery to victims of both Presidentially declared or
undeclared disasters and the need to work in harmony with local governments and
private relief agencies, Hodges University wishes to assist in rendering the most
efficient service with a minimum of duplication to the citizens and guests of
Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier county
Government, through its Emergency Management Department and Hodges University at a time
of major disaster and during the post-disaster recovery period should be maintained at efficient
levels and is part of the purpose of this Agreement. Hodges University works on a voluntary
basis as a member of the Collier Emergency Response Volunteer (CERV) Working Group, and
will make a continuing effort to acquaint its members of this Agreement to assist Collier County
government in carrying out mutual responsibilities for disaster relief.
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16f 1
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. Notify Joe Frazier, Director of Campus Safety ofthe potential need to assist
in activities following a disaster, and
2. Participate in and develop training in disaster response for the members of
Hodges University.;...and
3. Assist in the development plans for Hodges University; and
4. Schedule periodic meetings and/or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
5. Utilize, when and as appropriate, the services of Hodges University
for disaster relief and recovery projects; and
6. Whenever members of Hodges University are
rendering aid to Collier County Government under this Agreement,
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were perfonning their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or
equipment utilized pursuant to this Agreement and shall pay any expenses in
the repair thereof; and
8. Collier County agrees to be responsible, to the extent provided under Florida
Statues 768.28, for its negligent acts, however, this responsibility shall not
serve as a waiver of Collier County's Sovereign Immunity limits.
B. Hodges University agrees to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period; and
2. Provide a 24 hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of the Collier
Emergency Response Volunteer (CERV) Working Group; and
4. Participate in exercises developed by the Emergency Management
Department; and
5. Provide the Emergency Management Department with an update of facility
and manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
1. No modifications or changes will be made to the facility/property by
the Collier County Representative without the express written
approval of the owner/operator.
2. Prior to occupancy, representatives of both parties will inspect the
facility/property and will note any discrepancies on the inspection form,
and/or this agreement.
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3. Prior to occupancy, representatives of both parties will again inspect the
facility/property to note any discrepancies on the release form. Normal
wear and tear is considered to the responsibility of the
organization/ owner/operator.
4. The facility/property will be returned to the organization/owner/operator in
the same condition as it was when occupied/acquired.
5. Other provisions as follow:_none
V. Effective Date, Automatic Renewal, and Modification: This Agreement presents the
general and some specific guidelines by which Collier County, through its Emergency
Management Department and Hodges University will cooperate to aid victims at the time of
disaster. In witness thereof, the parties have executed this agreement on the date indicated.
The provisions of the Agreement will be effective from the date approved by the Board of
County Commissioners for a period of three (3) years. At the end of the three year (3)
period, this Agreement will automatically renew for an additional term of one year unless
terminated as provided in Paragraph VI of this Agreement. At the end of the one (1) year
renewal period, this Agreement will renew for an additional term of one (1) year unless
tenninated as provided in Paragraph VI. of this Agreement. This Agreement may only be
automatically renewed two times. Both parties have the authority to amend provisions of this
Memorandum of Understanding upon mutual consent and by written instrument executed by
the Parties.
VI. Termination: Either party may terminate this Agreement by providing the other party with
notice of its intent to terminate with 30 days written notice. The Agreement may be
immediately and automatically terminated by the County without providing such notice,
should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes
is not being effectuated by this Agreement.
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Att~f:,~;"-~~:'-'-.t~~:-<;~c~~~~~"'"~~?-:>,;,, BOARD OF COUNTY COMMISSIONERS
DWIGIft;"SBR:OC.K~lcl1ci~;;~ ,.. COLLIER COUNTY FLORIDA
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WITNESS S: '1\?:' , Organizati~ ~od~<; l~i vusi{lp.:rnc..
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. at Name: ~ I) je p~ W .r&12Lerritle:-'tlP<,j (iPl"\:t
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Print Name: 'Mnr'j \\"""- C.oLe-
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16f 1
STATE OF FLORIDA
COUNTY OF COLLIER
The foregoing instrument was acknowledged before me this ~ day of
~~{ t ' 2011, by Te.v--n1 ~tt{ah~, as Yv-e_sl'de n {-_of
Ticx:ige..s Ihl've...V-'Si"Ly , aVlI,)I1-prd1~t-uni'vtY'Sl~.@'She is ['-'fPersonally known to me, or
[ ] has produced driver's license no. as identification.
~~~(J_I14cJ'L
NOTARY PUBLIC
Name: DCA AY\t"\.~ \ririase
(Type or Print)
My Commission Expires: l1L~ . QS;-(L01<-l
(SEAL)
,,11"',1.1.
~.,.-:. y ~~'" DON ANN ELDRIDGE
I' \ NoIIry Public. Stlte of Florida
2- e.
~ = My Comm. Expires Aug 25,2014
Commission # EE 21004
Approved as to form and legal sufficiency:
Jennifer~~~
Assistant County Attorney
4