Backup Documents 05/10/2011 Item #16D 3
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 D ':i
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO -1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
ROUTING SLIP
Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce tion of the Chairman's si ature, draw a line throu routin lines #1 throu #4, com lete the checklist, and forward to Ian Mitchell ine #5 ,
Route to Addressee(s) Office Initials Date
(List in routin order
1. Frank Ramsey
Housing, Human & Veteran
Services De artment
2.
3. Jennifer White
4. Ian Mitchell, Executive Manager
County Attorney's Office
Board of County Commissioners
~
5/17/11
,
5. Minutes and Records Clerk of Courts Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, needs to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Lisa Oien, Housing, Human and Veteran Phone Number
Contact Services
Agenda Date Item was
A roved by the BCC
Type of Document
Attached
May 10,2011
Agenda Item Number
2
Yes
(Initial
Two (duplicate) Subrecipient Agreements
for CJMHSA Grant
Signature needed on both documents.
Number of Oril!inal
Documents.~ttached
-t--
N/A
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark <<N/ A" in the Not Applicable column, whichever is
a ro riate.
Original document has been signed! initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the fmal negotiated contract date whichever is ap licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours ofBCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
The document was approved by the BCC on 5/10/2011 (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
Coun Attorne's Office has reviewed the chan es, if a licable.
11-
I: Forms! County Forms! BCC Forms! Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
2.
3.
4.
5.
6.
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MEMORANDUM
Date:
May 19, 2011
To:
Lisa Oien,
Housin.g and Human Services
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
Subrecipient Agreements for CJMHSA Grant
CC:
Collier County Sheriff's Office (1 Original)
Attached you will find one (1) copy of the original documents, as referenced above
(Agenda Item #16D3) and approved by the Board of County Commissioners on
Tuesday, May 10, 2011.
One Original has been sent to the Collier County Sheriff's Office and the other
Original has been kept in the Minutes & Records Department as a part of the
Board's Official Records.
If you should have any questions, please call me at 252-7240.
Thank you.
1603
MEMO
To:
From:
Buddy Ramsey, Housing Manager
Susan Golden, CCSO Grant coordinato~
CCSO FIRST Agreement
May 13,2011
Subject:
Date:
Per the BCC approval of agenda item 16. 0.3 on May 10, 2011, attached
please find two original agreements to implement the FIRST project.
Each original has been signed by Sheriff Rambosk. Please return one
original to my attention after your office has secured the remaining
signatures.
If there are any questions regarding the attached, I can be reached at
Susan.Golden@colliersheriff.orq or at 252-0852. Thank you.
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AGREEMENT
FOR
CRIMINAL JUSTICE, MENTAL HEALTH AND
SUBSTANCE ABUSE REINVESTMENT GRANT
THIS AGREEMENT, made and entered into on this 10th day of May 2011, by and between
the Collier County Sheriff's Office, whose business address is 3319 Tamiami Trail E., Naples,
Florida 34112, hereinafter called the "Contractor" (or "Consultant") and Collier County, a
political subdivision of the State of Florida, Collier County, Naples, hereinafter called the
"County":
WITNESSETH:
1. COMMENCEMENT. The contract shall be for a one (1) year period, commencing on
May 10, 2011, and terminating on May 9, 2012.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for two
(2) additional one (1) year periods. The County shall give the Contractor written notice
of the County's intention to extend the Agreement term not less than ten (10) days prior
to the end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
Scope of Services, attached as Exhibit" A", and the County's application submitted to,
and approved by, the State of Florida Department of Children and Families referred to
herein and made an integral part of this agreement. This Agreement contains the entire
understanding between the parties and any modifications to this Agreement shall be
mutually agreed upon in writing by the Contractor and the County project manager or
his designee, in compliance with the County Purchasing Policy and Administrative
Procedures in effect at the time such services are authorized.
3. THE CONTRACT SUM. The County shall pay the Contractor fprthe performance of
this Agreement a total amount of One Hundred Fourteen Thousand Eight Hundred One
and 00/100 Dollars ($114,801.00) over three (3) years with Thirty Eight Thousand Two
Hundred Sixty Seven and 00/100 Dollars ($38,267.00) of that total amount being
awarded beginning with state fiscal year 2010-2011, subject to Change Orders as
approved in advance by the County. Payment will be made upon receipt of a proper
invoice and upon approval by Housing, Human and Veteran Services, or its designee,
and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
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1603
3.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
4. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work.
5. NOTICES. All notices from the County to the Contractor shall be deemed duly served
if mailed or faxed to the Contractor at the following Address:
Collier County Sheriff's Office
3319 Tamiami Trail E.
Naples, Florida 34112
Attn: Kevin Rambosk, Sheriff
Phone: 239-252-0554
Fax: 239-793-9333
All Notices from the Contractor to the County shall be deemed duly served if
mailed or faxed to the County to:
Collier County Government Center
Housing, Human and Veteran Services
3339 Tamiami Trail, East, Suite 211
Naples, Florida 34112
Attention: Frank Ramsey, Housing Manager
Telephone: 239-252-4663
Facsimile: 239-252-6542
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement
must be in writing.
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as
creating a partnership between the County and the Contractor or to constitute the
Contractor as an agent of the County.
7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all
permits necessary for the prosecution of the Work shall be obtained by the
Contractor. Payment for all such permits issued by the County shall be processed
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1603 It
internally by the County. All non-County permits necessary for the prosecution of
the Work shall be procured and paid for by the Contractor. The Contractor shall
also be solely responsible for payment of any and all taxes levied on the
Contractor. In addition, the Contractor shall comply with all rules, regulations
and laws of Collier County, the State of Florida, or the U. S. Government now in
force or hereafter adopted. The Contractor agrees to comply with all laws
governing the responsibility of an employer with respect to persons employed by
the Contractor.
8. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any
person to use in any manner whatsoever, County facilities for any improper,
immoral or offensive purpose, or for any purpose in violation of any federal, state,
county or municipal ordinance, rule, order or regulation, or of any governmental
rule or regulation now in effect or hereafter enacted or adopted. In the event of
such violation by the Contractor or if the County or its authorized representative
shall deem any conduct on the part of the Contractor to be objectionable or
improper, the County shall have the right to suspend the contract of the
Contractor. Should the Contractor fail to correct any such violation, conduct, or
practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to
continue until the violation is cured. The Contractor further agrees not to
commence operation during the suspension period until the violation has been
corrected to the satisfaction of the County.
9. TERMINATION. Should the Contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the County
may terminate said agreement for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall
be sole judge of non-performance.
10. NO DISCRIMINATION. The Contractor agrees that there shall be no
discrimination as to race, sex, color, creed or national origin.
11. INSURANCE. The Contractor shall provide insurance as follows:
A. Professional Liability: Coverage shall have limits of $3,100,000 per
occurrence and $3,300,000 in aggregate for each member of Contractor's
staff involved in completing the Contractor's obligations hereunder.
B. Business Automobile Coverage: Coverage with statutory liability limits
of $100,000/$200,000 for Bodily Injury and $100,000 for Property Damage.
Page 3 of6
1603
C. Worker's Compensation: Insurance covering all employees meeting
statutory limits in compliance with the applicable state and federal laws.
12. LIABILITY. Each party shall be liable for its own actions and negligence to the
extent permitted by law. None of the parties entering irito this agreement shall be
responsible for the acts, omissions, or conduct of the other party's employees while
engaged in activities related to performance of activities contained in this
agreement. Nothing in this agreement shall be construed to be a waiver of
sovereign immunity beyond the provisions contained in 768.25 Fla. Stat.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on
behalf of the County by the Housing, Human and Veteran Services Department.
14. CONFLICT OF INTEREST: Contractor represents that it presently has no interest
and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required hereunder. Contractor further
represents that no persons having any such interest shall be employed to perform
those services.
15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the
attached component parts, all of which are as fully a part of the contract as if
herein set out verbatim: Insurance Certificate, Scope of Services and
Addendum/ Addenda.
16. SUBTECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this agreement is subject to appropriation by the
Board of County Commissioners.
17. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112,
Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County
Administrative Procedure 5311. Violation of this provision may result in one or
more of the following consequences: a. Prohibition by the individual, firm, and/ or
any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/ or firm from doing business with the
County for a specified period of time, including but not limited to: submitting
bids, RFP, and/ or quotes; and, c. immediate termination of any contract held by
the individual and/ or firm for cause.
18. IMMIGRATION LAW COMPLIANCE. By executing and entering into this
agreement, the Contractor is formally acknowledging without exception or
stipulation that it is fully responsible for complying with the provisions of the
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1603
Immigration Reform and Control Act of 1986 as located at 8 D.S.C. 1324, et seq.
and regulations relating thereto, as either may be amended. Failure by the
Contractor to comply with the laws referenced herein shall constitute a breach of
this agreement and the County shall have the discretion to unilaterally terminate
this agreement immediately.
19. AGREEMENT TERMS. If any portion of this Agreement is held to be void,
invalid, or otherwise unenforceable, in whole or in part, the remaining portion of
this Agreement shall remain in effect.
20. ADDITIONAL ITEMS/SERVICES. Additional items and/ or services may be
added to this contract upon satisfactory negotiation of price by the Contract
Manager and Contractor.
21. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding
permitted by this Agreement to resolve disputes between the parties, the parties
shall make a good faith effort to resolve any such disputes by negotiation. The
negotiation shall be attended by representatives of Contractor with full decision-
making authority and by County's staff person with decision-making authority
who would make the presentation of any settlement reached during negotiations
to County for approval.
Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the
appropriate federal or state courts in Collier County, Florida, which courts have
sole and exclusive jurisdiction on all such matters.
22. KEY PERSONNEUPROTECT STAFFING: The proposer's personnel and
management to be utilized for this project shall be knowledgeable in their areas of
expertise. The County reserves the right to perform investigations as may be
deemed necessary to insure that competent persons will be utilized in the
performance of the contract. Selected firm shall assign as many people as
necessary to complete the project on a timely basis, and each person assigned shall
be available for an amount of time adequate to meet the dates set forth in the
Project Schedule. Firm shall not change Key Personnel unless the following
conditions are met: (1) Proposed replacements have substantially the same or
better qualifications and/ or experience. (2) that the County is notified in writing as
far in advance as possible. Firm shall make commercially reasonable efforts to
notify Collier County within seven (7) days of the change.
IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first
above written.
Page 5 of6
16D 3
ATTEST: .J -c.
DwightJitBrQttk~ ~cii~:ds, of Courts
.. .~." -1?// .....~~ ~\
.~', ' .
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: ~W. ~5.IO'hJ\l
Fred W. Co ,Chairman
Approved as to form and
legal sufficiency:
Jennil~~:;~
Assistant County Attorney
COLLIER COUNTY SHERIFF'S
OFFICE
~fil/1~#7'~
First Witness
name
#~lI1;eL J:I!~~ r381
Type/ print witness name
Page 6 of6
EXHIBIT II All
1603
SCOPE OF SERVICES
A. PROTECT SCOPE:
On February 8, 2011, agenda item 16D2, the Board of Commissioners approved
the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant
(Memorandum of Understanding #LHZ25) with the State of Florida Department
of Children and Families. Details of this scope of work are consistent with and
support certain details of that agreement.
The Collier County Sheriff's Office, through the Forensic Intensive Reintegration
Support Team (FIRST), will plan, implement, or expand initiatives that increase
public safety, avert increased spending on criminal justice, and improve
accessibility and effectiveness of treatment services. The program will serve
persons who have a mental illness, substance abuse disorder, or co-occurring
mental health and substance disorders and who are in, or at risk of entering, the
criminal justice system.
Administrative budget funds have been provided by the grantor agency to pay
Housing, Human and Veteran Services' staff expenses. Contractual budget
funds will pay the Collier County Sheriff's Office for items such as, but not
limited to, one (1) full time Discharge Planner/Reintegration Specialist,
personnel and fringe benefits, and supplies relating to risk assessment and
program manuals.
The project activities will meet the State of Florida Department of Children and
Families' guidelines and objectives.
B. BUDGET
Collier County Housing, Human and Veteran Services is providing a total
amount of One Hundred Fourteen Thousand Eight Hundred One and 00/100
Dollars ($114,801.00). The Consultant shall provide a match of Three Hundred
One Thousand Six Hundred Ninety Two and 00/100 Dollars ($301,692.00). The
match will be in the form of in-kind services and cash. The table below, as
approved by the grantor agency, provides line items budgeted by State Funds,
Local Match and Total Line Budget.
YEAR ONE OF THREE
BUDGET DETAIL
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Line Item Descri tion State Funds Local Match Total Line Bud et
Contractual $38,267.00 $100,564.000 $138,831.00
TOTAL YEAR ONE $38,267.00 $100,564.00 $138,831.00
YEAR TWO OF THREE
BUDGET DETAIL
Line Item Descri tion State Funds Local Match Total Line Bud et
Contractual $38,267.00 $100,564.000 $138,831.00
TOTAL YEAR lWO $38,267.00 $100,564.00 $138,831.00
YEAR THREE OF THREE
BUDGET DETAIL
Line Item Descri tion State Funds Local Match Total Line Bud et
Contractual $38,267.00 $100,564.000 $138,831.00
TOTAL YEAR THREE $38,267.00 $100,564.00 $138,831.00
TOTAL
BUDGET DETAIL
Line Item Descri tion State Funds Local Match Total Line Bud et
Contractual $114,801.00 $301,692.00 $416,493.00
TOTAL $114,801.00 $301,692.00 $416,493.00
C. PROTECT WORK PLAN
The following Project Work Plan is in effect for program monitoring
requirements only and, as such, is not intended to be used as a payment
schedule.
Date Start
OS/2011
OS/2011
OS/2011
OS/2011
OS/2011
OS/2011
OS/2011
Date End
OS/2014
OS/2014
OS/2014
OS/2014
OS/2014
OS/2014
OS/2014
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The above Project Work Plan details items to be completed and submitted by
"Date End". Modifications to the above Work Plan require the prior written
approval of the County. A Work Plan modification will be required if the listed
activity exceeds the assigned end date by 90 days or greater. Any
modification(s) will be made an integral component of this Agreement.
D. PAYMENT SCHEDULE
The following table details the project deliverables and payment schedule.
Su
Pa ment Schedule
Si ed timesheet and evidence of a ent
Invoice bill and evidence of a ment