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Backup Documents 04/26/2011 Item #16D 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIt 6 0 2 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE ROUTING SLIP Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exce tion of the Chairman's si nature, draw a line throu h routin lines #1 throu h #4, com lete the checklist, and forward to Ian Mitchell (line #5). Route to Addressee(s) Office Initials Date (List in routin order) 1. Lisa Oien HHS 2.Jennifer B. White 3. County Attorney's Office ';;f8- 4/26/2011 4. Ian Mitchell, Executive Manager Board of County Commissioners 5. Minutes and Records Clerk of Courts Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, needs to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Lisa Oien / Housing & Human Services Phone Number 252-6141 Contact Please call or e-mail for pick up Agenda Date Item was 4/26/2011 Agenda Item Number 16D2 Approved by the BCC Type of Document Three (3) agreement packages Number of Orh!:inal 3 Attached Chairman's Orieinal signature needed in Documents Attached two (2) places in each package -------- ------------------------ -------- ------ --- ------ -- ------------ ---- Three (3) contract amendments 3 Chairman's signature needed PLUS CRA CHAIRMAN SIGNATURE ON TWO (2) OF THE CONTRACT AMENDMENTS 1. INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is ap ro riate. Original document has been signed! initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and ossibly State Officials.) AlI handwritten strike-through and revisions have been initialed by the County Attorney's Office and alI other arties except the BCC Chairman and the Clerk to the Board The Chairman's signature line date has been entered as the date ofBCC approval of the document or the final negotiated contract date whichever is applicable. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's si nature and initials are re uired. In most cases (some contracts are an exception), the original document and this routing slip should be provided to Ian Mitchell in the BCC office within 24 hours ofBCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! The document was approved by the BCC on 5/25/2010 (enter date) and all changes made during the meeting have been incorporated in the attached document. The Count Attorne 's Office has reviewed the chan es, if a licable. Yes (Initial) LO N/A (Not Ap licable) 2. 3. 4. 5. 6. LO LO LO LO LO I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLf6 0 2 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE ROUTING SLIP Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exce tion of the Chairman's si nature, draw a line throu h routin lines #1 throu h #4, com lete the checklist, and forward to Ian Mitchell (line #5). Route to Addressee(s) Office Initials Date (List in routin order) 1. Lisa Oien HHS 5/2//2011 L 4: -4: Ian Mitchell, Executive Manager Board of County Commissioners .:.3 ~ Minutes and Records Clerk of Courts Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell needs to contact stafffor additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Lisa Oien 1 Housing & Human Services Phone Number 252-6141 Contact Please call or e-mail for nick un Agenda Date Item was 4/26/2011 Agenda Item Number 16D2 Approved by the BCC Type of Document Two (2) contract amendments Number ofOrh!:inal 2 Attached CRA Chairman's signatures are on these Documents Attached amendments, but we need two witnesses signatures of the CRA Chairman',td. signature 'Y r:5 11 1. INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "NIA" in the Not Applicable column, whichever is a ro riate. Original document has been signedl initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and ossibly State Officials.) All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other arties exce t the BCC Chairman and the Clerk to the Board The Chairman's signature line date has been entered as the date ofBCC approval ofthe document or the final ne otiated contract date whichever is a licable. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. In most cases (some contracts are an exception), the original document and this routing slip should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! The document was approved by the BCC on 5/25/2010 (enter date) and all changes made during the meeting have been incorporated in the attached document. The Count Attorne 's Office has reviewed the chan es, if a Iicable. Yes (Initial) LO NI A (Not A licable) 2. 3. 4. 5. 6. LO LO LO LO LO I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 1602 MEMORANDUM Date: May 2,2011 To: Lisa Oien, Grants Coordinator Housing, Human & Veteran Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Amendments to Disaster Recovery Initiative Agreement #10DB-D4-09- 21-01-K09 between Florida's DCA and Collier County reallocating funds in the original agreements, modifying activity work plans, program budgets and original scope of work Attached for processing are three (3) original contract amendment documents and three (3) original agreement modification documents, referenced above (Item #16D2) approved by the Board of County Commissioners on April 26, 2011. After the documents have been further executed, we request a copy is returned to the Minutes and Record's Department for the Board's Official Record. If you have any questions please call me at 252-8406. Thank you. Attachments 160 C Board of Collier County Commissioners Donna Fiala District 1 Georgia A. Hiller, Esq. District 2 Tom Henning District 3 Fred W. Coyle District 4 Jim Coletta District 5 April 26, 2011 Department of Community Affairs Division of Housing and Community Development Florida Small Cities and Disaster Recovery CDBG Programs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 To the Department of Community Affairs: Please accept this modification to a grant agreement between the Department of Community Affairs and Collier County. The modification is for the Disaster Recovery Initiative contract #lODB-D4-09-21-01-K09, signed by the Collier County Board of Commissioners on May 25, 2010, with an effective date of June 22, 2010. This modification will accommodate the following activities: Revise Activity Work plans, Revise the Program Budget and update the number of accomplishments and beneficiaries. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on April 26, 2011 agenda item 16D2. Very truly yours, ~ Fred W. Coyle, Chairm Commissioner, District 4 3299 Tamiami Trail East, Suite 303. Naples, Florida 34112-5746.239-252-8097' FAX 239-252-3602 160 ~ MODIFICATION NUMBER! TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND Collier County This Modification is made and entered into by and between the State of Florida, Depllrtment of Community Affairs, (the Department"), and Collier County. (the Recipient"), to modify DCA Contract Number IODB-D4-09-21-01-K09. award dated JW1e 22.2010, (4'the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a grant of $9.963.208 to Recipient under the Community Development Block Grant/Disaster Recovery Program ("CDBG/DRP") Program as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; NOW, THEREFORE, in consideration of the mutual premises of the parties contained herein, the parties agree as follows: o Reinstate Agreement I. The Agreement is hereby reinstated as though it had not expired. o Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of X Revise Activity Work Plan 3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attaclunent B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Revise Program Budget and Scope of Work 4. Tbe Attaclunent A, Program Budget and Scope of ,\\T..jrk section of the Agreement is hereby deleted and is replaced by the reviseJ Attachment A, the Program Budget and Scope of Work, which is at+;u:hed hereto and incorporated herein by reference. Modification #1 DCA Contrad Number: 10DB-D4-09-21-01-1(09 Recipient: Collier County Page 2 .' o Change in Participating Parties 5. The Attachment 0, Special Conditions section, is hereby modified to delete all references to .. ," as the Participating Party, and replace them with " " as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. o Inclusion of an Vnmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Change iD Number of AecompUshments and/or Beneficiaries 8. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attacbment A, the Program Budget and Scope of Work, which is attached hereto and incOlporated herein by reference. o Modify Additional Special Conditions in Original Contract 9. The Attachment J, Special Conditions section of the Agreement is hereby amended to include additional grant requirements, and is attached hereto and incorporated herein by reference.' All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to confonn to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be perfonned at the level specified in the Agreement. f6Ir2 Modification #! DCA Contract Number: lODB-D4-09-21-01-K09 Recipient: Collier Countv Page 3 IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Community Affairs Redpient Name: By: Name: Fred W. Coyle '-t/z~ Title: Chainnan, Board of County Commissioners By: Name: Michael Richardson Title: Assistant Secretary and Acting Director of the Division of Housing and Community Development Date: Date: Approved as to form and legal sufficiency: Attest: DWIGHT E. BRQPK,'Cletk, ",: ....;.' .- ,~ . -, .- ~..., , <,.,:\'" '.. :"'.~ :.....:-.... :e. .~ ' ~ r By: Jennifer B.'te ~ Assistant County Attorney By: 16 D~ EXHIBIT A-I Contract Amendment #1 Collier County Immokalee Area Community Redevelopment Ag~ncy (CRA) DRIlCDBG 2008 This amendment, dated-d f:>iZ.I'l 2. ~ , 20~ to the referenced agreement shall be by and between the parties to the original Agreement, the Collier County Immokalee Area 'Community Redevelopment Agency, (to be referred to as Subrecipient) and Collier County, Florida, (to be referr~d to as "COUNTY"). RE: Contract # lODB-D4-09-21-0I-K09 #14.228 Emergency Rule 9BER 09-2 "Collier County Immokalee Area Community Redevelopment Agency (CRA)" DRI/CDBG- Flood and Drainage Project EXHIBIT" A" SCOPE OF SERVICES Collier County Immokalee Area Community Redevelopment /,'gency (CRA) Flood and Drainage Project .' THE SUBRECIPIENT AGREES TO: A. PROJECT SCOPE: On May 25, 20 10 the Board of Commissioners approved Disaster Rzcovery Grant Agreement #1 ODB-D4-09-2I-OI-K09 with the Florida Department ofComrnunh:y Affairs. Details of this scope of work are consistent with and support certain details of that agreement. On June 9, 2009, the Board of County Commissioners approved the Immokalee Stonnwater Management Master Plan. CDBG-DRI funding will be used to develop a storm water pond site and to improve the drainage system within the Immokalee urban development area. The Immokalee Area CRA project will purchase a minimum offive (5) acres of vacant land to develop a stormwater pond site. The land to be purchased may consist of a single site or multiple sites. Additionally, the Immokalee Area CRA will undertakf a flood and drainage improvement project to result in the installation of a minimum of 13,C 5 linear feet of pipes, swales, culverts, associated materials and related site restoration acti\-.'"Jes. The project will be further defined in the construction agreement that will be subsequentl:/ approved by the Board of County Commissioners. CDBG/DRI 2008 Collier County Immokalee Area Community Redevelopment Agency Contract Amendment #1 Page I of 3 16 02 . The detailed project scope will be contained in the bid specifications of the vendor awarded the project's construction contract. The project construction contract will include details sufficient to document the number, amount, and costs associated with all activitf~s. The project activities will meet the U.S. Department of Housing and lrt'ban Development's national objective to benefit low and moderate income families. . B. BUDGET Collier County Housing, Human and Veteran Services is providing Tt>ree Million Five Hundred Thirty Three Thousand One Hundred Twenty Four Dollars fI.:.1d 0011 00 ($3,533,124) in CDBG-DRI funding for the project scope described above. Line Item Description Amount of CDBG-DRI Funds $1,(;90,990.99482 060.99 $1,933,121.(9) 051 0 3.01 $3,533,124.00. c. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring ;,~quirements only and, as such, is not intended to be used as a payment schedule. Date Start Date End Work Plan 07/2010 11/20W12/2010 Purchase DOnd site 12/20102/2011 01129115/2011 Prepare bid documents " 02/10115/2011 93/2011612011 Procure eligible contractor(s) & ccnduct oreconstruction conference . 03/20112/2011 04/29116120 II Obtain oermits & contractor(s) orders materials OS/20116/2011 OS/29126/2012 Begin storm water improvements & associated activities 06/2012 06/2012 Complete final inspections and oroiect close-out The above Project Work Plan details items to be completed and submitted by "Date End". Modifications to the above Work Plan require the approval of the Florida Department of Community Affairs and the Board of County Commissioners. A Work Plan modification will be required if the listed activity exceeds the assigned end date by 90 days or greater. Any modifjcation(s) will be made an integral component of this Agreement. D. PAYMENT SCHEDULE CDBG/DRI 2008 Collier County lmmokalee Area Community Redevelopment Agency Contract Amendment #1 Page 2 of 3 1602 . The following table details the project deliverables and payment schedule. Deliverable Purchase and site Obtain ennits Flood and drainage im rovements IN WITNESS WHEREOF, the SUBRECLPIENT and the County, have ~ach, respectively, by an authorized person or agent, hereunder set their hands and seals on this .t. (.. A f11; l . ,~,. ,20~. " .. ~, -, ~~. :; :s ;' '.),~ ., , _ ~.l,,' " ,,' '>, '. i} ,."1. ATTEST:,\...,.... q .. DWIGHT.i.,BROCK,.~'t~ .[ J ~ , ..... First Witness MA't~ ~~- 1Pt-,J Y\..1l-rL-~(i2LL Type/print witness name tc(~b~ Type/print witness name CDBG/DRJ 2008 Collier County Immokalee Area Community Redevelopment Agency Contract Amendment # I day of BOARD OF COUNTY COMMISSIO COLLIER COUNTY, FLORIDA By: DeRRtl FialaJim Coletta, Chairman Approved as to fonn and legal sufficiency: ~i)~~ 0 Jennifer . White f::::::::...-:xt) Assistant County Attorney 0' Page30f3 1602 EXHIBIT A-I Contract Amendment #1 ColUer County Bayshore Gateway Triangle Community Redevelopment Agency (CRA) DRIICDBG 2008 This amendment, dated A r~I'l 2~ ,20-11- to the referenced agreement shall be by and between the parties to the original Agreement, the Collier County Bayshore Gateway Triangle Community Redevelopment Agency, (to be referred to as Subrecipient) and Collier County, Florida, (to be referred to as "COUNTY"). RE: Contract # IODB-D4-09-2I-OI-K09 #14.228 Emergency Rule 9BER 09-2 "Collier County Bayshore Gateway Triangle Community Redevelopme~t Agency (CRA)" DRI/CDBG- Flood and Drainage Project EXIDBIT "A" SCOPE OF SERVICES Collier County Bayshore Gateway Triangle Community Redevelopment Agency (CRA) Flood and Drainage Project THE SUBRECIPIENT AGREES TO: A. PROJECT SCOPE: On May 25, 2010 the Board of Commissioners approved Disaster Recovery Grant Agreement # 100B-04-09-21-0 l-K09 with the Florida Department of Community Affairs. Details of this scope of work are consistent with and support certain details of that agreement. On November 10, 2009, the Board of County Commissioners approvej the Gateway Triangle Tertiary Stormwater System Improvement Plan. COBG-ORI funding"Nill be used to develop an interconnected storm water drainage system defined by the plan. The Bayshore-Gateway Triangle CRA will undertake a flood and drai7.age improvement project to result in the installation ofa minimum of32,000 linear feet:fpipes, swales, culverts, associated materials and related site restoration activities. The projec~ will be further defined in the construction agreement that will be subsequently approved by the Board of County Commissioners. '.. The detailed project scope will be contained in the bid specifications Of the vendor awarded the project's construction contract. The project construction contract will include details sufficient to document the number, amount, and costs associated with all activities. CDBG/DRI 2008 Collier County Bayshore Gateway Triangle Community Redevelopment Agency Contract Amendment # I Page I of 3 'l 1602 r The project activities will meet the U.S. Department of Housing and tJ~ban Development's national objective to benefit low and moderate income families. I B. BUDGET Collier County Housing, Human and Veteran Services is providing TWO MILLION SEVEN HUNDRED NINE THOUSAND ONE HUNDRED FIFTY DOLLARS ($2,709,150) in CDBG-DRI funding for the project scope described above. Line. Item Description Amount of CDBG-DRI Funds Flood and Drainage Improvement $2,709,150.00 TOTAL $2,709,150.00 C. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and as such, are not intended to be used as a payment schedule. Date Start Date End Work Plan ( 07/2010 OW29 1 92/20 II Prepar~ bid documents 19/29113/2011 U/20194/2011 Procure eligible contractor(s) & cC'1duct preconstruction conference 01120114/2011 03/29116/2011 Obtain pennits & contractor(s) orders materials Install neighborhood improvements for the Tertiary 94/29116/2011' 04/2012 Stonnwater System (consisting of swales, culverts, crossings and associated activities) OS/2012 06/2012 Complete system improvements and tie-in with system's associated 3.6 acre stonnwater pond The above Project Work Plan details items to be completed and submitted by "Date End". Modifications to the above Work Plan require the approval of the Florida Department of Community Affairs and the Board of County Commissioners. A Work Plan modification will be required if the listed activity exceeds the assigned end date by 90 days or greater. Any modification(s) will be made an integral component of this Agreement. D. PAYMENT SCHEDULE The following table details the project deliverables and payment sched;jle. Deliverable Obtain ennits Flood and drainage im rovements Pa 'ment Schedulr Actual cost at ennit a Jication.. Monthly invoices per contractor's Schedule of Values . CDBG/DRJ 2008 Collier County Bayshore Gateway Triangle Community Redevelopment Agency Contract Amendment # I Page 2 of 3 1602 III , .1 ,,' IN WITNESS WHEREOF, the SUBRECIPIENT and the County, have ;>ach, respectively, by an authorized person or agent, hereunder set their hands and seals on.. this 2l~ day of /} pi4 L ,20-1L. A TrEST: DWIGHT E..;B&OCK, CLERK ':; 1:" _J .'.1' "., BOARD OF COUNTY COMMISSION RS OF COLLIER COUNTY, FLORIDA ljI2~/?C111 . By: Date<t -......'f-.. i;.,? . ~!MM'~1" J~ .;~ ITC HELL. Type/print witness name S d Witness Collier County Community R" ed, evelopment Age(jnY B;~.teway, Ii gle C. / /~, 'X,.,...~~-g~~~~~~~~m~~y L'/ ltcdC:Vel6pureht Agenc:' Wv-- PMLA- Pi1~6~ Type/print witness name Approved as to fonn and legal sufficienc)': ~\?)\0~ ~ Jen~ifer ~White Q:) ASSIstant County Attorney ~ CDBG/DRI 2008 Collier County Bayshore Gateway Triangle Community Redevelopment Agency Contract Amendment # I Page 3 of 3 " 16D2 (,,~ EXHIBIT A-I Contract Amendment #1 Goodlette Arms, LLC DRIICDBG 2008 This amendment, dated , 20_ to the referenced agreement shall be by and between the parties to the original Agreement, Goodlette Arms, LLC., (to be referred to as Subrecipient) and Collier County, Florida, (to be referred to as "COUNTY"). RE: Contract # 10DB-D4-09-21-0J-K09 #14.228 Emergency Rule 9BER 09-2 "Goodlette Arms, LLC. Hurricane Hardening Project" EXHIBIT ~'A" SCOPE OF SERVICES Goodlette Arms, LLC Hurricane Hardening THE SUBRECIPIENT AGREES TO: A. PROJECT SCOPE: On May 25, 2010 the Board of Commissioners approved Disaster Recovery Grant Agreement #1 ODB-D4-09-2 I -0 I-K09 with the Florida Department of Community Affairs. Details of this scope of work are consistent with and support certain details of that agreement. Goodlette Arms, LLC wiJI undertake a Hurricane Harden project at their facility, the Goodlette Arms Apartments, located at 950 Goodlette Road, Naples, Florida. The sum of $] t 197,500 will be used to install impact resistant windows, store front entryways and Exterior doors. Hurricane hardening activities include installation of a generator, improvements to the roof structures on site, improvements to the stonnwater protection system at the building as well as the storm water system at the entrance to the property. This funding will cover all costs associated with the construction of these hardening activities. The project entails the hardening of 252 units. The project '.viII be further deflned b;' the DCA apprcved bid specifications and contractor eligibility. The detailed project scope will be contained in the bid specification of the vendor awarded the projecfs construction contract. The project construction contract wi~; include details sufficient to the document the number, amount and costs associated with all activities. The project activities will meet the U.S. Department of Housing and Urban Development's national objective to benefit low and moderate income areas. 2008 CDBG/DRl Goodlette Arms LLC. Contract Amendment # 1 Page 1 of3 160 2 B. BUDGET Collier County Department of Housing, Human and Veteran Services is providing GNe MILLION ONB HUNDRED NINBTY SBVEN THOUSAND FI'/E HUNDRED DOLL~..RS ($1,197;~~ONE MILLION TWO HUNDRED NINETY THOUSAND EIGHT HUNDRED EIGHTY FOUR DOLLARS ($1.290.884) in CDBG-DRI funding for the project scope described above. Line Item Description Amount of CDBG-DRI Funds Rehabilitation, Multi Family Unit $1, 157,S90 1.250.884 Residential Flood and Drainage $40,000 TOTAL $1,197,5901290884 C. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and as such, is not intended to be used as a payment schedule. Date Start Date End Work Plan OY2Q 19 11201 1 JQ/2Q19212011 Bid Preparation 1 I/29lO3/20 II lY29101/2011 Procure eligible contractor(s)& conduct preconstruction conference ItJQ195/2011 3/29196/2011 Obtain permits & contractor order materials 4/29107/2011 5/2012 Window and door installation for building A, roof project, threshold drainage for buildings A and B, improve storm drain at property entrance. 4/29107/2011 5/2012 Window and door installation for building B, maintenance garage and community buildings. Install generator and complete hardening activities. ~/20 12 6/2012 Complete final inspections and c;.iose out project. The above Project Work Plan detail items to De completed and submitted by hDate End", Modifications to the above Work Plan require the approval of the Florida Department of Community Affairs and the Board of County Commissioners. A Worl.< Plan modification will be required if the listed activity exceeds the assigned end date by 90 dnys or greater. Any Modification(s) will be made an integral component of this agreement. E. PA YMENT WORK PLAN Deliverables Payment Schedule Rehabilitation As invoiced per contractor's schedule of values 2008 CDBGIDRJ GoodJette Arms LLC. Contract Amendment # J Page 2 of3 Flood and Drainage 160 2 t As invoiced per contractor's schedule of val ues IN WITNESS WHEREOF, the SUBRECIPIENT and the County, have ~ach, respectively, by an authorized person or agent, hereunder set their hands and seals on this day of ,20_" .... A TTEST:~' " e ,)::" DWIGHT E./~R:{)CI(J~ '. "~,.~~. '/ se~ Q;~" ~ fE(ab~~ Type/pri witne s name 2008 CDBG/DRI Goodlette Anns LLC. 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'0 Cll '0 :l U .~ Cll .0 >. ltI E >. - :~ u ltI Cll c: o c: ltI oS ~ o ~ Qj <5 z J\O \\,* v (\/ 44 16D 2 Rick Scott Doug Darling GOVERNOR EXECUTIVE DIRECTOR FLORIDA DEPARTMENT 6f 0 3 0 V tJ 7 ECONOMIC OPPORTUNITY NOV 1 7 ?O i I v November 14, 2011 BY: The Honorable Fred Coyle, Chairman Collier County Board of Commissioners 3299 East Tamiami Trail Naples, Florida 34112 Re: Disaster Recovery Modification Number 1 Collier County—Contract Number: 1 ODB-D4-09-21-01-K09 Dear Chairman Coyle: A review of the proposed modification to the subgrant agreement referenced above, transmitted under cover of your letter dated July 26, 2011 has been completed. The review indicates that the revised work activity plans and budget appear to be in accordance with program requirements. Your request to revise the project budget, work activity plans, and change the number of accomplishments and beneficiaries is approved. A copy of the fully executed modification is enclosed with this letter. Please retain the modification in the official subgrant files. If you have questions regarding this matter, please contact Carlos B. Collins at (850) 717-8438 or Carlos.Collins(cr�deo.myflorida.com. Sincerely, Bob Dennis Community Program Manager BD/cbc Enclosure cc: Ms. Kim Grant, Interim Director, Collier County Housing, Human&Veteran Services The Caldwell Building 107 E.Madison Street Tallahassee,Florida 32399-4120 850.245.7105 TTY/TDD 1-800-955-8771 Voice 1-800-955-8770 FloridaJobs.org An equal opportunity employer/program.Auxiliary aids and services are available upon request to individuals with disabilities.All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711. 1602 MODIFICATION NUMBER 1 TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND Collier County This Modification is made and entered into by and between the State of Florida, Department of Community Affairs, (the Department"), and Collier County, (the Recipient"), to modify DCA Contract Number 10DB-D4-09-21-01-K09, award dated June 22, 2010, ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a grant of$9,963,208 to Recipient under the Community Development Block Grant/Disaster Recovery Program ("CDBG/DRP") Program as set forth in the Agreement; WHEREAS,the Department and the Recipient desire to modify the Agreement; NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: o Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. o Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of X Revise Activity Work Plan 3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. 1602 Modification#1 DCA Contract Number: 10DB-D4-09-21-01-K09 Recipient: Collier County Page 2 o Change in Participating Parties 5. The Attachment G, Special Conditions section, is hereby modified to delete all references to " ," as the Participating Party, and replace them with " " as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. o Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. o Modify Additional Special Conditions in Original Contract 9. The Attachment J, Special Conditions section of the Agreement is hereby amended to include additional grant requirements, and is attached hereto and incorporated herein by reference. All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. 16 D L Modification #1 DCA Contract Number: 10DB-D4-09-21-01-K09 Recipient: Collier County Page 3 IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Community Affairs Recipient Name: 4 I By: By: '/-t-ic-eP_-ti.J Name: Mti€1 ae 'e=a_a;+ I en ctAM., Name: Fred W. 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Z 0' O o m ' 7-1) E o C Cl)°' C na N 2 r d °) � C `) m Cu m cri � p 0 o• V o CO 3 0 a O 7 V Q N a ° E a) E ON a) ...-z, U c - a ,� V O V m a) E o C 3 m .c Cl) O `m_ o °a. U°a m m c C H- O 2 Z O v C 0 C E C vi 7 LLJ 0 ora N N Q a1 — C I— O — y 0. 0 }0 co C p < .t- 3 0 a & 8 0 5 E a 1°- m a a E w w D Co > � e- 0 w O �' O O O N N O C C Z C D3 al � N i! � r r r C L W Q Q N °6 m Q. IX v 2 0 i— . C . r r r ,— r r 3z }? oc, O co E W 0 U) 0 N N N N N N Z ti W U cl) N— ch LO co CO ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP *6 0' 2 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE ROUTING SLIP Complete routing lines # I through #4 as appropriate for additional signatures, dates" and/or information nceded. If the document is already complete with the exception of the Chairman's sil!nature, draw a line throuf!h roulin!:!. lines # I through #4, como!eW the checklist, and forward to Ian Mitchell (line #5). Route to Addressee(s) Office Initials Date (List in routing order) 1. Lisa Oien Housing, Human & Veteran 5/24/11 Services Department ;_"e- 2. 3. Jennifer White Asst County Attorney \\,-{jW <; {25 J 1\ 4. Ian Mitchell, Executive Manager Board of COlmty Commissioners /---- Sl-z.rell( 5. Minutes and Records Clerk of Courts Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending Bee approval. Normally th,.: primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the cvcnl one of the addressees above, including (an Mitchell, needs to contact staff for additional or missing infonnation. All original documents needing the Bee Chairman's signature arc lo bc delivered to the Bee offiee only after the Bee has acted to approve the item.) Name of Primary Staff Lisa Oien, Housing. Human and Veteran Phone Number 252-6]41 Contact Services Please caU or e-mail for nick un Agenda Date Item was April 26, 20 II Agenda Item Number 16.D.2 Annroved bv the BCC Type of Document Amendment # 1 to Agreement with The Number of Oril!inal 2 Attached School District of Collier County under Documents Attached Contract #IODB-D4-09-21-01-K09 #14,228 I. INSTRUCTIONS & CHECKLIST ]nitial the Ves column or mark "N/A" in the Not Applicable column, whichever is a ro riate. Original document has been signed! initialed for legal sufliciency. (All documents to be signed by the Chainnan. with the exception of most letters, must be reviewed and signed by the Office of the County Attorney, This includes signature pages from ordinances, resolutions, etc, signed by the County Attorney's Office and signature pages from contracts, agreements, etc, that have been fully executed by all parties except the BCC Chainnan and Clerk to the Board and ossibly State Oflicials.) All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other arties exce t the BCC Chairman and the Clerk to the Board The Chainnan's signature line date has been entered as the date ofBCC approval of the document or the tinal neootiated contract date whichever is a licable. "Sign here" tabs are placed on the appropriate pages indicating where the Chainnan's si nature and initials are re uircd. [n most cases (some contracts are an exception), the original document and this routing slip should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of 'our deadlines! The document was approved by the Bee on 4/12/2011 (enter date) and aU changes made during the meeting have been incorporated in the attached document. The Count Attornev's Office has reviewed the chan es, if a licable. Ves (]nitial) N/ A (Not A licable) 2, 3, 4. 5. 6, fc~l.. .-f(r ..{'" <.j- \:7"'- ;;to' ;+6- ;ft., 1: ronns/ County Fonns/ Bee Fonnsl Original Documents Routing Slip W\VS Original 9.03.04, Revised 1.26.05, Revised 2,24.05 16D 2 \\ , . " MEMORANDUM Date: May 31, 2011 To: Frank Ramsey, Housing Manager Housing & Human Services Department For: Lisa Oien, Grants Coordinator Housing & Human Services Department From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Amendment #1 to Agreement with the School District of Collier County for DRI/CGDG 2008 #10DB-D4-09-21-0l- K-09 #14.228 -Emergency Rule #9BER 09-2 - The School District of Collier County - Generator Project The School District of Collier County Enclosed please find one (1) original of the document, referenced above (Agenda Item #16D2), which were approved by the Board of County Commissioners on Tuesday, May 24, 2011. The Minutes & Records Department has retained the original agreement, to be kept in the Board's Official Records. If you should have any questions, please contact me at 252-7240. Thank you 160 2 EXHIBIT A-I Contract Amendment /I I Tbe Sebool Distrlet nrc~oDter Couoty DRUCDBG2008 This amendment. datoo_, ~ ~ (p , 20 I I tn the referenced agreement shall be by and between the parties to the origl.u.lA8reement, The SehooTDistriet of Collier County, (to be referred to as Subrc<ipicnt) ond Collier County, Florilht, ('0 be referred to M "COUNTY"), RE: Contract # 1008-04-09-21-0 l-K09 # 14.228 Emergency Rule 9BEK 09-2 "The School District of Collier County". DRIICVIlG- Generator Project EXHIBIT .. A" SCOPE OF SERVICES The School District of Collier County Generator rroject THE SUBRECIPIENT AGREES TO: A. PROJECT SCOPE: On May 25, 2010 the Board of Commissioners approved Disaster Recovery Grant Agreement IIIODB-D4-09-21-0I-K09 with the Florida Department of Community Affairs. Details of this scope of work are consistent with and support certain details of that o.;y-eement. The School District of Collier County will undertake improvements ,0 the public facilities of lmmokalee \ligh School and lmmokalee Middle School. Thc results 'of the project consists of the installation of a generator at Immokalee High School, a genel'll~'Jr at Immokalee Middle School and installation of impact resistant windows and doors at lIT,mokalee Middle School. This funding will cover all costs associated with the installation o~ ':Wo (2) generators and a minimum of 27 openings to be replaced with impact resistant win ows or doors. The project will be further defined by the DCA approved hid specifications and ontractoreligibility. The detailed project scope will he contained in the results of the solicitation for bid of the vendor awarded the project's construction contract. The project ~onstru<.;tion contract will include details sufficient to document thc number. amount and costs associated with all activities. The project activities will meet the U.S. Department of Housing 2'_od Urban Development's national objective to henefit low and moderate income are... CDOOmRI 2001 The School District nfCollier County Contract Amendment #1 ," Page I of3 160 2 B. BUDGET Collier County Housing, Human and Veteran Services are providing ONE MILLION SIX HUNDRED THIRTY FIVE THOUSAND DOLLARS, ($1,635,000) in CDBG-DRI funding for the project scope described llbovc. r;-;-" -, Amount of CDBG-DR!. Funds Line Item DescriDtion - Public facilities improvements & $1.635,000 Renerators TOTAL $1,635.000 ~, C. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring "quirements only and as such, i~ not intended to be used as a payment schedule. Work Plan Pre are Bid Documents Proourc Contractor Pennittin Work Commencement Work I . Final Ills -duns The above Project Work Plan details items 10 be completed and subm:~led by "Date End". Modifications to the above Work Plan require the approval of the Florida Department of Community Affairs and the Board of County Commissione",. A Work Plan modification will be required if the listed activity exceeds the assigned end date by 90 days or greater. Any modifications(s) will be made an integral component of this Agreement. D. PAYMENT SeRF-DULE: Pa meDI S. <adule & As lRvoic per contrac r's Schedule of Values " CDBGIDRI 2008 The School District of Collier Counl)' Contract Amoodment ~ I Pag~ 2 of3 160 2 IN WITNESS WHEREOF, the SUBRECIPIENT and the County, have <ach, respectively, by an auth~ed Jlljr80n or agent, hereunder set their hands and seals on this 'l. 4> day of f M.... , 20-1L- Second Witness Od h-l\,Qk<V) G~dr/~ ^ D((''0/}( p, r. N.AI C'\f'~\hH Type/print witness name ' ,proved \ sufficiency BOARD OF COUNTY COMMISSIONERS OF :~LLlER ~O~A FRED W. COYLE. CHAI~f5I~,/1 School District of Collier County By: ~blJ' ~AJ----' Subrec' i nt S ignatu ~ () ~ Jf/UE -.jfJrf!I4Gvt:;' Kathie!" CHNlteleJulie SorsllUe Board Chairperson Approved as to fonn and legal sufficiency: ~~~ Jennifer B. .te ' -, , .,.." Assistant County Attorney ~ 'J ct General Counsel CDBGlDRl 2003 The School District of Collier County Contract Amendment 111 Page 3 00