Backup Documents 04/26/2011 Item #16A 8
ill" n r
.....-.~ '.1' - 7' _.........liJal'____','___...-""_""'.".,,~"'__'''"__._...._.__....._.
ORIGINAL DOCUMENTS CHECKLIST & ROUTING sL1>6 A 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents arc to be lorwarded to thc Board Officc only after the Board has taken action on the item.)
ROUTING SLIP
\
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or infonnation needed, If the document is already complete with the
exee tion of the Chainnan's signature, draw a line through routing lines #1 throu h #4, complete the checklist, and forward to Sue Filson (line #5),
Route to Addressee(s) Office Initials Date
(List in routin order)
1. Scott Teach
(The primary contact is the holder of the original document pending BCC approval. Nonnally the primary contact is the person who created/prepared the executive
summary. Primary contact infonnation is needed in the event one of the addressees above, including Sue Filson, need to contact staff lor additional or missing
inlonnation, All original documents needing the BCC Chainnan's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item,)
Name of Primary Staff Brandy Otero
Contact
Agenda Date Item was 4/26/11
Approved by the BCC
Type of Document
Attached
County Attorney's Office
2.
3.
4.
5. Ian Mitchell, BCC Office
Supervisor
6. Minutes and Records
Board of County Commissioners
Clerk of Court's Office
t
'1 cfb}J I
PRIMARY CONTACT INFORMATION
Phone Number
Agenda Item Number
Resolution and Agr
Number of Original
Documents Attached
5/;,/,
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is
appropriate,
Original document has been signed/initialed for legal sufficiency, (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc, that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final negotiated contract date whichever is applicable,
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours ofBCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
The document was approved by the BCC on 4/26/11 (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
County Attorne 's Office has reviewed the chan es, if a Iicable.
252-5859
16A8
I Resolution
4 copies of Agreement
Yes
(Initial)
N/A (Not
Applicable)
2.
3.
4.
5.
6.
Lf1
N/A
BO
BO
BO
BO
I: Fonns/ County Fonns/ BCC Fonns/ Original Documents Routing Slip WWS Original 9,03,04, Revised 1.26,05, Revised 2.24,05, Revised 9,18,09
16A8 i
Florida Department of Transportation
RICK SCOTT
GOVERNOR
801 NORTH BROADWAY AVENUE
BARTOW, FLORIDA 33830
OFFICE OF THE
SECRETARY
March 9, 2011
Ms. Michelle Arnold, General Manager
Collier County Government
Alternative Transportation Modes
2885 South Horseshoe Drive
Naples, Florida 34104
RE: Supplemental Agreement for Fiscal Year 2010/11 State Financial Assistance for the
Department's Participation in Collier County's Collier Area Transit Intermodal Hub
at the Government Center:
Financial Project Number: 420353-1-94-01 / Contract Number: APF60.
Fiscal Years 2008/09,2009/10, and, 2010/11
Dear Ms. Arnold:
Enclosed please find four (4) original copies ofthis Fiscal Year 201 0-11 Supplemental Agreement to
the Joint Participation Agreement (JPA) to provide an additional $301 ,600.00 in Department Fiscal
Year 2010-11 State Intermodal Development Program financial participation for eligible costs
related to the planning, design, site development, and/or construction expenses of an intermodal
hub for Collier Area Transit at the County Government Center.
Please execute and return three (3) of the original copies of the project Agreement in accordance
with the attached checklist. Please do not date the Aareements. The fourth copy of the
Agreement is for your records. I am also enclosing a sample Resolution for your convenience with
respect to Department requirements,
When you receive this packet, please have a member of your staff contact Ms. Julia B. Davis, AICP,
Transit Projects Coordinator, at (239) 656-7800, or at Julia.Davis@dot.state.fl.ustocoordinatewith
her the date by which the Department can expect to receive the locally executed contract
documents. We request to receive the locally executed documents no later than May 15, 2011.
Sincerely,
-r~~
Terry Beacham
District Modal Development Administrator
TWB/RPS/JBD
Enclosures: 6
cc: Glama Carter, Collier Area Transit
Richard P. Shine, Florida Department of Transportation, District One, Modal Development Office
Julia B. Davis, AICP, Florida Department of Transportation, District One, Modal Development Office
www.dot.state.f1.us
RECEIV i~
MAR 1 5 ' 11
'rr nnq:')rt atloll
May 4,2011
~~9fe-~l1ier
CLERK OF THE b~RC~T COURT
COLLIER COUNTY tOUR OUSE
330 I TAMIAMI ~AIL E ST
PO, BOX 4 \3044 \
NAPLES, FLORIDA~4101-3q44
~~ I
1~ )
~)
16A8
l~'~, J
,.'f
Dwight E. Brock
Clerk of Courts
Clerk of Courts
Accountant
Auditor
Custodian of County Funds
Julia Davis, AICP
Transit Projects Coordinator
District One, Modal Development Office
Florida Department of Transportation
801 North Broadway Avenue
Bartow, Florida 33830
Re: Collier County Resolution 2011-76: Memorializing the
Supplemental Agreement to a 2009 JP A regarding state
financial assistance for costs associated with the Collier
County Intermodal Transfer Facility (CAT)
Financial Project No: 420353-1-94-01
Contract No: APF60
Dear Ms. Davis:
Transmitted herewith are four (4) original agreements and (3) certified
copies of the resolution, as referenced above, adopted by the Board of
County Commissioners of Collier County, Florida on April 26, 2011.
After further processing please return the fourth copy of the fully
executed original agreement to the Minutes and Records Department,
thereby providing us a complete document for our official record.
Very truly yours,
DWIGHT E. BROCK, CLERK
~ ~/OL,
Ann Jenne~, U
Deputy Clerk
Enclosure
Phone (239)252-2646
Website: www.collierclerk.com
Fax (239)252-2755
Email: collierclerk@collierclerk.com
16A8
I
\t
MEMORANDUM
Date:
May 4,2011
To:
Brandy Otero, Project Manager
TECM
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Resolution 2011-76: Memorializing a Supplemental
Agreement to the 2009 JP A with FDOT regarding
funding assistance for costs associated with Collier
County's Intermodal Transfer Facility (CAT)
Attached is a copy of the resolution and accompanying agreement referenced above,
(Item #16B8) adopted by the Board of County Commissioners on April 26, 2011.
I have requested the State return a fully executed original agreement to our office after
processing, so we will have a complete document in the Board's Official Record.
I will forward you a copy of the executed agreement upon return from the State.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment
16A8
RESOLUTION 2011- 76
A RESOLUTION OF THE BOARD OF COUNTY COMMISIONERS OF COLLIER
COUNTY, FLORIDA MEMORIALIZING THE BOARD'S APPROVAL OF THE
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (JPA) WITH THE
FLORIDA DEPARTMENT OF TRANSPORTATION PERTAINING TO THE
PLANNING, DESIGN, SITE DEVELOPMENT, AND/OR CONSTRUCTION EXPENSES
FOR THE COLLIER AREA TRANSIT (CAT) INTERMODAL TRANSFER FACILITY
TO BE LOCATED AT THE COLLIER COUNTY GOVERNMENT CENTER AND
AUTHORIZING THE CHAIRMAN TO SIGN THAT AGREEMENT AT THE APRIL 26,
2011, MEETING.
WHEREAS, at the April 26, 2011, meeting of the Board of County Commissioners the
Board approved a Supplemental Joint Participation Agreement (the "JPA") with the Florida
Department of Transportation pertaining to the planning, design, site development, and/or
construction expenses for the Collier Area Transit (CAT) Intermodal Transfer Facility to be
located at the Collier County Government Center (Financial Project No. 420353-1-94-01) and
authorized the Board of County Commissioners, through its Chairman, to enter into the
Supplemental JP A with the Florida Department of Transportation; and
WHEREAS, the Florida Department of Transportation requires the Board provide a
resolution memorializing and confIrming the Board's aforementioned affirmative vote to
approve the agreement and authorize the Chairman to execute the JP A;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that;
On April 26, 2011, the Board of County Commissioners approved by majority vote the
JPA (Financial Project No. 420353-1-94-01) and authorized its chairman, Fred W. Coyle, to
enter into that agreement with FDOT.
A certified copy of this Resolution will be forwarded by the Collier County Clerk to
FDOT along with the executed Agreement.
1
16A8
This Resolution is hereby adopted after motion, second and majority vote this 26th day of
April 2011.
ATTEST:,.'
RWra~~::aROCK, CLERK
~"Y~": ' , . ','.:: ' . . '. .t..~ 'f~ '"
',';,.i. :.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By '1uLW. ~.
FRED W. COYLE, CHAI N
Approved as,to'Tonn
2;;wl~l_
Scott R. Teach,
Deputy County Attorney
t ( /'\ "vZ;<;
ltern# ~~
Agenda (,.-,,)1 1(.
Date ~
Date ~'...IJ.,.'1rJl
Rec'd ~'\.
,L.
eputy erk I U
2
16A8x
RICK SCOTT
GOVERNOR
Florida Department of Transportation
80 I North Broadway A venue
Bartow, Florida 33830
ANANTH PRASAD, P.E.
SECRETARY
May 19, 2011
Ms. Michelle Arnold, General Manager
Collier County Government
Alternative Transportation Modes
2885 South Horseshoe Drive
Naples, Florida 34104
RE: Supplemental Joint Participation Agreement No. One for the Department's Participation
in Collier County's Collier Area Transit Intermodal Hub at the Government Center
Financial Project Number: 420353-1-94-01 / Contract Number: APF60
Fiscal Years 2008/09, 2009/10, 2010/11
Dear Ms, Arnold:
Enclosed please find the fully-executed Supplemental Joint Participation Agreement (SJPA) providing
for the Department's participation in Collier County's eligible costs related to the planning, design, site
development, and/or construction expenses of an intermodal hub for Collier Area Transit at the County
Government Center.
Please always reference the Financial Project and' Contract Numbers identified above when calling or
writing about this project.
If you have any questions, please contact Ms. Julia B. Davis, AICP, the Department's project manager
for transit matters in Collier County at (239) 656-7800, by electronic mail at Julia.Davis@dot.stateJl.us ,
or by mail at the Southwest Area Operations Office, 2981 NE Pine Island Road, Cape Coral, FL 33909.
Sincerely,
--rJAA.Af
Terry Beacham
District Modal Development Administrator
TWB:JBD:sbs
Enclosure
cc: Glama Carter, Principal Planner, Collier Area Transit.
Richard P. Shine, Modal Development Office/Public Transit, FDOT
Julia B. Davis, AICP, Modal Development Office/Public Transit, FDOT
www.dot.state.f1.us
..
16A8
.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number One
Fund: 010
Function: 639
Federal No.: N/A
Contract No.: APF60 DUNS No.: 076997790
Catalog of Federal Domestic Assistance Number: N/A
725-030-07
PUBLIC TRANSPORTATION
01/11
Pagelof4
FLAIR Category: 088792
Object Code: 750014
Org. Code: 55012020129
Vendor No.: F596000558004
Catalog of State Financial Assistance Number: 55014
Financial Project No.:
42035319401
(t1em-segment-pll8se-sequence )
THIS AGREEMENT, made and entered into this 19~day of , :JD' I ,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION. an a ncy of the State of Florida,
hereinafter referred to as the Department, and Collier County Board of County Commissioners
3301 East Tamami Trail, Naples. Florida 34112
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 29th
entered into a Joint Participation Agreement; and
WHEREAS. the Agency desires to accomplish certain project items as outlined in the Attachment "An appended
hereto; and
day of June
,2009
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"An for a total Department Share of $1,300,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other. the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
N/A
..
16A8
"
J25.030.07
PUBLIC TRANSPORTATION
01/11
Page2Of4
2.00 Project Cost:
Paragraph 3,00 of said Agreement is increased by $603,200.00
bringing the revised total cost of the project to $ 2,600,000.00
Paragraph 4.00 of said Agreement is increased by $301.600.00
bringing the Department's revised total cost of the project to $ 1,300,000.00
3.00 Amended Exhibits:
Exhibit(s)
8
of said Agreement is amended by Attachment "A"_
4.00 Contract Time:
Paragraph 18.00 of said Agreement December 31st ,2012
5.00 E-Verify:
The Agency shall utilize the U.S. Department of Homeland Security's E-Verify system. in accordance with the
terms governing use of the system, to confirm the employment eligibility of;
1. all persons employed by the Agency during the term of the Contract to perform employment duties within
Florida; and
2. all persons. including subcontractors. assigned by the Agency to perform work pursuant to the contract with
the Department.
.. 16A8
,~
,
725-030-07
PUBLIC TRANSPORTATION
01/11
Pag.3of4
Financial Project No. 42035319401
Contract No. APF60
Agreement Date 1nua' / r 1;J.o II
Except as hereby modified. amended or changed. all other terms of said Agreement dated June 29th 2009
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF. the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
FOOT
Collier County Board of County Commissioners
AGENCY NAME
See attached Encumbrance Form for date of Funding
Approval by Comptroller
F~ W. CD'fLE
SIGNATORY (PRINTED OR TYPED)
DEPARTMENT OF TRANSPORTATION
C HA \ .z (Vl H 1'4
TITlE
Director of Transportation Development
TITLE
'" "~f'~ "
. .. .Ii t' 't"
/.::~tte f. ~~,,~if
"BROCK, CLERK
,,6-!.</PA.... '. "..
::~ 'fl';' .,~.~,p, '.~ .e;'"
t;;,"; '" ~.,'
~ - IilTI .
~'" "'.'
.:'-.:~r..;,
-/i;;r.;,,<:'Y~t,' ~".'.',
r,.': .
~. ,
.
Approl'ed 8. to form.
~
~ 16A8 4
r
7~7
PUBUC TRANSPORTATION
01/11
Page 4 014
Financial Project No. 42035319401
Contract No. APF60
Agreement Date 1f1~ I Cj " J. 0 II
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Collier County Board of County Commissioners
3301 East Tamami Trail, Naples. Florida 34112
dated {15/,q (I , .
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
We are adding $301,600.00 in State Intermodal program funds to this Intermodal project agreement.
I. Project Cost As Approved As Amended Net
$1,996,800.00 $2,600,000.00 $603,200.00
Total Project Cost $1.996,800.00 $2,600,000.00 $603,200.00
II. Fund As Approved As Amended Net
Department: $998,400.00 $1,300,000.00 $301,600.00
Agency: $998,400.00 $1,300,000.00 $301,600.00
$0.00 $0.00 $0.00
Total Project Cost $1,996,800.00 $2,600,000.00 $603,200.00
Comments:
Exhibit A of said Agreement is amended by Attachment A-1.
..
16A8
Financial Project No: 420353-1-94-01
Contract: APF60
Agreement Date: OS-I q -I I
EXHIBIT A
ATTACHMENT A-I
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between
the State of Florida, Department of Transportation and the Collier County Board of County
Commissioners, 3301 East Tamiami Trail. Naples, Florida 34112, dated June 29, 2009.
PROJECT LOCATION:
Property located at the Government Center in Collier County, Florida.
PROJECT DESCRIPTION: To provide for the Department's participation in the Agency's
eligible costs related to the planning, design, site development, and/or construction expenses of a
transit intermodal transfer center for the Collier Area Transit on property located at the
Government Center.
SPECIAL CONSIDERATIONS BY AGENCY:
DELIVERABLES:
. Quarterly reports are to be submitted every three months.
. A detailed project budget that delineates all expenses with the project, clearly defines the
expenses associated with the project as it relates to the service development grant.
. Inventory sheet of all capital items incurred with service development grant funds,
including VIN numbers for vehicle purchases.
. Copy of any third party agreement that is paid for in whole or part with Service
Development funds, please refer to section 12.10 of the original JP A. This includes, but is
not limited to, purchased transportation services. All third party contracts must be
reviewed by FDOT prior to issuance.
. Site visits and route field review may be required by the state project manager to monitor
the progress ofthe project.
16A8 "
EXHIBIT A
ATTACHMENT A-I CONTINUED
PROJECT DESCRIPTION AND RESPONSIBILITIES
SPECIAL CONSIDERATIONS BY DEPARTMENT:
DISADVANTAGED BUSINESS ENTERPRISE (DBE) POLICY
Section 12.31 of the JP A is amended as follows:
12.31 DBE Policy: The Agency and its contractors agree to ensure that Disadvantaged Business
Enterprises as defined in 49 CFR Part 26, as amended, have the maximum opportunity to
participate in the performance of contracts and this Agreement. In this regard, all recipients, and
contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 26, as
amended, to ensure that the Disadvantaged Business Enterprises have the maximum opportunity
to compete for and perform contracts. Grantees, recipients and their contractors shall not
discriminate on the basis of race, color, national origin or sex in the award and performance of
Department assisted contracts.
The recipient shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance of any DOT -assisted contract or in the administration of its DBE
program or the requirements of 49 CFR part 26. The recipient shall take all necessary and
reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR
part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation
of this program is a legal obligation and failure to Carry out its terms shall be treated as a
violation of this agreement. Upon notification to the recipient of its failure to carry out its
approved program, the Department may impose sanctions as provided for under part 26 and may,
in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program
Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.)
E- VERIFY:
Section 25.00 ofthe lPA is added as follows:
25.00 E-Verify: The Agency shall utilize the U.S. Department of Homeland Security's E-
Verify system, in accordance with the terms governing use of the system, to confirm the
employment eligibility of;
1. all persons employed by the Agency during the term of the Contract to perform
employment duties within Florida; and
2. all persons, including subcontractors, assigned by the Agency to perform work pursuant
to the contract with the Department.
16A8 j'~
Davis, Julia
From:
Sent:
To:
Subject:
The job FI989HLR
Friday, October 22, 2010 3:54 PM
Davis, Julia
FUNDS APPROVAUREVIEWED FOR CONTRACT APF60
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APF60 Contract Type: AH Method of Procurement: G
Vendor Name: COLLIER COUNTY B
Vendor ID: VF596000558004
Beginning date of this Agmt: 96/29/09
Ending date of this Agmt: 12/31/12
Contract Total/Budgetary Ceiling: ct = $1,390,000.00
************************************************************************
Description:
Planning; project devp and environmental; design; constructi on, ,of intermodal transit hub
- Collier Government Center
************************************************************************
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL Funds have been: APPROVED
55 012020129 *PT *750098 *
2011 *55190100
S002 *90 *
301609.90 *42035319401 *639 *
*088899/11
S03 *0003/04
------------------------------------------------------------------------
TOTAL AMOUNT:
*$
301,690.00 *
-----------------------------------------~------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 10/22/2010
1
A~fCoo
F'f )0 I )\
c.o \ \ \ efl
, V\ ~vYI od a1