Backup Documents 04/12-13/2011 Item # 9F
PLACEMENT AND REMOVAL OF AGENDA ITEMS 119 F ...
One issue that needs to be resolved is how Commissioners' items are placed
on the agenda and Commissioners' use of County Manager staff time on such
items.
At the beginning of Board meetings, prior to approval of the agenda,
Commissioners can question any agenda item for clarity and/or substance to
promote passing such agenda items. If a Commissioner recommends an item
be removed from the consent agenda, that item would have to be approved
by a simple majority on the regular agenda. Flagler County's Meeting, Order
of Business states the following:
Removol of agenda items: Any Commissioner, the County
Administrator or County Attorney may request that an item be pulled
from the agenda and the Commission shall vote by consensus whether
or not to delete the item from the agenda.
STAFF TIME
Staff time is a valuable limited resource that shouldn't be dominated by any
one commissioner without the prior approval of a simple majority of the
Board. Prior to enlisting the assistance of staff through the County Manager,
Commissioners should seek approval from the Board on all issues that will
require more than one hour of staff time. At no time can the scope of work
differ from what the Board authorizes by majority vote. Commissioners Aides
do not work under the County Manager and would be exempt from this
restriction. Staff time of up to one hour can be granted by the County
Manager, CRA Directors or the Director of the Airport Authority, MPO Director
or the BCC Office Manager.
Agenda Item # :J F Meeting Date : ~
Presented by CQ j\1 (VI , SS I O,J elL Co Lm.q
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CHAIRMAN'S PROTOCAL FOR RIGHTS OF COMMISSIONER TO HI~ f '
THE FLOOR
The Chairman should be authorized to interrupt a Board member who has the
floor if that Board member is being repetitive or if another Board member calls
the question and receives a second.
"AMBUSH" DEBA TE BY COMMISSIONERS IS STRONGL Y
DISCOURAGED
That is, when a Commissioner engages in a major discussion point without
first:
Conferring with the appropriate staff to first get an answer to the
question; and/or preparing a position paper that will accompany the
agenda item so that all Board members and interested parties may
prepare in advance.
TIMEL Y AVAILABILITY OF INFORMA TlON
Information that comes to a Commissioner's attention too late to provide
advance notice to other Board members and interested person may be
considered at the discretion of the Board or the agenda item may be
continued so that such information can be reviewed in advance of any
discussion on the item.
BOARD MEMBER SWEARING IN BY COURT REPORTER
Each official board meeting will commence with the Board members being
sworn in by the Court Reporter. It is recommended that the ethics ordinance
be amended so that any knowing or willful material, false, fictitious or
fraudulent statement made during an official meeting of the Board may
subject the offending Board member to a fine not exceeding $500.00,
imprisonment in the county jail for a term not exceeding 60 days, or both fine
and imprisonment,
SETTING THE AGENDA 1<1 f ..
Once the agenda is set on the Wednesday afternoon immediately prior to the
next scheduled Board meeting, an item may only be moved from the consent
agenda (or continued to a future agenda) after discussion at that scheduled
meeting with approval by a majority of the Board of County Commissioners.
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