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LAB Agenda 08/08/2018 COLLIER COUNTY LIBRARY ADVISORY BOARD Wednesday, August 8, 2018, 10:00 a.m. Estates Branch Library AGENDA Call to order Pledge of Allegiance Approval of Minutes Report of the Friends Report of Officers Communications a - Written b – Personal Public Comments Unfinished Business 1. By-Laws -- Update 2. Physical & Exterior Use of Library Facilities Policy – Update 3. Room Use, Rental, and Fines/Fees Schedule -- Update 4. Donation Policy - Update New Business 1. Hazard Mitigation Grant Program Application 2. FY 2018/2019 State Aid to Libraries Application General Considerations Director’s Report 1. Staffing Update 2. 3Q Strategic Plan Scorecard 3. 3Q Statistics 4. FY 19 Budget Update Adjournment 28.A.2 Packet Pg. 475 Attachment: LAB Meeting Agenda - August 8, 2018 (6391 : Library Advisory Board - August 8, 2018) Naples, Florida, June 20,2018 LET lT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the lvlarco lsland Branch Library with the following members presenti Loretta Murray - District 1 Connie Bettinger - District 3 Joy White - District 4 Marjorie H. Gagnon - District 5 (absent) Lynne Nordhoff - District 2 ALSO PRESENT Tanya Williams, Library Director Karen Tibbetts, Administrative Assistant PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES FOR THE ANNUAL BOARD MEETING Mrs. Murray asked for additions or corrections to the minutes of the annual LAB board meeting on May 16, 2018. No corrections were noted. lrs. Bettinger moved to approve the minutes for the annual LAB board meeting, l\rrs. White seconded and the motion was carried unanimously. REPORT OF THE FRIENDS - None. Ms. Williams stated that the Friends of the Library are on their summer hiatus and therefore, no board member would be in attendance at today's meeting. REPORT OF OFFICERS. Ms. Bettinger reported that she attended the Golden Gate Library's summer kickoff on Saturday, June 4 as the Cat in the Hat. She is authorizing the Library to use any images of her from this event. Also many children had their photo taken beside the Cat in the Hat.. lvlrs. Nordhoff reported that she attended the summer kickoff at the Vanderbilt Beach Library. She stated that NilcGruff the Crime Dog was also in attendance. CHAIR: VICE-CHAIR: SECRETARY COMMUNICATIONS a-Written-None b-Personal-None PUBLIC COMMENTS - None UNFINISHED BUSINESS 1) Motion to Approve & Sign Revised By-Laws. The packet of information mailed to each Library Advisory Board member for today's meeting included the proposed revisions to the by-laws that were discussed at the May 16, 2018 meeting.. Ms. Williams asked if the revisions to the by-laws met the Library Advisory Board's approval in order to be presented for approval by the BCC. 1 APPROVAL OF MINUTES lvlrs. I\rlurray asked for additions or conections to the minutes of [ray '16, 20'18. One minor correction was noted. Ms. Bettinger moved to approve the minutes as corrected. Mrs. White seconded and the motion was carried unanimously. 28.A.3 Packet Pg. 476 Attachment: Approved LAB Meeting Minutes - June 20, 2018 (6391 : Library Advisory Board - August 8, 2018) . Mrs. Nordhoff moved to approve the revisions to the Library Advisory Board's by-laws and to proceed to present them to the BCC for approval. Ms. Bettinger seconded and the motion was carried unanimously. 2) Physical & Exterior Use of Library Facilities Policyo Ms. Williams reported that Library managers have been reviewing the proposed modifications to the Physical & Exterior Use of Library Facilities Policy.. The entire schedule for room fines & fees will be reviewed and migrated to create one policy.o Ms. Williams stated that Naples Regional has reorganized the space in their building to provide more private use for the public. The Young Adult area has been redesigned to create two study rooms; the old children's room has been made into another study room, and the old Florida room has been made into a multipurpose room.r Ms. Williams added that the updated policy will be presented for the board's review at the August meeting.r The upcoming early voting to be held in August at the Headquarters and l\Iarco lsland locations will follow the current policy.. The language will need to be updated to allow for flexibility of designated areas for outside use, as some locations do not have grassy areas as stated in the current policy.o Ms. Williams will also be vetting our proposed policy with the Collier Area Transit and Parks & Recreation divisions, as well as the County Attorney to determine if a common policy language needs to be created. 3) Donation Policyo Ms. Williams reported that the Library is still working on the donation policy.r She reported that Caitlin Pearson, a Library patron, has made multiple donations of Mister Rogers' materials to the Library.. Ms. Pearson was anxious for the Library to process and catalog the materials, as a lttlister Rogers'movie "Won't You Be My Neighbor" is scheduled to be shown in Naples beginning earlier this week.o Ms. Williams will be reaching out to Ms. Pearson to schedule a meeting to include Kim Spina, Acquisitions, and April Ristau, Headquarters Branch Manager, to clarify the cataloging process of materials.r She will also invite Ms. Pearson to attend the Library Advisory Board's August meeting.o Discussion ensued regarding the Mister Rogers' materials, as some of the information relates to people and topics that today's children may not be familiar with.. Ms. Williams stated that the current donation form needs to be expanded to include monetary donations and physical items.r She added that any donated artwork that is accepted by the Library must include an appraisal provided by the donor. Discussion ensued regarding the insurance risk of artwork.. [\/s. Williams stated that in the past, the Library at one time had some framed art available for patrons to check out. She added that the Marco lsland lvluseum Manager recently found a statue of birds under the landscaping. The Library found a donation letter dated in the 70s or 80s. The Library will be transferring this item to the Museum.o Ms. Williams added that wording regarding anonymous donations will also needed to be included, as under the sunshine law, anonymity is only guaranteed to the point if a public record request is made.e The Library may need to acknowledge on a quarterly basis the donations made to the Library when patrons request for staff to "keep the change".o Ms. Bettinger asked if the gift policy issues have been addressed. Ms. Williams replied that the County's Ethics policy will be addressed by Cathi Johnson, FOL President and the [\/useum's Friends Group with the County lVlanager in order to determine if an ordinance can be generated to allow for Friends groups to provide gifts and recognitions to County staff members. 2 28.A.3 Packet Pg. 477 Attachment: Approved LAB Meeting Minutes - June 20, 2018 (6391 : Library Advisory Board - August 8, 2018) NEW BUSINESS 1) Room Use, Rental, and Fines/Fees Schedule. This item was discussed under Unfinished Business #2. 2) Lefter to the Editor (added to agenda). Ms. Williams reported that an additional item she wanted to bring to the Library Advisory Board's attention was a recently published letter to the editor regarding library cards.. She distributed copies of the letter and shared additional information that was not included in the letter.. The Library's policy regarding the issuance of a library card requires proof of County residence or an annual lease agreement.. The Library does make exceptions, such as for residents of St. Matthew's House and County employees and teachers that reside outside of Collier County. Their Library card can be renewed at the end of one year with proof of residency or County employment.o Marco lsland Library also makes exceptions to include homeless residents at area campsites and dock space.. Ms. Williams also looked into the requirements to get a beach parking sticker to see if there were any similar correlations. The requirements for mobile home residents includes ownership of the land that the home is on, or an annual lease agreement. GENERAL CONSIDERATION. Several Library Advisory Board members stated that the Marco lsland Library sign to the west of the building is difficult to see due the vegetatlon.. Ms. Williams will look into having this issue resolved. DIRECTOR'S REPORT 1) Staffing Update. Ms. Williams reported that the Library has two summer interns that will be working at the Headquarters Library through July 20.o One student is assisting in the Children's Department and the other in the Young Adult Department.. The Library also partners with Junior Leadership Collier program.. Ellen Tanner, Children's Librarian at South Regional will be retiring August 17. Ms. Williams will provide updates on any retirement events.o Robert Reid, Library Technician at Naples Regional recently moved to Tennessee to pursue his MLS degree.o Chloe Snider began as Naples Regional's Youth Services Librarian on May 29.. Miya Thomas, Public Services Librarian at Naples Regional was selected as the lmmokalee Library's Branch Manager. She will begin her duties there on Monday.. Ms. Williams added that all Library locations, with the exception of Everglades City, will have a staff member with an TVILS degree.. Four new LEAP students are pending their start dates (lmmokalee, Marco lsland, South Regional and Golden Gate). Dana Abernethy was laterally promoted as a Library Technician from Marco lsland to South Regional.. Two job bank employees transitioned to part time positions.o There are three job bank positions open at Headquarters, South Regional and lmmokalee.o There are two part time positions open at East Naples and Vanderbilt. 3 2) 2nd Quarter Strategic Plan Scoreboard. The 2nd Quarter Strategic Plan Scoreboard was mailed to Library Advisory Board members for review prior to today's meeting.. Ms. Williams said that some of the items marked as in progress have since passed. 28.A.3 Packet Pg. 478 Attachment: Approved LAB Meeting Minutes - June 20, 2018 (6391 : Library Advisory Board - August 8, 2018) a a 3) FY These items will be reviewed on a quarterly basis and included as part of the quarterly report provided to LAB members. It/ls. Williams added that the timelines for some items for FY18 were skewed and are still in progress due to Hurricane lrma. lf the Summer Reading Program statistics hold firm, the usage statistics should recover from Hurricane lrma. IVlrs. White stated that she rs very pleased to see many of the items listed. Ms. Williams reported that after tomorrow's Budget Hearing, she will begin to work on the FY19 Strategic Plan and will share for discussion at the August meeting. 19 Budget Hearing, June 2'lst at 9:00 AM Ms. Williams reported that the FY19 Budget Hearing will begin in the BCC Chambers tomorrow at 9:00 am. The Library will be requesting to add 2 FTE'S (for lmmokalee and East Naples). Updated Library Advisory Board Meeting Schedules were provided to members ADJOURNMENT Mrs. Murray asked if there was any more business to discuss. There being no further business to come before the Library Advisory Board, the meeting was adjourned at 1 1:10 a.m. The Library Advisory Board does not meet in July. The next LAB meeting will be held on Wednesday, August 8, 2018 at the Estates Branch Library, 1266 Golden Gate Blvd. W., Naples, FL 34120. (239) 455-8088. Approved by. Loretta Murray, Chair Library Advisory Board 4 28.A.3 Packet Pg. 479 Attachment: Approved LAB Meeting Minutes - June 20, 2018 (6391 : Library Advisory Board - August 8, 2018)