Backup Documents 09/11/2018 Item #16A25 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i L A 2 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
CIY1-&- -)-6
4. BCC Office Board of County
Commissioners Nc5/ A%
5. Minutes and Records Clerk of Court's Office �.p► q
(f;f5
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Gal Hambright Phone Number 2966
Contact/ Department
Agenda Date Item was 9/11/18 Agenda Item Number 16A25
Approved by the BCC
Type of Document WO Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? 1.1
11 j0(
2. Does the document need to be sent to another agency for additional signatures? If yes, Just to
provide the Contact Information(Name; Agency;Address;Phone)on an attached sheet. dept.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's /
Office and all other parties except the BCC Chairman and the Clerk to the Board //
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/11/18 (enter date)and all changes
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the 4
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
MEMORANDUM
16A25
Date: September 26, 2018 j
To: Gail Hambright, Accountant
Coastal Zone Management
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "Coastal Program
History & Continuity Plan"
Contractor: APTIM Environmental & Infrastructure, Inc.
Attached for your records is one (1) copy of the original of the document referenced
above, (Item #16A25) approved by the Board of County Commissioners Tuesday,
September 11, 2018.
The original document has been kept by the Board's Minutes & Records
Department as part of the Board's Official Records.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
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MEMORANDUM
Date: September 26, 2018
To: Stephanie Cales, Purchasing Technician
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "Coastal Program
History & Continuity Plan"
Contractor: APTIM Environmental & Infrastructure, Inc.
Attached for your records is a copy of the referenced document above,
(Item #16A25) adopted by the Board of County Commissioners on Tuesday,
September 11, 2018.
The Board's Minutes & Records Department has kept an original as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
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/ WORK ORDER/PURCHASE ORDER
Contract 15-6382"Grant Funded Professional Services for Coastal Zone"
Contract Expiration Date:June 8,2019
This Work Order is for professional Engineering services for work known as:Coastal Program History
and Continuity Plan
Project Name: Coastal Program History&Continuity Plan
Project No: 195- 30 t l,S
The work is specified in the proposal dated May 22.2018 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: APTIM Environmental& Infrastructure, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Preparation of Coastal Program History and Continuity Plan
* Task II Coordination&Presentation
Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement No. 15-6382/Will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ONegotiated Lump Sum (NLS) ['Lump Sum Plus
Reimbursable Costs(LS+RC) ®Tire &Material (T&M) (established hourly rate—Schedule B) 0
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $69,190.00(T&M)
Task H $10,366.00(T&M)
TOTAL FEE $79,556.00(T&M)
PREPARED BY: ipl44G G/B/s
.
J Gary MAl 'n, ZM anager Date
APPROVED BY: 01, i OG tL" `-1 6W09 7//U
Amy,P.tteison. Department Director Date
fN t/n
APPROVED BY:
Thaddeus L. Cohen,Department Head GMD Date
Page 1 of 3
1 6 A 2 5
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief,all relevant facts concerning past,present,or
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work;and bear on whether the Firm has a potential conflict have been fiilly disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: APTIM("E;)14/1
6//ff/21//r
Thomas P. Pierre,P.E,Director Date
Page 2 of 3
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ATTEST: BOARD OF . Y COMM : ERS
Crystal K. Kinzel,i4`471 _,Clerk Collier Co ty, F . ida
Q;.\2)..) By: A
Deputy clerk. aAndy Solis, Chairman
irman s
4 i °atu a only.
ATTEST:
By:
(P ' t Name/Title
Approved as to Form and
Le:ality:
Alfi I
ssistant County A •rney
Item# 12J
Anda /<� /f
Date -1
Date 04
l;tec'd D
Page 3 of 3
01.Q.0 -NP_Dr\,
Deputy Clerk6`4!d
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APTIM
At 2481 NW Boca Raton Blvd.
Boca Raton,FL 33431
Tel:+1 581 391 8102
A PT I MFax:+1 581 381 9118
Thomas.p ierroaa ptim.com
May 22, 2018
Gary McAlpin, Manager
Collier County Coastal Zone Management
2685 S. Horseshoe Drive, Suite 103
Naples, FL 34104
I'I Re: Coastal Program History and Continuity Plan:Contract 15-6382
Dear Gary:
This letter is in response to Collier County's request for a proposal for Aptim Environmental &
Infrastructure, Inc. (APTIM)to perform consulting engineering tasks under the above referenced contract,
to support the County in documenting the history of the coastal program and preparing a continuity plan.
This plan will provide the essential information for program familiarization and a basis for implementing
future program tasks.
APTIM will provide the professional services needed to develop this plan as described in the scope of
work attached as Exhibit A.Also included as attachments are the Fee Proposal(Exhibit B),and the Rates
Schedule (Exhibit C). We propose to perform these services on a time and material basis not to exceed
$79,556.00.APTIM will perform this work under the terms and conditions of Contract No. 15-6382 dated
June 9, 2015, Barring any unforeseen circumstances, all work will be completed within 180 days of
receiving the County's Notice to Proceed,
Sin5-71/17)
erely,
Thomas P. Pierro, P.E,, D.CE
Director of Operations
Aptim Environmental& Infrastructure, Inc.
cc: Stephen Keehn, P.E.,APTIM
Tara Brenner, P.G., P.E., APTIM
Dave Swigler, P.E.,APTIM
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APTIM
Exhibit A
Scope of Work
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1 6 A 2 5
Coastal Program History and Continuity Plan
Collier County,Florida
Scope of Work
Contract Number 15-6382
INTRODUCTION
The purpose of this work is to provide a history and continuity plan to support the Collier County
Coastal Zone Management Program (CZM) as it relates to ongoing coastal management efforts.
This plan will provide the essential information for program familiarization and a basis for
implementing future program tasks. Aptim Environmental & Infrastructure, Inc. (APTIM) will
provide the professional services described below needed to develop this plan.
APTIM will prepare and assemble a report compiling history between 1995 and 2018 of beach
renourishment, inlet dredging, coastal structures,sand sources and other coastal activities within
Collier County between the north county line and Caxambas Pass(not including Gordon Pass to
Marco River reach).This report will use the best available information to develop a comprehensive
history of the County's public projects. It will be a well-organized readable document with technical
details(spreadsheets, etc.) and aerial maps as appendices. The purpose is to develop a coastal
program history,transition and future management plan in a comprehensive deliverable for future
reference. The plan will include photographs, maps and charts where appropriate to illustrate
pertinent facts.
This proposal contains the engineering, scientific and support tasks needed to develop the plan
described below. As described herein, APTIM will develop a document to achieve the County's
goal of creating a comprehensive continuity document needed to support the successful
continuation of the coastal program.The report will be based largely on information from previous
reports and with the inclusion of new calculations, as described below, to support future coastal
engineering efforts. This proposal assumes that the information needed is readily available from
previous reports in APTIM's and the County's files.
SCOPE OF SERVICES
Task 1. Preparation of Coastal Program History and Continuity Plan
The following potential report outline describes the items that will be included within the Coastal
Program History and Continuity Plan document.
1. Introduction-The introduction will set up the context and describe the structure of the report.
It will also include a short description of the project area followed by a list of major coastal
projects both public and private; only the public coastal projects will be described in further
detail. The project area description will summarize the physical, geological, and biological
characteristics of the area. A map showing public coastal project locations and extents will
be included.
2. Project History - The project history section will list and describe each of Collier County's
public coastal projects including beaches, inlets, & coastal structures. Dependent upon
availability of information, the descriptions will include:
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• Beach nourishment characteristics by event: project area, sand source, grain size,
construction methods and equipment,volume placed, etc.
• Inlets by construction and maintenance event: size (width, depth and location), geology
and grain size, disposal areas, navigation markers, and dredging strategies
• Major coastal structures: structure type, size, rock size, location and maintenance/repair
history
• Sand sources: historic, current and potential offshore, upland and inlet locations and
quality
• Project features: dunes, dune vegetation, drainage, and construction access points
• Project figures
3. Permit History—This section will include a comprehensive history of the FDEP and USACE
permits, including associated major modifications and USFWS and NMFS consultations, for
each of the County's public coastal projects.Active permits with present expiration dates will
be noted.
4. Environmental Resources—This section will describe the species and habitats of concern
associated with the County's public coastal projects and will summarize the protection
measures, monitoring, and reporting required for each project. This section will include:
• Nearshore hardbottom and mitigation
• Seagrass
• Sea turtles
• Nesting shorebirds
• Piping plovers and red knots
• Gopher tortoises
• Eastern indigo snake
• Florida panther
5. Sand Retention Analysis—APTIM will conduct analyses to estimate the residence rates of
sand placed within Collier County and Marco Island nourishment projects, both within project
reaches and Countywide. These will include:
• Figures showing sand placed and quantity remaining since 1995
• Shoreline positions for selected years since 1995 in relation to the current design baseline
• Volume remaining in the project area and in the County by reach
• Volumetric change rates for pertinent time periods such as: 1996 to 2006,2006 to present,
and 1996 to present
• Tables and figures showing volume change and fill amount
• Cumulative volumetric change(accretion and dredging)for inlets
• Regional accretion and erosion figure and/or chart
6. Milestones — This section will describe major planning, regulatory and construction
milestones for each ongoing and periodic project. A summary table will be provided outlining
i
16A25
annual month-by-month needs, including submittal of funding requests and approval
milestones provided by the County.
7. Project Continuity -- This section will provide management, engineering and design
approaches and strategies for continuing projects. Pertinent design and construction
guidelines for the County's periodic maintenance and construction projects will be
documented, as well as regional strategies for combined projects. This section will also
contain a list of pertinent references.
8. Appendices—The plan will include detailed appendices as appropriate to support the items
discussed within the main report. These are likely to include:
• Sand placement history by R-monument, sand source, grain size, and construction
methods when available.
• Supporting information as needed to document the matrix design method used for
Collier County's beaches.
• Project aerial maps with pertinent features including: locations of environmental
resources, regulatory lines (ECL, CCCL, plan view limits of permitted projects), R-
monuments, street and place names, limits of past project and others pertinent features.
The maps will include bathymetry and topography from a recent Lidar survey(i.e. 2015)
supplemented with earlier survey data where needed. The maps will use available aerial
imagery to show the location of coastal development and structures.The location of major
drainage outfalls, groins, mitigation reefs, and hardbottom will be included as available,
based on historic surveys, maps and aerials.
• Example Standard Daily Inspector Checklists for the construction phase of inlet and/or
beach projects.
Task 2. Coordination & Presentation
During preparation of the above detailed report, APTIM engineers will travel to Collier County to
meet with CZM staff and review information within the County's files if needed. Once the draft
plan is completed,APTIM engineers will prepare a PowerPoint presentation and meet with County
representatives to discuss the Coastal Program History and Continuity Plan. Based upon County
feedback after presenting the draft report, APTIM will make edits and finalize the plan.As part of
the final deliverable, APTIM will be available to attend a meeting with the County to present and
discuss the final Coastal Program History and Continuity Plan.
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0•3‘ APT1M
Exhibit B
Fee Proposal
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Exhibit C
Rate Schedule
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SCHEDULE B
RATE SCHEDULE
Title Rate
Principal $207.00
Senior Project Manager $173.00
Project Manager $148.00
Senior Engineer $158.00
Engineer $124.00
Senior Inspector $97.00
Inspector $77,00
Senior Planner $140.00
Planner f.. $111.00
Senior Designer $115.00
Designer $95.00
Environmental Specialist _ $110.00
Senior Environmental Specialist $135.00
Scientist/Geologist $94.00
Senior Scientist/Geologist $119.00
Marine Biologist/Hydrogeologist $111.00
Senior Marine Blologist/Hydrogeologist $139.00
Senior GIS Specialist $146.00
GIS Specialist $103.00
Clerical/Administrative $63.00
Senior Technician $86.00
Technician $73.00
Surveyor and Mapper $121,00
CAD Technician $82.00
Survey Crew-2 man $136.00
Survey Crew-3 man $172.00
Survey Crew-4 man f $205.00
Senior Architect $155.00
Architect $122.00
This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and
other services shall be mutually negotiated by Collier County and firm on a project by project basis as
needed.
B-1