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CCWWA Minutes 09/17/2018 September 17,2018 MINUTES OF THE COLLIER COUNTY WATER AND WASTEWATER AUTHORITY MEETING Naples, Florida, September 17, 2018 LET IT BE REMEMBERED, the Collier County Water and Wastewater Authority in and for the County of Collier, having conducted business herein, met on this date at 2:00 P.M. in REGULAR SESSION at the Collier County Growth Management Department Building Conference Room 609/610, 2800 N. Horseshoe Drive, Naples, Florida, with the following members present: CHAIRMAN: Lowell Lam VICE CHAIRMAN: Eloy Ricardo (Excused) Dr. Sherwin Ritter Pat Sherry Richard Krawczun (Excused) ALSO PRESENT: Ken Kovensky, Director, Operations and Regulatory Management Scott Stone, Assistant County Attorney Ashley Lang, Senior Management/Budget Analyst 1 September 17. 2018 I. Call to Order(Determination of Quorum) and Roll Call Chairman Lam called the meeting to order at 2:00 P.M. Roll call was taken and a quorum established. II. Approval of Agenda—Meeting of September 17,2018 Ms. Sherry moved to approve the Agenda. Second by Dr. Ritter. Carried unanimously 3-0. III. Approval of Minutes—Meeting of February 12,2018 Dr. Ritter moved to approve the minutes of the February 12, 2018 meeting. Second by Ms. Sherry. Carried unanimously 3-0. IV. Items Requiring Action by Authority A. North Marco Utility Company Price Index and Pass-Through Application —Craig Woodward of North Marco Utility was present. Mr. Kovensky presented a Memo. Subject: "Authority Agenda Item—September 17, 2018 North Marco Utility Company Price Index and Pass-Through Application"dated September 1 I, 2018 for consideration. He noted: • That the request is for the Authority to adopt the attached Final Order No. 2018-02 (attachment "A"), adjusting the wastewater rates of North Marco Utility Co., Inc. (NMU) by applying the 2017 Price Index Factor to the allowable 2016 operation and maintenance expenses,and its amortized pass-through costs for wastewater. • The Utility applied for a 1 percent increase to its wastewater rates based on the 2017 price index and increases in the purchased wastewater(2.30%) treatment charged by the City of Marco Island and a 1 percent decrease in the surcharge the City charges. • Staff reviewed the application and found it sufficient and recommends approval. Ms. Sherry moved to approve the Request(Final Order No. 2018-02) as presented. Second by Dr. Ritter. Carried unanimously 3- 0. V. Staff Discussion A. Ave Maria Utility Company—Notice of Tariff Updates Mr. Kovensky reported: • That the Utility processed a rate case last year which was approved by the Authority. • A 5%annual increase was approved for 5 years with 2018 being year 2 of the cycle. • They are not required to return on an annual bases to ratify the increase,however are responsible to notify the Authority of their intent to impose it on the users. • The Utility did file the appropriate documents to imitate the new rate in 2018 and the item is for information purposes only. Under Authority discussion, the following was noted: • That the Utility could have requested a higher increase in rates given their financial status however opted for a lesser amount to ease the financial burden on the users. • Additionally.they could have sought this year's increase in April, however deferred the increase until this point in time. • The Utility continues to lose money and currently is only at approximately 60 percent capacity. 2 September 17,2018 B. Ave Maria Utility Company-Developer Agreements Mr. Kovensky reported that the Utility has executed a new Developer Agreement with Maple Ridge Phase 5B. With this development,there is a remaining capacity at the plants of 1.25 million gallons(MGD) for water and 1.05 MGD for wastewater per day. VI. Open to Public None VII. Authority Member Discussion Mr. Kovensky reported that he received an email from Bill Sundstrom of Sundstrom& Mindlin, LLP dated September 17,2018 updating Staff on the Utility's position on their desire to expand their service area to serve the Hogan Island development which the County objected to. The County proposes expansion of the Public Utilities service area in eastern portion of the County to serve this and other developments. Specifically he stated in the email "II is appropriate that I periodically communicate to you relative to the above. Basically there is nothing "new"to report. AMUC agreed to allow Collier County to expand its Water And Sewer District subject to several stipulations which have the effect of allowing Barron Collier Companies to "opt out"and receive service from AMUC relative to the Hogan Island parcels, should the parties not be able to reach an amicable settlement of the issue of water and wastewater service to Hogan Island. Barron Collier has met with the county staff at least twice since the time of that stipulation with no meaningful movement from the staff to date on an acceptable arrangement to Barron Collier. The county staff has floated a new proposal, in concept, but that "concept" has yet to be in any way solidified. Bottom line: we are awaiting the county's next proposal. If nothing substantive is forthcoming in the next two of three months, I suspect that we will then demand that the certificate case proceed in earnest. " He noted the item is for information only so the Authority is aware of the status of Ave Maria Utility Company's request. There being no further business for the good of the County,the meeting was adjourned by the order of the Chair at 2:20 P.M. COLLIER COUNTY WATER AND WASTEWATER AUTHORITY L vel1.L ,Chairman These Minutes were approved by the Authority on ___ �b Lai '1 ION as presented ,or as amended 3 ATTACHMENT "A" Final Order No. 2019-01 RE: Establishment of 2019 Price Index Factor February 12,2019 Collier County Water and Wastewater Authority FINAL ORDER NO.2019-01 COLLIER COUNTY WATER AND WASTEWATER AUTHORITY A FINAL ORDER OF THE COLLIER COUNTY WATER AND WASTEWATER AUTHORITY,PURSUANT TO SECTION 1-6,COLLIER COUNTY ORDINANCE NO. 96-6, AS AMENDED, PROVIDING FOR THE ADOPTION OF THE 2019 PRICE INDEX FACTOR SET ANNUALLY BY THE FLORIDA PUBLIC SERVICE COMMISSION, FOR UTILIZATION IN PRICE INDEX RATE APPLICATIONS FOR NONEXEMPT WATER AND/OR WASTEWATER UTILITIES PROVIDING SERVICE IN UNINCORPORATED COLLIER COUNTY AND THE CITY OF MARCO ISLAND,FLORIDA. WHEREAS, Collier County Ordinance No. 96-6, as amended, provides for the Collier County Water and Wastewater Authority (AUTHORITY) to adopt a price index factor for water and/or wastewater utilities on or before May 15`h of each calendar year for the utilization in price index rate application;and WHEREAS, Collier County Ordinance No. 96-6, as amended, provides that the price index factor shall be equivalent to the price index factor set annually by the Florida Public Service Commission(COMMISSION);and WHEREAS,the COMMISSION issued Order No. PSC-2018-0612-PAA-WS on December 27, 2018, establishing the 2019 Price Index of 2.36 percent for water and/or wastewater utilities; to be effective January 15, 2019. NOW,THEREFORE,IT IS HEREBY ORDERED by the Collier County Water and Wastewater Authority, in public meeting assembled,that: 1. The 2019 Price Index is 2.36 percent. 2. Any water and/or wastewater utility that intends to increase its rates by implementation of this price index must notify the AUTHORITY on or after the effective date of this Final Order of such intent and shall apply the 2019 Price Index to applicable 2018 calendar year operation and maintenance expenses. 3. Utilities using the 2019 Price Index shall use the foams attached as Appendices "A", "B", "C" and "D", and shall follow all price index application requirements specified in Collier County Ordinance No. 96-06, as amended, before implementing any index. 4. This Order shall become effective upon adoption by the AUTHORITY and shall remain in effect until the AUTHORITY authorizes a change. This Final Order adopted this 19th day of February 2019,after motion,second,and majority vote favoring the same. Approved as to form COLLIER COUNTY WATER AND and legality: WASTEWATER AUTHORITY // Ar- AP--412.-co Stone : ELL LAM, Or A Assistant County Attorney APPENDIX "A" 2019 PRICE INDEX APPLICATION TEST YEAR ENDED DECEMBER 31,2018' Utility: WATER SEWER 2018 Operation and maintenance Expenses (O&M) LESS: (a) Pass-Through Items: (1) Purchased Power (2) Purchased Water (3) Purchased Sewage Treatment (4) Other2: (b) Rate Case Expenses Included In 2018 Expenses (c) Adjustments to O&M Expenses from last rate case, if applicable: (I) (2) Costs to be Indexed Multiply by the 2019 Price Index Factor 0.0236 0.0236 Indexed Costs Add: Pass-Through Items Total of Indexed Costs and Pass-Through Items Divide Total of Indexed Costs and Pass-Through Items by Expansion Factor for Regulatory Assessment Fees 0.980 0.980 Increase in Revenue Divide by 2018 Annualized Revenue3 Percentage Increase in Rates 'This amount should be for the calendar year 2018. If the utility is on a fiscal year, a pro rata distribution between the utility's two affected annual reports should be included as a supplemental attachment. The annual reports or general ledgers should be used as the source document(s). The utility is required to send a worksheet showing the pro rata distribution. 2If applicable, deduct on this line any other expenses for which a pass-through has been received. Specify the type of expense, which is being deducted. 31f rates changed during or subsequent to calendar year 2018, the book revenues must be adjusted to show the changes and an explanation of the calculation should be attached to this form. (See Appendix "B" for instructions and sample format.) APPENDIX "B" ANNUALIZED REVENUE WORKSHEET Have rates charged for customer services changed since January 1, 2018? ( ) If no,the utility should use actual revenues. This form may be disregarded. ( ) If yes,the utility must annualize its revenues. Complete the remainder of this form. Annualizing calculates the revenue the utility would have earned based upon 2018 customer consumption at the most current rates in effect. To complete this calculation,the utility will need consumption data for 2018 to apply to the existing rate schedule. Below is a sample,which may be used. CALCULATION OF ANNUALIZED REVENUES' Number of Bills/ Current Annualized Gallons Sold x Rates Revenues Residential Bills: 5/8"x 3/4"meters 1"meters 1 '/2"meters 2"meters Total No. Bills 2 2 2 Gallons Sold Other Revenue General Service: 5/8"x'/4"meters 1"meters 1 '/s"meters 2"meters 3"meters 4"meters 6"meters Total No. Bills 2 2 2 Gallons Sold Other Revenue Total Annualized Revenues for 2018 $ 'Annualized revenues must be calculated separately if the utility consists of both a water system and a sewer system. This form is designed specifically for utilities using a base facility charge rate structure. If annualized revenues must be calculated and further assistance is needed,contact the Utility Regulation Staff at(239)252-2302. 2Complete only if billing charge is separate. APPENDIX "C" AFFIDAVIT I. .UNDER OATH hereby affirms that I am the duly authorized representative of and that the figures and calculations upon which the change in rates is based are accurate and that the change will not cause said to exceed its last authorized or calculated rate of return, which is %. This affidavit is made pursuant to this utility's request for a 2019 price index rate increase. Title (Print Name) Subscribed and sworn(or affirmed)to before me by on , 20 . who n is personally known to me produced as identification (Printed Name of Notary) My Commission Expires: APPENDIX "D" NOTICE TO CUSTOMERS On February 19th, 2019, the Collier County Water and Wastewater Authority adopted provisions permitting water and sewer utilities to adjust the rates it charges to its customers without those customers bearing the additional expense of a public hearing. The adjustments in rates would depend on increases or decreases in non-controllable expenses subject to inflationary pressures such as chemicals,and other operational and maintenance costs. On , filed notice of intent with the Growth Management Department (GMD) Operations& Regulatory Management Division,to increase water and wastewater rates as a result of this action. If acknowledged and approved by the Collier County Water and Wastewater Authority, water rates will increase by approximately %and wastewater rates by %. The adjusted rates should be reflected on your bill. Should you have any questions,please contact your local utility office. Be sure to have your account number handy for quick reference. Customers may also direct inquiries to the GMD Operations & Regulatory Management Division, 2800 Horseshoe Drive North,Naples, Florida 34104 at(239)252-2302.