Backup Documents 02/22/2011 Item #16D5
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 D 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
I'rinl un pinK paper. Attach tn llliginal (],h,.:tlllK"II. Uriginal il)l.':(lJr~'nh ,.hUlIld be bind ddivl'fCd i<) Ih,,' BU<lrd 0111\:..: Ihe ~',\mpkh:d l\luting slip and 011;',10<11
Jddllllcnh Me 10 he forwardeu III llw !~(I;lrd Ollie,' lln!y J!.lli:.r Ihl' [3,l.Hd h.ls lakc:n ;tclipll (Ill ill" 11<;1ll'1
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or intixmation needed. Ifthe document is already complete with the
. f h Ch . " d I' h h 1 #1 h h #4 1 h h k'
exception 0 t e alOnan S signature, raw a me t rougr routmg mes trough , complete tee ec I1s1, and f(lfward to Sue Filson line #5).
Route to Addressee(s) Office Initials Date
(List in routine order)
!.Jennifer B. White County Attorney S),€>W 2-\''/.:2-. \ "
2. Ian Mitchell, Supervisor Board of County Commissioners
3. Minutes and Records Clerk of Court's Office
4.
5.
6.
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the: event onc of the addressees above, including Ian Mitchell, need to contact statTfor additional or missing
information. All original documents needing the Bee Chairman's signature are to be delivered to the Bee oflice only after the BCe has acted to approve the
item.)
Name of Primary Staff Rosa Munoz, Grants Coordinator Phone Number 252-5713
Contact
Agenda Date Item was February 22. 20 I I Agenda Item Number 1605
Approved bv the BCC
Type of Document HOC HPRP Amendment#2 Number of Original 2
Attached Documents Attached
I.
INSTRUCTIONS & CHECKLIST
Initial the Ves column or mark "N/A" in the Not Applicable column. whichever is
a ro riate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chainnan, with the exception of most letters. must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages fTom
contracts, agreements. etc. that have been fully executed by all parties except the BCC
Chainnan and Clerk to the Board and ossibl State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce tthe BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the tinal ne otiated contract date whichever is a licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chainnan's
si ture and initials are rc uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided Ian Mitchell in the BCC office within 24 hours of BCC approvaL Some
documents are time sensitive and require forwarding to Tallahassee within a certain time
frame or the BCe's actions are nullitied. Be aware of our deadlines!
The document was approved by tbe BCC on Febrnarv 22. 2011 (enter date) and all
cbanges made dnring tbe meeting bave been incorporated in the attached document.
Tbe Coun Attorne's Office has reviewed the chan es, if a licable.
Yes
(Initial)
RM
N/A(Not
A Heable)
2.
3.
4.
5.
6.
NA
RM
RM
NA
RM
I: Forms! County Forms! Bee Forms/ Original Dtx:umcnt'i Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16D 5
MEMORANDUM
Date:
February 23, 2011
To:
Rosa Munoz, Grants Mgmt. Coordinator
Housing, Human & Veteran Services
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
HDC HPRO Amendment #2
Housing Development Corp. ofSW Florida/s09-UY-12-0024-2009-04
HPP Credit Repair and Budget Counseling Program
Attached please find an original copy of the agreement referenced above,
(Item #16D5) approved by the Board of County Commissioners on February 22,
2011.
The Minutes & Records Department will hold the second original agreement in the
Official Records of the Board.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
160 5
EXHIBIT A-I Contract Amendment #2
"Housing Development Corporation of SW Florida (HOC)
Homelessness Prevention and Rapid Re-Housing Program (HPRP)
HPRP Credit Repair and Budget Counseling Program"
This amendment, dated :t.Lln....""'d-~~ . 20 II to the referenced agreement shall be by and between the
parties to the original Agreement, Housing Development Corporation of SW Florida (HOC) (to be
referred to as "Subrecipient") and Collier County, Florida (to be referred to as "COUNTY").
Statement of Understanding
RE: Contract # S-09-UY-12-0024#14.257 HPRP-09-04, "Housing Development Corporation of SW
Florida (HOC) - Credit Repair and Budget Counseling Program."
In order to continue the services provided for in the original Contract document referenced above, the
Subrecipient agrees to amend the Contract as stated below. These revisions will not change the
original total budgeted amount of $22, 198.00 for this Homelessness Prevention and Rapid Re-Housing
Program (HPRP) project.
AMEND: Exhibit A-Scope of Services
Note: Words underlined have been added. Words stmek tllroHgh have been deleted.
EXHIBIT "A"
SCOPE OF SERVICES
Housing Development Corporation of SW Florida/S09-UY-12-0024-2009-04
HPRP Credit Repair and Budget Counseling Program
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Housing Development Corporation ofSW Florida will provide credit and budget education
and one-on-one credit repair and financial literacy for families and individuals facing
homelessness or those who are homeless and need to be rapidly re-housed. Clients will be
referred by the participating HPRP agencies and will receive services based upon the
recommendation of the referring HPRP case manager. All classes and counseling session will
adhere to the policies and procedures as outlined in the HPRP administrative plan. Education
will include one of the following:
Short Term Assistance (1-3 months): A handout with quiz, or a three and one half (3 1/2) hour
class.
Medium Term Assistance (4-18 months): Three (3) one-on-one budget counseling sessions, or
a three and a half (3 1/2) hour class.
Exhibit A-I Contract Amendment #2
Housing Development Corporation ofSW Florida (HDe)
HPRP Credit Repair and Budget Counseling Program
Page I 01'4
160 5
The Collier County Department of Housing, aHd Human and Veteran Services (HHVS) is using
HPRP funds in the amount of TWENTY TWO THOUSAND ONE HUNDRED AND
NINETY EIGHT DOLLARS ($22. 198) to fund the Housing Development Corporation of
SW Florida's HPRP Credit Repair and Budget Counseling Program.
Housing Development of SW Florida's Credit Repair and Budget Counseling Program
B. BUDGET
Line Item:
MEHley Management and
Credit I1andoHt aHd QHiz
for aj3proximately 71 lloHseHolds
HPRP Funds
$ 2,698
TYielve Fifteen (1;!2) Managing Your Money
Workshops: 3 eaell in
EngliSH &Spanisfl six per) ear for 2 years
$18,000 22.198.00
Ten (10) One on One Budget Counseling $ 1,500
3 sessions per lloHsellold for MediHffi Term
Clients
Total Funding: $22.198
Clarifications to the quantity and types of work to be conducted under Exhibit A will be processed by a
Change by Letter, Exhibit A-I, and made an integral component of this Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK START DATE END DATE
Develop budget handout and quiz 09/0] /2009 ] % 1/2009
Train staff and volunteers on parameters
of grant program. HMIS and award
reporting. 09/0] /2009 09/30/2009
Develop 3 hour money management
course 09/01/2009 10/15/2009
HMIS reporting system implementation
and training 09/ I 5/2009 10/1/2009
Subrecipient must expend 60% of award
amount 09/1 5/2009 07/15/2011
Provide (3) eacR ERglish/SpaRisR fifteen
Managing Your Monev Bl:u:lget elasses 10/15/2009 09/30/20 II
workshoDs .
Provide one-on-one counseling for 10/15/2009 09/30/20] I
Exhibit A-I Contract Amendment #2
Housing Development Corporation of SW Florida (HDC)
HPRP Credit Repair and Budget Counseling Program
Page 2 of4
160 5
I referred medium tenn clients
I
NOTE: Performance milestones are in effect for program monitoring requirements only,
and as such, are used by HUD and other grantor agencies as general target goals rather
than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated with
the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHJ!.S.
D. OUTCOME PERFORMANCE MEASUREMENTS:
-
OBJECTIVE OUTCOMES ACTIVITY INDICATORS
Prevent individuals from Clients improve ability Develop budget Approximately 85% of clients
becoming homeless and to manage finances and handout and quiz & who receive handout and quiz
stabilize the homeless remain housed. administer to Short score satisfactory.
who have been recently term clients. Develop 95% of attendees complete
re-housed by budgeting budget education class and receive certificate.
education. classes for medium 10 clients receive counseling.
term clients and
provide One-on-one
budget counseling for
10 clients.
SIGNA TURES ON NEXT PAGE
Exhibit A-I Contract Amendment #2
Housing Development Corporation ofSW Florida (HDC)
HPRP Credit Repair and Budget Counseling Program
Page30f4
160 5
IN WITNESS WHEREOF, the SUBRECIPlENT and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on this J~ ...,{ day of
~J\r'w-~ ,201L
ATTEST:
DWIGHTB.BROC;K, CLERK
"'^ -"I '
By:f~
,n p ty
Date&~4t. ....~.' /I
, (S L)
Attest,... ~" ,,.....
~l"'.t" .,.
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA
. ..(. .'
, n. f' 9'
By: fu-d I,A' t,,"-~ ,~S<
FRED W. COYLE, CHAIRMAN:
g~-
C?-j
Housing Development Corporation of SW
Florida (HDC)
By: ~..IJ~"''''A
~ Signature
First Witness
Sr< VIeiro. /YJ cu-- y- r'y r)
~~//
~d Witness
1/A >A /?f q /1 u-r--
Type/print witness name
Kathv Patterson, Executive Director
Type/print Subrecipient name and title
Approved as to form and legal sufliciency:
\'-ej10~
J ennffer B. White
Assistant County Attorney
Item#~
Agenda Ll
Date
Page 4 of 4
Exhibit A-I Contract Amt:ndment #2
Housing Development Corporation ofSW Florida (HDC)
HPRP Credit Repair and Rudget Counseling Program