Backup Documents 01/25/2011 Item #16F5
16f5
MEMORANDUM
Date:
February 8, 2011
To:
Lyn Wood, Contract Specialist
Purchasing Department
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Contract #07-4169 Change Order #3
For additional return on investment (ROI) reporting,
focus group studies and related expenses
Contractor: Research Data Services, Inc.
Attached are two original copies of the document referenced above, (Item #16F5)
approved by the Board of County Commissioners on January 25, 2011.
The third original copy will be held on file in the Minutes and Record's Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachments (2)
eoltrCounty
Adninistrative Services Division
Purchasing
16f5
ITEM NO.:
\ \.~ F>Ec ~b'.arf
DATE RECEIVED:
Purchasing Department
3327 Tamiami Trail East
Naples, Florida 34112
Telephone: (239) 252-2667 Y
FAX: (239) 252-6593 ~
Email: LynWood@.collierqov.net f) L
www.COlliergOv.neu.urchC~r V" ~~ n
~~V) ~{, <YD.~ .:.~-~ .'
"Ot
'? -" ~ -1
~ tJ11 :~ ~IS
:""" "":--::0,
-:::..J ('
:Y
D\,Lt~h
FILE NO.:
ROUTED TO:
DO NOT WRITE ABOVE THIS LINE
Re:
February 1, 2011 .
Colleen Greene /
County Attorney's Office h:
Lyn M. Wood, C.P.M, Contract Specialist
Solicitation # 07-4169 CO#3 "Additional search Projects"
~Jt
C:J
W
t'"''
-~...." ~,--
27 ~.,.j.;
-fin
~
Request for Legal Services
Date:
To:
From:
Contractor: Research Data Services, Inc.
BACKGROUND OF REQUEST: _ ~
This contract was approved by the Bee on January 25, 2011, agenda item 16.F1 ~ ~~
This item has not been previously submitted. fd~\
ACTION REQUESTED:
Contract Change Order review and approval.
OTHER COMMENTS:
Please forward to BCC for signature after approval. If there are any questions concerning the document,
please contact me at the telephone number or email address above. Purchasing would appreciate
notification when the documents exit your office.
C:
Jack Wert, Tourism
\ \ lrY
V~\~
G/Acquisitions/AgentF ormsand Letters/RiskMgmtReviewofl nsu rance4/15/201 0/16/09
EXECUTIVE SUMMARY
;Psi;
/ (" fir 5
Recommendation to approve and authorize the Chairman to sign Change
Order #3 to Contract 07-4169, Research Data Services, Inc. for additional
research projects totaling $25,000 for enhanced Return on Investment (ROI)
reporting and additional focus group studies and related expenses for the
consumer and group meetings market.
OBJECTIVE: To approve a Change Order for additional ROI research studies
and additional focus group studies and related expenses in the amount of
$25,000.
CONSIDERATIONS: As part of the Board action on December 14, 2010
(Agenda Item 17C), a portion of the funds transferred from Beach Park Facilities
Fund 183 to Tourism Advertising and Marketing Fund 184, $25,000 was
earmarked for additional expenses, including travel, to conduct New York focus
group research, enhanced Return on Investment tracking and reporting studies
and a new on-line research project with meeting planners related to the group
meetings market. This Change Order is part of that transfer and was not
originally included in the FY 11 scope of work due to budget constraints.
FISCAL IMPACT: $1 million has been transferred from Fund 183 (Beach Park
Facilities) to Fund 184 (Advertising and Promotion) and $25,000 of that total is
earmarked for these additional research projects and related expenses.
LEGAL CONSIDERATION: This item has been reviewed by the County
Attorney's Office, requires simple majority vote, and is legally sufficient for Board
action. - CMG
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth
Management Plan as a result of this action.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council
voted 8-1 at the July 26,2010 meeting to approve the transfer of $1 million from
Beach Park Facilities Fund 183 to Tourism Promotion Fund 184 to include
funding for this project.
RECOMMENDATION: That the Board of County Commissioners approves and
authorizes the Chairman to sign Change Order #3 to Contract 07-4169 with
Research Data Services, Inc. for additional research projects totaling $25,000 for
enhanced Return on Investment (ROI) reporting and additional focus group
studies and related expenses for the consumer and group meetings market.
SUBMITTED BY: Jack Wert, Tourism Director
CHANGE ORDER
16F 5
CHANGE ORDER NO.
3
CONTRACT NO. 07-4169
BCC Date: 9/25/07
Agenda Item: 16F6
TO: Research Data Services, Inc.
3825 Henderson Blvd. Ste. 300
Tampa, FL 33629
DATE: 12/29/10
PROJECT NAME: Tourist Development Council Research Services
Under our AGREEMENT dated September 25
, 20 07 .
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: Focus Group Research and additional return on investment (ROI) tracking and
reporting.
FOR THE (Additive) Sum of: Twenty five thousand dollars ($ 25,000 ).
Original Agreement Amount $ 113,1 00.00
Sum of Previous Changes $ 36,150.00
This Change Order add $ 25,000.00
Present Agreement Amount $ 174,250.00
The time for completion shall be (increase or decrease) by _0_ calendar days due to this Change Order.
Accordingly, the Contract Time is now (-> calendar days. The substantial completion date
is and the final completion date is . Your acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the
Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted: )/9-,/1/ I ,2011.
( /.
CONTRACTOR:
Research Data
r'
y.'
DEPARTMENT DIRECTOR
o
B<;C ~~~
Jack:' ert, Director
By:
Lyn
07-4169 Research Data Services
Change Order 3
Date:
ATTEST:
~ Y, ~~~
,
,.::;;"
BY: . .~
At"" 1''' '~. <'" . ~.
\, _.,~"".' .''', ,.' ':~l?';~
.J . . '1:I~"" ." 'ii""
~~F" ,,~:' ~ .' /t~'~, t ,"
~::~~~;';al
Print Name: SCOTT R. TEACH
}.~ County Attorney
. Deputy
07 -4169 Research Data Services
Change Order 3
~
16f5
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY:
~w.~
Fred W. Coyle, Chairman _J
2
Item, J!1f5-~~,=
::da ~l
~~l
(\