Backup Documents 01/25/2011 Item #16F4
16F 4 l
MEMORANDUM
Date:
February 8,2011
To:
L yn Wood, Contract Specialist
Purchasing Department
From:
Ann J ennej 000, Deputy Clerk
Minutes & Records Department
Re:
Contract #06-4037 Change Order #4
"Production of the 2011 Visitor Guide"
Contractor: Miles Media Group, Inc.
Attached are two original copies of the document referenced above, (Item #16F4)
approved by the Board of County Commissioners on January 25, 2011.
The third original copy will be held on file in the Minutes and Record's Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachments (2)
ITEM NO.:
1 \-\)~ - 01 ~1<1
DATE RECEIVED:
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'''''1 .. ..1" ,... <"r I nr:
.~ .!t,'f\l1l ilTTORNEY
Purchasing Department -
3327 Tamiami Trail East
Naples,Florida 34f1~; I:" -2 A:ll!: 05
Telephone: (239) 252-2667 r
FAX: (239) 252-6593 [)
Email: LynWood@collierqov.net
WWW.collierQOv.netlPUrChasin0l ~
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cJtr County
Adrninislrative Services Division
Purchasing
FILE NO.:
ROUTED TO:
DO NOT WRITE ABOVE THIS LINE
Request for Legal Services
Date:
February 1, 2011 /):;J-
Colleen Greene /"
County Attorney's Office
To:
From:
Lyn M. Wood, C.P.M, Contract Specialist
k
Re:
Solicitation # 06-4037 CO#4 "Production of the 2011 Visitor Guide"
Contractor: Miles Media Group, Inc.
BACKGROUND OF REQUEST:
Tl2is contract was approved by the BCC on January 25, 2011, agenda item 16.F.4 (
This item has not been previously submitted. \J CS (\ ~
ACTION REQUESTED: 'CJ
Contract Change Order review and approval.
OTHER COMMENTS:
Please forward to BCC for signature after approval. If there are any questions concerning the document,
please contact me at the telephone number or email address above. Purchasing would appreciate
notification when the documents exit your office.
C:
Jack Wert, Tourism
~~~
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G/Acqu isitions/AgentF ormsandLetters/RiskMgmtReviewofl nsurance4/15/201 0/16/09
EXECUTIVE SUMMARY
I~~b F 4
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Recommendation to approve and authorize the Chairman to sign Change
Order # 4 to Contract 06-4037 with Miles Media Group, Inc. in the amount of
$33,588 for production of the 2011 Visitor Guide.
OBJECTIVE: To approve a Change Order for production of the 2011 Visitor
Guide for the Tourism Department and the Naples, Marco Island, Everglades
Convention and Visitors Bureau (CVB).
CONSIDERATIONS: The Tourism Department produces an annual Visitor
Guide to promote the destination. This guide is distributed at trade shows
worldwide and is used as a fulfillment item for information inquiries. Miles Media
Group is currently under contract with Collier County to provide this service and
has produced the tourism Visitor Guide for the past 6 years. The contract was
awarded in 2006 and contemplated updating and printing of annual guides with
pricing to be negotiated annually. The agreement with Miles Media is currently in
its final renewal year.
The total cost for the 2011 version of the Visitor Guide is $33,588. This includes
a major rewriting of the text, redesign of several sections, new photography and
printing of 100,000 copies.
FISCAL IMPACT: The total cost for the Visitor Guide of $33,588 is included in
the approved FY 11 Tourism Department budget Fund 184.
LEGAL CONSIDERATION: This item has been reviewed by the County
Attorney's Office, requires simple majority vote, and is legally sufficient for Board
action. - CMG
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council
voted 8-0 at the May 24, 2010 meeting to approve the FY 11 Tourism
Department budget that included the production cost of the 2011 Visitor Guide.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth
Management Plan as a result of this action.
RECOMMENDATION: That the Board of County Commissioners approves and
authorizes the Chairman to sign Change Order # 4 to Contract 06-4037 with
Miles Media Group, Inc. in the amount of $33,588 for production of the 2011
Visitor Guide.
SUBMITTED BY: Jack Wert, Tourism Director
CHANGE ORDER
16F4 J
CHANGE ORDER NO.
4
CONTRACT NO. 06-4037
BCC Date: 8/14/07
Agenda Item: 16F I
TO: Miles Media Group, Inc.
6751 Professional Pkwy. W.
Sarasota, FL 34240
DATE:
1/6/1 0
PROJECT NAME: Production of Visitor Guide for Collier County
Under our AGREEMENT dated
December 13
, 2006
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: Production of the 2011 Visitor Guide to include the addition of new content plan
(see attached scope).
FOR THE Additive Sum of:
Thirty three thousand five hundred eighty eight dollars
($ 33,588
Original Agreement Amount
$
7,964.00
Sum of Previous Changes
$
67.972.00
This Change Order adds
$
33,588.00
Present Agreement Amount
$
I 09,524.00
The time for completion shall be (increase or decrease) by _0_ calendar days due to this Change Order.
Accordingly, the Contract Time is now _n/a (_) calendar days. The substantial completion
date is _nla and the final completion date is _nla . Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and
conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this
acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all
claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and
delay costs.
Accepted:
~UM.- 2.5
,20il.
CONTRACTOR:
Miles Media Group
DEPARTMENT DIRECTOR
By~--,_ ~;:;:t-
Jack Wert
By:
Ly
Date:
[(
16F 4
.
ATTEST:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY:
";. ~"-O( .
'-1 ~ W. ~
BY: ~ .
Fred W. Coyle, Chairman
Print Name:
~ County Attorney
Deputy
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